uf ogap open house presentation
TRANSCRIPT
Welcome! OPEN HOUSE JAN 11TH, 2017
Who are we?
Graduate students across multiple disciplines that have a common goal of enhancing graduate
education for themselves and their peers
The History behind OGAP
I-cubed (i3): The Innovation through Institutional Integration program began January 2009. It was funded by a 5-year, $1 million institutional-level National Science Foundation grant.
Mission to transform graduate research-based education at UF through an integrative and interdisciplinary program that links various programs on campus to achieve synergies in education, research and professional development.
Graduate Student Advisory Council (GSAC): Started as the driving force on I-cubed. Continued to work on the three pillars of the organization; Ethics, Mentoring, and Teaching.
ww.I3.institutes.ufl.edu
Who are we? – ExecutivesPresident, Jude Masannat
VP, Sunantha Sethuraman
Publicity Managers,
Parliamentarian, Elizabeth Currin
Secretary, Manasi Prahdan
Treasurer, Maggie White Varsha
SundaresanToluwaniOloke
EktaaRochiramani
Who are we? –Committee Chairs
Marketing, Logistics, Posters,
Social,
Varsha SundaresanToluwani Oloke
Ektaa Rochiramani
Jennifer Wiggins
Timothy Brennan
Antonietta Restuccia
Who are we? – Grad School Support
Faculty adviser
Henry T. Frierson, Ph.D.Associate Vice President and DeanUF Graduate School
Emelia Hodge, Ph.DGraduate Education Outreach DirectorAssociate Director for Graduate Student Affairs
Bradley OsburnAcademic AssistantProfessional Development and International Outreach
What does OGAP Do?
Professional Development Opportunities and Resources
Graduate Student
Research Day
Workshops and
SeminarsThe Three-
Minute Thesis
Competition
Work with Graduate School
What do we do?
Perks of being an OGAP member…
Increased exposure to graduate school administrators
Ability to implement program changes by your design
Creation of workshops and seminar series that you are passionate about
Conference planning experience
Leadership and professional development skills
Team building skills and group-related project management
What it means to be an OGAP member
Monthly meetings Subcommittees for
hallmark events Volunteer for officer
positions Presentation opportunities
Two hallmarks events: GSRD 3MTIncreased meeting frequency (Bi-weekly)
Attend graduate school events
Workshops & seminars
Graduate Student Research Day
GSRD 2017When: April 3rd, 2017 (Monday)Where: Grand ballroom, Reitz union Who: All graduate students across campusWhat: Posters, speakers, panels, prizes, tabling
We kick-off Graduate student appreciation week (GSAW)
A new theme this year!! (We would love to hear some ideas!)
Winners from GSRD will represent UF at the Florida’s state-wide symposium
What’s new?
Committees
Logistics Sponsorship
Marketing
Jenny Wiggins Antonietta Restuccia
Varsha Sundaresan
Ektaa Rochiramani
Oloke Toluwani
Maggie White
Organize and
manage how the
event will run
Contact external
sources for funds and
tabling
Publicize the event
Manage registration, poster
guidelines and
judging
Posters
How it worksEach committee has a time-line to followEvery volunteer will take up and do small sub-
tasksCommittee chairs will meet with committee
membersCommittee chairs will update vice presidentGSRD specific meetings will be once a month
starting August 2016More people per committee, less work per headWe recognize and award our active committee
members as well!
Logistics
Room reservation
Room layout
Dates and deadlines
Agenda and theme Speakers, panels, sessions, etc.
Coordinate with PPD for poster-boards delivery (with Graduate School)
Event tasks and event management Traffic control
Raffling/ticketing logistics
Logistics – Responsibilities for GSRD
Marketing
October
August April
Fall Orientation Open House New OGAP
members recruitment
September
• Prepare budget for various events
November January February March
Finalize flyers Set up venues Finalize
banners
• Update Social media pages
• Social Media GSRD Campaign/ Awareness Media reservation
Distribute flyers Spring
orientations
Event reminders, invitations and appreciation letters
• Media confirmations
• Circulate emails
Slide on OGAP Photo
Backdrops
October
MEET THE MARKETING/PUBLICITY TEAM
Varsha Sundaresan (B.Tech, M.S)Department of Molecular Genetics and MicrobiologyInterdisciplinary Program in Biomedical SciencesCollege of Medicine, University of [email protected]
Toluwani Oloke (B.A., M.Sc)
Department of Public RelationsCollege of Journalism and CommunicationsUniversity of [email protected]
Ektaa Rochiramani
Hough Graduate School of BusinessCollege of Business AdministrationUniversity of [email protected]
Mam MbogeDepartment of BiochemistryInterdisciplinary Program in Biomedical SciencesCollege of Medicine, University of Florida
Sponsorship
Sponsorship Team
Maggie White Department of Orthopaedics and RehabilitationInterdisciplinary Program in Biomedical SciencesCollege of Medicine, University of [email protected]
Goal: Tiered Sponsorship – Gold, Silver, Bronze
Donations used for Raffle Ticket Prizes and Poster Awards
Companies targeted previously: • Areotek• AGCT• CTD Holdings• EsperoPharma• Johnson & Johnson• STI
Posters
Poster Committee General Info
Over 900 people register to attend GSRD, where 200 researchers from multiple disciplines including engineering, medicine, education, art history, liberal arts and life sciences present a poster.
We count with the support of up to 130 judges (faculty/post-docs) that help us to constructively criticize participants and select winners
• Review registration forms (attendees, participants, and judges)
• Assign poster locations (number)
• Assign judges to each poster
• Communicate with judges and participants before the event (assign poster number, poster instructions, judging rubric, reminders)
• Prepare booklet for the event that contains a summary of poster titles, authors, and numbers
• Prepare and email participation certificates after the big event
To-do List:
Need volunteers!
We will work together with the logistic committee as well as with the webmaster to ensure everything runs smoothly!
Leadership
http://algetler.com/wp-content/uploads/2013/08/what-leadership-looks-like-760x597.jpg
Leadership “Leadership: the art of getting someone
else to do something you want done because he wants to do it.”Dwight D. Eisenhower
“If your actions inspire others to dream more, learn more, do more and become more, you are a leader.”John Quincy Adams
“The only training for leadership is leadership”Anthony Jay
Leadership & Research
Managing Self
Managing People
Managing Programs
Leading organizatio
ns
Competencies
Important workshops coming up…
What ideas do you have for OGAP?
WE WELCOME ALL IDEAS AND SUGGESTIONS
Thanks for coming!
OGAP is open to any graduate student who would like to join Constitution states to be an active member you must
attend at least two meetings a semester, with only excused absences [email notified to president], attend at least one hallmark event and be involved in planning
Applications are available online! Visit us on GatorConnect and on facebook