University of Mary Hardin-Baylor

Risk Management Student Organizations

Risk Management

• Risk Management is the process of considering the potential risks to Students and the University, as well as identifying ways to avoid the dangers of activities.

• Texas law requires universities to provide risk management training to participants of student organizations

• Presidents have until October _8 ,2014 to present the Risk Management PowerPoint to their membership.

• An attendance log certifying membership attendance of the Risk Management PowerPoint presentation should be submitted by October _10__, 2014 before 5pm.

FUNDING/RECOGNITION WILL NOT BE GRANTED WITHOUT THIS DOCUMENTATION

Risk Management

Types of Risk

Physical: Example: Injuries from physical activities, injuries from travel related accidents.

Reputation: Example: Negative publicity for UMHB, your organization, your advisor and/or the venue where you are holding event.

Emotional: Example: Causing a participant at your event to feel alienated or negatively impact the feelings of a member or members of the UMHB community.

Types of Risk

Financial:

Example: Things that can negatively impact the fiscal stability of your organization and/or other organizations financially supporting your event.

Facilities:

Example: Things which may cause property damage and/or prevent event from being held;

bad weather not enough space for the number of

participants lack of equipment or materials needed for the

event.

Types of Risk

Information: Example: Personal information must be maintained confidentially under various laws to protect individuals.

FERPA – Family Education Rights & Privacy Act

RISK MANAGEMENT MATRIXIf you have any questions, contact the Office of Student Organizations at 254-295-5402 or Safety Dept. at 254-

295-8635 Instructions for completionStep 1: Choose an event your organization plans on conducting.

Step 2: List all event activities that are associated with the event.Step 3: Thoroughly identify any potential risks.

Step 4: Brainstorm with various event stakeholders to try mitigating any identifiable risk. Name of Event: ____________________

List of Special Activities

Types of Risk Seriousness Probability Method to Manage Risk

1.2.3.4.

1.2.3.4.

1.2.3.4.

1.2.3.4.

1.2.3.4.

Types of Risk:Physical Emotional FinancialReputationalFacility Informational

SERIOUSNESS I– May result in death. II- May cause severe injury, major property damage, significant financial loss, and/or result in negative publicity for the organization and/or institution III– May cause minor injury, illness, property damage, financial loss, and/or result in negative publicity for the organization and/or institution IV– Hazard presents a minimal threat to safety, health and well-being of participants.

PROBABILITY A– Likely to occur immediately or in a short period of time, expected to occur frequently. B– Probably will come in time. C– May occur in time. D– Unlikely to occur.

PROBABILITY

Seriousness

A B C D

I

II

III

IV

If any event activity score is within the red or yellow please be sure to check with the Office of Student Organizations or Safety Dept. for assistance in reducing the activity’s risk. The form has been provided as an educational tool to help student leaders to develop a process for identifying and discussing potential risk issues. It is intended for use as part of a larger event planning process, and should only serve as a starting point for your discussion on risk management. Completion of this form does not imply approval or authorization of your event by The University of Mary Hardin-Baylor.

Required Forms

ARA - Acknowledgement & Release Agreement (Waiver) must be signed by all participants

18 years and older, for All high risk activities (<18 – signed by Parent/Legal Guardian)

Please do not alter these forms in any way

SAFETY ON CAMPUS

Fire & Life Safety

If you discover a fire:

• Activate the nearest fire alarm pull station – located at or near each exit.

• Evacuate immediately – Go to your designated “Emergency Assembly Point” (EAP) - list in Safety Manual Sect. 6.0

If the fire alarm sounds:• Evacuate immediately – to the EAP.

Note: Do not return to the building until

cleared and re-entry authorized by Campus Police.

Emergency Preparedness

Emergency Sirens: • Two locations:

At 10th Ave. and College Street On Parker Dr. (behind McLane Hall)

• Activated for various events: haz-mat incident tornado warning shooter in vicinity

• When the sirens are activated: SHELTER-IN-PLACE Check CRU Alert Check UMHB website Remain sheltered until notified “all clear”

Emergency PreparednessTORNADO

• Watch – conditions favorable stay close to “home”

• Warning – tornado sighted/detected Shelter-in-Place immediately

On lowest floor In most interior rooms w/o windows Remain sheltered until “all clear”

Important: Do NOT shelter in hallways & corridors (unless absolutely necessary) - lesson learned from the Joplin, MO tornado in 2011.

Emergency Preparedness

Haz-Mat IncidentExample: Leaking chemical railroad car

Shelter-in-Place Get everyone inside immediately Close doors & windows Turn AC/Heat system off Remain sheltered until “all clear”

Emergency PreparednessShooter/Person w/weapon

• Shelter-in-Place immediately

• Lock and/or barricade doors

• Shelter in interior rooms i.e. out of sight

• Call 911, then if time allows call Campus Police – 5555

• Remain sheltered until “all clear”

Firearms and Explosive Devices

• Prohibition includes: Individuals who are licensed to carry firearms:

All vehicles. Use, storage, or possession of weapons or dangerous devices including, but not

limited to: Firearms Ammunition Martial arts devices Knives Sling shots Air powered guns Blow guns Fireworks Flammable liquid.

Possession of a weapon or threat of use of a weapon may result in immediate expulsion in addition to the filing of criminal charges.

CHL / Concealed Handgun License holders: May not carry firearms on campus, but May store lawfully owned firearms in privately owned locked motor vehicles in

university parking areas.Note: to prevent theft in the event of vandalism it is recommended that any such stored firearms be kept in a locked “lock-box” inside the locked vehicle.

Crime Prevention

To report a police, fire, or medical emergency, or to report a crime in progress, dial 911 FIRST and then call 254-5555 or extension 5555 from any campus telephone.

Student Organizations often meet at night

• During hours of darkness, walk along lighted pathways. Stay on the lighted paths.

• Use the "buddy" system. If you find that you must go somewhere on campus by yourself, call the police department for an escort.

• If you see something suspicious, get the University Police involved by calling 254-5555 on campus.

VEHICLES

• Alarm your vehicle to discourage would-be thieves from breaking into your automobile.

• Have your car keys in your hand before you leave a building

• Park in lighted areas

• Look in the back seat before you enter your car

SAFETY OFF CAMPUS

Travel, Safety and Common Sense

• Driving in unfamiliar locations - have a planned route, drive carefully, observe speed limits, lock doors

• Lodging in unfamiliar locations – know fire exits, lock doors, don’t open door to strangers, know where your sponsors are, use the buddy system

Travel, Safety and Common Sense

Conduct – UMHB’s student rules of conduct apply off campus as well as on campus. See student handbook for rules of conduct.

Travel, Safety and Common Sense

Drivers and passengers must use seat belts at all times when vehicle is in motion (one person per seat belt).

Drivers must

• Obey all traffic laws at all times

• Take 15 minute break every 4 hours

• Not drive more than 10 hours in any 24 hr. period

• Have at least 2 drivers for trips over 400 miles

• Drive with headlights on at all times

• Not use electronic devices (i.e. cell phone) while driving

The Business of Travel

The Business of Travel

• All travel must be approved a week in advance.

• See UMHB Student Organization Transportation Policy at http://studentorgs.umhb.edu/resources.

• Participation in trips and activities is at the student’s own risk.

The Business of Travel

• All drivers must possess a valid driver’s license.

• Drivers utilizing personal vehicles must be at least 18 years of age

• Drivers utilizing university vehicles must Be 21 years of age & complete the STARS driving program

The Business of Travel

• Personally owned vehicles used by members of student organizations for travel must be maintained in compliance in respect to State requirements:

Valid insurance Valid registration Valid State inspection (tires, lights, wipers, brakes, horn, etc.)

The Business of Travel

Insurance & Responsibility

• The Member’s vehicle insurance serves as primary insurance coverage for third-party liability and physical damage to the owner’s vehicle.

• The Member must assume personal responsibility for any and all fines or traffic violations associated with the use of their personal vehicle.

The Business of TravelDisqualification

Drivers will be disqualified for

• Accumulation of 6 points (3 moving violations).

• Exceeding the speed limit in excess of 20 miles per hour.

• Driving under the influence of alcohol or drugs.

• Offenses against a person involving a vehicle.

Drivers must notify their respective Advisor and Student Organization Director immediately if any conditions occur such as those listed above that would disqualify them from driving for the organization.

Risky Business!•Misconduct•Alcohol and Drugs•Discrimination and Harassment•Hazing

General Rules of Student Conduct • A student’s enrollment at the University of Mary Hardin-

Baylor is considered by the university to be a declaration of acceptance of the university’s standards of conduct. While attending UMHB, a student is expected to obey the laws of the United States, the State of Texas and the City of Belton. Each student is a representative of UMHB and its Christian standards and is therefore expected to demonstrate appropriate conduct BOTH ON AND OFF CAMPUS.

• All local, state, and federal laws are supported by the university. Therefore, any such violations are subject to discipline by civil authorities as well as university officials. Students who engage in these behaviors on or off campus may expect disciplinary action to be imposed by the university.

Misconduct

Misconduct – whether on or off campus will be reported to the Dean of Students or other appropriate university official. See student handbook for details regarding student misconduct (process, sanctions and appeal).

Alcohol and Drugs• The university is committed to the spiritual, mental,

social, and emotional development of students and believes that growth in these areas is greatly impaired by mind-altering substances. Education and learning are especially impaired by alcohol abuse and other drug use. It is the goal of the university to provide a drug-free environment in which to live, work, and learn, to discourage the use of alcohol and drugs and to promote sobriety.

• The University of Mary Hardin-Baylor has a strict policy regarding students’ use of alcohol or drugs, regardless of the student’s age. The possession, use, sale, purchase, manufacturing, or distribution of alcohol, illegal or controlled substances, mind or perception altering drugs, or the misuse of chemicals such as glues or solvents, at any time, whether on or off campus, is a violation of the Student Standards of Conduct.

Alcohol and Drugs

• The only exception is the lawful use of prescription medications by the person for whom the medication was intended, or the reasonable use of over-the-counter medications for their intended purpose.

• Any student who engages in conduct that violates the UMHB Student Standards of Conduct or federal, state, or local laws is subject to discipline whether or not civil or criminal penalties are also imposed for such conduct.

• If a student violates this policy, at a minimum, the university will impose a disciplinary penalty of disciplinary probation for a specified period of time. Other penalties that may be imposed include suspension from school, suspension of rights and privileges, payment for damage to or misappropriation of property, expulsion, or such other penalty deemed appropriate under the circumstances.

Alcohol and Drugs

Exceptions to Disciplinary Action: In order to encourage students to seek medical attention if necessary for themselves or other students and to promote students’ safety, the university will not impose disciplinary sanctions for violation of the alcohol policy against a student who:

• requested emergency medical assistance in response to the possible alcohol overdose of the student or another person;

• was the first person to make the request for medical assistance; and

• if the student requested emergency medical assistance for the possible alcohol overdose of another person, remained on the scene until the medical assistance arrived; and cooperated with medical assistance and law enforcement personnel.

Discrimination or Harassment

• The University of Mary Hardin-Baylor does not unlawfully discriminate in admissions or any of its programs or activities on the basis of race, color, national or ethnic origin, sex, age, or disability. The university reserves the right to take its religious convictions and principals into account in connection with its policies and decisions.

• The University strives to create a campus environment that is free of unlawful discrimination and harassment for all of its students and employees. Students who violate the university’s discrimination and harassment policies are subject to disciplinary sanctions up to and including expulsion and/or termination of student employment status, and may be subject to criminal charges.

Examples of Harassment • Communicating verbally or non-verbally, through any medium

of communication, offensive or degrading jokes, comments or gestures to, about, or in the presence of another person

• Using abusive language or directing abusive conduct toward a particular person or group

• Communicating rumors, defamatory statements or inflammatory comments, verbally or non-verbally, through any medium of communication concerning a particular person or group

• Bullying (any kind of conduct, speech, gesture, communication or other act which causes or is intended to cause one to suffer fear of physical harm, alarm, intimidation, humiliation or embarrassment, or which creates a hostile environment). Bullying can be a form of unlawful harassment. Whether the conduct is illegal or not, bullying is prohibited by the university.

• Sexual Harassment or Sexual Violence• Retaliation for having reported the harassment

REPORT IT!• Report discrimination or harassment or sexual

violence to a university official!

• If you have immediate safety concerns, first call 911, then call the Campus Police at 254-295-5555.

HAZING

As defined by the Education Code:

“Any intentional, knowing, or reckless act occurring on or off campus, by one or more persons, directed against a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization. It is a criminal violation under Texas law.”

HAZING

• Is strictly prohibited at UMHB, including solicitation to engage in hazing and aiding and abetting another person who is engaged in hazing.

• Hazing and failure to report hazing are also criminal violation under Texas law

• Reporting is mandatory!

• Any person reporting a specific hazing incident to the Dean of Students or other appropriate institutional official is immune from civil and criminal liability unless the report is in bad faith or malicious.

Examples of Hazing

• Paddling in any form, pushing, hitting, or physical threats

• Creation of excessive fatigue, or forced or coerced participation in calisthenics

• Physical or psychological shocks

• Misuse of authority by virtue of one’s class rank or leadership position

• Striking another student by hand or with any instrument

• Any form of physical bondage of a student

• Taking a student to an outlying area and dropping him/her off

Examples of Hazing• Forcing a student into a violation of the law or a university

rule such as indecent exposure, trespassing, violation of visitations, etc.

• Forcing, requiring, or endorsing another student to drink alcohol or any other substance and/or providing such alcohol or other substance

• Theft of property under any circumstances• Defacing trees, ground, or buildings• Unapproved quests, treasure hunts, scavenger hunts, road

trips, or other such activities• Causing a person to wear, publicly, apparel that is

conspicuous and not normally in good taste• Engaging in public stunts, buffoonery, or morally degrading

or humiliating games or activities• Late work sessions• Other activities not consistent with the rules, regulations,

and policies of the University of Mary Hardin-Baylor.

REPORT IT!

To make a report of hazing, or to determine if a proposed activity constitutes hazing, contact the Office of the Dean of Students or, if the Dean of Students is not available, to the Campus Police Department. If the hazing incident is currently occurring, it should be reported without delay. If you have immediate safety concerns, first call 911, then call the Campus Police at 254-295-5555.

Report It!

http://students.umhb.edu/report-it

Crimes

Hazing

Alcohol and Drug Concerns

Students of Concern

Sexual Harassment

Sexual Violence

Discrimination

Report It!

• Ray Martin Dean of Students254-295-4590rmartin@umhb.edu

• Dr. Byron Weathersbee Vice President for Student Life254-295-4496bweathersbee@umhb.edu

• Susan Owens Associate Vice President for Human Resources & Title IX Coordinator254-295-4527susan.owens@umhb.edu

• Donna Plank Director of Residence Life254-295-4590dplank@umhb.edu

• UMHB Police Department254-295-5555

• If you have immediate safety concerns, first call 911, then call the Campus Police at 254-295-5555.

A Final Word:• BE CAREFUL

• BE SAFE

• BE APPROPRIATE

• HAVE FUN!

• Have the experience of a lifetime

at UMHB!

Questions???

• Student Organizations Tiffany Wurdemann – twurdemann@umhb.edu Katy Bumpus - kbumpus@umhb.edu

• Safety Department Larry Pointer – lpointer@umhb.edu