united states military academy headquarters guidance
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UNITED STATES MILITARY ACADEMY HEADQUARTERS GUIDANCE
Cost covered by USMA• CDT accommodation• CDT Feeding in the CDT Mess/MREs• Ammunition (Training Week/Competition)(unless using your
own ammo)Cost not covered by USMA• Team Managers accommodation and feeding• Transport (less DVs)
Sandhurst 15 G8 - Finance
MEDIA COVERAGE• USMA will encourage internal and external coverage of the competition
• USMA PAO will invite U.S. media agencies. Foreign journalists interested in covering the activities must be cleared through the State Department and the USMA PAO.
• Release of external team video/photos must be in coordination with competition policy requirements – protecting the integrity of the event
• USMA’s official Flickr site is a resource to you but not all teams are captured: http://www.flickr.com/photos/west_point/
• The USMA PAO is responsible to confirm media coverage and coordinate with the event coordinators to determine access. Specific guidelines and ground rules will be provided to approved media prior to the event.
Sandhurst 15 Public Affairs
Theresa BrinkerhoffPublic Affairs OfficerUSMA+1 (845) [email protected]
Sandhurst 15 Public Affairs POC
DIPLOMATIC CLEARANCE
• Diplomatic clearance
• Dates for submission
• POC [email protected]
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• WHO Distinguished Visitors (DVs)
• General Officers or Equivalent, Defense Attachés and Observing Teams
• WHAT Protocol Support
• Lodging• USMA Escorts• Transportation• DV Itineraries
• WHEN From the moment the DV arrives to West Point through their departure from West
Point
• WHERE The United States Military Academy
Sandhurst 15 Protocol Guidance to External Teams
• LODGINGProtocol will provide lodging for all DVs and observing countries DISTINGUISHED VISITORS QUARTERS (ON POST) – Superintendent determines who stays in DVQ
– Type of Rooms» SUITES » STANDARD queen beds » Cost: $106.00 + tax with official orders
$149.00 + tax without official orders
IHG (FIVE STAR INN) OFF POST– Type of Rooms
» QUEEN SUITE (1 Queen + Pull out couch) • Cost: $85.00 + tax with official orders $129.00 + tax without official orders
» FAMILY - ROOM (2 Singles + 1 Queen)• Cost: $90.00 + tax with official orders $139.00 + tax without official orders
NOTE: MAXIMUM NUMBER OF GUESTS PER ROOM MAY NOT EXCEED TWO ADULTS PER BED. EXTRA ROLLAWAY BEDS CAN BE PROVIDED UPON REQUEST TO APPLICABLE ROOMS FOR $15 PER BED PER NIGHT (DEPENDING ON AVAILABILITY)
Sandhurst 15 Protocol Guidance to External Teams
PAYMENT All teams are responsible for payment of lodging for their DVs• Information Needed
– Credit Card Information » Name on Card» Type of Card » Card Number» Expiration Date » 3 digit security code on the back
– Copy of Official Orders
• FAX or Email Misty Schreppel, Protocol
• DEADLINE: NO LATER THAN 21 MARCH 2015
NOTE: If payment is not received by this date, any rooms that have been reserved under Protocol will be released back into the lodging inventory
Sandhurst 15 Protocol Guidance to External Teams
Sandhurst 15 Protocol Guidance to External Teams
IHG (Five Star Inn)
DVQ
Bldg 785
Jefferson Hall
Suite 101
Front Entrance
Entry Stairs
Front Entrance
Shared Kitchen
Guest Room 1
Guest Room 2 1
Guest Room 2
Guest Room 3
Handicap Lift
Back Stairs
Garage
Sitting Room
Fitness Room
Distinguished Visitors Quarters 109(DVQ)
Sandhurst 15 Protocol Guidance to External Teams
DV Lodging IHG Queen Suite
DV Lodging IHG Queen Suite
Sandhurst 15 Protocol Guidance to External Teams
• USMA ESCORTS USMA Escort Officers will be assigned to each DV for the duration of their stay at
the Academy. USMA Foreign Exchange Officers will be utilized as escorts for their country if available.
• TRANSPORTATION All DVs are responsible for their own transportation to and from West Point. If your DV will be arriving via a MILAIR flight, please contact Mrs. Misty Schreppel,
Protocol Office, for further guidance. Protocol will provide transportation support to all DVs during Sandhurt.
• Each DV will be provided either a mini van or 15 PAX van driven by their assigned USMA Escort Officer.
• ITINERAIRES Protocol will be provide and coordinate all DV itineraries to include office calls,
briefs, or any other special requests.
Sandhurst 15 Protocol Guidance to External Teams
• PROTOCOL CONTACT INFORMATION
Mrs. Denise ‘Tracey’ Slaughter
Protocol SpecialistDirectorate of Strategic Initiatives United States Military Academy
West Point, New York 12550 Office: 845-938-0296/4315
BB: 845-590-1259 DSN: 688-0296
International FAX: 001-845-938-7827Domestic FAX: [email protected]
Sandhurst 15 Protocol Guidance to External Teams