understanding file management and file storage structure fall 2007
TRANSCRIPT
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Understanding File Management and File Storage Structure
Understanding File Management and File Storage Structure
Fall 2007Fall 2007
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Good order is the foundation of all things. –Edmund Burke (1729-1797),English statesman and orator
Good order is the foundation of all things. –Edmund Burke (1729-1797),English statesman and orator
Storing Files Is Easy, But . . .
Have you had the following problems?
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• You can’t find a file you created previously on your computer.
• You don’t remember what file name you gave the document you want to retrieve.
• You don’t delete any files you save, so it is really hard to locate a file with so many choices on your screen.
• You are running out of storage space on your hard drive.
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Take Charge!!!Take Charge!!!
• View the hierarchy of folders on your computer.
• Examine the contents of the folders.
• Create new folders.
• Move and copy folders and files.
• Rename and delete files and folders.
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Father Mother Father Mother
Son Daughter
Child
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Hierarchy of FoldersHierarchy of Folders
C Drive
School Folder Home Folder
History Subfolder
S. AmericanCountries File
ScienceSubfolder
Chapter 1Questions File
Chapter 2Questions File
FinancialSubfolder
CorrespondenceSubfolder
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C Drive
School Folder Home Folder
History Subfolder
S. AmericanCountries File
ScienceSubfolder
Chap1Questions File
Chap2QuestionsFile
FinancialSubfolder
CorrespondenceSubfolder
The file path is C:\School\Science\Chap2Questions.doc
C Drive School Science Chap2Questions
File
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A Drive
Fall04 Folder Spring05 Folder
Algebra Subfolder
Chap8.doc
CalculusSubfolder
Exam1.doc FinalExam.xls
GeneralMath Folder
Beta ClubFolder
Fundraisers.xls
Practice: Write your answers on some paper.
What is the path to the Fundraisers file?
What is the path to the Exam1 file?
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A Drive
Fall04 Folder Spring05 Folder
Algebra Subfolder
Chap8.doc
CalculusSubfolder
Exam1.doc FinalExam.xls
GeneralMath Folder
BetaClubFolder
Fundraisers.xls
A:\Spring05\BetaClub\Fundraisers.xls
A:\Fall04\Calculus\Exam1.doc
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Using Microsoft® Windows ExplorerUsing Microsoft® Windows Explorer
Right Pane
Folder Contents Side
Left Pane
Folder Contents Side
Plus Sign—Subfolders not currently shown in left pane.
Minus Sign—Subfolders currently displayed in left pane.
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Details
This allows you to see your files and folders in five different views. Try clicking on the arrow beside the icon to see the different ways you can view your files. You may also go to View to see them.
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Moving Files Into a FolderMoving Files Into a Folder
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Right-dragging(The method I prefer)
Right-dragging(The method I prefer)
• To move another folder or a file into a folder, right-click and hold it on the file or folder you want to move.
• Drag the file or folder on top of the folder you want to put it in (destination folder) until the destination folder turns blue.
• Let up on the mouse. You should see a menu; choose whether you want to move or copy the file or folder.
(See graphic on next slide.)
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Suppose you want to move the 07-08 Budget file into the Financial folder. Right-click on the file and drag it on top of the Financial folder. When you let go, you will see a menu allowing you to move or copy the file.
This menu allows you to copy or move the file. This process is called right-dragging.
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Time to Organize!Time to Organize!
• If you have your files all saved under My Documents, now is the time to begin organizing them.
• Practice making folders with appropriate names (just as you would in a file folder)
• Right-click, hold down, and drag the file you want to move into the folder. Release the mouse button.
Poorly-organized My Documents folder.
Notice all the files that are not organized in folders.
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Well-organized My Documents folder
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Selecting Non-adjacent FilesSelecting Non-adjacent Files
You may select non-adjacent files or folders by clicking on one, holding down your Ctrl key, and clicking on the others
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Selecting Adjacent FilesSelecting Adjacent Files• To select adjacent files, click on the first folder
or file in the list• Hold the Shift key down• Click on the last folder or file• All the files in-between should also be selected
now.
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See if you can organize your files…
See if you can organize your files…
Remember: Plan before you begin