umass crc - officer duties positions identites
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CRC Officer Positions & Duties
Created by: Jerad Stahlinski & Alex Delegas
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•UMass CRC
•Officers
Basic Identities
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•
• Will work toward this goal through a program of nonviolent political action and community organization, in an effort to educate and expand the consciousness of UMass students in regards to cannabis and its many uses.
• Is not affiliated with any other organization, however its membership, from time to time may vote to work in coordination with the activities of other groups with similar goals
Is a pro-choice organization of people who seek the re-legalization of cannabis (hemp) in its industrial, medicinal, and recreational forms for moral, environmental, and economic reasons.
Umass CRC
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● Faces of the CRCo You represent us everywhere you go
How you
• Act
• Present yourself
• Talko Everything you do reflects back on us as a whole group
● You are the role models and leaders for the club and members look up to youo Your actions demonstrate who/what you want the CRC to beo Event: Your job to lead the activity i.e.
Colloquium/Cabin Trip/etc..
Officers
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● Officers work best when:o Stick to your roll:o Communication
Communication is key between officers so were not doing the same job twice
o Stick to your job● Therefore we must all work together in order to help
strengthen, promote, and work towards the CRC’s end goals
Officers cont...
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Derek Sivers How to start a movement TED talks
Leadership
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•Secretary
•Marketing/PR
•Treasurer
•Vice President
•President
Positions/Duties
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Secretary
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Secretary Responsibilities Include:
•Recording of Agendas
•Taking Minutes at meetings
•Weekly/Newsletter “Smoke Signals”
•Brownie Points
•Responsible for any duties delegated by the President
•The most effective secretary is organized and does their job regularly
Secretary
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Responsibilities/Duties cont...
•Recording of Minutes/Officer Dutieso Officer meetings
Minutes can be broken down into
• Agenda
• Delegations
• Newsletter informationo event details, etc.
o General Body Meetings Minutes
• policy positions, haps, finalized events, etc.
Secretary
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Responsibilities/Duties cont...
•A Newsletter/Weekly Email: “Smoke Signals” o Weekly Email
Must include
• Events
• Haps
• Minutes from the meeting Newsletter
• Try and coordinate with members and get them to contribute
• Can contain anything about marijuana, stories, drawings, etc...
Secretary
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Responsibilities/Duties cont...
•Brownie Pointso This helps keep track of the most active members
Helps us realize who is committed to club
• New Officers for next yearo For special events brownie points can be used to pick the
most active members for first come first serve basis events (Cabin Trip)
•Responsible for any duties delegated by the President
Secretary
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Public Relations / Marketing
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Public Relations & Marketing Responsibilities Include:
•Organize Flyering
•Press Releases
•Communications In General
•Advertising
•Duties Delegated By President
Public Relations/Marketing
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Responsibilities/Duties cont...
•Organize Flyeringo Make sure design is created (who ever was delegated that
task)
o Make sure they're printed (Treasurer/President responsibility)
o Have flyers printed 3-4 weeks prior to any event
o At least 200 must be printed for correct distribution
See P/R officer duties word doc for more extensive details
Public Relations/Marketing
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Responsibilities/Duties cont...
•Communications in generalo You will have to contact various press people
throughout the semester•They are also responsible for any duties delegated by the President
Public Relations/Marketing
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•Booking rooms•Political coordinator•Delegated tasks assigned by President
What to do:
Vice President
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Booking rooms•Book meeting rooms through campus pulse
o You can also go to the 9th floor and book them in person
o You must book rooms 4 weeks in advance Every week you should also book another
room to make up for the one you usedo Also responsible for booking officer
meeting rooms, if office can’t be use
Vice President cont...
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Political Coordinator•Keeps track of news
Easy way to keep track of everything is to use Google News, and set google alerts, as well as customize your google news to bring up marijuana related articles in your sidebar
o “Haps” News articles related to marijuana
o Billso Policy Makerso Activities of other interest groups
Vice President cont...
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What to do:•S/R (signature responsibility)•Manage funds•Create annual budget•Delegated tasks assigned by President
Treasurer:
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S/R •Working with the President in order to submit P/O’s (purchase orders)•Ensure the quote and invoice process get to the right people
o P/O must be submitted with account specialist
•Deposit funds into our revenue account
Treasurer
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Manage Funds•Keep track of all the spending•Deposit money
o Money should be deposited as soon as its recievedo Same person should not collect and deposit money
for safety reasons •Fee account
o Used to cover structural fees that are required for an event
o Not used to cover fun events, or items we make profit from
Treasurer cont...
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Manage funds cont…o Revenue account
Can be used for every purchase You want to use Fee account first above all things
if it comes under Fee account guidelines because we lose the Fee account money we don’t use
o Petty cash Used for things like buying pizza every week Party favors for cabin trip Safety net to buy purchases that come up
unexpectedly
Treasurer cont...
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Create annual budget•Work with the President in order to create an annual budget for the next year
o Ask members how to plan and allocate money, other ideas to spend money
•Usually SGA will send an email at the end of the spring semester in order to fill in the budget•It is VERY IMPORTANT that you fill in the budget correctly
o It is also important to OVERESTIMATE the money we’re going to use By overestimating you will be granted more money:
usually ½ - ⅔ of what you request will be granted for next years budget
Treasurer cont...
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• Main Dutieso Delegate Taskso Communicate with outside groupso Chair officer and CRC meetingso Signature Responsibility for the groupo Event Coordinator/Leadero Architect
Agenda Settero Be in contact with our RSO advisor
President
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• Delegate Taskso After/during every officer meeting your job is to delegate
tasks• Responsibility
o Your are responsible for making sure all tasks get done• Useful tips
o Remind officers throughout the week of their dutieso Have them debrief youo Give feedback
Start with positive feedback Accentuate what they could do better Dont give negative feedback, unless necessary
President cont..
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•Liaisono Communicate with outside groups/peopleo Represent the CRC outside of the University
•Tipso Identify yourself, Be respectful, write/speak clearly, avoid punctuation and grammar errors, know your audience
President cont...
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• Chair Meetingso Keep meeting on tracko Set agendao Keep people focussedo Engage members in discussion
Formulate questions with few answers Broad questions lead to, broad answers which can
make things more complicated• Officer Meetings
o Are times to communicate with each other, not to do busy work
President cont...
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• Signature Responsibilityo Authorizes spending, booking events, annual budget
• You have limited liability for the CRCo CRC and UMass are most liable for your actions
• Event Coordinator/Leadero Your job is to create events through campus pulseo Be in contact with anyone involved in the event regularly
throughout the creation of the event to the day of the event
o Events should be processed 1 ½ -2 months prior to an event date, in order to coordinate all parts to prepare for the event ie. creation of flyer, flyering, event booking
President Cont...
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• Architecto Agenda Setter
Pick a goal Think about how you can get everything done Plan it out task by task
• Weekly goals will help make the planning of any event easier so you don’t feel overwhelmed and feel like you are doing all the work
Consult officers and members
• Bounce ideas off members and officers to achieve best outcome
President Cont...
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Be in contact with our RSO advisor•In order to figure out how to plan any events, order supplies, and or need help with anything•RSO advisor is your “best friend”
o Our advisor will help and guide you in order for you to accomplish your goals
President cont...
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•Don’t be scaredo Information is out there you can learn to do
everything Google, Lloyd, Docs, etc
o Ask questions Everyone is here to help each other, ask
old officers, members, professors, parents,o No one goes into this job knowing everything
Officers