uksg 2014 breakout session - open access comes of age: implementing open access policies at ucl,...
TRANSCRIPT
Open Access comes of age: implementing Open Access policies at
UCL, University of Manchester and beyond
Catherine Sharp, UCLHelen Dobson, University of Manchester
Rob Johnson, Research ConsultingUKSG Conference 14th & 15th April 2014
Research at UCL
• c4,800 staff & postdocs
• c4,500 research students
• at least 9,000 research publications p.a.
Open access at UCL
• Open access “underpins UCL’s research mission”
• c20,000 full-text in UCL Discovery
• 4 million downloads
• UCL open access fund –
choice of Gold/Green is “academic decision”
• UCL Press
345 papers in 2012-13
target 693
achieved 753 (March 2013) (109%)
projected 798 (115%)
Apr-1
3
May
-13
Jun-
13
Jul-1
3
Aug-1
3
Sep-1
3
Oct-1
3
Nov-1
3
Dec-1
3
Jan-
14
Feb-1
4
Comm
itted
0
20
40
60
80
100
120
140
160
180
20 27 25 2639
50 55 52 51
8568
158
6 0 2 10
01 1
15
33
38
RCUK Green
RCUK Gold
Prepayment figures for Feb/March incomplete, pending publisher returns. ‘Committed’ figure includes known pre-paid APCs; to be confirmed in publisher returns
Article Processing Charges656
434
487
1577
1577 APCs processed since April 2013
March figures incomplete, pending pre-payment returns from publishers
Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-140
50
100
150
200
250
30
59
56
71
101
124
181
150 149
194183
RCUK
Wellcome
UCL Gold
All APC
Payments: publisher membership schemes
Staffing structure
Open Access Funding Assistant
Open Access Funding Assistant – fixed term
Open Access Compliance Officer –
fixed term
Author advice
Payments
Prepayment checks
Advocacy
Publisher negotiation
Budgets & management reporting
Funder & UCL compliance
Advocacy
Open Access Funding Manager
What data do we record?
Open access advocacy
Open access Communication Plan
• Different publisher & funder policies
• Authors need a very responsive, personal service, with minimal form-filling
• Licences need explaining
BUT
• Bureaucratic publisher systems, with confusing options
• Invoice payments cumbersome
• We need information directly from author: funder references, grant holders
SO
• We reduce admin for authors and influence publishers to build better systems
• Keep abreast of publishers’ policies and funders’ requirements
• Manage budgets effectively
Complications and challenges
Open Access at Manchester
Helen DobsonResearch Services Librarian
University of Manchester Library
Member of Russell Group
Founded in 1824
Largest single-site UK university
4 faculties
26 schools & institutes
20 cross-discipline centres
4000+ research staff
3500+ PGRs
4500 research papers01
3/
RCUK Policy on Open Access and Supporting Guidance
The University Library Open Access Pump-Priming Project
• Goal 1 Introduce a change of culture to prepare researchers for the launch of Open Access policies from RCUK and other funders
• Goal 2 Establish structures and processes to support the new RCUK and Wellcome Trust policies from April 2013
• Goal 3 Implement technical developments required to underpin the processing and reporting of Open Access activity within the University
• Goal 4 Pilot payment of Article Processing Charges (APCs) to support publishing of research articles in Gold OA journals
Staffing Resource
Open Access Team
Research Services
Team
Finance Team
Marketing Team
Academic Engagement TeamAcquisitio
ns TeameScholarship Team
Communication and Advocacy
Faculty Research Committee
School Research Committee
School Board Meeting
Research Support Staff Conference
a.professor
Systems & Processes
Value for Money
RCUK block grant: £824,459
Publisher Prepayment Deals
Project Reflection
Recommendations• Support service on campus• Engage in community-wide problem solving• Share data & experience
RCUK OA Policy compliance achieved
Title for text slide 24 pointwith 1 line spacing after
Sub-title 18pt with 1 line spacing after
Main copy size 14 pointLine spacing 1.2 for all text• Bullet 1 use standard bullet
- Bullet 2 use for secondary bullet
Thank you
OPEN ACCESS INTERMEDIARIES
Rob JohnsonDirector, Research Consulting
THE ROLE OF INTERMEDIARIES IN OPEN ACCESS
Systems and processes associated with the payment of APCs are sub-optimal…
…No clear consensus on the role of intermediaries might most effectively play and how.
18 months ago…
But
INTERMEDIARY SERVICE PROVIDERS TODAY
OPEN ACCESS AT THE UNIVERSITY OF NOTTINGHAM
2001 – Repository established
2007 – University publication fund established
2009 – Institutional Open Access Policy adopted
USING AN INTERMEDIARY
Jan 2013 – Adopted Open Access Key as APC intermediary
May 2013 – OAK service migrated to JISC APC
April 2014 – End of JISC APC Pilot
USING AN INTERMEDIARY
Lessons learned…
(c) iStock, image used under licence
Publishers Universities
(c) iStock, image used under licence
(c) iStock, image used under licence
vDeposit ac-countDevelop internal systemsDevelop internal systemsMembership/ discount
Siz
e of
Pub
lishe
r
Size of institution (article volumes)
Single invoice
Fixed price agreement
WHERE DO INTERMEDIARIES FIT IN?
COLLECTION OF METADATA – INSTITUTIONAL PERSPECTIVE
Capture data in standardised form
Intermediary
PubPub
PubPub
PubPub
Pub
Pub
Pub
ReportingReporting
Management reporting
Accounting transactions
Reporting to funders
Authors
Reporting
Collect any missing data eg funders,
licenses
(If not obtained via pre-approval process)
HOW CAN INTERMEDIARIES HELP?
1.Transaction management – including publisher prepayments
2. Improved author experience (but perhaps not yet?)
3.Data, data, data• Streamlining processes for managing compliance• Promoting adoption of standard metadata forms and
unique identifiers
THANK YOU
www.linkedin.com/in/robjohnsonresearchconsulting
www.researchconsulting.co.uk
QUESTIONS?
Catherine Sharp, UCLHelen Dobson, University of Manchester
Rob Johnson, Research Consulting
UKSG Conference 14th & 15th April 2014