Communication & Professional Development

Formats Of Business LetterTopic

Instructed By:

Prof. Zeeshan Shahid Khokhar

Prepared By:

Syed Mudassir Hussain Shah

Registration ID:L5F14MCOM0017

Punjab Colleges Shahdara

Introduction Letter Full Block Format. Semi-Block Format. Block Format. Modified Block Format.

I) Indented Paragraphs II) Blocked Paragraphs

Simplified Format. Memo Format.

Context

Introduction:

The way you communicate in a professional setting says a great deal about you even before the first personal interaction; from a simple business letter, a reader takes clues about your education, awareness of standard practices and attention to detail. By using a standard format, you convey a sense of professionalism and help the reader get right to the message itself.

Letter

A business letter is a written communication addressed to a person or organization, by a person or organization for specific business purpose

All lines typically begin at the left margin. Nothing is indented except for displayed quotations, tables, and similar material. This style is also known as the full-block style.

Full Block Format

Specimen

Semi Block Letter

Indented paragraphs (usually an equivalent of five spaces). The return address, reference line, date, complimentary closing, and signature block are right of center. Remaining elements are place with the left margin.

Semi Block Letter

A block letter is a letter (usually business letter) format where all typed content is aligned with the left margin and no indentation. A block letter typically contains specific components, including the sender's name, address, phone, the recipient's name and address, the current date, a reference statement (usually in the form of "Re: [the reference]"), the subject, the main body of the letter and other components as well.

Block Letter

Block Letter

Modified Block Format

1. Indented Paragraphs

Date, signature, and closing begin at the horizontal center of the page. All body paragraphs are indented.

2. Blocked Paragraphs

Date, signature, and closing begin at the horizontal center of the page. All body paragraphs begin at the left margin.

1. Indented Paragraphs

2. Blocked Paragraphs

Simplified

All letter parts begin at the left margin. This format includes a subject line but omits the salutation and signature

Simplified

Memo

Memo is a format of letter which is commonly used for internal communication of a company.

Memo