universiti putra malaysia · to the dress code as follows (refer to diagram 1):-ladies - long...

Graduation Information Guide, 38th (2014) Convocation Ceremony

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UNIVERSITI PUTRA MALAYSIA GRADUATION INFORMATION GUIDE

38th CONVOCATION CEREMONY (2014) 1. Date of Convocation Ceremony

1.1 The 38th University Putra Malaysia (UPM) Convocation will be held at Sultan

Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM on: Date: 1st - 4th November 2014 Day/Session:

Saturday, Sunday, Monday and Tuesday (4 days/8 sessions)

Information pertaining to convocation matters including the graduates arrangement by programs and sessions order (refer to Appendix 1 (A & B) through the offficial website: http://www.akademik.upm.edu.my.

2. Attendance 2.1 As specified in UPM Convocation Event, Degrees and Diploma will only be conferred

to graduates who attend the convocation, provided that the Senate may, in exceptional circumstances, may allow a degree or diploma conferred in absentia.

2.2 Graduates must comply the attendance instructions that have been prescribed according to each session of the convocation.

2.3 Graduates are not allowed to postpone or nominate any representative to attend the convocation on their behalf.

3. Fees 3.1 Graduation fee amount RM200.00 (Ringgit Malaysia: Two hundred only) is

compulsory for all graduates attending or not attending the convocation ceremony.

3.2 Graduates attending the Convocation Ceremony should pay the fees at least two (2) days before taking the academic regalia as methods below: a) Payment made at any CIMB branches to UPM COLLECTION account no.

8002155042 and graduates are required to submit the payment slip copy to the Bursary III or scan and email to [email protected] or [email protected].

b) Payment via internet banking CIMB Clicks for those who have CIMB account whether the payment made by the graduate or others through modul Bill Payment → Education → Universiti Putra Malaysia Kampus Serdang.

Manual for payment through internet banking can be referred at this url :- http://www.bursar.upm.edu.my/dokumen/90032_Manual_CIMBClicks.pdf. Choose ”UNIVERSITI PUTRA MALAYSIA KAMPUS SERDANG” when for option for payee.

c) Payment by Debit Card, Credit Card (Visa / Mastercard) and Bankcard

(ATM Card) can also be done at Bursary III, Ground Floor, UPM Administration Building.

http://www.akademik.upm.edu.my/

mailto:[email protected]


http://www.bursar.upm.edu.my/dokumen/90032_Manual_CIMBClicks.pdf


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d) Payment by OnLine Credit Card.

Download and complete the form which can be access through the url: http://www.bursar.upm.edu.my/dokumen/90032_directdebit.pdf and fax the particular form to this fax number: 03-89472048 or email to [email protected] or [email protected] one week before the Convocation date. [Payment by Online Credit Card has to be done within seven (7) days before collecting the academic regalia]

3.3 Payment process REMINDER:

a) Payment methods which are NOT ALLOWED:-

i. Fund Transfer in CIMB clicks internet banking ii. Cash Deposit Machine (CDM) iii. Cash

b) Graduates are PROHIBITED to send bank payment slip by POST to avoid lost

and untraceble of document.

3.4 For graduates who do not attend the Convocation Ceremony, the graduation fee can be paid at any time (working hours) at Bursary III (Ground floor, Administration Building, UPM). Scroll/Transcript will only be release after the convocation and after all the necessary fees has been paid (graduation fee, tuition fee, fines & traffic summons etc), if any.

4. Graduates Tracer Study Graduates are required to complete ‘On-line’ Graduates Tracer Survey 2014 starting 3rd October 2014 (Friday) for the following research (contact person: Mr. Zulkifli Mohammad – 03-89471409) Graduates Tracer Study System (Ministry of Education Malaysia) (Website: http://graduan.moe.gov.my or http://graduat.moe.gov.my ) * Kindly print the confirmation slip at the last page of the survey form and bring the slip during

collecting academic regalia. Failure to submit confirmation slip will inconvenience for both parties during the convocation.

5. Academic Regalia: Loan and Return

5.1 Graduates must first:

a) Payment made prior as indicated in item 3.2 above.

b) Complete academic regalia ‘online’ form through the student’s portal

Students Information System (SMP) at www.smp.upm.edu.my (for postgraduates students use ic/passport and matrix number for password and id) menu ‘MyConvocation’ (academic regalia form) by using browser IE or Mozilla Firefox only (Google Chrome not allowed)

c) Complete the form and click the button draft to send the form to Bendahari

for verification. To reconfirm payment check status as ‘SUCCESSFUL’; and

http://www.bursar.upm.edu.my/dokumen/90032_directdebit.pdf



http://www.smp.upm.edu.my/


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d) If the system displays “NOT SUCCESSFUL” within one (1) day after the

borrowing application through SMP has been made, contact the Bursary at this number:- 03-8946 4156/4161/6215/6225 to identify the problems.

5.2 Graduates are required to ensure academic regalia borrowed from the University as describe below in good condition: a) Post Graduates and Undergraduates

- regalia (maroon colour), - hood (as faculty official colour); and - mortar board;

b) Diploma - regalia (maroon colour), and - mortar board.

5.3 Graduates are to ensure that:

a) the correct regalia being received i.e Post Graduates, Bacelor or Diploma;

b) hood according to the faculty official colour; and

c) received academic regalia in good condition

5.4 Graduates are not allowed to alter or modify any parts of the academic

regalia.

5.5

The collection of Academic Regalia will be held at the Central Academic Complex, UPM as follows:

Date Time Graduates

25–30 October 2014 (Saturday – Thursday)

8.30 am until 4.30 pm

All - graduates are required to

follow through all Counters designated to avoid complication when attending the Convocation Ceremony.

5.6 Graduates are required to return the academic regalia latest by 1st November 2014 (Saturday – after the first session) up to 8th November 2014 at Central Academic Complex, UPM.

(Please refer to the schedule attached in album/scroll during convocation for the date and time to return the academic regalia).

5.7 The penalty fee will be charged for graduates for late returns of academic regalia from 10th November 2014 (Monday) for RM10.00 on the first day and additional RM5.00 the subsequent days. The penalty fee shall be made at the Bursar III, Ground Floor, Administration Building, UPM and payment receipt must be presented upon returning academic regalia.


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5.8 The University will not be responsible for any damaged or lost items.

5.9 Any damages or lost items charges will be incurred and scroll/transcript will not be released untill the payment has been made. The payment rates are as follows:

Program Total Amount (RM)

Regalia Hood Mortar Board Bonnet Under Graduate

280.00 35.00 50.00 -

Diploma 150.00 - 50.00 -

Master 400.00 35.00 50.00 -

PhD 750.00 35.00 - 75.00

6. Attire

6.1 All graduates attending Convocation Ceremony are to be suitably attired referred to the dress code as follows (refer to Diagram 1):-

Ladies - long dresses which cover until the ankles/maxi skirts, long sleeve

shirts/blouses/suit and wearing the academic regalia. - Colour (no restrictions)

- For those wearing the hijab, it should be light in colour so that it matches the faculty colours incorporated in the hood

(Bachelor programme). - Shoes must be dark coloured and covered at the front and back.

- Sport shoes/Slippers/Open back shoes/Shoes with bright or

white in colour are NOT ALLOWED. - Short skirts are NOT ALLOWED.

- The attire of Pantsuits are allowed. - Face-covering attire or the ‘niqab’ is prohibited.

Men - Long sleeve with collar, necktie and coat, dark trousers or dark lounge

suit, dark shoes with stocking and wearing the academic regalia.

- Jeans and shorts are NOT ALLOWED. - Sport shoes/Slippers/Shoes with bright or white in colour are

NOT ALLOWED.

- Hair styles should be short and neat.

6.2 The Convocation Ceremony is an official event. Graduates are reminded to abide

to the dress code as stated above. Graduands not adhering to the dress code will NOT BE ALLOWED to enter in or join in the convocation parade or go up on stage for the Bachelor and Diploma Degree presentation ceremony.

7. Invitation Cards

7.1 Invitation cards and other instructions will only be disseminated when graduates or their representatives arrive to collect the academic regalia.

7.2 The University is not responsible for lost invitation cards and they will not be replaced.

7.3 Each graduates is given one (1) invitation cards for two guests to attend the Convocation Ceremony at the Sultan Salahudin Abdul Aziz Shah Cultural and Arts Centre Hall (PKKSSAAS).


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8. Briefing and Rehearsal 8.1 Convocation Briefing and Rehearsals Convocation Ceremony will be held at the

Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM Sultan Salahuddin Abdul Aziz Shah Cultural as information below:

Date Matter Time

29 October 2014 (Wednesday)

Graduates for session 1,2,3, and 4 (refer Appendix 1A).

9.00 am untill 12.00 pm

Graduates session 5,6,7 and 8 (refer Appendix 1B)

2.30 pm untill 5.00 pm

8.2

All graduates are required to attend this session to better understand the events that have been planned for the actual Convocation Ceremony.

8.3 Failure to attend the briefing and rehearsal session may result in the University barring graduates from attending the 38th UPM Convocation Ceremony.

9. 10.

Parking

Parents and graduates who are involved in the Convocation Ceremony are reminded to park their vehicles at the parking area designated by the Security Division of UPM (refer Attachment 4). UPM has a bicycle lane on campus. Parents and graduates are required not to park on the bicycle lane to ensure smooth traffic. Graduates Processions

10.1 Morning Session Graduates for the morning session are advised to convene at the car park of the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 7.30 am. The parade will commence at 8.00 am.

10.2 Afternoon Session Graduates for the afternoon session are advised to convene at the car park of the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 1.45 pm. The procession will commence at 2.10 pm. For Zohor prayer, Muslim graduates may perform the prayer at several places located at the Administration Building at the left and right alcoves of the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre or the UPM Mosque.

10.3 Graduates are reminded to congregate at the stipulated time and place. This to avoid any traffic congestion into the campus, graduates are obliged to follow all the instruction given by the officers on duty.


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10.4 Graduates are reminded not to bring valuable personal belongings during the rehearsal and graduation ceremony to avoid missing items during the actual commemoration.

10.5 Graduates who are late will not be allowed to participate in the Convocation Ceremony.

10.6 Parents and guests are advised to have their breakfast before entering into the hall to avoid any unfavourable incidents.

10.7 Parents and guests are not allowed to bring flowers bouquet or gift into the hall as it may displeased the other guests.

10.8 Graduates with special needs (pregnant, disabled or injured) that require further assistance such as wheel chair or an assistant need to inform the secretariat during the rehearsal.

10.9 During the ceremony, graduates are required to follow all the rules and instructions from the officers in charge.

10.10 Graduates and/or guests are not allowed to leave the hall until the ceremony is over.

11. Rules Guests when Entering The Hall

11.1 Attire – Men Guest : National Dress/ Lounge Suit / Batik/ suitable attire/ (Songkok for 1st Session and 3rd Session)

Ladies Guest: National Dress/ Suitable attire

11.2

Guests may enter the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre through the door identified by the officers on duty. * Children under the age of 12 years old is not allowed to enter the hall during the convocation ceremony.

11.3 Taking pictures and video recording during the Ceremony is not allowed.

11.4 Please follow the instructions on movement upon entering and leaving the PKKSSAAS hall as well as whilst in PKKSSAAS hall to avoid congestion and ease the flow of movement at the hall (refer Attachment 5).

12. Conferral Arrangement

12.1 The designation of rows and arrangement for seating for graduates during the ceremony will be decided by the Committee/Secretariat/Officers in charge.

12.2 Graduates will receive their albums/scrolls individually on the stage from either the Chancellor or Pro Chancellors.

13. Collection of Scroll/Transcript for Bachelor’s Degree and Diploma

Graduates may collect their Bachelor Degree and Diploma scrolls/transcripts as soon as the convocation session is over. However, this depends on the followings:-


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13.1 13.2 13.3 13.4 13.5 13.6 13.7

Graduates must be able to produce the receipt as a proof for the payment of graduation fee;

Graduates need to return the academic regalia to the University as the application form for scroll/transcript will only be distributed to those who have returned their academic regalia.

For UPM Serdang graduates, their scrolls/transcripts may be collected from the Central Academic Complex, UPM on the dates that have been decided earlier. Please refer to the information in the album and scroll after the conferral of the Bachelor Degree and Diploma ceremony.

For graduates of PJJ/EKSEKUTIF programmes, their scrolls/transcripts may be collected from the UPM Education & Training Sdn. Bhd. (UPMET)/Executive Programme Unit of their respective faculty.

Graduates owing UPM/PPL/Executive Programme Unit will need to clear their debt to be able to receive their scrolls/transcripts. Please attach the necessary evident (receipt/letter) for settlement of debt for confirmation. Graduates having problem in collecting the scroll/transcript, graduates may send representative to collect the scroll/transcript on behalf with condition of: Graduates must provide a signed letter of authority to the representative. Letters should be addressed to the Head of Academic Administration and International, Management of Academic Division, UPM, stating the name, identification card number and a copy of identification card of such representative. The requirement above (13.1 untill 13.6) also need to be complete before scroll/transcript could be given to the representative; or

Graduates from Executive programmes must foward an authorisation letter should be addressed to The Director of the Executive Programme Unit of their respective Faculty stating the name, identification card number and a copy of identification card of representative that has been appointed. The University is not responsible for any lost or damage towards scroll/transcript collected.

14. Other Information:

14.1 Important dates related to the graduates for the 38th Convocation Ceremony (2014) (Appendix 2).

14.2 Checklist to ensure necessary preparation for the convocation ceremony. (Appendix 3).

15. Ministry of Education Malaysia (MOE) coordination meeting on Recruitment Integration System and Education Graduates Posting held on 19th August 2014 has imposed that all graduates required to register in JobsMalaysia through the URL address: www.jobsmalaysia.gov.my for the education graduates posting from MOE.

Graduates cooperation in adhering rules and regulation of the 38th UPM Convocation Ceremony is highly appreciated as to ensure this ceremony runs successfully.


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For further enquiries please contact the following numbers: Undergraduate: Admision Division and Academic Governance Division: 03-8946 6060/464/6026; Postgraduate: School of Graduate Studies :03-89464220 (Ms. Hasnor/Ms. Munirah) UPMET (graduates with matrix no. Starting with JM/J) : 03-89593408 (Ms. Rohaiza) Admission Division and Academic Governance Division Universiti Putra Malaysia Serdang Selangor


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APPENDIX 1A

ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION UNIVERSITI PUTRA MALAYSIA

GRADUANS 38TH CONVOCATION CEREMONY SESSIONS 2014

Session 1 (Saturday) 1 November 2014 – Morning

Session 2 (Saturday) 1 November 2014 – Afternoon

Programmme

Doctor of Philosophy (A-L) SGS

Master of Veterinary Science

Master of Corporate Communication

Master of Water Engineering Master of Science - FBMK, INSPEM Master of Process Safety and Loss Prevention

Bachelor of Architecture Doctor of Veterinary Medicine

Bachelor of Agriculture Science

Bachelor of Forestry Science Bachelor of Engineering (Process and Food) Bachelor of Education (Physical Education) Bachelor of Science (Honours) - Mathematics Bachelor of Arts (Foreign Language) Bachelor of Music (Music Performance) Bachelor of Science (Biomedical Science) Bachelor of Science (Biotechnology) Bachelor of Environmental Management Diploma in Agricultre Engineering UPMKB

Programmme

Master of Science - FS, IBS

Master of Process Safety and Prevention Master of World Literature Master of Plantation Management Master of Environment Technology Management Masters in Management

Medical Doctor Bachelor of Economics Bachelor of Science (Honours) - Chemistry Bachelor of Science (Honours) - Biology Bachelor of Engineering (Civil) Bachelor of Engineering (Aero Space) Bachelor of Computer Science Bachelor of Education (Home Science) Bachelor of Arts (English Language) Diploma in Animal Health and Production UPMKB

Session 3 (Sunday4) 2 November 2014 – Morning

Session 4 (Sunday4) 2 November 2014 – Afternoon

Programmme

Doctor of Philosophy (M - Z)

Doctor of Philosophy PBS

Master of Veterinary Medicine Master of Applied Statistics Master of Education

Master of Science - FEM, IG

Bachelor of Accountancy

Bachelor of Food Science and Technology Bachelor of Science (Honours) – Instrumentation Bachelor of Engineering (Computer System and Communication) Bachelor of Education (Teaching of English as a Second Language) Bachelor of Science (Environmental and Occupational Health) Bachelor of Communication Bachelor of Science (Agribusiness) Bachelor of Science (Human Development and Information Technology) Diploma in Fisheries UPMKB

Nama Program

Master of Science - FK, FSPM (Bintulu), FPP, FSKTM, FP

Master of Food Technology

Master of Environmental Engineering Master of Innovation and Engineering Design

Master of Highway and Transportation Engineering Master of Remote Sensing & Geographic Information Master of Landscape Architecture Bachelor of Wood Science and Technology Bachelor of Agriculture (Aquaculture) Bachelor of Science (Honours) - Petroleum Chemistry Bachelor of Science with Education (Honours) - Physics

Bachelor of Engineering (Mechanical) Bachelor of Education (The Teaching of Bahasa Malaysia as a First Language) Bachelor of Science (Human Resource Development) Bachelor of Environmental Science and Technology Bachelor of Science Bioindustry Diploma in Agriculture UPMKB


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ATTACHMENT 1B

ADMISSION DIVISION AND ACADEMIC GOVERNANCE DIVISION

UNIVERSITI PUTRA MALAYSIA GRADUANS 38TH CONVOCATION CEREMONY SESSIONS 2014

Session 5 (Monday) 3 November 2014 – Morning

Session 6 (Monday) 3 November 2014 – Afternoon

Programmme

Master of Computer Science

Master of Science – FSTM, INTROP, FEP, FSAS, ITA, IKDPM

Bachelor of Horticultural Science Bachelor of Engineering (Electrical and Electronics) Bachelor of Science (Nutrition and Community Health) Bachelor of Landscape Architecture

Bachelor of Design (Architecture) Bachelor of Design (Industrial Design) Bachelor of Architecture Bachelor of Education (Guidance and Counseling) Bachelor of Science (Honours) - Industrial Chemistry Bachelor of Science with Education (Honours) - Mathematics Bachelor of Science (Food Studies) Bachelor of Science (Human Development and Management) Bachelor of Business Administration Bachelor of Arts (English Literature ) Bachelor of Arts Foreign Languages UPEFBMK

Diploma in Food Estate Management UPMKB

Programmme

Master of Science – FBSB, FPSK, FPV, IPSAS

Master of Economics Master of Agriculture Science Master of Applied Linguistics

Master of Human Resource Development Master of Land Resource Management

Master of Malay Literature Master of Arts Bachelor of Agriculture (Animal Science) Bachelor of Science (Honours) - Physics Bachelor of Science (Honours) - Material Science Bachelor of Engineering (Chemistry) Bachelor of Education (Agriculture Science) Bachelor of Education (Moral Education) Bachelor of Arts (Malay Literature) Bachelor of Arts (Malay Language and Linguistics PJJ Diploma Forestry UPMKB

Session 7 (Tuesday) 4 November 2014 – Morning

Session 8 (Tuesday) 4 November 2014 – Afternoon

Nama Program

Master of Business Administration

Master of Public Health Master of Science - ITMA

Master of Education (Education Administration) PJJ

Master of Manufacturing Systems Engineering PJJ Master of Engineering Management PJJ Master of Malay Language PJJ

Bachelor of Engineering (Agricultural and Biosystem) Bachelor of Science with Education (Honours) – Biology

Bachelor of Science (Human Resource Development) PJJ Bachelor of Science (Human Development) PJJ Bachelor of Arts (Malay Language and Linguistics) UPEFBMK Bachelor of Communication PJJ Bachelor of Business Administration UPEFEP

Bachelor of Accountancy UPEFEP Bachelor of Science (Honours) - Biochemical FBSB

Bachelor of Science (Honours) - Microbiological FBSB Diploma in Youth in Development Work

Programmme

Master of Science – FH, FRSB, IPPH, ITMA

Master of Science PBS

Master of Pathology Master of Structural Engineering and Construction Master of Engineering Manufacturing Systems Engineering Master of Environmental Master of Malay Language Master of Engineering Management Master of Human Resource Development PJJ

Master of Education (Teaching of Malay Language as a First Language) PJJ

Master of Corporate Communication PJJ

Bachelor of Science (Dietetic) Bachelor of Science (Human Development) Bachelor of Consumer Studies Bachelor of Education (Teaching of English as a Second Language) PJJ

Bachelor of Business Administration PJJ

Bachelor of Arts (Malay Language and Linguistics) Bachelor of Arts (English Language) PJJ

Bachelor of Communication UPEFBMK

Bachelor of Science (Honours) - Statistics

Diploma Agribusiness UPMKB


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Short Forms : SGS PBS PJJ FS UPEFBMK UPMKB UPEFEP IBS FK FPP FSKTM FP FSTM INTROP FEP FSAS ITA IKDPM FBSB FPSK FPV IPSAS

: : : : : : : : : : : : : : : : : : : : : :

School of Graduate Studies Putra Business School Distant Learning Faculty of Science Executive Programme Unit, Faculty of Modern Language and Communication Universiti Putra Malaysia Bintulu Campus Executive Programme Unit, Faculty of Economics and Management Institute of Bioscience Faculty of Engineering Faculty of Educational Studies Faculty of Computer Science and Information Technology Faculty of Agriculture Faculty of Food Science and Technology Institute of Tropical Forestry and Forest Product Faculty of Economics and Management Faculty of Environmental Studies Institute of Advance Technology Agricultural and food Policy Studies Faculty of Biotechnology and Biomolecular Science Faculty of Medicine and Health Science Faculty of Veterinary Medicine Institute Sosial Science Studies

Short Forms:

SPS : School of Graduate Studies UPEFEP : Executive Programme Unit, Faculty of Economics and Management

PBS : Putra Business School UPEFBMK : Executive Programme Unit, Faculty of Modern Language and Communication

PJJ : Distant Learning UPMKB : UPM Bintulu Campus


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Diagram 1

EXAMPLE OF ATTIRE

LADIES ATTIRE MEN ATTIRE

Regalias

Mortar Board (for Bachelor’s

degree)

Hood (for Bachelor’s

degree)

Long dress which cover

the ankles/maxi

skirts

Sport shoes/slippers/sandle shoes are NOT ALLOWED

Hair Style: short and

neat


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Diagram 2

EXAMPLE OF ATTIRE

LADIES ATTIRE

Regalias

Mortar Board (for Bachelor’s

degree)

Hood (for Bachelor’s

degree)

Long dress which cover

the ankles/maxi

skirts

Sport shoes/slippers/sandle shoes are NOT ALLOWED


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APPENDIX 2

THE 38th UPM CONVOCATION CEREMONY IMPORTANT DATES

Bil. Perkara Tarikh

1. Collection dates for Academic Regalia 25–30 October 2014 (Saturday – Thursday)

2. Convocation Rehearsal for Officers 28 October 2014 (Tuesday, 9:00 am)

3. Convocation Rehearsal for Graduates: a. graduates Session 1 - 4 9.00 am until 12.00 pm; b. graduates session 5 - 8 2.30 pm until 5.00 pm

29 October 2014(Wednesday)

4. Agriculture Expo and Convocation Festival 2013 UPM at Bukit Ekspo, UPM

31 October until 5 November 2014 (Friday– Wednesday)

5. The 38th UPM Convocation Ceremony 1 - 4 November 2014 (Saturday – Tuesday)

6. Convocation Rehearsal for Putra Business School (PBS) and Convocation Rehearsal for Colaboration Programme between UPM-IPTS

5 November 2014 (Wednesday) 9.00 am until 11.00 am

7. Convocation Ceremony for Putra Business School (PBS) and Collaboration Programme between UPM-IPTS– afternoon session

5 November 2014 (Wednesday)

8. Return the Academic Regalia and scroll/transcript collection 1 - 8 November 2014 (Saturday– Saturday)

9. Academic regalian late return panelty From 10 November 2014

10. Academic regalian return and collecting scroll/trancript at Admision Division and Academic Governance Division

From 10 November 2014


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APPENDIX 3 THE 38TH CONVOCATION CEREMONY

GRADUATES CHECKLIST

Graduates are reminded to ensure:

1. ( ) To read, understood and already received the 38th UPM Convocation Description Book.

2. ( ) To complete Graduates Tracer Study Survey 2014 and print out the Confirmation Slip in the last page and present when collecting acadamic regalia, verified the slip at CEM counter.

3. ( ) To check any outstanding fee and settle it at least two (2) days before collecting the academic regalia if any.

4. ( ) To make payment for graduation fee using bank slip to UPM COLLECTION or through CIMB Clicks or Credit Card at least two (2) days before collecting academic regalia.

5. ( ) To complete academic regalia ’online’ form through the student portal (SMP) at the menu of ”Myconvocation” and print out the form that has been completed.

6. ( ) To print and bring along academic regalia form (which has been completed and been ’SUCCESSFUL’ in the status at ’check application’ under Myconvocation at SMP) when to collect academic regalia at Central Academic Complex, UPM within stipulated date.

7. ( ) Bring a copy of bank slip or payment transaction via Channel-e or Credit Card when you/representative wants to borrow academic regalia at Central Academic Complex within the specified date.

8. ( ) Make sure the right academic regalia taken and in good condition.

9. ( ) The 38th Briefing and Rehearsal for Convocation Ceremony

Date Session Time

29 October 2014 (Wednesday)

1,2,3 and 4 9.00 am until 12.00 noon

5,6,7 and 8 2.30 pm until 5.00 pm

10. ( ) Bring the name card (for graduates) and invitation cards (for guests) when attending Convocation Ceremony.

11. ( ) Arrive early before the ceremony begins.

12. ( ) Graduates and guests attire are according to the dress code prescribed.

13. ( ) Date for returning academic regalia starts on 1 November 2014 until 8 November 2014. Penalty will be imposed upon graduates’ failure to return the academic regalia within stipulated date (begining on 10 November 2014) based on prior stated rate.

14. ( ) Received confirmation document indicating that academic regalia has been borrowed and returned; and

15. ( ) Bring such document when collecting academic scroll/transcript.

Appendix 1 GRADUATES ARRANGMENT BY PROGRAMME AND SESSION Appendix 2 IMPORTANT DATES Appendix 3 GRADUATES CHECKLIST Appendix 4 ROAD MAP AND PARKING AREA FOR PARENTS Appendix 5 PKKSSAAS HALL FLOOR PLAN


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Appendix 4


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Appendix 5

universiti putra malaysia · to the dress code as follows (refer to diagram 1):-ladies - long...

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