TUTORINGEXCHANGE STUDENTS

Cooperation betweenInternational Coordinators,

Exchange Students &International Tutors at Oulu UAS’

School of Engineering

Bastian FähnrichInternational Tutor Training

13 April 2012

International Coordinator

International Tutor

Exchange Student

We are trying to create a good exchange experience! For everyone and together, that is, in a joint effort!

> Activities, tasks and abilities of and for each tutor, exchange student and international coordinator!> Related to aims/purpose of the internationalisation of Oulu UAS, of which student mobility is but only one aspect

No standard model of international tutoring and cooperation, but good practices in spite of> Differences between the schools> Differences between individuals> Differences across cultures

PURPOSE & PROCESS

WHAT MAKES UP A GOOD EXCHANGE EXPERIENCE?(for Exchange Students, International Tutors and Coordinators alike!)

Physical ComponentPersonal ComponentSocial ComponentCultural ComponentLinguistic ComponentAcademic & Professional ComponentOrganisational Component

Presentation of components is based on:Kurasto, Katja & Heikkinen, Niclas (2002). Good quality student exchange experience.Views of different actors involved in the Erasmus exchange.Master’s Thesis. University of Oulu, Faculty of EducationModifications (PowerPoint Presentation) by Bastian Fähnrich

Physical ComponentGetting familiar and learning

about (urban / natural) environment, accommodation, registration in local community and education facilities, food

provisions and monetary means and funds to make a living etc.

Personal ComponentLearning new things, recognising old features about oneself and others on

a personal level.

Social ComponentHaving the opportunity to

enlarge one’s circle of friends, meeting people from different

cultures / host culture and backgrounds: students, coordinators, teachers, workmates, locals etc.

Cultural ComponentExperiencing and learning about

different ways of life, food, customs, beliefs, values etc.

Academic/Professional Component

Getting to know different ways of learning, studying and doing work across cultures / in host culture, accomplishing good results for

academic and professional career.

Linguistic ComponentCommunicating in different

languages / host language(s), learning new languages,

improving language skills etc.

Organisational Compoment

Working together, cooperating, communicating effectively in participating, organising and

coordinating activities related to international mobility, education

and tutoring

Oulainen Department of Health Care (Merja Männistö)School of Business and Information Management(Anna Kolehmainen (degree students), Piritta Nätynki, Jyrki Holappa)School of Engineering, Oulu Campus (Bastian Fähnrich, Katja Kurasto)School of Engineering, Raahe Campus (Tiina Ovaska)School of Health and Social Care (Marita Metsävainio)School of Music, Dance and Media(Johanna Leponiemi, Sonja Heikkinen)School of Renewable Natural Resources (Arja Maunumäki)School of Vocational Teacher Education (Esa Virkkula)Rector’s Office (Sami Niemelä, Marjo Pääskylä)

INTERNATIONAL COORDINATORSCoordinator

EXCHANGE STUDENTS(STUDIES & PLACEMENTS)

Exchange Student

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 20110

50

100

150

200

250

300

350

185

227 222

192182

238246

264273

295

221237 233

109

197

163

206

303319 320

310

242

204

276263

198

Incoming Students & Trainees Outgoing Students & Trainees

INTERNATIONAL TUTORS Tutor

INTERNATIONAL TUTORS Tutor

PRINCIPLES OF COOPERATION

Participation & Exploration

Everyone involved, especially, exchange student(s), tutor

and international coordinator

Organisation & Coordination

Organising and coordinating activities together, on the basis of certain tasks, duties

and abilities!

Information &Communication

Exchanging information, keeping each other posted by e-mail,

phone, face to face, e.g. International Office, Tutor Cafe (includes Study Advisors and

Tutor Representatives of field-specific student associations)

PROCESS OF COOPERATION

Before, Upon and After

Arrival

During the Exchange

Before, Upon and After Departure

Exchange Student

TutorCoordinator

Before arrival:Coordinator:

Establishes the first contact with the exchange student(s)(N.B. Possibly also undergraduate or postgraduate degree student(s))

Provides information about the online application(s) (ESAetc.)Assists with applications & housing issuesHelps in planning studies/placement (Learning/Training Agreement)Assigns exchange student(s) to tutor(s), hereby taking intoconsideration wishes of tutors (language, country of origin etc.)Establishes facebook group for exchange students and tutor studentsMakes a list of tutors (Google document)Creates a car pool with tutors

Before Arrival Coordinator

Upon arrival:Coordinator:

Helps in providing essential information and doing the official paperwork> Registration form> Enrolment certificate > Student e-mail account> Student number (ASIO)> Meal subsidy card> Map of Oulu Campus and City of Oulu> Guide for Exchange Students (School of Engineering)

Assists in planning studies (curriculum, contact with teachers etc.)Compensates for tutors’ work: Movie Tickets (1 for tutoring, 1 for each pick up and accommodation and registration assistance of incoming student) or alternatively Travel Expense Claim (Matkalasku)

After arrival:Coordinator:

Dedicated to follow-up students’ integration

Upon and After Arrival Coordinator

Before Arrival Tutor

Before arrival:Tutor:

Possible contact with the arriving student (informs coordinator about arrival date of exchange student once contact is established with his/her student!)Mentions the Orientation Programme of Oulu UAS and OSAKO:> Orientation Day for Exchange (and Degree) Students ”Tour de Oulu”, Info sessions and activity course in the City of Oulu,> Orientation Day for Degree Students of Oulu UAS and University of Oulu, Info sessions and activity course in the City of Oulu> Oulu Days, Voluntary Participation> Football Tournament, Lintula sports ground> Preludi Opening Party, Kuusisaari> “Life and Culture Day” for Exchange and Degree Students of Oulu UAS and University of Oulu> Reception of the City of Oulu for Exchange Students> Reception of the City of Oulu for Degree Students

Before Arrival Tutor

Before arrival:Tutor:

Gets in touch with the arriving studentInforms coordinator about arrival date of exchange studentTakes part in planning meetingsStays in touch with the international coordinator of his/her school!Signs up to e-mail lists for tutors at his/her school and OSAKO’s lists!

Upon and After Arrival Tutor

Upon and After arrival:Tutor:

Picks up the exchange student(s) (details of the arrival, contact info)Provides guidance regarding student dormitories (Otokylä, PSOAS)> First impressions, encounters and moments count (bed, food, shelter…)!Comes for a visit to the International Office / Meeting with the coordinatorShows the school, the city and its surroundingAssists in planning studies: curriculum (lukkari)Helps with other student issues (OSAKO student card, residence permit,sports pass, health care, computer and teaching rooms…)Tells about and takes part in activities of the school, student union etc.Follows up on the integration of the exchange student(s)

Tutor:Serves as a friend, a guide to the local culture & fellow studentsIs pro-active, approaches the exchange student(s) about topics emerging during exchange (accommodation, learning, free time etc.)Does small talk (might have a big influence ;-)Invites exchange student(s) to activities and events – and gets invited by him-/herself, e.g. to international dinners, trips, project works etc.!

Coordinator:Information resourceMain/official responsible

During the Exchange TutorCoordinator

Tutor:Helps with arrangements relating to departure(e.g. gifts for loved ones at home, travel plan, closing bank account etc.)

Arranges a Farewell Party or Gathering (Pikkujoulut or Ainola Picnic)Stays in touch as a friend?Visits country, educational institution of exchange student?Submits report and study journal to international coordinator:Tutoring Report: Tutor Student reports his/her tutoring activities in a diary-kind way (also blog), including month and type of activity, e.g. pick up, accommodation, registration, tutor meeting/cafe, guidance etc.Study Journal: At the end of tutoring Tutor Student reflects on international tutoring according by writing answers to guiding questions: What have you learned while being a tutor? Which are your good qualities as a tutor? Which areas could be improved? What does tutoring mean for a student? How could tutoring be developed?See for templates and more information OSAKO’s International Tutor’s Guide!

Coordinator:Assists with official papers (Transcript of Records, Letter of Confirmation etc.)Holds a last meeting before return to home countryStays in touch with the exchange student(s) regarding marketing etc.Grants Tutor Certifcate and credits for tutor student (1 year of tutoring)in cooperation with OSAKO and Student Affairs Office

Before, Upon and After Departure Coordinator

Tutor

USEFUL INFORMATION

www.oamk.fi/english/ects

www.oamk.fi/english/nettutor

www.osakoweb.fi > International Tutor’s Guide

Material & Resourcesfrom International Coordinator

www.oamk.fi/~bafahnri/kv-tuutorointi/2012

All the best foryour tutoring activities

and experience ;-)

Exchange Student

TutorCoordinator

QUESTIONS & COMMENTS