university challenge - inside government · agenda 1. issues facing higher education 2. case study,...

UNIVERSITY CHALLENGE17th March 2016

AGENDA1. Issues facing Higher Education

2. Case Study, Data Driven Estate Strategy

3. Benefits Delivered

© Arcadis 2015

Competition for students

• Student Experience

– Improvements to facilities

– Provision of amenities used to attract students & staff

• Removal of cap on student numbers

• UK students select European Universities

– Courses being taught in English

March 18, 2016 3

© Arcadis 2015

Competition for students

• Growth of China Universities

o 1,200 in last 10 years

o 2.3 new institutions a week

• MOOLs, MOOCs

– OU student numbers fall by 28% in 5 years

• New Entrants / Overseas Universities?

March 18, 2016 4

© Arcadis 2015

Competition for StudentsShrinking demographics

March 18, 2016Higher Education Sector 5

215,000

-24%

*Higher Education Statistics Report 2015

© Arcadis 2015

Changing pedagogies and requirements

Flipped Classroom - requires

classroom and informal learning

spaces that foster collaboration and

creative thinking

Real-Time Learning - teacher

facilitates an interactive learning

experience

Sticky Campus - Learning,

supported by a diversity of spaces,

activity-based learning with

immersive technology

Technology – The use of, and

access to online material and

resources

March 18, 2016 6

© Arcadis 2015

Space GIA per FTE


© Arcadis 2015

Why space may not be working hard enough?

• Low levels of utilisation

– But income / m2 has increased

• Ownership of space

– Departments and Faculties not always central resource

• (In)adaptability of accommodation

– Ability to adapt and reconfigure to meet course needs

• Academic Offices

– Balance between efficiency and perceived benefit/status

March 18, 2016 8

© Arcadis 2015 18 March 2016To change footer go to insert header footer 9

Case Study

University of Liverpool

North Campus

Student headcount circa 20,000 FTE

Three main campuses

Central and South Teaching and Learning

North predominantly research space

© Arcadis 2015

Aims and Objectives

Improve the student experience

Consolidate Schools/Institutes within three Faculties

Upgrade the quality of facilities to meet existing & future activity

Improve disabled access (DDA)

Align corporate space policies with the Academic Faculty Plan

Ensure that office space is both efficient and effective

Estate Driven Objectives

11

© Arcadis 2015

Aims and Objectives

Upgrade to grade ‘B’ condition

Improve the utilisation of teaching space

Reduce overall space (GIA) in line with Estate Strategy

targets

Reduce carbon footprint by improving energy efficiency

Reduce building occupancy costs

User Objectives

12

© Arcadis 2015

Enabling Tool – Evidenced Based Master Planning

As-isVision

To-be

Detailed data

gathering

Master plan

process

Benefits

CaseOutput

Business Case Master planning Option

SelectionOutput

Strategic

Academic Plans (Faculty,

Research, Teaching)

Financial

Future

Space Needs

External

Policy Drivers

Location and

Catchment

Condition and

Functional Stability

Space Utilisation and

Management

Value, Legal and

Planning Context

Student Experience

requirements

Financial

Business Case, Gap Analysis

& Benefits identified

Master plan options

and Benefit analysis

Option selected

and agreed with

stakeholders

Detailed

Business Case

University Vision and 5

Year Plan

Faculty Research/

Teaching Plans

University Technology

Strategy

Funding Projections

Student view

Estate Building

Condition Surveys

Existing Space

Utilisation Surveys

Space : Income

Analysis

Existing FM cost

data

Space Model

Architectural

Design and block

plans

Capital Cost Model

Revenue Cost Model

Development

Management

Strategy, and

Funding

requirements

TEST OPTIONS

FOR THE

BENEFIT THEY

WILL BRING TO:

UNIVERSITY

VISION AND

STRATEGIC

ACADEMIC

PLANS, AND

ESTATE

DEVELOPMENT

PRIORITIES

Finalised Masterplan

Capital and Revenue

Cost Models

Development and

Funding Strategy

Stakeholder

presentations

Driving Efficiency

and

Effectiveness

Student and Staff

Surveys


© Arcadis 2015

Overall Methodology

Part I: What have you [really] got ?

• Numerous attributes – defining the “As is” model

Part II: What do you [really] need

• Business Requirements – articulating the “To be” model

Part III: What are your criteria and priorities?

• What spend creates the greatest impact?

Development Proposals

• Creating a programme of prioritised projects

March 18, 2016 14

© Arcadis 2015

What have you [really] got ?

March 18, 2016 15

Assets Liabilities

Area

Buildings

Types of space

Utilisation

Nett/Gross ratio

Amenity value

Backlog maintenance

Asbestos & contamination

Carbon & sustainability

Rebuild costs

Income Expenditure

Research income

Teaching income

Income/m2

Student numbers

3rd Party income

Energy Costs

Employments costs

Maintenance costs

Costs per m2

© Arcadis 2015

University of Liverpool - Building analysis – “league table” across a range of metrics

A “balanced scorecard” of measures – quantitative and

qualitative - to rank the buildings and identify their

“league position”

Building Name

1 - Location

Index

2 - Capacity

Index

3 - Efficiency

Index

4 - Fitness

For Purpose MPR

Overall

Quality

Rank based

on Quality

Efficiency and

FFP Score

Rank

based on

MPR

Combined

Rank

George Porter Building 4.4 4.1 4.0 2.6 176 191 3 11 3 3

Maurice Shock Medical Sciences Building 4.0 4.9 3.8 1.8 241 136 5 7 2 4

Percy Gee Building 4.6 3.6 4.7 1.6 262 123 7 8 1 4

Robert Kilpatrick CSB (Royal Infirmary) 3.0 4.4 4.2 2.4 146 135 6 10 5 6

Ken Edwards Building 4.4 3.8 3.6 3.0 117 176 4 11 8 6

Charles Wilson Building 4.4 4.5 2.7 2.2 150 118 8 6 4 6

Hodgkin Building 4.4 3.8 3.9 3.6 93 240 2 14 13 8

Bennett Building 4.8 5.0 1.8 2.2 123 96 10 4 6 8

Bennett Link 4.8 2.4 3.7 2.2 118 93 11 8 7 9

Henry Wellcome Building 4.6 4.2 4.5 4.4 53 387 1 20 21 11

Archaeology & Ancient History Building 3.6 2.7 4.1 2.2 112 88 14 9 9 12

Princess Road East, 107-111A 3.4 2.9 3.8 2.4 96 88 13 9 11 12

Attenborough Tower 4.8 3.5 2.1 2.6 84 91 12 6 14 13

Adrian Building 5.0 4.8 1.4 2.2 97 76 18 3 10 14

Richard Attenborough Centre 3.4 2.8 3.5 3.4 53 112 9 12 22 16

Fielding Johnson Building 4.6 4.7 1.5 2.6 80 87 16 4 16 16

Physics Building 4.2 4.3 1.7 2.0 94 63 21 3 12 17

Rattray Lecture Theatre 4.0 2.6 3.0 2.6 74 80 17 8 17 17

Bennett-Physics Underpass 4.6 2.0 3.2 2.2 83 65 19 7 15 17

Attenborough Seminar Block 4.6 3.7 1.6 3.2 49 88 15 5 23 19

Upper New Walk, 152-154 2.8 2.2 4.3 2.4 70 64 20 10 18 19March 18, 2016Higher Education Sector 16

© Arcadis 2015

Research Income Benchmarking

Institution Research (Non Office) NIA m2 HEI Total Research Income Income per m2

The University of Sheffield 74,176 £153,098,000 £2,064

The University of Newcastle-upon-Tyne 55,543 £120,552,000 £2,170

The University of Nottingham 66,396 £150,021,000 £2,259

The University of Bristol 69,717 £166,663,000 £2,391

Cardiff University 52,255 £127,610,000 £2,442

The Queen's University of Belfast 35,866 £93,843,000 £2,616

The University of Warwick 41,127 £118,400,000 £2,879

The University of Birmingham 48,622 £145,515,000 £2,993

The University of Glasgow 53,532 £172,066,000 £3,214

The University of Leeds 51,383 £168,359,000 £3,277

The University of Manchester 80,269 £270,547,000 £3,371

The University of Liverpool 41,257 £151,901,000 £3,682

University of Durham 18,472 £72,777,000 £3,940

The University of Edinburgh 68,579 £276,362,000 £4,030

The University of Southampton 33,742 £138,354,000 £4,100

The University of Cambridge 97,724 £410,986,000 £4,206

The University of Oxford 106,369 £533,417,000 £5,015

The University of Lancaster 8,789 £44,622,000 £5,077

Imperial College of Science, Technology and Medicine 75,053 £410,281,000 £5,467

King's College London 37,285 £212,155,000 £5,690

University College London 71,439 £411,418,000 £5,759

Averages 56,552 £207,092,714 £3,650

Research Income Benchmarking – External Context / Comparison

18

© Arcadis 2015

Part II

Activity Plan Analysis of Institutes and Schools

Growth Forecast per Faculties

Explored different pedagogical models

Reconciled with corporate space policies

What do you (really) need?

19

© Arcadis 2015

Space NeedsSchool of Engineering

Current Location Harrison Hughes, Walker, Mechanical

Engineering, Brodie Tower

Current Space 11,098 m2 NIA

Staff 2012/13 2014/15 Change

Academic 53 60 +13%

Research 33 40 +21%

Prof Services 46 46 0%

Total Staff 132 146 +11%

PGR’s 90 104 16%

■ Future Space Required*: 6,846 m2 NIA

March 18, 2016 20

© Arcadis 2015

Space Needs

Current Location Duncan, UCD, Sherrington, Aintree


Staff 2012/13 2014/15 Change

Academic 59 61 +3%

Research 76 102 +34%

Prof Services 32 37 +16%

Total Staff 167 200 +20%

PGR’s 57 73 +28%

■ Future Rationalised Space Required*: 4,790 m2 NIA

.

Institute of Ageing and Chronic Diseases

© Arcadis 2015

Project 1

North Campus Teaching Hub

23

Project New Teaching Hub to replace Lecture Theatre space

vacated in Duncan with a central complex of seminar

rooms.

Current Location Duncan plus various other buildings

Current Space 452 m2 NIA Lecture Theatre space

New Location Derby / Hartley / Shelleys Cottage footprint

Space Requirement

in Practice

452 m2 plus further seminar space (TBC)

Key Features and

Benefits

■ Replaces large LT’s within Duncan that cannot be

accommodated elsewhere on campus due to larger

student cohorts

■ Improves quality of teaching facilities to meet existing

and future demand

■ Provides scope to consolidate dispersed seminar

rooms on North Campus into a central location thus

reducing journey time and disruption to both staff and

students

■ Vacates space to meet projected growth in activity

plans

Key Considerations ■ Project not identified in capital plan or current planning

rounds

© Arcadis 2015

Project 7

Project Redistribute School of Engineering activities in Brodie Tower

elsewhere

Current Location Brodie Tower, Mech Eng, Walker, Harrison Hughes,

Waterhouse Block C


Benchmarked Space

Requirement

6,846 m2 NIA

New Location Mech Eng, Walker, Harrison Hughes

Available Space 9,459 m2

Key Features and

Benefits

■ Releases Brodie Tower for demolition (subject to

feasibility) and co-locates School

Key Considerations ■ Move all shared teaching facilities to new North Campus

teaching hub (916m2)

■ Investment in existing accommodation required to target

improved utilisation and efficiency to co-locate.

■ Nature of research and equipment unlikely to realise

space reduction in line with benchmarking but release of

teaching accommodation and efficiency savings should

allow relocation of staff from Brodie Tower and

Waterhouse C, subject to detailed feasibility

Rationalise Space Used by Engineering

© Arcadis 2015

Unlocking the Benefits to the University

Linked Activity Plans explicitly to corporate space allocation

Consolidated academic units

Enhanced the student experience

Reduced the proportion of category C and D backlog

Improved utilisation, reducing overall area by over 16.5%

Reduced occupational and operational costs by £1.4 m per annum

Reduced carbon footprint; contributing to sustainability goals.


© Arcadis 2015

What was delivered…

More productive & efficient

facilities

More accessible services

Improved engagement with

students

Personalised service

Smarter working processes

Improved staff morale

Improved education performance

Reduction in occupied space

Reduction in cost of service delivery

Decreased energy consumption

Lower operational costs

Lowering carbon footprint

Delivering better with less funding

Starting Position

Gap Analysis

Education

Improvement

Performance

Decreased Costs

Increased revenue

After Transformation

Data Gathering

& Analysis


© Arcadis 2015

Questions?

Arcadis Education I Schools & Academies I Further Education I Higher Education

Thanks for listening

Contact Details

Steven Jenkins I Partner

Head of Higher Education

Arcadis Education

T: 44 (0) 7818 526047

E: [email protected]

28

Programme & Project Management

Cost and Commercial Management

Cost & Life-cycle Management

Facilities & Estates Management

Master-planning

Support Services

Business Advisory

university challenge - inside government · agenda 1. issues facing higher education 2. case study,...

Documents