UKSG

Lyn Edmonds, Papworth Hospital & Carolyn Alderson, JISC Collections

Collaborative e-journals project in the NHS East of England

Introductions

• Lyn Edmonds, Papworth Hospital NHS Foundation Trust– Library, Heritage & Knowledge Services Manager – Co-ordinator of EoE Health Libraries Group– E-journals Project Group Chair

• Carolyn Alderson, JISC Collections– Licensing Manager– Previously Content Negotiator, Content Complete Ltd– Acquired by JISC Collections from Jan 1st

Who is the room?

• Publishers

• Librarians

• Subscription agents

• Others

Getting started

• Journals Project Group: early 2007

• Representation and users

• More content

• Equitable access

• Point-of-need access

• Better value for money

Early issues considered

• Separate libraries in an informal network

• How would we decide what to purchase?

• How would we fund it?

• Would everyone embrace e-only?

• Avoid duplication with national work

First steps undertaken

• Data collection and analysis

• Print: duplication and total spend• Scoring system• Funding options

Moving forward

• How to manage the e-journals?

• Could anyone help us?

• National developments

• Quality not quantity

• Enlisted help of Content Complete Ltd

Ready to start

• Plans finalising late 2007

• Funding solutions

• Business case to Strategic Health Authority (SHA)

• Project breakthrough

Role of CCL• 2007:

– Central funding model– Request for quotations from many

publishers (one print copy free)– Explain structure and technical requirements

of ECLaKSA– Provide information to the group in a

standard format– Check publisher’s licences

How publishers responded

• Small scale

• 70 titles in total

• From 1 to 28 journals per publisher

2008 publishers involved

• “Society Publishers”– American Academy of Pediatrics– American Roentgen Ray Society– Royal College of General Practitioners– Royal College of Psychiatrists– NEJM

2008 publishers involved

• “Major Publishers”– Elsevier– LWW/OVID– Oxford University Press– SAGE Publications– Springer– Wiley and Blackwell - Wiley Blackwell

Remit and role of CCL• During 2008 for 2009 agreements:

– Take the 11 agreements and negotiate renewal for 2009

– Free print - issues– Multi-year – Consider usage with negotiations to some extent– Regular reporting and meetings– Decision with ECLaKSA– Modify NHS England licence to work at regional level– Negotiate use of the licence with various publishers

• SHA for signature

Unexpected situation

• Budget difficulty at SHA

• Chair of the e-project group steps down

• Report: “From project to service”

• Survey

• External review

• New structure and approach

Remit and role of CCL• For 2010 renewals

– Take the 11 agreements and renew for 2010 in consideration of the SHA/budget situation

– Revisit multi-year agreements– Objectives agreed with group– Reporting to Lyn Edmonds and Rachel Cooke,

Acting SHA Lead for Libraries & Knowledge Management at East of England 

– Timing critical

Negotiation approach• 30 November – publishers contacted

– Consistent approach– Consider usage with negotiations in context of

it being the third year of agreements– Licence the same content

• Decision with SHA / EoE journals project group

Reporting• Current status with each publisher

• Compare 2009 price in publisher currency with 2010 price offered – show % increase

• Show VAT separately

• Cost avoidance

• Show all prices in a common currency £ using prevailing exchange rate

Benchmarks used

• Publishers’ standard price increases• Swets Serials Price Index 2010• Average cost per download• What would it have cost on pay per view? • Average cost per title per library• How does usage relate to share of budget?• Willingness to use the NHS Model Licence

(adapted)

NHS EoE Model Licence

Yes No licence No No Yes No Yes Yes Yes No No

AAP ARRS Elsevier LWW RC Psych NEJM OUP RCGP SAGE Springer W-B

Willingness to use licence as basis of the agreement

Were objectives achieved?

• More content

• Equitable access

• Point-of-need access

• Better value for money

Lessons learned?

• Valuable experience for Librarians

• Learnt from colleagues at Content Complete

• Need more favourable funding models

• Uncertainty

• Not optimistic

What next?

• Continue monitoring

• Continue marketing and publicity

• Work with Project Board

• Work with other SHAs

• Start our bid for 2011

Questions or comments?

Thank you for listening

• Lyn Edmonds: Lyn.Edmonds@papworth.nhs.uk

• Carolyn Alderson: C.alderson@jisc.ac.uk