Unit 5, Lesson 1Unit 5, Lesson 1Working with DatabasesWorking with Databases

ObjectivesObjectives

Identify the parts of the Access Identify the parts of the Access screen.screen.

Understand the purpose of the Understand the purpose of the database objects.database objects.

Create a table using a wizard.Create a table using a wizard. Enter records in datasheet Enter records in datasheet

view.view.

Objectives, continuedObjectives, continued

Change the column width in Change the column width in datasheet view.datasheet view.

Add and delete fields in Design Add and delete fields in Design view.view.

Change field properties.Change field properties.

VocabularyVocabulary

CellCell DatabaseDatabase Datasheet Datasheet

viewview Design viewDesign view EntryEntry FieldField

Field nameField name Field Field

propertiesproperties Primary keyPrimary key RecordRecord WizardWizard

Task pane

Database

toolbarTitle bar

Menu bar

Status bar

Click here to locate your files.

Title bar

Objects bar

Database objects window

Toolbar

Adds the selected field to the list of fields for the new table

Field names

Primary key

Design view pane

Field Properties pane

SummarySummary

Many parts of the Access screen are Many parts of the Access screen are similar to other Office XP applications, similar to other Office XP applications, but there are several different toolbar but there are several different toolbar buttons and menus.buttons and menus.

Database objects work together to Database objects work together to help your organize and report the help your organize and report the information stored in the database.information stored in the database.

Tables are the primary objects in a Tables are the primary objects in a database. All other objects are based database. All other objects are based on the data stored in tables.on the data stored in tables.

Summary, continuedSummary, continued

You use Datasheet view to enter You use Datasheet view to enter records in a table.records in a table.

A table can be modified after it is A table can be modified after it is created. You can edit a table in created. You can edit a table in Datasheet view or in Design view.Datasheet view or in Design view.

You can specify the data type for You can specify the data type for each field in Design view. Text is each field in Design view. Text is the default field property for a the default field property for a cell.cell.