tusla inspection report - hse.pobal.ie · date of inspection: 0 4 0 5 2 0 1 7 no of pre-school...

Child Care Act 1991 (Early Years Services) Regulations 2016 and Childcare Act 1991 (Early

Years Services) (Amendment) Regulations 2016. Date Issued: 27

th February 2017 Revision Number: 4

REF: EYIIRFSESS03-2017

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TUSLA INSPECTION REPORT

TUSLA Identifier: TU2015CC271

Name of Service: Mitchelstown Montessori School

Address of Service: 9 Inner Ballinwillin Bungalows Ballinwillin Mitchelstown Co. Cork

Email Address: [email protected]

Date Service Registered: 3 0 0 6 2 0 1 6

Name of Registered Service Provider: Ms. Pauline Dillane

Name of Designated Person in Charge: Ms. Pauline Dillane

Type of Service Registered: Sessional

Date of Inspection: 0 4 0 5 2 0 1 7

No of Pre-School Children present during Inspection: AM 19 PM N / A

Address of the Early Years Inspectorate: Early Years Services,

Tusla, Child & Family Agency,

34 Queen Street,

Clonmel,

Co. Tipperary.

TUSLA Early Years Inspector(s): Ms. Helena Heagney

Areas which were the subject of this Inspection

Governance Health Welfare and Development of Child Safety

mailto:[email protected]





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Description of Service This private service with a Montessori programme opened in September 2000. The

Registered Provider offers Early Childhood Care and Education Scheme (ECCE) pre-

school care from 08:55 to 12:00. The service caters for children between the ages of 3

years to 5 years. The pre-school service caters for a maximum number of 22 children at

any one time. The aim of the service is to “provide children with the opportunities to

develop independence, self confidence and self-discipline skills for life”.

Premises The pre-school is located adjacent to the Service Providers home in a housing

development in the town of Mitchelstown, Co.Cork. The service consists of one pre-school

room. The pre-school children have the use of a designated, fenced off grass and concrete

surface grounds at the rear of the pre-school for outdoor play and fresh air.

Staffing The service is operated by the Registered Provider and 3 other childcare professionals. An

additional 1 adult with an educational background and a ministerial letter assists with

relief and extra-curricular activities.

One childcare professional caring for the children has a Level 8 in Early Childhood Care and

Education while 1 childcare professional has a Level 7 Early Childhood Care and Education

and 1 childcare professional has a Level 6 Early Childhood Care and Education and 1

childcare professional has a Level 5 Early Childhood Care and Education qualification.

Additionally, child care professionals have current training in Child Protection, Montessori

Diplomas, Manual Handling Training, Hospitality Solutions, Fellowship School of Music,

Speech and Language Training for Pre-school and Early Years Providers, Meeting the

Regulations in Montessori Classroom, Health and Safety, Speech, Communication and

Arts, Quality Management, Science Degree and Higher Diploma in Arts.

The childcare professionals have participated in the Buntus (The Irish Sports Council

physical activity programme).

The Registered Provider demonstrated documented evidence of staff members’ ongoing

professional development. The service offered an induction programme, staff monthly

meetings and performance reviews. The childcare professionals have experience in

working in childcare for a number of years.

Methodology The inspection was an unannounced Focused Inspection to assess compliance with the

Childcare Act 1991 (Early Years Services) Regulations 2016 and Childcare Act 1991 (Early

Years Services) (Amendment) Regulations 2016. The Inspection focused on three themes;

Governance, Safety and the Health, Welfare and Development of the Child.

The findings detailed within this report are the result of the inspector’s assessment based

on examination of documentation, direct observation and interviews with the Registered

Provider and childcare professionals.

Authority to Inspect

The Tusla Early Years Inspectorate carries out inspections of Early Years Services under Section 58(J) of the Child Care Act 1991 (as inserted by Section 92 of the Child and Family Agency Act 2013).





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Acknowledgements The Inspector wishes to acknowledge the cooperation of the Registered Provider, person

in charge, childcare professional and children who were present on the day of the

inspection.

GOVERNANCE

Part III - Management and Staff

Regulation 9 - Management and Recruitment

(1) A registered provider shall ensure that—(a) the service has a designated person in charge and a named person who is able to deputise as

required,(b) at all times during the period when the pre-school service is being carried on, the designated

person in charge or the named person referred to in subparagraph (a) is on the premises, and(2) A registered provider shall ensure that each employee, unpaid worker and contractor is suitable and competent

taking into consideration the nature of the needs of children, including by—(a) consideration of references from the person’s past employers, if any, and in particular the most

recent employer, if any,(b) consideration of references from reputable sources in the case of a person who has no past

employers,(c) consideration of the vetting disclosure received from the National Vetting Bureau of the Garda

Síochána in accordance with the Act of 2012 in respect of the person, and(d) ensuring, insofar as is practicable, that where a person has lived in a state other than the State

for a period of longer than 6 consecutive months, he or she provides police vetting from thepolice authorities in that state.

(4) A registered provider shall ensure that, without prejudice to the generality of paragraph (2) and subject toparagraphs (5) and (6), each employee working directly with children attending the service holds at least a majoraward in Early Childhood Care and Education at Level 5 on the National Qualifications Framework or aqualification deemed by the Minister to be equivalent.

(5) Paragraph (4) shall apply—(b) on or after the date of registration in respect of all other pre-school services

(6) Paragraph (4) shall not apply before 1 September 2021 to a person who—(a) has signed a declaration on or before 30 June 2016 to the effect that he or she intends to retire from

employment in a pre-school service before 1 September 2021, and is in possession of a letter from theMinister confirming that paragraph (4) shall not apply to him or her before that date

(6A is inserted by S.I. No.632 of 2016 CHILD CARE ACT 1991 (EARLY YEARS SERVICES) (AMENDMENT) REGULATIONS 2016 which states; Regulation 9 of the Child Care Act 1991 (Early Years Services) Regulations (S.I. No. 221 of 2016) is amended - in paragraph (4), by the substitution of “paragraphs (5), (6) and (6A)” for “paragraphs (5) and (6)”, and (b) by the insertion of the following paragraph after paragraph (6): “)

(6A) Paragraph (4) shall not apply to an employee of a registered provider where - (a) the registered providerreceives funding for the employment of the employee pursuant to a scheme funded by the Minister and known as the Access and Inclusion Model, and (b) the employment of the employee is for the purpose of providing support, pursuant to the scheme referred to in subparagraph (a), for a child attending the service to enable the child to participate in the programme known as the Early Childhood Care and Education (ECCE) funding Programme.”





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Compliance Information: (1)

(a) The Registered Provider ensured that she was the designated person in charge

and there was a named person able to deputise.

(b) On the day of inspection the Registered Provider was on the premises when the

Early Years Inspector arrived and remained on site for the duration of the

inspection. Staff rosters indicated that the designated person in charge or deputy

was available on the premises at all times when the pre-school children were

present.

(2)

(a) Five of the 10 validated references were on file in respect of the 5 adults were

from past employers.

(b) Five of the 10 validated references were on file in respect of the 5 adults were

from reputable sources.

(c) Garda vetting disclosures were available in respect of all adults.

(4) Three childcare professionals and the Registered Provider working directly

with children attending the service held at least a major award in Early

Childhood Care and Education at Level 5 on the National Qualifications

Framework.

Copies of Child Care Qualifications were available on file for the Registered Provider and 3 childcare professionals.

1 of the childcare professionals had a Level 8 in Early Childhood Care and Education



1 childcare professional had a Level 5 in Early Childhood Care and Education.

(5)

(b) 3 childcare professionals and the Registered Provider had their qualifications

prior to the date of registration.

(6)

(a) 1 adult had signed a declaration stating he was intending to retire before the 1st

September 2021 and therefore was not required to provide qualifications.

(b) Not applicable as funding from the Minister as listed under (6) (b) was not being

received by the service.





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Proof of Identification in the form of passport or drivers licence and Curriculum

Vitae were available in respect of the 3 childcare professionals, 1 adult with the

Ministerial letter and the Registered Provider.


Regulation 11 -Staffing Levels

(1) Subject to this Regulation, a registered provider shall ensure that there is at all times an adequate number ofadults working directly with the children attending the pre-school service.

(3) Subject to paragraph (5), a registered provider of a sessional pre-school service shall ensure that at all times theminimum ratio of adults to children specified in column (3) of Part 2 of Schedule 6 opposite a particular referencenumber specified in column (1) of that Part in respect of the age range of the children specified in column (2)thereof at that reference number is satisfied.

(8) Without prejudice to paragraphs (2) to (7)—

(c) a registered provider of a sessional pre-school service shall ensure that, where the person incharge operates the service single-handedly, a second person familiar with the operation of theservice and in a position to provide assistance to the person in charge in operating the service is,at all times, within close distance of the service and available to attend the service to assist theperson in charge in the event of an emergency.

Compliance Information: (1) On the day of the inspection an adequate number of adults were working with

the children attending the pre-school service.

(3) During the session there were 19 pre-school children, aged from 3 years to 5

years present, with 3 childcare professionals directly supervising and caring for

them. Additionally, the 1 adult engaged in play activities with the children when

they were outside for a 30 minute period.

(8)(c) Not applicable as this service was not operating as a single handed service.





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Part IV – Information and Records

Regulation 16 - Record in relation to Pre-school Service

(1) A registered provider shall ensure that a record in writing is kept of the following information in relation to theservice

(h) details of attendance by each pre-school child on a daily basis;(i) details of staff rosters on a daily basis;(j) details of any medication administered to a pre-school child attending the service with signed parental consent;(k) details of any accident, injury or incident involving a pre-school child attending the service


(h) Details of attendance by each pre-school child were kept in the pre-school

room on a daily basis; including arrival and departure times.

(i) Details of staff rosters including break times were kept on a daily and weekly

basis.

(j) There was evidence of an appropriate system for record keeping in relation to

the administration of medication including signed parental consent. It was

acknowledged that the service does not administer medication to any pre-school

child unless the child had a long term illness or in case of emergency.

(k) The service had a record in writing of the details of any accident, incident or

injury involving a pre-school child and there was evidence that parents orguardians were notified.

HEALTH WELFARE & DEVELOPMENT OF CHILD

Part V - Care of Child in Pre-school Service

Regulation 19 - Health, Welfare and Development of Child

(1) A registered provider shall, in providing a pre-school service, ensure that—(a) each child’s learning, development and well-being is facilitated within the daily life of the pre-

school service through the provision of the appropriate activities, interaction, materials andequipment, having regard to the age and stage of development of the child

Compliance Information: (1) (a) The Registered Provider ensured that each child’s learning, development and

well being was facilitated within the daily life of the service by:

Basis Needs of Infants & Children

1. At 10:50 the snack provided by parents or guardians in the pre-school

room consisted of crackers, bread sticks, pitta bread, yogurts, sweet and

savoury sandwiches, cheese strings, fruit pieces, bananas and raisins with

sugar free juice or water to drink. A fridge was provided for the storage of

the perishable foods provided by the parents and guardians for snack time.

Appropriate cutlery and plates were provided at snack time for the child’s





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age and stage of development. Drinking water was available and accessible

to allow children to “self serve” in the pre-school room.

Children’s toileting needs were promptly and sensitively attended to. Hand

washing by the children was supported post toileting.

Children had sufficient space to move about freely indoors. All children were

provided with an opportunity to play outdoors for fresh air and physical

activity.

The adults supported children to be sociable and respectful towards each

other and spoke and listened to them in a calm and sensitive manner.

Supporting Relationships around Children

Children sat at low tables and ate their snacks with the adults in an

unhurried environment that promoted social interaction with their peers.

A mixture of adult led play and child directed play was facilitated through

having a variety of Montessori special materials on display that were

interesting, accessible, complete, in good condition and in working order.

The classroom was organised into a well prepared, child centric

environment with natural and real life materials and activities.

A key worker system was in operation at the service. This supported the

adults to have more meaningful relationships with the children in their care.

Transitions were made as smooth as possible by childcare professionals

giving gentle verbal reminders and with the use of a bell.

The service operated in partnership with parents and guardians and

recognised parents and guardians play a crucial role as primary educators of

their children and that the service is committed to being open, inclusive,

welcoming and respectful of all parental and guardian input.

Information about the service and general information was displayed on the

notice board and in a parent handbook.

Parents and guardians were spoken to informally on a daily basis and formal

meetings with parents and guardians were also offered and arranged on

request.

The service had regular contact with the County Childcare Committee and

was a member of a number of national childcare organisations for training

support and networking purposes.





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Physical and Material Environment

The pre-school room was clean, bright and pleasant. Items of interest were

on low shelves and topic related work stations were at a child’s eye level.

Additional items were stored in a store area and rotated depending on child

interest or on the season or topic.

The service had a range of Montessori materials that offered stimulation,

exploration and imagination. Materials ranged from insets for designs,

sandpaper letters, alphabet find, a dinosaur egg which produced a baby

dinosaur when placed in water for 48 hours, objects and cards, books, map

of the world jigsaws, a globe, solar system and space, weather activities,

land/air/water, land formations, continents and oceans, calendars and

clocks, the importance of the sun, secret box, parts of animals, living and

non living things, matching, animal classification, plant classification, water

cycle cards, food pyramid, paints, crayons, cot, household items, socks, sand

trays, scissors, puzzles, a kitchen, boxes, art materials, connectors, trays,

pegs, microwave, maps, seasons, blocks, bricks, sandpaper numbers, sand

grading toggles, number rods and cards, numerical cards, golden bead, large

numerical cards, shapes, cylinders, broad stairs, pink tower, long and short

rods, colour boxes in red, yellow, blue, green, purple, orange, pink, black,

white, grey and brown, smelling jars, fabrics, mystery bag, geometric solids,

binomial cube, nuts and bolts, pegs and boards, dressing frames – braces,

Velcro, large and small buttons, fasteners, bows, laces, zip, hook eye and

buckles. The childcare professionals had created various envelopes with

visual aids on transport, sea life, bridges, the weather, horses, fruit and

vegetables.

The interest table consisted of a nest and bird, cones, watering can and

materials on the sun and summer.

There was a tree montage with children’s individual photographs and a

poster of ‘this is the sun’ and ‘my T-Rex fossil’.

Monthly folders were available of the arts, crafts, numbers, painting,

pictures, visual aids and badges and materials used.

Problem solving techniques, hop five times, walk down 4 steps with

alternative feet, throw ball with both hands, walk the line, sorting and

grouping, comparing and ordering, banking, reading 3 letter words,

sequencing, threading, sewing, opening and closing, rolling mats, blowing

nose, pouring and spooning, using clothes pegs, chatting at circle time, the

news, pretend and imaginative play were demonstrated and observed

throughout the session. The inspector observed children finger painting,





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gluing, sticking, and making hedgehogs and paper plate umbrellas.

The children sang ‘Baa Baa Black Sheep’, ‘Days of the Week’, ‘Jack and Jill’,

‘Incy Whincy Spider’ and played ‘Simon Says’.

Children’s art and craft work were collated and given to parents and

guardians once a week on a Monday.

Celebrations and festivals such as St Patrick’s Day, St Bridget’s Cross,

Christmas, Easter and Halloween were acknowledged and explored.

Adult seating was available for childcare professionals to comfort a child.

Programme of Activities

The Registered Provider’s intention was to offer a Montessori based

programme of care with an emphasis on a pre-school child becoming

independent through learning. The curriculum focused on developing the

“whole child”, intellectually, emotionally, socially and morally. The

curriculum highlighted recognising and respecting children as individuals

with particular needs and interests and blending freedom with self

discipline. Practical occasions for developing social relationships through

free interactions was fostered and encouraged. Adults caring for the

children advised activities were introduced on a one-to-one basis or in small

groups. The childcare professionals advised children learn by making

discoveries with materials cultivating concentration, motivation and self

discipline and a love of learning.

Each child in the service had a file with their booking form, immunisation

record, consents for medical treatment/photographs agreement, consents

and contracts by parents and guardians of service’s policies and procedures.

The service kept individual pupil profiles.

The gathering of information for observational records considered a child’s

needs, wants, interests, perceptions and abilities. The child records showed

developmentally age appropriate assessments by observation through play

and under key themes. The observation records used “the cycle of

evaluative enquiry” model which included recording the observation,

reflection, questioning and any action/decision taken.

The progress reports examined the use of sensorial materials and any

exercises completed by the child including arithmetic, language, practical life

and geography with the aim for the whole child to become a “competent

and confident learner”. The child’s motor skills, social and emotional skills,

experiences and practical life exercises were assessed.





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The service kept a topic presentation plan which examined skills under the

headings of language, Irish, mathematics, science, geography, history,

music, drama, physical exercise and the interest table. Adults explored

materials required for the activities using the principles of the Aistear (the

Early Childhood Curriculum Framework) and Síolta (the National Quality

Framework for Early Childhood Education) and organised the presentations

and evaluated child’s engagement and experience by ongoing assessment.

The theme for the week included ‘5 little speckled frogs’, the Italian flag, the

life cycle of a frog, a new month and season and revision of letters and

sounds.

Non-Compliance Information:

Basic Needs of Infants & Children

1. Hand washing by children prior to snack and after outdoor play was not

observed on the day of inspection.

Corrective & Preventive Action submitted by the Registered Provider

On the 22.05.2017 the Registered Provider advised of the following:

Basic Needs of Infants & Children

Corrective Action 1. The children are now washing their hands as soon as they return from

outdoor play and before break time.

Preventive Action 1. All childcare professionals are training and vigilant regarding children

washing their hands.

Summary Comment The action taken by the Registered Provider has met the requirements of Regulation 19.



(2) A registered provider shall ensure that no corporal punishment is inflicted on a pre-school child whilst attendingthe service.

(3) A registered provider shall ensure that no practices that are disrespectful, degrading, exploitive, intimidating,emotionally or physically harmful or neglectful are carried out in respect of a pre-school child whilst attendingthe service.

Compliance Information: (2) The childcare professionals were aware of the prohibited practices, as detailed in

the Behavioural Management Policy and the staff Code of Behaviour. Children’s





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behaviour was managed in a competent and positive way and it was observed

that minor problems were handled promptly and positively by the adults.

(3) Children’s positive interactions were acknowledged and supported for example

taking turns, sharing and being kind to their friends. The adults employed a

range of strategies to support children’s behaviour. Language used was positive

in tone and the adults engaged with children in relation to their interests taking

account of their developmental ages and stages of learning. The inspector noted

that throughout the inspection adults caring for the children enabled them

where possible to correct themselves through their own experiences.


Regulation 20 - Facilities for Rest and Play

(1) Subject to this regulation, a registered provider shall ensure that-(b) There are adequate and suitable facilities for a pre-school child to rest during the day.

(2) A registered provider of-(a) a full day care , a part time service, a sessional preschool service, or a childminding service that

is registered for the First time on or after 30thJune 2016 or(b) of a full day care service, a part-time day care service, a sessional preschool service or a

childminding service that moves premises on or after the 30thJune 2016shall ensure that a suitable, safe and secure outdoor space to which the preschool children attending the service have access on a daily basis is provided on the premises

(4) Where outdoor space to which the pre-school children attending the service have access is provided on thepremises of a sessional pre-school service other than such a service to which paragraph (2) applies, a temporary pre-school service or a pre-school service in a drop-in centre, the registered provider shall ensure that such outdoorspace is suitable, safe and secure.

(5) Where pre-school children attending a sessional pre-school service other than such a service to whichparagraph (2) applies, a temporary pre-school service or a pre-school service in a drop-in centre have access to anoutdoor space other then such a space specified in paragraph (4), the registered provider shall ensure that suchoutdoor space is suitable.


(b)The children were afforded the opportunity to relax as there was a bean bag

designated soft seating / quiet rest area in the pre-school room.

(2)

(a)The outdoor play area was secured by walls, fencing and locked doors. There





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Regulation 20 - Facilities for Rest and Play

were no ponds, pits or hazards observed in the outdoor play area.

The inspector was advised that outdoor activities were a major focus of the pre-

school activities. There was a lower level concrete area and a higher grass

surface area at the rear of the premises. A slide, tyres, balancing board, goalpost,

chairs, tables, footballs, a plastic greenhouse and a sand container (with a variety

of equipment) were in the outdoor area. On the day of inspection children were

observed playing group games, hopping, running, catching and engaged in sand

and pretend play.

(4) Not applicable as an outdoor space is available.

(5) Not applicable as the service had a suitable outdoor space.

SAFETY

Part VI - Safety

Regulation 23 - Safeguarding Health, Safety and Welfare of child

A registered provider shall ensure that all reasonable measures are taken to safeguard the health, safety and welfare of a pre-school child attending the service and that the environment of the service is safe.

Compliance Information: The service had taken the following measures to safeguard the health, welfare and

safety of children attending by:

Infection Control

Hand washing was observed after toileting and after messy play.

There were paper towels at the wash hand basin to facilitate hand drying by

the children and the adults. A dispenser for liquid soap was provided at the

wash hand basins.

Table tops were sanitised before and after snack time and after art activity.

Waste was inaccessible as lidded bins were used in the pre-school room and

sanitary areas.

There was a daily and a weekly cleaning schedule.

Administration of Medication

The childcare professionals showed that they had a system for regularly

checking expiry dates of the contents of the wall mounted first aid box in

the pre-school room.

There was no medication stored on the pre-school premises.





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Part VI - Safety


Outings

The service had an Outings Policy and risk assessed prior to each outing.

Outings were covered by the services insurance.

Childcare professionals advised that outings were offered to the local play

ground when adequate parents and guardians were available to also attend.

General Safety

Adults complied with the services Risk Management Policy, Critical Incident

Plan, Safety Statements and Health and Safety Policy.

The external play areas were secured so that children could not leave the

area unsupervised and unauthorised persons could not enter the area.

All cleaning agents were stored inaccessible to the children.

All toys and play equipment were safe and in good condition.

Warm water was thermostatically controlled and recorded at 36°C and the

pre-school room temperature was 19°C.

Pinch guards covered hinges on doors accessible to the children.

The legs of the children’s chairs had recently been painted a cheerful blue or

red colour.

The Registered Provider’s home was inaccessible to the children and had an

adult level safety latch.

Non-Compliance Information:

Infection Control

1. Table tops were sanitised with cloth towels and disinfectant spray rather

than disposal paper towels.

General Safety

1. At 11:15 the uncovered radiator temperature in the pre-school room

recorded at 64°C.

Corrective & Preventive Action submitted by the Registered Provider

On the 22.05.2017 the Registered Provider advised of the following:

Infection Control

Corrective Action 1. We are no longer using the cloth towels to clean the tables during school

time. Instead we are using paper towels and disinfectant spray.

Preventive Action 1. The service will continue to clean tables and counter tops with disposal

paper towels and disinfectant spray.





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Part VI - Safety


General Safety

Corrective Action 1. The radiators were fitted with individual thermostatically controlled devises.

Receipt of purchase and photographic evidence submitted to the Early YearsInspector.

Preventive Action 1. The radiators will be monitored and thermostat checked to ensure

temperatures are safe.

Summary Comment: The actions taken by the Registered provider have addressed the non-compliances and meet the requirements of Regulation 23.

Part VI - Safety

Regulation 25 - First Aid

(1) A registered provider shall ensure that a person trained in first aid for children is, at all times, immediatelyavailable to the children attending the pre-school service.(2) A registered provider shall ensure that a suitably equipped first aid box for children—

(a) is safely stored in an easily accessible and conspicuous position on the premises, and(b) is available to the children attending the pre-school service at all times.

Compliance Information: (1)The service provided evidence that a person trained in first aid for children was

available at all times to the children attending the pre-school service. 4 adults

had current training in first aid for children.

(2)

(a) One first aid box was stored in an easily accessible and conspicuous position in

the pre-school room.

(b) The service demonstrated that the first aid items were available to the children attending the pre-school service.

Part VI - Safety

Regulation 26 - Fire Safety Measures

(1) A registered provider shall ensure that a record in writing is kept of—(a) any fire drill that takes place in the premises, and(b) the number, type and maintenance record of fire fighting equipment and smoke alarms in the

premises(4) A notice of the procedures to be followed in the event of fire shall be displayed in a conspicuous position inthe premises


(a) A written record was available of the monthly fire drills completed in the service.





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Part VI - Safety

Regulation 26 - Fire Safety Measures

The last recorded fire drill was on 02.05.2017

(b) A record was kept of the number, type and maintenance of the fire fighting

equipment and smoke alarms on the premises. Fire fighting equipment and the

smoke alarm system were last serviced on 08.09.2016.

(4) A notice of the procedures to be followed in the event of a fire wasconspicuously displayed in the pre-school, near the parent’s notice board.

Part VI - Safety

Regulation 28 - Insurance

A registered provider shall ensure that the pre-school service is adequately insured.

Compliance Information: A current insurance certificate was available with an expiry date of 31.08.2017. The Registered Provider had adequate insurance cover for 22 children at any one time and to operate a sessional service.

Registration Status: Registered

Conditions If Applicable Not Applicable

Date of Registration 25st August, 2017

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