um college park um eastern shore 1 ume volunteer policy part i - overview university of maryland...

UM College Park • UM Eastern ShoreUM College Park • UM Eastern Shore 1

UME Volunteer Policy

Part I - Overview

University of Maryland Extension programs are open to all citizens without regard to race, color, gender, disability,

religion, age, sexual orientation, marital or parental status, or national origin.

UM College Park • UM Eastern Shore

IntroductionUniversity of Maryland Extension Volunteer Policy

Required of all UME Volunteers

Provides authorization enabling volunteers to

perform services on behalf of UME

Provides liability protection

Does not create an employer/employee relationship

2


The UME Volunteer Policy4-H Volunteers Impact UME….

Multiply efforts of the 4-H Program

Expand the organization’s creativity

3


4-H Volunteers…Are screened and trained

Are appointed and authorized

Sign an agreement

Complete an application

Are reappointed annually

Are covered by MD Tort Claims Act

4


Maryland Tort Claims Act (MTCA)Immunity from Suit for UME Volunteers

Negligence, Ordinary Care & Tort

Scope of Duties (Position Description)

Appointment & Training Procedures

Gross Negligence

Intentional Misconduct or Malice

Invasion of Privacy

Legal Representation5


Purpose of the PolicyProvides important safeguards for both volunteers

and UME/UMCP/UMES

Clarifies roles and expectations of volunteers and UME

Provides a process to match a volunteer’s skills with

duties of the position

Defines training opportunities, benefits and

recognition

6


Seven Steps to becoming a UME Volunteer1. Position Description

2. Application

3. Screening

4. Appointment

5. Orientation and Training

6. Support and Supervision

7. Evaluation and Recognition 7


Fitting all of the Pieces Together

Volunteer Policy Objectives…

Creating the Position Description

Matching volunteer skills with tasks

8

Evaluatio

n

Recognition

Renew

Support

Appointment

Training

Application

Screening

Job Description


DocumentationPosition Description

Application

Screening

Agreement

Evaluation

Re-Appointment

9


Position DescriptionPosition Title

Purpose of Position

Major Duties

Qualifications

Location and Tenure

Training

Supervision10


ApplicationName, address, phone

Title of position

Volunteer and work experience

Interests, hobbies and organizations

References

11


ScreeningInterview

Three ReferencesCan not be related to applicantCan not be UME employees

Verifies Character and Skills

Criminal Background Check If Required

On-line Sexual Offenders Registry

12


Acceptance After ScreeningApplicant invited to complete agreement

Applicant denied UME Volunteer Status

Applicant on short-term or probationary status

13


Appointment AgreementSimilar to an employment contract

Responsibilities accepted by volunteer

Training and supervision provided by UME

Conflict of Interest Statement

Confidentiality Statement

Agreement renewal/termination

No employer/employee relationship 14


Orientation and TrainingWelcome to UME, UMCP & UMES

Policies and ProceduresMaryland Tort Claims Act UME History, Mission & StructureSexual HarassmentDrug & Alcohol AbuseTobacco & Smoking PolicyChild Protection & Abuse ReportingHIV/AIDS & Universal Health Care PrecautionsAffirmative Action and ADA PoliciesProgram Forms & Risk Management

15


Support and Supervision

SupportTrainingResources

SupervisionExtension Educator/StaffMiddle Management Volunteer

16


EvaluationContinual Constructive Feedback

Periodic meetings with teamConversations with recipientsActivity/event evaluation

Self Evaluation

Performance Review

Letter of Recognition for Renewal

17


Conflict ResolutionAddressed by volunteer’s supervising

faculty/staff memberIf not resolved the conflict will be addressed by

the county extension director/coordinator, State Specialist and Regional Extension Director, or other administrators as needed

18


TerminationContracts are terminated on date specifiedContracts are for no longer than 1 year - must

be updated annually

Extension faculty can terminate contract at

any time

UME Volunteer can terminate agreement at

any time

19


RecognitionIntrinsic

Satisfaction of a job well donePride in helping others

ExtrinsicCertificatesPlaquesHonorsRecognition

20


Agreement RenewalMutually Beneficial Experience

Review & Update Position Description

Renewal AgreementSpecific TasksSpecific Time PeriodAdditional Training

21


Quick ReviewPurpose of UME Volunteer Policy

Major Components

Tasks and Steps Involved

Application, Screening and Agreement

Orientation, Training and Supervision

Evaluation and Recognition

Agreement Renewal/Termination22


Questions?

23

This presentation was originally created by Dan Tabler. It was revised by Dr. Lisa Dennis, 4-H Youth and Adult Leadership Specialist, as well as Amy Rhodes, Sharon Pahlman, and David

Gordon 2010.

um college park um eastern shore 1 ume volunteer policy part i - overview university of maryland...

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