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TRANSCRIPT
UAA Faculty Senate Agenda
March 3, 2017
2:30 - 4:30 p.m.
Lew Haines Conference Room (LIB 307)
Audio: 786-6755 | ID: 284572
I. Call to Order
II. Roll- (P= Present; A= Absent; E= Excused; T= Telephonic Participation)
2016-2017 Officers:
2016-2017 Senators Andrews, Eric Harville, Barbara Ohle, Kathryn
Bannan, Deborah Hicks, Nathaniel Orley, Soren
Bartels, Jonathan Hinterberger, Tim Partridge, Brian
Bennett, Brian Hoanca, Bogdan Pence, Sandra
Bhattacharyya, Nalinaksha Hollingsworth, Jeffrey Piccard, LuAnn
Boeckmann, Robert Horn, Steve Schreiter, Mark
Bowie, David Ippolito, Mari Shamburger, Carri
Bridges, Anne Jeffries, Frank Sieja, Gwen
Brown, Barbara Johnson, Steven Smith, Cheryl
Cook, Brian Karahan, Gokhan Strobach, Cynthia
Cook, Sam Kelley, Colleen Stuive, Christina
Dutta, Utpal Kirk, Sarah Thiru, Sam
Folias, Stefanos Kuden, Jodee Trotter, Clayton
Fortson, Ryan Kullberg, Max Venema, Rieken
Foster, Larry Laube, Jeffrey Wang, Steve
Garcia, Gabe Metzger, Colleen Ward, Jervette
Graham, Rachel Nabors, Forrest Widdicombe, Toby
III. Agenda Approval (pg. 1-4)
IV. Meeting Summary Approval A. January Summary (pg. 5)
B. March Summary (pg. 6- 10)
V. Officer’s Reports
A. President’s Report (pg. 11)
i. Oregon Model (pg. 12-17)
B. First Vice President’s Report
C. Second Vice President’s Report
D. Past President’s Report (pg. 18-29)
Fitzgerald, Dave – President King, Carrie - Chair, UAB
Chamard, Sharon - 1st Vice President Paris, Anthony - Chair, GAB
Downing, Scott - 2nd Vice President Smith, Tara - Past President
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March 3, 2017 Faculty Senate
Page 2 Agenda
VI. Old Business
A.
VII. Consent Agenda
A. Faculty Senate Vacancies
i. CAS Humanities, Paul Dunscomb
B. Graduate Curriculum
i. Courses Chg EDSL A695A Beginning Internship in Speech-Language Pathology
Chg EDSL A695B Advanced Internship in Speech-Language Pathology
Add PSY A640 Substance Abuse: Etiology, Treatment, and Assessment
Chg PSY A684 Clinical Supervision and Consultation
Chg PSY A687 Multicultural Psychological Assessment II
ii. Programs Chg PhD, Clinical-Community Psychology
C. Undergraduate Curriculum
i. Courses Chg ART A270 Beginning Alaska Native Art
Chg ART A370 Intermediate Alaska Native Art
Chg ART A470 Advanced Alaska Native Art
Chg CE A152 Introduction to Civil Engineering
Add CE A201 Introduction to Civil Engineering
Chg CE A334 Properties of Materials
Add CE A334L Properties of Materials Laboratory
Chg CE A452 Advanced Steel Design
Chg EDEC A106 Creativity and the Arts in Early Childhood
Chg GEO A364 Spatial Data Adjustments I
Chg GEO A366 Spatial Data Adjustments II
Chg GEO A466 Geopositioning
Chg JPC A343 Radio News Reporting
Chg JPC A344 Television News Reporting
Chg JPC A362 Principles of Strategic Communications
Chg JPC A363 Research Methods for Strategic Communications
Chg MATH A212 Mathematics for Elementary School Teachers II
Add MATH A264 Introduction to the Mathematics Major
Chg NS A420 Caring for Individuals with Intellectual and Developmental
Disabilities
Chg NS A422 Management of the Critically Ill Adult
Chg NS A429 Perioperative Nursing
Chg WRTG A092 English Skills Lab
ii. Programs Chg Bachelor of Science, Civil Engineering
Chg Bachelor of Science, Geomatics
Chg Bachelor of Arts, Journalism and Public Communications
D. UAB Drop Prerequisites (pg. 30)
E. UAB History AP Credit Memo (pg. 31)
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March 3, 2017 Faculty Senate
Page 3 Agenda
F. UAB Request to Eliminate 200-level Requirement (pg. 32)
G. UAB MATH Placement Scores Memo (pg. 33-34)
VIII. Boards and Committees Reports
A. Graduate Academic Board
B. Undergraduate Academic Board
C. General Education Review Committee
D. University-wide Faculty Evaluation Committee
E. Academic Assessment Committee (pg. 35)
F. Academic Computing, Distance Learning and Instructional Technology and
e-Learning (pg. 36-39)
G. Budget, Planning, and Facilities Advisory Committee
H. Diversity Committee (pg. 40-43)
I. Faculty Grants and Leaves Committee
J. Institutional and Unit Leadership Review Committee (pg. 44)
K. Library Advisory Committee
L. Student Academic Support and Success Committee (pg. 45-46)
i. Motion: SASS moves that the Faculty Senate request a formal policy review of the current
deadlines for ordering textbooks. (pg. 47)
M. Community Campus Committee (pg. 48)
i. CCC & IULRC Joint Request for Endorsement of Faculty Senate (49-53)
Motion: The Faculty Senate endorses the use of surveys to collect faculty
perspectives on their respective college leadership and instructs the Institutional and
Unit Leadership Review Committee and the Community Campuses Committee to
implement a similar survey process for Mat-Su, KPC, and KoC. The Faculty Senate
further instructs these two committees to initiate dialogue with the faculty at Prince
William Sound College (PWS) on the development and implementation of a similar
instrument for their use.
N. Academic Honesty and Integrity Committee
O. Research and Creative Activity Committee (pg. 54-57)
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March 3, 2017 Faculty Senate
Page 4 Agenda
P. Joint Ad Hoc Committee on Mentoring Institute Proposal
Q. Joint Ad Hoc Committee on UFEC Criteria for Administrative Faculty
R. Joint Ad Hoc Committee on Student Evaluation
S. Joint Ad Hoc Committee on Term Faculty Promotion
T. Joint Ad Hoc Committee on Internationalization
IX. New Business
A.
Additional Agenda Items:
X. Administrative Reports
A. Chancellor, Tom Case
B. Provost of Academic Affairs, Sam Gingerich
C. Interim Vice Chancellor of Administrative Services, Pat Shier
D. Vice Chancellor of Advancement, Megan Olson (pg. 58-60)
E. Vice Chancellor of Student Affairs, Bruce Schultz (pg. 61-64)
F. Vice Provost for Academic Affairs, Susan Kalina (pg. 65-66)
G. Interim CIO, Adam Paulick (pg. 67-69)
H. Union Representatives
i. UAFT
ii. United Academics
I. Office of Institutional Effectiveness, Engagement and Academic Support (pg. 70-72)
J. Interim Associate Vice Chancellor for Alaska Natives and Diversity, Jeane Breinig
(pg. 73)
XI. Informational Items & Adjournment
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UAA Faculty Senate Summary January 13, 2017 Special Meeting
2:30 - 4:30 p.m. Rasmuson Hall Room 101 (RH 101)
Audio: 786-6755 | ID: 284572 I. Call to Order
II. Roll- (P= Present; A= Absent; E= Excused; T= Telephonic Participation)
2016-2017 Officers:
2016-2017 Senators E Andrews, Eric T Harville, Barbara T Partridge, Brian T Bannan, Deborah P Hicks, Nathaniel P Pence, Sandra P Bartels, Jonathan P Hinterberger, Tim P Piccard, LuAnn T Bennett, Brian P Hoanca, Bogdan T Schreiter, Mark P Bhattacharyya, Nalinaksha P Hollingsworth, Jeffrey P Shamburger, Carri P Boeckmann, Robert T Horn, Steve P Sieja, Gwen P Bowie, David T Ippolito, Mari P Smith, Cheryl P Bridges, Anne E Karahan, Gokhan A Strobach, Cynthia P Brown, Barbara T Kelley, Colleen P Stuive, Christina P Cook, Brian P Kirk, Sarah E Thiru, Sam P Cook, Sam P Kuden, Jodee A Trotter, Clayton P Dutta, Utpal T Laube, Jeffrey P Venema, Rieken P Folias, Stefanos McCoy, Robert P Wang, Steve P Fortson, Ryan P Metzger, Colleen P Ward, Jervette P Foster, Larry P Nabors, Forrest P Widdicombe, Toby P Garcia, Gabe P Ohle, Kathryn T Graham, Rachel P Orley, Soren
III. Agenda Approval (pg. 1)
IV. New Business
Note: Additional information in support of the following motions can be found on the Faculty Senate Website under December 2 (audio of the December 2 meeting and the After Activity Review (AAR), and under January 13 (documents prefaced with JJ refer to the President Johnson motion, and those prefaced with KK refer to the CITO Kowalski motion)
A. UAA Faculty Senate Motion on Vote of No Confidence in UA President James Johnsen. (pg. 2) __ approve, __ oppose Motion Passes
B. UAA Faculty Senate Motion on Vote of No Confidence in UA Statewide Chief Information Technology Office (CITO) Karl Kowalski. (pg. 3-4)
__ approve, __ oppose Motion Passes
V. Adjournment
P Fitzgerald, Dave – President P King, Carrie - Chair, UAB P Chamard, Sharon - 1st Vice President P Paris, Anthony - Chair, GAB P Downing, Scott - 2nd Vice President P Smith, Tara - Past President
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UAA Faculty Senate Summary
February 3, 2017
2:30 - 4:30 p.m.
Lew Haines Conference Room (LIB 307)
Audio: 786-6755 | ID: 284572
I. Call to Order
II. Roll- (P= Present; A= Absent; E= Excused; T= Telephonic Participation)
2016-2017 Officers:
2016-2017 Senators P Andrews, Eric T Harville, Barbara P Partridge, Brian
P Bannan, Deborah P Hicks, Nathaniel P Pence, Sandra
P Bartels, Jonathan P Hinterberger, Tim P Piccard, LuAnn
P Bennett, Brian P Hoanca, Bogdan P Schreiter, Mark
P Bhattacharyya, Nalinaksha P Hollingsworth, Jeffrey P Shamburger, Carri
P Boeckmann, Robert T Horn, Steve P Sieja, Gwen
P Bowie, David P Ippolito, Mari P Smith, Cheryl
P Bridges, Anne P Karahan, Gokhan E Strobach, Cynthia
T Brown, Barbara P Kelley, Colleen T Stuive, Christina
P Cook, Brian P Kirk, Sarah P Thiru, Sam
P Cook, Sam T Kuden, Jodee A Trotter, Clayton
P Dutta, Utpal T Laube, Jeffrey P Venema, Rieken
P Folias, Stefanos McCoy, Robert P Wang, Steve
P Fortson, Ryan P Metzger, Colleen P Ward, Jervette
P Foster, Larry E Nabors, Forrest P Widdicombe, Toby
P Garcia, Gabe P Ohle, Kathryn P Jeffries, Frank
T Graham, Rachel P Orley, Soren P Kullberg, Max
III. Agenda Approval (pg. 1-5)
Unanimously Approved
IV. Meeting Summary Approval (pg. 6-9)
Unanimously Approved
V. Officer’s Reports
A. President’s Report (pg. 10)
i. Johnsen BOR Follow-up (pg. 11)
B. First Vice President’s Report
C. Second Vice President’s Report (pg. 12)
D. Past President’s Report
P Fitzgerald, Dave – President P King, Carrie - Chair, UAB
P Chamard, Sharon - 1st Vice President P Paris, Anthony - Chair, GAB
P Downing, Scott - 2nd Vice President P Smith, Tara - Past President
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February 3, 2017 Faculty Senate
Page 2 Summary
VI. Old Business
A.
VII. Consent Agenda
A. Faculty Senate Vacancies
i. CBPP, Frank Jeffries, Management & Marketing
ii. At-Large, Max Kullberg, Pharmaceutical Sciences
iii. PWSC, Steven Johnson, Computer Information Systems
B. Graduate Curriculum
i. Courses Add GEOL A623 Advanced Igneous and Metamorphic Petrology
Add GEOL A626 Advanced Mineral Resources
Add GEOL A676 Applied Geophysics
Add GEOL A678 Petroleum Geophysics and Petrophysics
Add GEOL A688 Professional Project
Add GEOL A689 Geology Graduate Professional Practices
Add ME A672 Advanced Linear Systems
ii. Programs Add Master of Science, Applied Geological Sciences
Chg Master of Science, Mechanical Engineering
C. Undergraduate Curriculum
i. Courses Add AKNS A432 Indigenous Well-Being Education
Add AKNS A482 Indigenous Knowledge(s) and the Sciences in Global Contexts
Chg EDSL A401 Phonology and Articulation Development and Disorders
Chg ENGL A309 Texts of American Cultures and Regions
Chg ENGL A404 Topics in Women's Literature
Add GEOL A426 Mineral Resources
Add GEOL A476 Applied Geophysics
Chg GIS A458 Spatial Data Management
Chg GIS A466 Spatial Analysis
Chg MATH A155 Precalculus
Chg MATH A211 Mathematics for Elementary School Teachers I
Chg MUS A224 History of Jazz
Chg MUS A315 Jazz Theory I
Chg MUS A316 Jazz Theory II
Chg MUS A361 Private Lessons
Chg MUS A362 Private Lessons
Chg MUS A461 Private Lessons
Chg MUS A462 Private Lessons
Chg OSH A101 Introduction to Occupational Safety and Health
Chg OSH A120 Safety Program Management and Recordkeeping
Chg OSH A230 Principles of Ergonomics
Chg OSH A460 Economic Value of Safety
Chg PRPE A080 Basic Writing Reading
Chg PRPE A090 Writing Reading Strategies
Chg PRPE A092 English Skills Lab
Chg PRPE A110 Introduction to College Writing
Chg RH A101 Refrigeration and Air Conditioning Fundamentals
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February 3, 2017 Faculty Senate
Page 3 Summary
Chg RH A103 Technical Mathematics for Industrial Trades
Chg RH A105 Electrical Circuits for Refrigeration and Heating I
Chg RH A109 Principles of Thermodynamics
Chg RH A122 Refrigeration and Air Conditioning
Chg RH A126 Electrical Circuits for Refrigeration and Heating II
Chg RH A132 Troubleshooting for HVAC/R Systems
Chg RH A201 Commercial and Ammonia Refrigeration
Chg RH A203 HVAC/R Basic Controls
Chg RH A209 Codes for HVAC/R
Chg RH A211 Customer Relations and Job Etiquette
Chg RH A225 Heating Fundamentals and Forced Air Heat
Chg RH A226 Commercial HVAC/R Systems
Chg RH A228 Advanced Hydronic Heat Systems
Chg RH A229 HVAC/R Control Systems
Chg RH A232 HVAC/R Sheet Metal
Chg RH A290 Selected Topics in Refrigeration and Heating
ii. Programs Chg Associates of Applied Science, Nursing
Del CAS Requirements
Chg Minor, Mathematics
Chg Occupational Endorsement Certificate, Commercial Refrigeration Systems
Chg Occupational Endorsement Certificate, Residential and Light Commercial Heating and
Ventilation
Consent Agenda Unanimously Approved
VIII. Boards and Committees Reports
A. Graduate Academic Board
B. Undergraduate Academic Board
C. General Education Review Committee
D. University-wide Faculty Evaluation Committee
E. Academic Assessment Committee (pg. 13)
F. Academic Computing, Distance Learning and Instructional Technology and
e-Learning (pg. 14-15)
G. Budget, Planning, and Facilities Advisory Committee (pg. 16-20)
Motion: the UAA Faculty Senate supports UPD's request to re-locate to the University Lake
Annex (ULA). For this move to occur, Statewide, through President Johnsen’s consent, needs
to agree to UAA’s direct control of the use of ULA. Thus, Faculty Senate urges President
Johnsen to support the safety needs of the UAA community and allow UAA to manage the use
of ULA so that UPD may fully meet its mission to protect the UAA community.
45 approve, 1 oppose
Motion Passes
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February 3, 2017 Faculty Senate
Page 4 Summary
H. Diversity Committee (pg. 21-28)
I. Faculty Grants and Leaves Committee (pg. 29)
J. Institutional and Unit Leadership Review Committee (pg. 30)
K. Library Advisory Committee (pg. 31)
L. Student Academic Support and Success Committee (pg. 32-34)
M. Community Campus Committee
N. Academic Honesty and Integrity Committee
O. Research and Creative Activity Committee (pg. 35)
P. Joint Ad Hoc Committee on Mentoring Institute Proposal
Q. Joint Ad Hoc Committee on UFEC Criteria for Administrative Faculty
R. Joint Ad Hoc Committee on Student Evaluation
S. Joint Ad Hoc Committee on Term Faculty Promotion
T. Joint Ad Hoc Committee on Internationalization
IX. New Business
A. FS Eboard Resolution on Enrollment Management (pg. 36)
“Therefore, be it resolved that the University of Alaska Anchorage Faculty Senate
advocates restoring faculty input and governance at the departmental and program
levels increasing departmental input and authority in enrollment management
decisions”
Motion: call to question
40 approve, 4 oppose
Motion Passes
Motion: to approve resolution
42 approve, 2 oppose
Motion Passes
Additional Agenda Items:
X. Administrative Reports
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February 3, 2017 Faculty Senate
Page 5 Summary
A. Chancellor, Tom Case
B. Provost of Academic Affairs, Sam Gingerich
C. Interim Vice Chancellor of Administrative Services, Pat Shier
D. Vice Chancellor of Advancement, Megan Olson (pg. 37-40)
E. Vice Chancellor of Student Affairs, Bruce Schultz (pg. 41-43)
F. Vice Provost for Academic Affairs, Susan Kalina (pg. 44-45)
i. UAA 2020 (pg. 46-47)
Motion: to suspend Roberts Rules of Order
28 approve, 11 oppose
Motion Passes
Motion: for Faculty Senate to endorse UAA 2020
33 approve, 3 oppose
Motion Passes
G. Interim CIO, Adam Paulick
H. Union Representatives
i. UAFT
ii. United Academics
I. Office of Institutional Effectiveness, Engagement and Academic Support (pg. 48-51)
J. Interim Associate Vice Chancellor for Alaska Natives and Diversity, Jeane Breinig
XI. Informational Items & Adjournment
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Report of the President March 2017
Events that have transpired since the February Faculty Senate meeting include:
Ongoing meetings with Chancellor Case, Provost Gingerich, Interim Vice Chancellor Pat
Shier, and Student Union Representatives. Topics include:
o Community Campus Director reviews
o Faculty Convocation
o Faculty Advisor position
Attendance at Academic Council and PBAC meetings (unable attend Deans and Directors
meetings due to teaching schedule)
Attendance at SP Phase 2 faculty forums
Participating as member of the Risk Management Team of Strategic Pathways Phase 3
http://www.alaska.edu/pathways/phase-3/
Participating as member of Google AAR follow-up
Participating as member of SP Phase 1, IT Implementation Plan
Continuing correspondence with media and legislators
Participating in group to investigate the “Oregon model” (see pp. 13-17)
Scheduled March 20 meeting with BOR Chair, Gloria O’Neill
Board of Regents
See the Faculty Alliance report for this year’s BOR scheduled meeting dates and procedures for
open forums. http://www.alaska.edu/bor/
Faculty Alliance
The Faculty Alliance meets on the second and fourth Fridays of each month from 2:30 to 4:30
p.m. via Google Hangouts. Visit http://www.alaska.edu/governance/faculty-alliance/ for
additional information.
Faculty Senate Executive Board
Your ‘Eboard’ meets every Tuesday from 10:30 a.m. to 12:30 p.m. in ADM201 to discuss issues
relevant to faculty. We welcome guests to discuss matters of particular importance to them.
Please contact me, or any other board member to schedule your participation.
Dave Fitzgerald
RH 207; 786-4482
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Oregon System – HECC and Shared Services
The Higher Education Coordinating Commission (HECC) is a 14‐member, volunteer board dedicated to fostering and sustaining the best, most rewarding pathways to opportunity and success for all Oregonians through an accessible, affordable and coordinated network for educational achievement beyond a high school diploma. The HECC is responsible for advising the Legislature, the Governor, and the Oregon Education Investment Board on higher education policy. Its statutory authorities include the development of biennial budget recommendations, making funding allocations to community colleges and public universities, approving new academic programs in the public system, allocating Oregon Opportunity Grants (state need‐based student aid), authorizing degrees that are proposed by private and out‐of‐state (distance) providers, licensing private career and trade schools, and overseeing programs for veterans. The HECC is supported by its executive director who oversees a small staff and the directors of the Department of Community College and Workforce Development (CCWD) and the Office of Student Access and Completion (OSAC).
Oregon’s higher education system serves hundreds of thousands of students at its 7 public universities, 17 public community colleges, 51 private and independent colleges and universities, and hundreds of private career and trade schools.
Shared Services Model
USSE Financial Reporting Services (FRS) provides report preparation services to Oregon’s public
universities to achieve efficiencies and benefits that are shared by participants.
Preparation of Annual Financial Report
Maintain crosswalk from accounting data in University participant accounting system to financial statement captions in financial consolidating and reporting software application (application).
Load each participant data to application and verify completion with participant accounting system control totals.
Prepare and enter in application all required elimination, reclassification, and post-closing adjusting entries and provide to participant for review and submission to auditors.
Prepare Notes to the Financial Statements and provide note and supporting documentation to participant for review and submission to auditors.
Prepare first draft of Management Discussion and Analysis and provide to participant for review and final revisions.
Prepare first draft of Annual Financial Report and submit to participant for review and submission to auditors and State of Oregon as a discretely presented component unit.
Meet with university participant weekly after the close of period 14 to go over supporting documentation for journals, notes, and other items prepared by USSE FRS.
Provide summary files for each financial statement caption with adjusting entries layered in to each university participant.
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Maintain knowledge of Accounting and Reporting standards
Attend training on new accounting and reporting standards. Actively participate in annual National Association of College and University Business
Officers (NACUBO) conferences that present new pronouncements released by the Governmental Accounting Standards Board (GASB).
Provide training for university participant staff as requested related to changes in accounting and reporting standards.
Prepare and provide to university participant draft memo to auditors describing understanding and implementation plan for new accounting and reporting standards.
Schedule of Expenditures of Federal Awards (SEFA)
Prepare SEFA and go over with university participant. Format SEFA for Annual A-133 Single Audit Report. Provide final SEFA report and supporting documentation to university participant to
submit to their auditors for the annual A-133 report and audit.
Facilitate audit procedures
Review the Provided by Client requested items with university participant and provide documentation as requested used to prepare the annual financial report.
Coordinate requested items prepared by USSE Treasury Operations and USSE Payroll. Meet with university participant weekly to go over any additional audit requests.
IPEDS Financial Reporting
Prepare financial files for data entry to IPEDS reporting system
Optional Services
Preparation of short form Finance and Administrative rate proposals Prepare Federal Form 990-T for Unrelated Business Income Tax Capital Asset Accounting
USSE Labor Relations is available to University Administration to negotiate staff and faculty collective
bargaining agreements, advise on the implementation and administration of those agreements, and
provide general labor relations advice and representation.
Collective Bargaining Negotiations
Serve as Chief Negotiator Develop an overall negotiations strategy Draft proposals and counterproposals Prepare communications with employees Brief Boards of Trustees, Administration, and other stakeholders
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Implementation and Administration
Advise on issues of contract interpretation Train Administrators and managers on contract provisions and past practice
Disciplinary Actions
Assist Human Resource Offices with determining the level of discipline consistent with contract provisions and past practice
Assess and advise as to the potential for the discipline to be grieved as a violation of the terms and conditions of the contract
Assist with drafting disciplinary actions
Grievance Processing
Review grievance and relevant contract Articles Provide advice on merits of grievance Assist with responding to grievance Work with University and Union toward resolution
Arbitrations
Serve as counsel to Universities in labor arbitration proceedings Work with Unions to select an arbitrator Develop a theory of the case Prepare witnesses, exhibits, and Motions, if necessary Draft post-hearing brief Advise as to implementation of Arbitration Award
Classification and Compensation
Assist with the development and implementation of new classification or performance management systems
USSE Payroll Operations provides post‐payroll services to Oregon public universities to leverage
specialized expertise and economies of scale to benefit university clients.
Tax Services
Federal and Multi-State tax deposits Withholding reporting Annual W2s and 1042s Electronic files
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Payroll Expenses, Payments & Reporting
Worker's Compensation Unemployment New hire reporting Mass Transit assessment Union reports and remittances Pension Obligation Bond Debt
Voluntary Withholding Payments and Reporting
Public Employee's Benefit Board (PEBB) Payments, Health Plans, Voluntary Life, Disability, Flex Spending Accounts
Tax-deferred and Roth Investments (403b and 457 plans)
Payroll Direct Deposits
Transmission of Pay Files to State Treasury
System Software Changes
Payroll Calendar, System Updates Regulatory, (tax, year-end processes) Benefit plan changes, processes & codes
Work with Programming support on new processes and reports
Plan Retirement Interface
Submit payments and files for OPERS Retirement data confirmation for individual retirements Submit aggregated files for the Optional Retirement Plan Corrections and adjustments
USSE Treasury Operations provides banking and debt administration services on an integrated basis for
Oregon’s public universities to achieve efficiencies and benefits that are shared by participants.
Legacy Debt Management Administration
Coordination of bond refunding’s Post Issuance compliance review including private use monitoring Collection and transmission of arbitrage rebate data Coordination of debt service payments Preparation and upkeep of debt service schedules Related Banner entries
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Bank Account Administration
Bank account reconciliations Treasury account setup and closing ACH (STAN Online) payment transfers Troubleshoot banking issues
Treasury Related Services
Public University Fund administration University Internal Bank administration Board presentations or university consultations related to debt, investments or liquidity
management Specific projects upon request
Non-Legacy Debt Management Administration
Coordination of new money general and revenue bond issues Post Issuance compliance review including private use monitoring Coordination of debt service payments Preparation and upkeep of debt service schedules Related Banner entries
Cash and Investments Administration
Monitor daily cash balances Review investments and prepare quarterly cash investment reports Review investments, prepare quarterly investment reports and distribute earnings for
endowments managed by State Treasury Cash flow analysis and forecasts Related Banner entries
The USSE 5th Site Information Technology Department supports shared technology services for the
public regional and technical universities in Oregon. Our primary focus is supporting the Banner® ERP
system, administrative data systems and business intelligence.
Enterprise Hardware
Purchase and Maintain Banner Application Servers Purchase and Maintain Banner Database Servers Support data storage and data backup
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Enterprise System Software
Oracle software purchase and maintenance Database Administration Support Banner Software Analysis and Programming Support Data Warehouse Analysis and Programming Support Business Analysis for Banner and other supported software
Business Intelligence
Operate and Maintain servers to support custom data warehouses IBM Cognos software purchase and maintenance Application and server support for Cognos Business Intelligence
Integration of Banner with other software
Application and server support for Nolij Application and server support for DegreeWork Application and server support for ODS/EDW Application and server support for BossCars Application and server support for Cashnet
University Shared Services Work Group
Senate Bill 270, which was approved by the Oregon Legislature in the 2013 Legislative Session, establishes in section 166a the Work Group on University Shared Services, consisting of the presidents of the seven public universities or the presidents’ designees. The work group is tasked with developing a recommended shared services model that delivers efficient and effective administrative operations to participating post-secondary institutions in a manner that focuses on quality, responsiveness and customer service and that seeks to achieve cost savings, economies of scale, accountability, transparency and streamlining.
First draft recommendations for a shared services model are due to the Special Committee on University Governance and Operations no later than December 15, 2013. Final recommendations are due to the Special Committee no later than September 15, 2014.
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DATE: February 28, 2017
TO: UAA Faculty Senate, UAF Faculty Senate, UAS Faculty Senate
FROM: Tara Smith, Chair, Faculty Alliance
RE: February Report of Activities
The Faculty Alliance consists of the president-elect (First Vice President at UAA), president, and past president of each Faculty Senate in the University of Alaska System. The chair of this body rotates amongst the past presidents of each university. AY17 is UAA’s year to chair, and this is why I am writing to you on behalf of the Faculty Alliance members. The Faculty Alliance exists primarily to promote communication amongst the Faculty Senates and to/from Statewide leadership. We are an advisory body to the President and we have members serving on the Statewide Academic Council (SAC) and the chair is an ex-officio member of the Board of Regents Academic & Student Affairs (ASA) committee. We meet via Google Hangouts and anyone is welcome to attend our meetings. Both the ASA and BOR meetings are livestreamed if you are interested in watching. Please note that public testimony is no longer conducted during the regular BOR meetings. It occurs in advance via audio. Following this overview are documents related to the work of Faculty Alliance from February. This month, we held two regular meetings. In response to feedback from faculty across the system, and the motions passed by the UAA and UAS Faculty Senates, the Alliance sent recommendations on improvements to the existing common calendar fall dates to SAC and passed a resolution establishing a Common Calendar Committee, both of which are included here. We received official support from President Johnsen on both the resolutions we passed in January on the Writing Placement Community of Practice recommendations and the Alaska Native Studies GER proposal. His response follows. Statewide leadership did send a formal request for the input of the Faculty Alliance on the Phase 2 Strategic Pathways Options, on February 23rd. Faculty Alliance had been gathering input from faculty senators and others since February 10th and summarized that feedback to respond in a timely manner to this request. Both the formal request and our response follow. Thank you very much to all who took the time to contribute to the Google Document on Strategic Pathways Phase 2 options. We understand that the options will be narrowed at the March Board of Regents meeting and we will review the remaining options in more detail in the following months. The Faculty Alliance has not yet received a revised version of the draft Protection of Minors Regulation. Timothy Edwards in Risk Management at Statewide has been working with General Counsel on the revision to the draft. Faculty Alliance will send out the revised draft as soon as we receive it. We are keeping Timothy appraised of faculty concerns and the timelines required for faculty review of this regulation.
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As chair of Faculty Alliance, on February 23rd, I gave a report to the BOR Academic and Student Affairs Committee on the progress made by faculty on their resolution (page 16) on the General Education Requirements from April 2014 by the Faculty Alliance GER Coordinating Task Force (GER-CTF). The expectations in the language of the resolution included work through Fall 2016 that has already been accomplished by numerous faculty across the system working collaboratively, and continues in the work of the disciplinary teams and through the GER-CTF. I shared that the GER-CTF plans to report on all the remaining disciplinary areas to the Faculty Alliance in May 2017. I noted the progress made on placement for both math and required composition courses, which was also included in the original resolution. I commended the Board for their resolutions of gratitude to departing regents, and I offered the suggestion of officially thanking faculty for their work on the GER resolution. The next regular BOR meeting will be March 2nd & 3rd in Anchorage. There will be a discussion on shared governance on Thursday after lunch. I will participate as will the next two chairs in the Faculty Alliance rotation: Lisa Hoferkamp of UAS and Chris Fallen of UAF. Staff Alliance and the Student Coalition of Leaders will also have their chairs at the table for this discussion. Please join us in person or via livestream if you are able. My monthly meetings with President Johnsen are March 14th at 1p, April 13th at 10a, and finally in May 2nd at 1p. I welcome your input on topics and concerns you would like me to discuss with him. Please do not hesitate to contact your respective Faculty Alliance members with any comments or questions on these items or to make suggestions of items we should address. I can be reached best at [email protected] if you would like to contact me.
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Academic Assessment Committee February Report to UAA Faculty Senate
Committee Membership
Scott Downing - KPC, Cynthia Falcone - KOD, Holly Bell - MSC, Deborah Mole - LIB, Bill Myers -
CAS, Christina McDowell - CBPP, Jennifer McFerran Brock - CoEng, Rachel Graham - Faculty Senate,
Jeffrey Hollingsworth - Faculty Senate, Thomas Harman – CTC, Kathi Trawver – COH (co-chair),
Brian Bennett - Faculty Senate (co-chair), Susan Kalina (Ex-officio) - OAA
Guest(s) and Public Attendee(s)
Committee discussion(s)
Discussion of the Open Forums and the UAA Accreditation Self-Study,
Discussion of the Assessment Share Point Site
Discussion of the Annual Academic Assessment Survey, participation and results
Motions
Informational Items
Mat-Su College Assessment Workshop on Friday, March 31st, 9:00-12:00. The workshop will also be
available through Collaborate.
Programs whose assessment plans were reviewed during the period
General Program AA represented by: Bill Myers, UAA Professor, Sheri Denison, MSC Associate
Professor, and Casey Rudkin, KPC Assistant Professor.
Associate of Applied Science and Undergraduate Certificate in Refrigeration and Heating Technology,
OEC in Residential and Light Commercial Heating and Ventilation, OEC in Commercial refrigeration
and Heating, represented by Dan Mielke, Assistant Professor and Johnny Kirby, Assistant Professor.
Submitted by: Brian Bennett Date: 27 February, 2017
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1
REPORT TO THE FACULTY SENATE ACDLITe
February 10, 2017 LIB 210 Design Studio
Present: Lynn Paterna, Barbara Harville, Matt, Cindy Trussell, Veronica Naomi, Dennis Drinka, Aimmie Tremblay. Jo Ann Bartley, Getu Hailu, Lorelei Sterling, Richard Webb, Studio Director of Innovations Innovative Studio, Dave Fitzgerald, Dave Dannenburg, Veronica Howard, Matt Kupilik, and Joe Fugere, Service Center Director for IT Call to order at. 9:11 am Richard Webb: New innovations in technology is to make technology simple to work with. They have a 3D printer, Holo Lens, Smart Kapp IQ, smart board, recording room, e-portfolio, etc. They are conducting research of what works in new IT innovations. Richard and Talked about LiveFI lights. Richard demonstrated the holo lens, the smart Kapp IQ, and a smart board. IT Updates- Joe Fugere: Service Center Director for IT Desktop, AV, Labs, Call Center and Telephone System. Adam is interim CIO and working with servers and software. Max is security. See Joe’s attached report. AI&E - Dave Dannenberg: Blackboard was down last Saturday because of upgrade problems and Blackboard updates:. They are working on Blackboard to restore repository for safe assign. They will try to get comments on assignments (Crocodoc) moved over soon. They have reopened the IT position and will starting the search. Grants are on track. They are working on caption making. Dave, Barbara, Rachel, Lorelei, and Lynn discussed problem with SRS (clickers) use in classrooms. There is no standardizing for clickers at UAA. The bookstore sells only 2 clickers and only used by 9 professors. Barbara and Rachel are constructing a questionnaire to see how much use there is on campus. UTC Report - Dennis Drinka: Looking at a grammar checker for a campus wide solution. There is a free one, but the paid grammar checker will have a plagiarizing monitoring system. Talked about having a UAA Website that will pinpoint printers on campus for the students to use. Statewide Information Technology Council has been started. Voicemail messages are not being forwarded. They are looking for way to delete them after 6 months. Now you have to pay $1 per phone to have voice mail forwarded. Faculty Senate Report – Dave Fitzgerald: We need to make sure the UA President will not make the same mistake of not doing a cost analysis. Fairbanks just passed a vote of no confidence for President Johnson and the College of Education change to SE. SE considering it, but they have not voted on it. There is no implementation plan for the College of Education to move to SE, and what it will look like. February 24 will be the e-Learning the Strategic Plan meeting from 12:45 to 2pm. President Johnson interested in visiting the Faculty Senate
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meeting again. He will be meeting with the Alliance soon. Abel Bult-Ito’s Resolution on cutting statewide is supported by Faculty Senate. e-Learning Luncheon- Lynn Paterna: Dave Dannenburg’s door prize will be a yearlong subscription to Adobe Works. Veronica will send out another list serve invitation. She will have the names for making name tags. Jo Ann will print names on the name tags. All is going well for the February 17 luncheon. Adjourned at 11:05 am Next Meeting: March 10 at SSB 121 9:00 -11:00 am.
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IT Updates for ACDLiTe
Joe Fugere
1. IT Strategic Pathways Update
a. Embedded IT- Process has started {Position Descriptions Reviewed, Questionnaire's
Sent Out, Meeting with Deans to discuss process). Deadline to complete
Questionnaire is end of Feb; Committee Reviews start in March. Adam presenting
next Friday at ACDLiTe luncheon.
b. Enterprise email/calendaring solution- Meeting held with OIT to create a plan to
determine best solution for all schools
c. Enterprise ITSM Tool {Ticketing System)- Delayed due to Email effort
2. Wolfcard Managed Print Increase for Anchorage and Eagle River students
a. Additional $15
b. Marketing Blitz
3. Student Hiring Drive for IT
a. Looking to hire about 7 positions {Web, Labs, A/V)
4. Microsoft Products License Renewal
a. Time to renew
b. Working on RFQ
c. Awareness- MS Project I MS Visio part of current license, but not being utilized much
Need to communicate to faculty and staff
5. New UC Circuit Upgrade
a. From 100 Mbits/sec to 1Gbit/sec- lOX more throughput
b. This Sunday
6. IT Customer Centric Focus Planning
a. Exceptional Value-Add Customer Service- Training and New Metrics
b. Increase Service Velocity {especially for Urgent Requests)- Location Based Support
Teams
c. Centers of Excellence- Desktop, A/V, Call Center, Telephony ... but everyone trained on
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Tier llevel {basic support for everything)
d. Distance Learning standardization and improvements
e. After Hours Support
f. Walk-up Service for Students
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Friday, February 17, 2017
3:00pm to 4:30pm
ADM 102
Minutes
P Gabe Garcia
Health Sciences, Co-Chair
P Toby Widdicombe
English
E Herminia Din
Arts
(Sabbatical)
P Jervette R. Ward
English, Co-Chair
A Beth Leonard
Alaska Native Studies
E Jeane Breinig
P Erin Hicks
Astronomy, Co-Chair Elect
P Nelta Edwards
Sociology
P Maria Williams
Alaska Native Studies
P Christie Ericson
Library
P Virginia Miller Health Sciences
P Colleen Kelley
Nursing
E Wei-Ying Hsiao
Education
P Amber Christensen Fullmer Human Services
P Song Ho Ha
History
P Heather Adams
English
E Robert Boeckmann
Psychology
P Emily Madsen
English
I. Roll call and welcome – FSDC Co-Chairs Meeting was called to order at 3:05 PM. Quorum was established. II. Approval of agenda and December meeting minutes – All One item added to the agenda, Indigenous Day Celebration, under Announcement. Agenda was approved with the addition.
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December meeting minutes was approved as written. III. FSDC Leadership Transition Gabe and Jervette discussed the importance of getting involved in the FSDC leadership. Since they are serving their last term as co-chairs, they opened up the discussion on who would be potential co-chairs next academic year. The list of potential co-chairs for next academic year are as follows:
● Erin Hicks ● Colleen Kelley ● Robert Boeckmann (as suggested by Maria)
IV. UAA2020 Strategic Plan and Diversity UAA2020 Strategic Plan has now taken steps in adding diversity in their conceptualization of the plan. UAA2020 plans to have open forum starting next week according to Maria. V. Women & Gender Studies Updates - Nelta The Women & Gender Studies workgroup has met last week. The group has discussed the following topics:
● Having an Endowed Chair for Women & Gender Studies ● Drafting a job description for the Endowed Chair ● Having a Women & Gender Studies major
VI. Diversity Database and FSDC Website – Gabe, Emily Before FSDC can edit its website, Emily and Gabe need to attend a seminar on website development by the UAA IT team. Emily and Gabe are still waiting for a schedule to open up. VII. FSDC Shared Drive – Jervette FSDC and other faculty senate committees will now have a shared drive. All faculty senators will be able to access the shared drive. VIII. Scheduling a meeting with the Chancellor – FSDC Co-Chairs FSDC is open to have the joint FSDC-DAC meeting with the Chancellor in March. The FSDC representatives will bring this up to the next DAC meeting.
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IX. Planning FSDC March Meeting The next FSDC meeting will be on Friday, March 24 from 3 pm to 4:30 pm in ADM 102. X. DAIP Subcommittee Updates Maria encouraged everyone to widely disseminate the Diversity and Inclusion online survey. She also mentioned that the Tri-Chairs are planning on having a focus group with veteran students. Maria mentioned that the Tri-Chairs have met with the Provost to recommend having a Chief Diversity Officer, who will have oversight of DAC and diversity-related programs. The Multicultural Post-Doc Subcommittee and International Subcommittee have met with the Tri-Chairs to discuss the challenges, importance, and opportunities related to their respective topics/issues. The Diversifying Curriculum Subcommittee has met with their team last month, and they plan to meet and finalize the contents of their report to the Tri-Chairs next week. XI. Announcements The First Alaskans Institute (FAI) is asking FSDC to support replacing Columbus Day with Indigenous Day at UAA. FAI’s resolution to be reviewed by FSDC is forthcoming. There is an art exhibit opening today from 5 pm to 7 pm in the Student Center on women’s bodies. XII. Break out into DAIP Subcommittees a. Multicultural Postdoc Subcommittee · Heather Adams · Erin Hicks (Chair) · Herminia Din (on sabbatical) · Robert Boeckmann · Songho Ha · Jervette Ward b. Diversifying Curriculum DAIC Subcommittee · Amber Christensen · Beth Leonard · Emily Madsen (Chair) · L. Christine Ericson
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· Nelta Edwards (Co-Chair) · Toby Widdicombe · Jenny Miller · Wei Hsiao · Gabe Garcia
XIII. Adjournment
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Institutional and Unit Leadership Review Committee (IULRC) Report
February 27, 2017 The Committee’s tasks for this academic year include:
1. Conferring with the Deans of CAS and the College of Education on the survey process, as administered last year.
2. Conferring with the Provost on the survey process for this academic year. Topics will include a review of last year’s survey process, the utility of the data collected, cost estimates, and the selection of colleges to be surveyed this year.
3. Consulting with the deans of colleges to be surveyed. 4. Assisting the staff in developing an analogous survey. 5. Formatting and testing the survey(s). 6. Assembling the necessary listservs. 7. Promoting the survey(s). 8. Implementing the survey(s). 9. Completing post-survey dialogues with the Office of Academic Affairs and applicable
deans. The Committee was recently redirected to prepare surveys for the College of Engineering and the College of Arts & Sciences to be implemented during the fall semester of 2017. The Deans of these two colleges have been notified and the Committee’s co-chairs have conferred with the Dean of Engineering (CAS will follow the week of March 6th). Over the next two months the Committee will prepare the necessary listservs, survey instruments, and announcements. The Committee’s next meeting is at 1:30 PM, Friday, March 3rd; the location will be announced.
______________________________________________________________________ Prepared by Larry Morris Foster (Committee Co-chair)
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STUDENT ACADEMIC SUPPORT AND SUCCESS (SASS) COMMITTEE
REPORT FOR FEBRUARY 2017 TO UAA FACULTY SENATE
Membership
The members of the 2016‐2017 SASS Committee are Phil Farson, Connie Fuess, Keith Hackett, Trish Jenkins, Kamal
Narang, Irasema Ortega, Galina Peck, Karl Pfeiffer (Co‐chair), Sara Rufner, Christina Stuive (Co‐chair) and Ruth
Terry. The fifth meeting of the 2016‐2017 academic year was held 2/17/17.
2016 – 2017 SASS Committee Goals
1. Explore intervention strategies for at‐risk students. Status: ongoing. Continue for the coming year as regular agenda item for discussion and review. Reports to Faculty Senate as requested.
2. Continue review of latest requirements for AA degrees. Status: ongoing. Continue for the coming year. Reports to Faculty Senate as requested.
3. Review latest Anchorage School District/State of Alaska standards for high school graduations in relationship to being “college ready.” Status: ongoing. SASS would like to invite an ASD representative to serve on the committee. Potential ASD committee members were invited to the SASS meeting on 1/20/17. Phil Farson, Director – ASD English Language Learners Program has joined the committee.
4. Continue promoting committee participation to include students, parents of students, and alumni. Status: ongoing. The first SASS Student Forum was hosted by SASS during the March 20, 2015 meeting. It was successful and was done again last year during the March 25, 2016 meeting. This year it is currently scheduled for March 24, 2017.
5. Review process of supporting students enrolled in discontinued programs. Status: ongoing.
6. Advocate for transparency and predictability in course sequencing. Status: ongoing.
7. Advocate for the development of more effective, “student friendly” self‐advising tools. Status: ongoing.
8. Explore system fixes for problems in student services and particularly advising: incorrect information, extensive wait times “on hold,” confusing and time consuming voice mail menus, etc. Status: ongoing.
9. Review current rules and processes related to financial aid that effect advising, program sequencing, grading, etc. Status: new/ongoing.
Co‐chair Summary: The SASS Committee met for the fifth time of the 2016‐2017 academic year on February 17,
2017. Membership continues to be an issue. Potential ASD committee members were invited to the meeting on
January 20, 2017. Phil Farson has joined the committee. (See Goal #3 above.) Jackie Cason, English Department,
asked SASS to review the policy regarding textbook orders. This was done during the 2/17/17 meeting and SASS
unanimously approved a motion to the Senate for a full policy review (attached).
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Student Academic Support and Success (SASS) Friday, February 17, 2017 ADM 101A, 2:30-4:00 PM
Meeting Minutes
Present: Connie Fuess, Keith Hackett, Trish Jenkins, Kamal Narang, Irasema Ortega, Galina Peck, Karl Pfeiffer (Co-chair), Sara Rufner, Christina Stuive (Co-chair), and Ruth Terry. Excused: Phil Farson (ASD).
I. Old Business a. Reviewed and approved minutes from the 1/20/17 SASS meeting.
II. New Business
a. Faculty Senate Report – Chris updated the committee re: latest Senate discussions. b. Follow-up with Registrar re: students with financial support from the VA. – Karl. During the last
meeting, the issue was raised of students with G.I. Bill tuition support having to personally pay late registration fees due to late payments from the VA. The Registrar contacted John Johnson, Program Director – UAA Military and Veteran Student Services who confirmed that late payments from the VA are typical. Students who notify Military and Veteran Student Services of their intention to take classes are not charged the late fee. Students who do not do this are charged the fee. The committee questioned the process by which students are made aware of this aspect of their registration. Karl will follow-up with John Johnson.
c. Textbook selection deadlines – Jackie Cason, English Faculty and English Curriculum Committee Member requested that SASS consider submitting a Senate Motion for a formal review of the policy. The rationale is that UAA’s interpretation of the Federal Law creates circumstances where books are decided upon before faculty workloads are established. The result is that students may purchase books that are not used in a course. Faculty may be required to prep and use books that they normally would not. The overall result is not an economy for students, or an effective way to promote best-practices in the classroom. It potentially violates academic freedom, and creates a disincentive for faculty to accept late workload changes to accommodate administrative issues.
III. Strategies for at-risk students.
a. The committee discussed the need for a video self-advising tool on the 1st year student experience. It should cover basics. It should present myths and pitfalls students may encounter. It may be particularly useful for students taking online courses.
IV. Open Agenda
a. Spring 2017 SASS Student Forum is scheduled for March 24, 2017 in ADM 101. The committee will continue recruiting student participants.
b. Connie expressed concerns regarding revisions to the AA degree, and the perceived potential that it will limit student/advisor flexibility in planning.
c. Jackie Cason will present the ENG A111 alignment during the April 21, 2017 SASS meeting.
V. Adjourn: 4:00 PM
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Motion: SASS moves that the Faculty Senate request a formal policy review of the current deadlines for ordering textbooks. Rationale: UAA’s interpretation of the Federal Law creates circumstances where books are decided upon before faculty workloads are established. The result is that students may purchase books that are not used in a course. Faculty may be required to prep and use books that they normally would not. The overall result is not an economy for students, or an effective way to promote best-practices in the classroom. It potentially violates academic freedom, and creates a disincentive for faculty to accept late workload changes to accommodate administrative issues.
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Community Campuses Committee
Report to Faculty Senate
March 3, 2017
Community Campuses Committee members:
Scott Downing (KPC), Rachel Graham (Mat-Su), Brian Partridge (KPC), Larry Foster (UAA), Mark Schreiter (KoC), Jeff Laube (KPC), Deborah Bannon (Mat-Su)
The Community Campuses Committee (CCC) continues to meet monthly to
address issues of common concern to extended campuses. One of those issues
(i.e., faculty surveys about college leadership) appears on today’s agenda for
Senate endorsement. The survey we hope to implement is attached. Our next
meeting is scheduled for 1:30 on April 7th.
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Community Campuses Committee and
Institutional and Unit Leadership Review Committee
Request for Endorsement of Faculty Senate
March 3, 2017
Background: Faculty perspectives of their Dean’s leadership are periodically collected through a survey implemented by the Senate’s Institutional and Unit Leadership Review Committee. The Faculty Senate and Anchorage Deans cooperatively developed the survey instrument, which includes a section that allows a Dean to add college-specific questions. The results of these surveys are submitted directly to the Provost and respective Deans and are intended to provide a collective conduit for faculty opinions on their college leadership. Equally important, each survey is intended to assist our leadership in a formative manner. At present, the Faculty Senate surveys only Anchorage faculty about their Deans’ and Directors’ performance; however, our Faculty Senate By-Laws specify a responsibility for collecting faculty perspectives on all campuses (Section 1, Article III, v. 1-8, z. 2-4). Therefore, the faculty at Matanuska-Susitna College (Mat-Su), Kenai Peninsula College (KPC), and Kodiak College (KoC) have developed a survey instrument for periodically summarizing their collective opinions on their respective Director’s leadership. If implemented, the results of such surveys would be forwarded directly to the Chancellor, or his or her designee. Moreover, prior to each survey period, Directors may add questions to the survey instrument specific to their campus. Endorsement & Instructions: The Faculty Senate endorses the use of surveys to collect faculty perspectives on their respective college leadership and instructs the Institutional and Unit Leadership Review Committee and the Community Campuses Committee to implement a similar survey process for Mat-Su, KPC, and KoC. The Faculty Senate further instructs these two committees to initiate dialogue with the faculty at Prince William Sound College (PWS) on the development and implementation of a similar instrument for their use.
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Proposed Faculty Survey of
Community Campus Director Leadership
1. My Director demonstrates professional conduct and ethics.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
2. My Director manages my college’s financial resources well.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
3. Excluding financial resource management, my Director demonstrates good decision- making practices.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
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4. My Director ensures adequate professional development opportunities are provided within my college.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
5. My Director promotes high teaching and professional standards, as applicable to my workload.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
6. My Director promotes innovation and high research / creative activity standards, as applicable to my workload.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
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7. My Director routinely and effectively communicates the priorities, goals, policies, and vision for my college.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
8. My Director provides adequate rationale and explanation for her / his actions that affect my workload and workplace.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
9. My Director seeks to understand and respond to faculty perspectives on academic and administrative issues within my college and supports shared governance.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
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10. My Director fairly evaluates performance with respect to retention, promotion, tenure, or periodic review.
1 2 3 4 5 6 7 8 9 10 N/A
Strongly Disagree
Strongly Agree
Or No Opinion
Comments:
11. Please provide other comments on your Director’s performance, including how such might be improved.
Comments:
*Other items not addressed in this survey you wish to note:
*Optional / Additional Comments:
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Research and Creative Activity Committee
March 2017 Report to the Faculty Senate The Research and Creative Activity Committee met on 2/10/17. Present were: Ray Ball, Jonathan Bartels, Brian Cook, Ajit Dayanandan, Travis Hedwig, Nate Hicks, Diane Hirshberg, and Seong Dae Kim. Also joining us was Erik Carlson, UAA metadata librarian.
The committee discussed progress and further action to be taken toward its goals for the year:
1. A survey of all UAA faculty has been conducted during the end of the fall semester, extending into January, to obtain a snapshot of UAA research & creative activity output over AY 2015-16. All research and creative activity personnel were included. There were 233 responses. The initial analysis of survey results has now been conducted, and is presented as a memo to the Faculty Senate following this report. While the 33% response rate was well below what we hoped to achieve (even despite the short notice at the end of the semester), the reported research & creative activity productivity was nevertheless impressive and the committee will keep advancing the immediate goal of this survey--to increase recognition of UAA’s merit as an institution of Research & Creative Activity. 2. Making research & creative activity visible at UAA: The committee is working on a periodic dissemination of UAA research, creative activity, and other scholarly activity (such as an electronic newsletter) occurring each semester. These will be avenues for UAA faculty to publicly present (and update) their high impact scholarship to the broader UAA community and all other interested groups. Committee members explored existing models for such dissemination, such as the College of Health newsletter, and the committee also heard from Erik Carlson about the useful Open Access Repository for UAA--the committee will consider how best to make use of this excellent resource. The committee is also exploring expanding the UAA website “Research” tab to include and link to this material, as well as other enhancements. Peer and aspirational institutions’ “research” areas are being examined in order to generate ideas for improvements to our own. Also, the committee will be meeting with Dr. Wisniewski, Vice Provost of Research, to coordinate with her and her office on any suggested changes. 3. The committee is making plans for a UAA faculty research and creative activity symposium to be co-located with the Anchorage Day of Arctic Research, to be held on 3/24. A broadly-inclusive call for posters will be made in the coming days, and the committee will help to publicize the event and opportunity for presentation to potential participants in the UAA community. The next meeting is scheduled for Friday 3/2, 11:30 am, in CPISB 301S.
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Research and Creative Activity Committee
To: UAA Faculty Senate From: Research and Creative Activity Committee CC: Samuel Gingerich, Provost & Executive Vice Chancellor
Helena Wisniewski, Vice Provost for Research & Dean of Graduate Studies Date: Feb. 27, 2017 Re: Results from Survey on UAA Research & Creative Activity Productivity
Introduction In December 2016 through January 2017, the UAA Faculty Senate Research and Creative Activity Committee fielded a survey of UAA faculty, research staff and post-doctoral fellows to capture a snapshot of research and creative activity productivity at UAA, and to thereby expeditiously inform the ongoing conversations about UAA institutional merit in these regards. The survey asked respondents to provide information on publications, presentations, performances and other scholarly activities for the period covered in the 2015-16 Annual Activity Report, roughly August 2015—July 2016. This memo presents a summary of the responses from faculty members only. Ten research staff and four post-doctoral researchers also completed the survey; their responses will be included in a more complete discussion of the survey results at a later date. Survey Participants 192 faculty members completed the survey. Of these, 153 were in tenure track positions, and 39 were in term positions. 15 of the term faculty who responded are bi-partite with no research in their workloads, while 24 of the tenure track faculty are bi-partite or have administrative assignments without research in their workload. The vast majority of faculty respondents (182) were from the UAA main campus. In addition, 7 faculty from Kenai Peninsula College, 2 from Prince William Sound College, and 1 from the Mat-Su College participated. Faculty from all of the colleges responded: 84 from Arts & Sciences, 26 from Business & Public Policy, 22 from the College of Education, 14 from the College of Engineering, 29 from the College of Health, 12 from the Community and Technical College, and 5 from the Consortium Library. The total number of faculty members in academic roles (excluding the Provost’s office for example) on the main campus in 2015-16 was 543, and there were 632 across all UAA locations.
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The survey response rate is, therefore, about 33% for faculty on the main campus, though far lower for those at the community campuses (the vast majority of whom are bi-partite without research or creative activity in their formal workloads). Despite differences in overall percentage of workloads dedicated to research and creative activity, scholarly productivity at UAA is impressive and needs to be fully recognized. It is our intention that sharing the results of this survey within our communities will begin to accomplish that. However, we cannot know at this time how representative our respondents are in terms of overall faculty productivity in scholarly research and creative activity. Survey Results Faculty members who completed the survey reported publishing 180 peer-reviewed journal articles, 16 books (not self-published), 28 book chapters, 48 technical/client reports, 2 poems in volumes, 15 short stories or essays in volumes, 1 photo or graphic image, and 77 other publications. Especially noteworthy is that, out of these 367 total reported publications, the faculty member was lead author on over 60% of them. In addition, these faculty members gave 69 invited talks at international conferences or symposia, 60 at national or regional conferences/symposia, gave talks or presented posters 72 times at international conferences/symposia, 77 times at national/regional conferences/symposia and 126 times at local conferences. There were 59 other presentations given ranging from guest lectures at other U.S. and international universities, to participating in professional development activities for local organizations, presenting to local and regional governmental and policy entities, and giving poetry readings at the UAA bookstore (this is not a comprehensive list of all responses). In the performing arts, faculty members were director or choreographer for 27 dance or theatrical productions, designer at 18 productions, performed three times in dance or theatrical productions, and were the dramaturg or playwright for three performances. UAA faculty members were the conductor for nine musical performances and a member of the ensemble, orchestral or choir for ten more. Faculty members were the soloist in eight musical performances as well. Finally, they listed 19 other creative arts performances or presentations including dramatic readings, crafting screenplays and teleplays, giving visiting artist workshops, and aiding other conductors by preparing the chorus for a production (again, not a comprehensive list). In visual arts, faculty members had four solo exhibits or installations in galleries or museums, and were part of sixteen group exhibits. In terms of external funding for research, faculty reported receiving 19 International Competitive Grants, 55 National Competitive Grants, 40 Local / State Competitive Grants, 71 Internal / UAA-based Competitive Grants, 40 Non-competitive grants/contracts, as well as funding from a tribal grant collaborative research project, an evaluation contract for U.S. Department of Education projects, a Gilead sciences contract, funding through UA’s Arctic Domain Awareness Center, and EPSCOR. A number of faculty members also described self-financing their research. Summary Thoughts This data represents a first effort at capturing faculty research and creative activity productivity
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for a one-year period, Fall 2015 through Summer 2016. We were looking to provide information beyond the information gathered for UAA’s reaccreditation efforts, which comes primarily from records of external funding awards. More analyses of what was included in this survey need to be done. In addition, resources such as “Web of Science” and Google Scholars could be used to enhance our information. A quick search of Web of Science for 2015-2016, for University of Alaska Anchorage in the Organization field, finds 392 results. In addition, a task force is working on developing an electronic Annual Activity Report database that will facilitate mining faculty AARs to collect comprehensive information on faculty research and creative activity productivity. However, in the meantime, we plan to field this survey again; it will be refined (taking into account feedback from participants), and greater lead time will be given. These initial survey data were collected as quickly as possible in order to inform the immediate conversation about UAA Research & Creative Activity productivity and institutional merit. We greatly appreciated the assistance of the deans in encouraging participation, and we hope for an even better response rate in future editions. This will help us to better represent the significant scholarly contributions that UAA faculty members and researchers make to the academic community as well as to Anchorage, Alaska, the nation, and beyond.
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CAMPUS EVENTS
Faculty Appreciation Reception The UAA Mapworks office and Student Access, Advising and Transition will be hosting the 2017 Faculty Appreciation Reception on Thursday, March 30, 3‐4 p.m. in the Central Parking Garage Atrium (third‐floor skywalk.) The reception is organized, produced and supported by the UAA Mapworks program under Student Outreach & Transition. Each year we ask students to identify faculty who have helped them most in their college success. We are pleased to honor those faculty at this reception. ConocoPhillips Arctic Science and Engineering Endowment Awardees On March 31, 2016 awardees of the ConocoPhillips Arctic Science and Engineering Endowment will present their research and projects to ConocoPhillips leadership. Projects include:
Accelerated Corrosion Under Insulation (CUI) Test Apparatus (Matthew Cullin)
The Impacts of Plastic on Western Aleutian Island Seabirds: Detection of Phthalates in Muscle and Embryonic Tissues (Douglas Causey and Aaron Dotson)
Snow Cover in Alaska: Comprehensive Review (Gennady Gienko with Scott Hamel and Rob Lang)
Petroleum Geology at UAA: Geophysics Faculty and ConocoPhillips Subsurface Laboratory Support (LeeAnn Munk, Jennifer Aschoff, Matt Reeves, Erin Shea)
Upcoming Opportunities for your Participation Below are key dates to add to your calendars. Your participation is key to our success:
April 17 ‐ Undergraduate Research Symposium
April 19 ‐ Public Keynote Address by Alumna Candace Lewis
Retirees Reception Chancellor and Mrs. Case invite this year’s retirees to join them for hors d’oeuvres and refreshments at their home Wednesday, April 12. This annual tradition honors the many years of service dedicated to the university by our valued retiring faculty and staff. Spring Hooding and Commencement Save the dates for the graduate degree hooding and commencement ceremonies! Hooding takes place Saturday, May 6, 3 p.m. at the Wendy Williamson Auditorium. Commencement will be held Sunday, May 7, 1 p.m. at the Alaska Airlines Center. The opportunity to RSVP for these ceremonies will open March 7. Please remind students that they must apply for graduation prior to RSVPing for the ceremonies. Guest tickets are required for the spring commencement ceremony only and will be available at the bookstore during and after Grad Fair on March 24 and 25.
ALUMNI RELATIONS NEWS/UPDATES
Alumni Welcome Students to Juneau
Alumni welcomed UAA's student leaders to the Capitol for the annual legislative fly‐in this February. On Sunday, Feb. 12, area alumni and students gathered for a dinner at Rockwell in downtown Juneau. On Monday, Feb. 13, students met with alumni again for an informal after‐work ‘pizza and politics’ event at the Capitol, hosted in conjunction with the UAF and UAS alumni offices.
FACULTYSENATEREPORTMarch2017
UniversityAdvancementOffice ViceChancellorMeganOlson
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DEVELOPMENT NEWS/UPDATES
STUDENT PHONATHON PROGRAM
The UAA Phonathon is in the midst of a pilot partnership with UAF. We began calling alumni for both UAA and UAF on February 12th. We have 26 UAA students calling for both schools and we are excited about our early results. UAA's goal this semester is $41,000.00 and UAF's goal is $30,000.00. The consolidation of our two call centers made economic sense for the UA system and we are pleased to have this opportunity to partner with UAF.
CORPORATE AND FOUNDATION GIFTS Alyeska Pipeline Service Company donated $45,000 to support Alaska Native Science & Engineering Program General Support fund. ConocoPhillips Alaska donated $25,000 to support Alaska Native Science & Engineering Program General Support fund.
Rasmuson Foundation donated $21,311 to the CBPP Experimental Economics Laboratory General Support to purchase technology for Experimental Economics Lab.
INDIVIDUAL DONOR GIFTS
The commitment to fund scholarships for first generation students along with supporting programs that keep Alaskans in Alaska was further made possible through a recent commitment of $2M from an anonymous donor. An anonymous donor gave $2 million to support the Alaska Endowment for Excellence and the First Generation Endowed Student Scholarship. Since 2000, the First Generation scholarship has awarded 64 students a total of $111,775. Thus far, forty‐one of the scholarship recipients have earned their UAA degrees.
John P. McManamin donated at the Leadership Circle giving level ($20,000+) to the Mary Lynn McManamin Nursing Scholarship. Edward and Mary Jane Phelps donated at the Leadership Circle giving level to the Frank and Jennie Clark Memorial Scholarship. Gloria M. Okeson donated at the Aurora Circle giving level ($10,000‐$19,999) to the Alvin S. and Gloria M. Okeson Endowed Scholarship. Joseph E. Usibelli and Peggy Shumaker donated at the Aurora Circle giving level to support the Kachemak Bay Writers' Conference.
UNIVERSITY RELATIONS NEWS/UPDATES
MEDIA
UAA was mentioned in approximately 300 news clips in February. Some coverage highlights include:
Alaska Dispatch article on UAA Justice Center's survey findings that a quarter of
Anchorage women have been victims of stalking.
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Anchorage Press story on Jenn Burns' work in Antarctica with Weddell seals (UAA syndicated story)
Alaska Dispatch, KTUU, KTVA and Alaska Public Media report on UA's Voluntary Resolution Agreement with Office for Civil Rights; most also covered OCR's Title IX findings; interviews with UAA chancellor, Title IX coordinator, director of student conduct, etc. along with President Johnsen
Alaska Public Media story on proposed studded tire fee and notes UAA research project with Alaska Department of Transportation to determine impact of studded tire use on Alaska roads
Alaska Dispatch and KTVA highlight "Working," musical presented by UAA Department of Theatre and Dance
SOCIAL MEDIA
SOCIAL MEDIA Facebook: 16,626 likes (+326 • 2% gain) Twitter: 5,505 followers (+90 • 1.6% gain ) Instagram: 2,610 followers (+164 • 4.4% gain) YouTube: 334 subscribers (+7 • 2%) LinkedIn: 36,091 (+948 • 2.7% gain) Community Total: 61,166 (+1,477 • 2.5% growth) HIGHLIGHTS & CAMPAIGNS
Post reach has increased this month for all our social networks from last month's record high (+9% FB, +7% Twitter notably)
UAA Twitter mentions have spiked by 55% this month as a result of more affiliate engagement and UAA events (Shaun King, GovCup, KRUA concert, etc)
Completed a successful promotional campaign with Seawolf Debate's "Debating Alaska's Fiscal Future"
PERFORMANCE FACEBOOK ‐ Top Posts
1. Campus Photo Winter (7.1K organic reach, 302 engagements)
2. Katie O'Loughlin Theatre Story ‐ G&G News (4.6K organic reach, 255 engagements)
3. Seawolf Debate Voting Open! (4.2K organic reach, 318 engagements)
4. Aviation School Photo (4K organic reach, 30 engagements)
5. Sigma Delta Tau Valentine's Day Pie Contest (4K organic reach, 23 engagements) Honorable Mention from 1/31: "We Are UAA" Chancellor Case Letter RE:
Immigration Ban (12K organic reach, 500 engagements)
TWITTER ‐ Top Tweets 1. #MCM Mascot Monday ‐ Basketball Spirit!
(2.2K impressions, 112 engagements / 5%) 2. Happy Presidents Day graphic (1.7K
impressions, 103 engagements / 6%) 3. Seawolf Spirit at #AKGovCup (1.2K
impressions, 72 engagements / 5.2%) 4. Happy Valentine's Day graphic (1.2K
impressions, 49 engagements / 4.1%) 5. Planetarium Show Calendar! (1.1K
impressions, 54 engagements / 4.7%) INSTAGRAM ‐ Top Posts
1. Pup Visitor at UAA regram (278 likes) 2. Campus in Winter snapshot (200 likes) 3. Skating with the Seawolves Westchester
Lagoon (164 likes) 4. Backyard Winter Wonderland campus shot
(161 likes) 5. Moose on campus closeup (137 likes)
LINKENIN ‐ Top Posts
1. Keep in touch with UAA! Alumni Magazine shot (16.1K impressions, 26 interactions)
2. UAA Prof does Antarctica Research ‐ G&G Article (11.1K impressions, 42 interactions)
3. A Pair of Academic Aces ‐ Scholar Athletes (9.7K impressions, 17 interactions)
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REPORT for FACULTY SENATESTUDENT AFFAIRSMARCH 2017
AdmissionsThe Office of Admissions will begin training individuals working in the graduate programs to use the new admissions software. After training, graduate program employees will be able to track and communicate with their applicants from started application through admissions.
Admissions staff continues to work on integrating the new admissions application with Banner.
Career Exploration & Services (CES)The new Director for Career Exploration & Services, Molly Orheim, was hired and began in her role on February 19. CES submitted a project proposal to Faculty Bruno LeGrand’s MBA class BA 634: Organizational Design and Development; the proposed mission for the students is “the optimization of the relationships between UAA, alumni and the employers.” If chosen as a project, MBA students will provide a report that assesses and identifies new opportunities for CES stakeholders, UAA alumni, and employers to expand and improve collaboration in the future.
CES hosted the City-Wide Career and Job Fair on Thursday, February 23, in the UAA Student Union; more than 59 employers registered for the event.
Dean of Students Office: Student Conduct; Alcohol, Drug, and Wellness Education; and Care TeamOn February 8, 9 and 10, Interim Alcohol Drug & Wellness Educator (ADWE) Liana Wayman presented informational tables on prescription and over-the-counter (RX/OTC) medications at the Student Union and the Social Science Building Lobby. Information on the dangers of misusing or abusing RX/OTC medications, how these medications can negatively affect one’s driving skills, and the proper disposal and current local disposal sites for such medications was disseminated through pamphlets and conversations with UAA community members who stopped at the tables. ADWE Wayman also handed out wallet-sized medication record keepers and information cards with local medication disposal site locations and details about the Drug Enforcement Administration (DEA) Biannual National Drug Take Back Day
events. The Dean of Students Office and ADWE have provided the Student Health & Counseling Center with a supply of each of these cards for further distribution to UAA students.
Department of Residence Life (DRL)The Learning Commons is covering the cost of a math tutor for the On Campus Living Late Night Tutoring. A tutor has been hired and is outreaching to students.
Residence Life coordinated a professional development opportunity on the topic of Autism Spectrum Disorders on February 21. Susan Ray provided training and information on Autism to the professional staff at no cost. Several campus partners joined the training.
Cama-i Room peer mentors stepped up their outreach to Alaska Native and rural first-year students by calling them to inform them about the Cama-i Room and inviting them to programs. By doing so, the peer mentors noticed an increase in the number of students attending.
Residence Coordinator Jennifer Edens met with Learning Commons staff to access more resources and discuss possible collaborations including an orientation for North Hall at the start of each term and variable elective credits for University Studies courses related to Guidance 150 course. Some other goals discussed were hosting more Guidance 150 courses in North Hall, more targeted outreach to incoming students, coordinating study groups to meet in the Learning Commons, and math lab and writing center staff visiting the residence halls.
Disability Support Services (DSS)The DSS Subcommittee of the Diversity Action and Inclusion Plan is fully engaged in gathering and analyzing information for this UAA initiative. Participants in the subcommittee include DSS staff, the University ADA Coordinator, a member of the Governor’s Council on Disabilities and Special Education, and a Deaf American Sign Language adjunct faculty member from the Language Department.
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REPORT for FACULTY SENATESTUDENT AFFAIRSMARCH 2017
The Disability Equity Forum was held at UAA on Friday, January 27. DSS was a co-sponsor in collaboration with the Anchorage Equal Rights Commission, the Disability Law Center, the Anchorage ADA Advisory Commission, the Governor’s Council on Disabilities and Special Education, and Hope Community Resources, Inc. The purpose of the forum was to provide information regarding services to those who experience disabilities and need advocacy, support, resources, and contacts.
Military & Veteran Student Services (MVSS)All initial spring VA certifications are complete. MVSS staff will begin working on summer certifications on March 6.
New Student Orientation (NSO)NSO hosted UAA FUSION on February 16 and 17. Community partners included Alaska SPCA, Food Bank of Alaska, and North Star Elementary 21st CCLC. There were five service sites, where 17 student volunteers completed 44.5 service hours. Participating students received a certificate of service.
New Student Recruitment (NSR)On February 9, NSR hosted the Spring Preview Day Housing & Resident Life Social, which 15 people attended. NSR hosted Preview Day on February 10, which 337 students attended.
“Recruitment is Everybody’s Opportunity” initial training was held on February 21. Six staff attended the training and are now ready to assist with UAA recruitment at future events.
Registration for “Step Into UAA,” an on-campus event on April 7 for incoming freshman students who are enrolling for the fall 2017 semester, is now available online at: uaa.alaska.edu/admissions/step-into-uaa.
Office of the RegistrarThe fall 2017 schedule will be viewable in UAOnline on March 20. Students can then begin using Schedule Planner to quickly build their fall schedule. In anticipation of fall priority registration, the Registrar’s Office is hosting four informal information sessions for students (March 6, 7, 22 and 23 from 11 am to 1 pm on the second floor of the Student
Union). Students are encouraged to swing by to check their registration eligibility, confirm they know their class standing and learn about Schedule Planner. Fall priority registration kicks off Friday, March 31 for graduate students.
The Registrar’s Office is hosting a registration brown bag session Wednesday, March 1, from 11:30 am to 1:00 pm in the Lyla Richards Conference Room. Staff are invited to come brush up on all things registration: dates and deadlines, waitlists, Schedule Planner, common errors and useful Banner screens.
Students with international coursework may now purchase a World Education Services (WES) Basic Course-by-Course Evaluation for admission and transfer purposes. This save students $45 over the previously required WES ICAP evaluation.
Office of Student Financial Assistance (OSFA)During the month of February, OSFA participated in 19 outreach presentations including FAFSA workshops, Foundation scholarship workshops, $avvy $eawolf financial literacy workshops, and Preview Day sessions. Planning is underway for the April Financial Literacy month sessions.
OSFA is also scheduled to have a presenter at the 3rd annual Alaska Can! conference coming to downtown Anchorage on March 23-24, adding financial literacy to a new financial aid “track” to include federal and state aid updates, veterans transition into post-secondary education and sessions on “Gainful Employment” and “College Cost-of-Attendance.”
The 2017/18 UA Foundation scholarship applicant cycle ended on February 15. OSFA received 3,680 applications. OSFA is currently matching applications with scholarship opportunities and routing to the applicable committees for review. Most departmental committee chairs will receive their scholarship applications by March 15. Committee chairs are expected to make their selections and return recipient information back to OSFA in a timely manner.
Student Information Services (SIS)SIS staff recently assisted with Spring Preview Day and workshops for the Global Opportunities Expo. 62
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REPORT for FACULTY SENATESTUDENT AFFAIRSMARCH 2017
Student Health & Counseling Center (SHCC)The week of January 30 marked the milestone of over 1,000 UAA campus members who have participated in the Bringing in the Bystander® training.
The UAA Healthy Sexuality Week Resource Fair was held on February 14 in Rasmuson Hall. The event included 19 tables with exciting games, interactive booths, giveaways and health information resources. During the fair, the SHCC offered free screenings for HIV, gonorrhea, and chlamydia for eligible UAA students. Flu shots were also available for $15.
A flu outreach clinic was held in the Social Science Building on January 31. Twenty-four individuals were immunized. A direct mailing to students living in residential housing who have not received a meningitis vaccine was completed.
Weekly educational mental health outreach programs began the week of February 13. The programs focus on the topics of test taking anxiety, stress and anxiety management, suicide awareness and prevention, and organizational strategies.
Student Life & Leadership (SL&L)Student Activities & Commuter Programs collaborated with the Black Student Union and the Multicultural Center to launch Black History Month with a presentation by speaker Shaun King, senior justice writer for the New York Daily News. Mr. King met with students and gave a public address on the evening of February 10 at the Alaska Airlines Center. Over 700 students, faculty, staff, and community members attended.
KRUA 88.1FM celebrated 25 years on the air with a concert featuring Lavoy in the Williamson Auditorium on Friday, February 17. Several hundred people attended to enjoy the music, reminisce about the station’s history, and eat some birthday cake.
As part of Healthy Sexuality Week, USUAA worked with a variety of UAA groups to present the “Little Black Dress” event on February 15 featuring YouTube blogger and reproductive rights advocate, Laci Green. Chancellor Case gave opening remarks and overflow audience members watched the live feed in the Student Union Den.
Student Union was the site of several major fairs and significant campus events including the Engineering Fair, the City-Wide Job Fair, and two Strategic Pathways forums with UA President Johnsen.
WinterFest: February 24 - March 4 - highlights include:• February 27: Paint Night with Arctic Crown Canvas,
6-8 pm in the Student Union Cafeteria• February 28: Spoken Word with Elizabeth Acevedo, 7 pm
in the Student Union Den• March 1 & 2: Know Before You Go: Avalanche Safety,
11:30 am in the Student Union Den• March 1: Beard & ‘Stache Competition, 7 pm in the
Student Union Cafeteria• March 2: Alumni ParTee: Nine in the Spine, 5:30 pm in the
Student Union • March 3 & 4: Banff Film Festival, 7 pm in the Williamson
AuditoriumOther Upcoming Events:
• March 1: HER, First Friday Reception, 3:30 - 5:30 pm in the Student Union Gallery
• March 22: Two-Dimensional & Three-Dimensional Invitational Exhibit opens
• March 24: UAA Lactation Station Ribbon Cutting, 2:30 pm in the Student Union Alcove
Shaun King with Student Activities & Commuter Programs student staff 63
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REPORT for FACULTY SENATESTUDENT AFFAIRSMARCH 2017
Student Outreach & Transition (SO&T)SO&T staff members attended the Educational Advisory Board (EAB) presentations on February 22 and participated in the Strategic Pathways forums across campus. SO&T held its first area-wide meeting for all professional and student staff. Training included tips for reducing stress in the workplace and a student panel who shared their transition-to-college experiences. Staff then reviewed the customer service the University Hub provides, in light of what they learned from the student stories. Staff were charged to raise the standard of quality customer service, high level of professionalism, and emotional intelligence.
Transition AdvisingTransition Advising completed 47 student advising appointments. UAAspire Advisor Michael Mann serves high school seniors at select schools in the Anchorage School District and held 68 advising appointments. There are currently 97 students being served in the program; 53 more students must be recruited to reach goal of 150 participants. Transition Advisors are partnering with New Student Recruitment to facilitate the “Step Into UAA” event on campus and Spirit Days in the Anchorage School District.
TRIO Student Support Services (SSS) SSS hosted the TRIO National Day of Service on Friday, February 24 in Rasmuson Hall. The theme was “Advocacy to Legislation” and included greetings by Assistant Vice Chancellor for Alumni Affairs Rachel Morse, a “History of TRIO Programs” by President of Alaska Association of TRIO Programs Kaitlin Demarcus, and a service project facilitated by Associate Professor of Social Work Patrick Cunningham.
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ViceProvostforAcademicAffairsReporttoGovernanceGroups
March1,2017
NWCCUAccreditation
Mission:ThemissionoftheUniversityofAlaskaAnchorageistodiscoveranddisseminateknowledgethroughteaching,research,service,engagement,andcreativeexpression.LocatedinAnchorageandoncommunitycampusesinSouthcentralAlaska,UAAiscommittedtoservingthehigherneedsofthestate,itscommunities,anditsdiversepeoples.UAAisanopen‐accessuniversitywithacademicprogramsleadingtooccupationalendorsements;undergraduateandgraduatecertificates;andassociate,baccalaureate,andgraduatedegreesinarich,diverse,andinclusiveenvironment.CoreThemes:
TeachingandLearningResearch,Scholarship,andCreativeActivity
StudentSuccessUAACommunityPublicSquare
Self–StudyOpenForum:EffectivenessandImprovement–Friday,February24Program,HandoutsandPowerPointavailableontheSelf‐Studywebsitehttps://www.uaa.alaska.edu/academics/office‐of‐academic‐affairs/institutional‐self‐study/institutional‐self‐study‐forums.cshtmlSelf‐StudyOpenForum:DRAFTReport–FridayApril7th,9:00‐11:00inLIB307andbydistanceRegister
AcademicPolicy
TheFactFinderStudentHandbookisnowintegratedintothesameelectronicplatformastheCatalog.Studentscaneasilymovefromonedocumenttotheotherhttps://catalog.uaa.alaska.edu/handbook/.
ProgramStudentLearningOutcomesAssessment
NewAssessmentSharePointSiteThenewassessmentsectionoftheSharePointsitenowarchivesallacademicprogramstudentlearningoutcomesassessmentplansandannualreports.ItalsoarchivestheAnnualAssessmentSurveyreports.https://ir‐reports.uaa.alaska.edu/Assessment/Pages/Default.aspx.ProgramsdeliveredatmorethanonecampusFacultymembersinprogramsdeliveredacrossmultiplecampusesareworkingtogethertodevelopcommonassessmentplansandprocesses.GeneralEducationWorkshopSeriesDanKline,GeneralEducationDirectorcontinuesthespringGERAssessmentseries.Date Time Location Title Register
3/24* 10:00‐11:30 RH303*GERAssessmentWorkshop2:OutcomesandRubric
(Notedateandroomchange)Register
4/14 10:00‐11:30 LIB307 GERAssessmentWorkshop3:RubricandStudentWork Register5/8–5/9 TimesTBD LIB307 GeneralEducationAssessmentSoiree Register
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ViceProvostforAcademicAffairsReporttoGovernanceGroups
March1,2017
CyclicalAcademicProgramReview
NewProgramReviewSharePointsitehttps://ir‐reports.uaa.alaska.edu/programreview/SitePages/programreview.aspxProgramReviewAY18schedulewillbepostedinMarch.
SpecializedProgramAccreditation
TheNursingAAS/BS/MS/GCshostedasitevisitinFebruary,andtheArtBA/BFAwillhostavisitinApril.
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To: David Fitzgerald, Faculty Senate President
From: Adam Paulick, Interim CIO/Associate Vice Chancellor for ITS
Date: February 27, 2017
Subject: March 2017 Faculty Senate Report
Information Technology Updates Email, Calendar and Collaboration Several initiatives are underway:
Jim Bates, author of the Gmail After Action Review (AAR), is working with UA Internal Audit to perform an in depth analysis of HIPAA information handling at UA. This analysis is one of the AAR recommendations.
Another AAR recommendation is to develop an email, calendar and collaboration strategy for the UA system. This effort is currently in the planning stages and will be developed with broad input from faculty and other stakeholders at all three campuses.
A joint team of computer engineers from UAA, UAS and OIT is focusing on four immediate technical tasks related to Gmail: implementing a global address list in Gmail, investigating options for sending voicemail to email, distribution lists and email migrations.
IT Governance One of the outcomes of Strategic Pathways for IT is establishing an IT governance council. The Information Technology Council (ITC) convened for the first time in February and will meet monthly. The first meeting focused on council formation. Council membership is as follows:
Karl Kowalski, UA Chief Information Technology Officer (CITO) Martha Mason, CIO, UAF, Fairbanks Adam Paulick, Interim CIO, UAA Patrick Shier, Interim Vice-Chancellor Administrative Services, UAA Michael Ciri, CIO, UA Southeast Dan White, Vice-President for Academic Affairs and Research Myron Dosch, Chief Financial Officer Keli McGee,Chief Human Resources Officer Gwen Gruenig, Vice-President for Planning, Budget and Strategy Saichi Oba, Chief Student Services Officer
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Sam Gingerich, Provost, UAA Kari Burrell, Vice-Chancellor of Administration UAF Joe Nelson, Vice Chancellor for Student Services UAS Bob Metcalf, Community Campus Director, Northwest Campus, Nome
Systemwide chairs of each:
Coalition of Student Leaders, Colby Freel Staff Alliance, Nate Bauer Faculty Alliance, Tara Smith
UAA University Technology Council The council recently approved the Student Technology Fee budget. Highlights include:
Establishing a matching grant program to build out additional managed print stations. The program will provide a 50% funding match with schools and other campus organizations.
Providing an additional one time print allocation of $10 to all main campus students. Adding one more plotters to the managed print program. Increasing yearly allocations by 5% to several programs supported by STF. Allocations
have been flat for at least the past 5 years. Recipients include DSS, the Library and the UAA Call Center.
Licensing the Kaltura video suite, including integration with Blackboard and automatic machine captioning.
IT Personnel Joe Fugere joined the ITS team in December to lead the Service Center as Director. Joe has a long professional history of providing value and exceptional customer service. Joe leads the Call Center, Desktop, Audio Visual, Labs and Telecom groups. Strategic Pathways – Embedded IT Review The committee charged with reviewing embedded IT as part of the Strategic Pathways process will be forming in March. UAA performed a review of embedded IT in FY16 and several positions were reduced or moved to ITS. This effort put UAA ahead of Strategic Pathways in this area and it is assumed that most of the staff reductions for UAA were realized in this first round. Juneau has no embedded IT staff, and Fairbanks has a sizable effort underway as their embedded IT outnumbers all of UAA IT. Improved coordination, streamlining and collaborative decision-making will be overarching goals. Twenty-nine positions are in scope for the review and the committee will be charged as follows:
Committee Charge Review embedded IT positions and related information Make a recommendation to the Provost and Vice Chancellor of Administration for each
position: o Remain autonomous o Integrate position via direct or matrix reporting relationship
From Strategic Pathways: With impending UA wide reductions in the area of 10-15%, many units may already be looking to eliminate or reduce embedded IT staff, relying on use of campus central IT units. While this may reduce the number of IT personnel, one should not expect that all IT
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services will be continued, but that efficiencies of economies of scale will be leveraged to provide services more efficiently. The second challenge is that this action will take time. It will be necessary to evaluate each embedded position and work with leadership and departments on campus to do the analysis of actual job function prior to any move or reduction.
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CCEL & CAFÉ co-hosted a mixer with The Anchorage Museum on Thursday, February 23,
from 4-6 pm for faculty and community partners. About 60 people attended, with appetizers by
MUSE and a cash bar. Several ideas and connections have already been reported, and we plan to
repeat this event in the future.
Our next Think Tank of the spring semester is co-hosted with Environmental Studies and the
Masters in Public Health program on March 2 from 1:00 am -2:15 pm and will feature the
Alaska Food Policy Council with the question, “What does food security mean to you, and how
should we strengthen the food system here?” Our last Think Tank of the year with partner with the
School of Social Work April 6 from 11:30 am-12:45 pm with Bean’s Cafe. All events are in
LIB 307 and offer free pizza courtesy of Moose’s Tooth.
An Engaged Scholar’s Writing Retreat scheduled for March 9-12 featuring Dr. Patti Clayton
as a workshop facilitator/consultant has faculty attending from the UAA campus, Kenai
Peninsula College and Kodiak College. Several of the faculty will be working on submission to the
Journal of Community Engagement & Scholarship as a joint series of publications.
The second round of mini-grant proposals funded in spring 2017 are: Mychal Machado,
Psychology, Using Technology to Expand and Enhance Applied Behavior Analysis Training
Programs for Adults Caring for Children Diagnosed with Autism; Rebecca Robinson, Psychology,
Toward Trauma-Informed Services: Trauma & Resilience in an Emergency Home; Grace Leu-
Burke, Allied Health, Community Acquired MRSA: UAA Carriage Surveillance Pilot Project;
Michele Burdette-Taylor, Nursing, Sustainable Foot Care Clinic Among Homeless in Anchorage;
Tracey Burke, Social Work, Managing Economic Insecurity: The Role of St. Francis House in
Making Ends Meet; Michael Mueller, Teaching & Learning, STEM Bird & Science Learning
Habitat; Angela Andersen, English, Help Everyone Learn Preparedness (Project Help); Kimberly
Pace, Political Science, Model UN/Middle School. Total awards for FY16 = $23,395
48 Community Engaged Student Assistants (CESAs) were awarded scholarships for spring 2017
totaling $49,804 for undergraduate and graduate students who assist faculty with community-
engaged teaching, research or projects. Remember to save the date as the CESAs present their
work with the faculty and community partners on a wide range of topics in a poster session at the
Community Engagement Luncheon Forum on April 21, 2017 from 2:30 – 4:00 pm.
Refreshments!
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We are continuing to work on the Partnership ePortfolio showcasing our partnerships in
community engagement at UAA for accreditation purposes. Interviews with faculty to update
earlier stories and collecting photos, posters, publications and other artifacts are ongoing.
CAFE Lunch and Learn sessions:
On February 1, Difficult Dialogues Director Libby Roderick offered a session on Successfully
Engaging Difficult Dialogues in Your Classes. This session offered an overview of best practices for
productively and proactively engaging students in discussion about critical—and controversial – issues.
Faculty applied them to a range of classroom challenges, including environmental ethics, “white
fragility” and race relations, and health disparities.
Faculty Learning Communities:
CAFE’s second “12 Weeks to Your Journal Article” faculty learning community has been launched.
The first session in the series, led by Professor Ray Ball, attracted over 20 faculty. The purpose of the
group is to provide mutual support for faculty to work on writing projects of their choosing. The series
will continue through March 2017.
The faculty learning community on applying Universal Design Principles in courses and to course
materials has held two sessions. This community, co-sponsored with Disability Support Services and
led by DSS Director Karen Andrews, offers faculty support to ensure that their courses accessible to all
UAA students.
Other programs and collaborations:
With the retirement of Dr. Betty Predeger, Making Learning Visible, CAFE’s scholarship of teaching
and learning (SoTL) program, has lost one of its founding leaders and Faculty Associates. Betty is
teaching as an adjunct faculty member this spring, so will continue to lead alongside Deb Periman as
we move to the end of the academic year. We are engaged in planning for Faculty Associate coverage
in the fall.
CAFE’s most recent Faculty Networking Mixer, co-hosted with CCEL and the Anchorage Museum,
was a big success. Approximately 60 faculty and community partners networked on the fourth floor of
the Anchorage Museum on February 23rd, with representatives from the Anchorage Community Land
Trust, Anchorage Hospice, Cook Inlet Housing Authority, the Municipality, and others discussing
possible community engaged partnerships with UAA.
On March 3rd, CAFE will co-sponsor with the Honors College a presentation by visiting
neuroendocrinoligist Emma Coddington, entitled “Your Mind at Work: How Understanding our
Brains can Improve Decision-Making, Collaboration and Cooperation in the Workplace.” The
session will take place in Library 307 from 9-11 am and is open to all faculty and staff.
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CAFE’s Associate Director Libby Roderick co-presented a Difficult Dialogues workshop with ISER’s
Bob Loeffler at the annual Alaska Forum on the Environment February 6 at the Denaina Center.
Entitled “How to Talk about Polarizing Natural Resource Issues” and drawing from the UAA Start
Talking handbook, the presentation offered guidance to 30+ individuals working in government
agencies, tribal governments, non-profits and other community groups on best practices for engaging
Alaskan citizens on often divisive issues related to resource development.
At the request of the Provost, CAFE continues to coordinate Conversations with the Provost. A
highly productive discussion with Mid-Career Faculty occurred on February 23rd, and a conversation
with Community Campus faculty is scheduled for March 23rd. We are in conversations with folks on
the Mat-Su campus about hosting this conversation (with other extended campuses participating via
phone and/or videoconferencing).
CAFE is working with a range of other units and groups on a host of other initiatives and offerings,
including:
o UAA 2020 (CAFE’s Director serves on the communication committee; CAFE played a central
role in designing the facilitation process for the final goal selection forum on February 17);
o A proposal to establish a graduate fellowship program for Peace Corps veterans;
o A proposal for a faculty member to reside in the Residential Hall to provide connection with
and programming for students;
o Alaska Quarterly Review, UAA’s nationally renowned literary journal, on a Difficult Dialogue
related to Teaching about Sexual Assault;
o ACLU, the Alaska Institute for Justice and the UAA Multicultural Center on informing
students and faculty about the implications of the recent Executive Order related to immigrants
and refugees; and
o UAA faculty in the sciences who wish to develop presentations addressing the teaching of
science in the academy.
Please mark your calendars for the annual Faculty Development Celebration event, which recognizes
faculty development initiatives and contributors across the UAA system. This year, the event will take
place on Friday, April 7, from 11:30 am – 1pm in Library 307. Please join us!
Institutional Research Data Roadshow:
Data-driven decisions depend on reliable, accessible data. The Office of Institutional Research’s
SharePoint Site brings together into one access point a myriad of data. To help users understand the
power of this tool IR is offering a two-hour training with hands-on instruction with the SharePoint
Site on Friday, March 24 from 1 to 3 p.m. in ENGR 201. Users will also have time to provide
feedback on site and data available for UAA. Please RSVP to: Erin Holmes, [email protected] or
786-1544.
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Office of Alaska Natives & Diversity
March 3, 2017
Diversity and Inclusion Action Plan
The tri‐chairs, Andre Thorn, Maria Williams, and Robert Boeckmann, in collaboration with the Diversity
Action Council are in the final stages of completing the data gathering. In addition to recent community
campus visits, and gathering data with the help of several sub‐committees, the co‐leaders have received
input from an anonymous survey. The survey is still open and can be accessed at
http://uaa.co1.qualtrics.com/jfe/form/SV_eIJPdtfJgNr6fm5survey
This May, the co‐leaders anticipate produce a preliminary report for the Chancellor’s cabinet with final
document complete in late June.
Visit the website https://www.uaa.alaska.edu/about/administration/office‐of‐the‐chancellor/diversity‐
action‐plan.cshtml for more information.
National Coalition Building Institute (NCBI)
The NCBI team led by steering committee, Kimberly Pace, Theresa Lyons, Patricia Fagan, and Diane
Taylor, held a successful one‐day Inclusivity workshop Fall semester with over 20 faculty, student, and
staff participants. They plan to host a similar event next fall.
Introduction to Alaska Natives
On Friday February 10, UAA College of Business & Public Policy and UAA Native Student Services
sponsored a lecture presentation: “ANCSA, Land, Spirit, and Identity.” Speakers included
Willie Hensley, Distinguished Visiting Professor; and Byron Mallot, Alaska’s Lieutenant Governor. This
was the third and final presentation in the 2016‐2017 series.
Advisory Council for Alaska Native Education & Research
The Advisory Council Community Partners subcommittee helped craft a survey to be distributed to
students and alumni to ascertain the effectiveness of UAA’s Native serving programs. This will be
distributed late Spring.
Alaska Native Business Minors
Sharon Lind, Assistant Professor of Management and Marketing, on March 2‐3 8am 5 pm at the
University Center 146, offers a one credit course “Alaska Tribal Nations.” This is one of the special topics
courses within the new Alaska Native Business Minor Lind created. The course focuses upon the unique
qualities of the tribes and compares and contrasts them with Alaska Native corporations. Lind has
partnered with the Bureau of Indian Affairs and will cover topics such as “compacting” versus
“contracting.” In addition, a repeat of the successful one credit course “Inside the Board Room of an
Alaska Native Organization” will be held March 31, and April 7th 8am 5 pm Rasmuson Hall 136 and
includes a Chairman’s panel of ANSCA Regional Chairs.
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