United Nations Economic Commission for United Nations Economic Commission for Europe (UNECE)Europe (UNECE)

UN/CEFACT Single Window UN/CEFACT Single Window RepositoryRepository

September September 20052005

Tom ButterlyTom Butterly

Deputy Chief, Global Trade Solutions BranchDeputy Chief, Global Trade Solutions Branch

Single Window - Single Window - to enhance the to enhance the efficient exchange of information between trade efficient exchange of information between trade and governmentand government

A Single Window is a facility that allows A Single Window is a facility that allows parties involved in trade and transport to parties involved in trade and transport to lodge standardized information and lodge standardized information and documents with a single entry point to documents with a single entry point to fulfil all import, export, and transit-related fulfil all import, export, and transit-related regulatory requirements. If information is regulatory requirements. If information is electronic, then individual data elements electronic, then individual data elements should only be submitted once.should only be submitted once.

UN/CEFACTUN/CEFACT Recommendation and Guidelines on Establishing a Single Recommendation and Guidelines on Establishing a Single WindowWindow, , http://www.unece.org/cefact/recommendations/rec33/rec33_ecetrd352_e.http://www.unece.org/cefact/recommendations/rec33/rec33_ecetrd352_e.pdfpdf

Single Window FeaturesSingle Window Features

allow traders to lodge standardized information and documents allow traders to lodge standardized information and documents with a single entry point to fulfil all import, export, and transit-with a single entry point to fulfil all import, export, and transit-related regulatory requirements. related regulatory requirements.

if information is electronic, then individual data elements if information is electronic, then individual data elements should only be submitted once. should only be submitted once.

sharing of all information in respect of international trade sharing of all information in respect of international trade transactionstransactions

provide trade related government information provide trade related government information

receive payment of duties and other charges.receive payment of duties and other charges.

co-ordinate the controls and inspections of the various co-ordinate the controls and inspections of the various governmental authorities.governmental authorities.

UN/CEFACT UN/CEFACT Recommendation Number Recommendation Number 3333 Recommendation and Guidelines Recommendation and Guidelines

on Establishing a Single Windowon Establishing a Single Window

UN/CEFACT Single Window UN/CEFACT Single Window RepositoryRepository

The RepositoryThe Repository: Collection of case studies from countries : Collection of case studies from countries that already have operational Single Windows. that already have operational Single Windows.

GoalGoal: to provide countries that are considering : to provide countries that are considering establishing a SW with concrete examples of the establishing a SW with concrete examples of the operation, costs and benefits of such facilities in other operation, costs and benefits of such facilities in other countries.countries.

FormatFormat: paper publication and on-line Repository, : paper publication and on-line Repository, updated regularly.updated regularly.

Publication: Case Studies on Implementing a Single Publication: Case Studies on Implementing a Single Window Window

UN/CEFACT SW REPOSITORY – UN/CEFACT SW REPOSITORY – Case Studies on ..Case Studies on ..

Finland Finland GermanyGermany Guatemala Guatemala Hong Kong SAR Hong Kong SAR

(China) (China) MauritiusMauritius

MalaysiaMalaysia Senegal Senegal SingaporeSingapore Sweden Sweden United States.United States.

More case studies to come …….

Each SW case is described, Each SW case is described, following a standardized template, following a standardized template, which covers:which covers:

BackgroundBackground EstablishmentEstablishment ServicesServices Operational ModelOperational Model Business Model Business Model

and Costsand Costs Technology Technology Promotion and Promotion and

CommunicationCommunication

Judicial aspectsJudicial aspects StandardsStandards BenefitsBenefits Lessons LearnedLessons Learned Future PlansFuture Plans Source for further Source for further

informationinformation Contact details.Contact details.

Diversity of SW modelsDiversity of SW models: : adopting to adopting to specific national/regional conditions specific national/regional conditions

and requirementsand requirements Financing Financing

– By the State (Finland, Sweden, United States),By the State (Finland, Sweden, United States),– By the private sector (e.g. Guatemala, Germany) By the private sector (e.g. Guatemala, Germany) – private-public partnership (e.g. China, Malaysia, Mauritius, private-public partnership (e.g. China, Malaysia, Mauritius,

Senegal, Singapore)Senegal, Singapore)

The use of Single WindowThe use of Single Window– compulsory (Finland, Guatemala, Mauritius, Senegal)compulsory (Finland, Guatemala, Mauritius, Senegal)– voluntary (China, Germany, Malaysia, Sweden, United voluntary (China, Germany, Malaysia, Sweden, United

States)States)

ServicesServices– Free on charge (Finland, Sweden, United States) Free on charge (Finland, Sweden, United States) – Paid based on various payment schemes (Guatemala, Paid based on various payment schemes (Guatemala,

Germany, China, Malaysia, Mauritius, Senegal, Singapore)Germany, China, Malaysia, Mauritius, Senegal, Singapore)

Costs and Benefits of a Single Costs and Benefits of a Single WindowWindow

BenefitsBenefits

Faster clearance and release Faster clearance and release

Reduced costs through reducing Reduced costs through reducing delaysdelays

More effective and efficient More effective and efficient deployment of resources deployment of resources

Predictable application and Predictable application and explanation of rulesexplanation of rules

Total implementation costsTotal implementation costs

From less than one million US From less than one million US dollars (Guatemala) todollars (Guatemala) to

Between 1and 4 million dollars Between 1and 4 million dollars (Finland, Senegal, Malaysia). (Finland, Senegal, Malaysia).

In the US, the cost was significantly In the US, the cost was significantly higher but the system is quite higher but the system is quite extensive and covers many extensive and covers many additional areas. additional areas.

Benefits outweigh costs ……

Main obstacles in Main obstacles in implementationimplementation

Changing the established business and Changing the established business and State practicesState practices (Malaysia, Senegal, Singapore, (Malaysia, Senegal, Singapore, United States)United States)

Establishing Establishing cooperation and commitment of cooperation and commitment of various state authoritiesvarious state authorities involved in involved in import/export procedures (Finland, USA) import/export procedures (Finland, USA)

Modernizing the technologies currently Modernizing the technologies currently usedused by the State and the private sector by the State and the private sector (Guatemala), and small and medium-sized (Guatemala), and small and medium-sized enterprises, in particular (Sweden).enterprises, in particular (Sweden).

Key factors for success.Key factors for success.

Strong leadershipStrong leadership, which can come from the private , which can come from the private (Guatemala) or the public sector (Malaysia, Senegal, (Guatemala) or the public sector (Malaysia, Senegal, United States, Singapore) United States, Singapore)

Cooperation and commitment of all stakeholdersCooperation and commitment of all stakeholders, private , private and public (Finland, Mauritius, Malaysia, Senegal, United and public (Finland, Mauritius, Malaysia, Senegal, United States, Singapore)States, Singapore)

User-friendly systemUser-friendly system, which do not create complications , which do not create complications for usual business procedures (China, Malaysia, Sweden, for usual business procedures (China, Malaysia, Sweden, Senegal, United States)Senegal, United States)

Investments in modern technologiesInvestments in modern technologies (Guatemala, (Guatemala, Malaysia)Malaysia)

Phased, flexible approachPhased, flexible approach (Germany, Mauritius, Singapore) (Germany, Mauritius, Singapore)

Neutrality, transparency and reliabilityNeutrality, transparency and reliability of the proposed of the proposed technical solution (Hong Kong SAR (China))technical solution (Hong Kong SAR (China))

Next StepsNext Steps

Meeting in Lyon September 28 to Meeting in Lyon September 28 to consider common standards and consider common standards and interoperability for Single interoperability for Single Windows – various groups of Windows – various groups of expertsexperts

Workshop in February 2006 on Workshop in February 2006 on SW Common Standards and SW Common Standards and InteroperabilityInteroperability

UNECE Trade Facilitator UNECE Trade Facilitator ToolkitToolkit

Guidelines for Trade Facilitators how to develop national Guidelines for Trade Facilitators how to develop national series of trade documentsseries of trade documents

Electronic tools for the design of PDF trade document formsElectronic tools for the design of PDF trade document forms

User can edit PDF, print and email documentsUser can edit PDF, print and email documents

Document forms can be extended for integration into United Document forms can be extended for integration into United Nations electronic Trade Documents (UNeDocs) and Single Nations electronic Trade Documents (UNeDocs) and Single WindowWindow

UN Form RepositoryUN Form Repository

Further Information …Further Information …

VisitVisitwww.unece.org/cefactwww.unece.org/cefact

Or Contact Or Contact

Tom ButterlyTom ButterlyDeputy ChiefDeputy Chief

Global Trade Solutions BranchGlobal Trade Solutions BranchUNECEUNECE

E-mail: tom.butterly@unece.orgE-mail: tom.butterly@unece.orgWebsite: www.unece.org/tradeWebsite: www.unece.org/trade