Tuesday, March 6, 2018 District Central Office -1950 N. Mallway Drive 2:30pm – Executive Session I. Meeting Called to Order/ Roll Call

II. Additions to/Approval of Agenda

III. Motion to go into Executive Session in accordance with ORC 121.22 (G) (1) to consider the employment, dismissal and/or discipline of a public employee, ORC 121.22 (G) (4) preparing for negotiations and ORC 121.22 (G) (6)

4:30pm – Regular Meeting

IV. Pledge of Allegiance

V. Approval of Minutes — Exhibit V-1

VI. Communications to the Board

a. Co-Presidents, Upper Arlington Education Association

b. President, OAPSE, Chapter 201 VII. Public Participation — 30 minutes maximum

VIII. Items for Information

1. Superintendent’s update

a. Annual report to the Board: Tremont Elementary

b. Facility Master Planning Design Phase update

� The Superintendent recommends to approve the building programming plans for Phase I of the Facility Master Plan and authorize moving forward with the schematic design phase for these buildings

c. Safety update

d. 2018 Summer Capital Improvements Projects

2. Treasurer’s update

IX. Consent Agenda – The Superintendent recommends the following items for action:

A. Superintendent

Page -2- March 6, 2018

1. Student Trip requests

School Group Location Trip Dates UAHS Speech and Debate Team Sylvania

Southview, OH March 2-3, 2018

UAHS-Ecology EF Tour Group Galapagos Island March 12-18, 2018

UAHS-Immersion (Spanish) EF Tour Group Spain March 10-18, 2018 B. Fiscal

1. Investment Report: February 2018 — Exhibit B-1 2. Financial Statement for the month ending February 28, 2018 — Exhibit B-2

3. Amend Appropriation by Fund — Exhibit B-4

4. Resolution Accepting the Amount and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies — Exhibit B-3

5. Purchases in Accordance with O.R.C. 5705.41(D)(1) Vendor Item Purchased Fund Amount Susan Weltner-Brunton, PH.D & Associates, Inc. Intervention Services General Fund $9,991.00

C. Human Resources 1. Certified Staff a. Accept the resignation of Ronald Eric Kauffman according to the terms of his resignation letter dated

March 2, 2018

b. Leave of Absence

Name Amount of Leave

Present Assignment Reason Effective Date

Kelly Beck-Smith 1.0 Teacher Non-paid Childcare 03/26/2018 – 04/27/2018 Amanda Eberly 1.0 Teacher Non-paid Personal

Leave 08/10/2018 – 05/28/2019

Stephanie Marburger 1.0 Teacher Non-paid Childcare 04/11/2018 – 05/31/2018 Jennifer Meyer 1.0 Teacher Non-paid Personal

Leave 08/10/2018 – 05/28/2019

Katherine Widing 1.0 Teacher Non-paid Childcare 03/29/2018 – 05/31/2018 c. Home Instruction Tutor

Name Position Rate of Pay Colleen Kovacs Home Instruction Tutor $32.58 p/hour Reana Randolph Home Instruction Tutor $32.58 p/hour

2. Classified Staff a. Acceptance of Retirement/Resignation Name Position Reason Effective Date Corinna Sievert Food Service Cashier Resignation 02/23/2018 Justin Slover Pre K-8 Cook Resignation 03/02/2018

Page -3- March 6, 2018

b. Initial Appointment - Substitute Name Position Rate of Pay Effective Date Rodney Ping Custodian $16.61 p/hour 01/26/2018 Gavin Ross Bus Driver $20.93 p/hour 02/16/2018

3. Other Staff

a. Appointment of Other Staff Name Position Rate of Pay Effective Date Corinna Sievert Educational Aide $12.47 p/hour 02/26/2018 b. Substitutes

Name Position Rate of Pay Effective Date Zorica Bjelovuk Health Aide $18.55 p/hour 02/22/2018

c. Acceptance of Retirement/Resignation

Name Current Position Reason Effective Date Leslie Fladberg Educational Aide Resignation 02/26/2018 Monica Woodworth Technology Support Technician Resignation 03/09/2018 4. Volunteers Name Position Building Supervisor Laramie Abbruzzese Girls 8th Grade Softball Jones Laurie Sutherin Geoffrey Bibo Boys Tennis UAHS William Thieman Austin Erb Boys Baseball UAHS Tom Marker Jonathon Fausey Boys Track and Field UAHS Bryan Ferres Jeffrey Keller Girls 7th Grade Softball Jones Brad Campbell Sam McCoy Boys Lacrosse Hastings Dan Hendrickson Grace Saalman Girls Crew UAHS Lia Snell Audrey Shreve Track and Field Hastings Evelyn Lay/Dana Flowers Trevor Steyn Boys Lacrosse Jones Brett Diehl William Wendorff Girls 7th Grade Softball Hastings Diane Balog 5. Supplemental Contracts

Position Employee School Amount Winter Musical-Costume Coordinator Kerry Taylor Hastings $500.00 Winter Musical-Musical Assistant Bonnie Igel Hastings $500.00 Winter Musical-Production Assistant Jodi Stechschulte Hastings $1,500.00 Winter Musical-Technical Assistant Alex Bacon Hastings $500.00 Academic Intervention Winter Math Greg Oyster Hastings $500.00 Academic Intervention Spring Math Greg Oyster Hastings $500.00 Academic Intervention Winter Math Amy Gill Hastings $500.00 Academic Intervention Spring Math Amy Gill Hastings $500.00 Recess Alternative Program (RAP) Chris Hill Barrington $650.00 ** Recess Alternative Program (RAP) Jackie Kulina Barrington $650.00 ** Site Manager Matt Rice Hastings $675.00 Site Manager Michael Sporich Jones $675.00 Boys Track Head Coach Bryan Ferres UAHS $5,724.00 Boys Track Assistant Coach Kevin Bonner UAHS $4,851.70 Boys Track Assistant Coach Scott Meyers UAHS $3,380.30 Boys Track Assistant Coach Dan Rohrs UAHS $5,338.90 Girls Track Head Coach Latisha Wilder UAHS $6,931.00

Page -4- March 6, 2018

5. Supplemental Contracts (continued) Position Employee School Amount Girls Track Assistant Coach Carrie Burggraf UAHS $3,380.30 Girls Track Assistant Coach Jonathan Fausey UAHS $1,531.95 Girls Track Assistant Coach Phillip Wright UAHS $3,063.90 Girls Crew Assistant Coach Lauren Peck UAHS $1,932.70 Girls Crew Assistant Coach Katherine Tedesco UAHS $1,932.70 Boys Lacrosse Freshman Coach John Carmichael UAHS $4,358.90 Boys JV Lacrosse Coach Sean Turner UAHS $4,358.90 Boys Lacrosse Head Coach Kyle Olson UAHS $4,688.00 Boys Tennis JV Coach Ralph Walton UAHS $1,932.70 Boys Crew Assistant Coach Isabella Hildebrandt UAHS $1,932.70 Boys Crew Assistant Coach Greg Harvie UAHS $1,932.70 Head Girls Novice Crew Coach Claire Duesdiecker UAHS $2,000.00 ** Girls Assistant Crew Coach Haley Haxton UAHS $834.78 ** Girls Assistant Crew Coach Grace Saalman UAHS $834.78 ** Boys Assistant Crew Coach TJ Kennedy UAHS $1,217.39 ** Head Boys Novice Crew Coach John Edward Byrd UAHS $2,000.00 ** Boys Assistant Crew Coach Eric Bleich UAHS $1,680.87 ** Summer Reading Coordinator Andrea Lusk District $5,000.00 Summer Academy Director Kelly Scott District $12,000.00 ** **Funded through source other than general funds

D. Operations 1. Acceptance of Gifts and Donations School /Activity Donor Item Value Greensview Elementary School iPads Upper Arlington Education Foundation Cash $2,990.00 Windermere Elementary School iPads Upper Arlington Education Foundation Cash $2,990.00 Upper Arlington High School Athletics Crew Upper Arlington Crew, Inc. Cash $8,893.00 2. Approval to Sell /Dispose/Donate Equipment

Description of asset/quantity Building/Department UACSD Tag and/or Serial Number Reason

Apple iPad2 WiFi 16GB Black (20) Windermere

112008, 112004, 112025, 111878, 112007, 112005, 112010, 112013, 112011, 112012, 112030, 112038, 112041, 112043, 112024, 112032, 112034, 112031, 112036, 112042

Outdated

Media Center books (217) Tremont Media Center Outdated

College Credit Plus Textbooks (20) UAHS

Students completed

coursework

Page -5-

March 6, 2018

X. Construction – The Superintendent recommends the following items for action: A. Approval of the Tremont Athletic Field Complex layout as presented.

B. Approval to solicit proposals for the construction of the Tremont Athletic Field Complex.

C. Approval of First Amendment to Consultant Agreement with Turner Construction Company — Exhibit X-1

D. Authorize the Chief Operating Officer and Treasurer to initiate contract discussions with a

qualified commissioning agency for phase one of the master plan not to exceed $700,000.

E. Approval of agreement with Tremco WTI for the removal and replacement of three (3) roof

sections and a slate wall at Jones Middle School for an amount not to exceed $403,000.

F.

Authorize the Chief Operating Officer and Treasurer to work with Cell Site Capital to begin the processes of decommissioning the current wireless tower at the high school site and preparing for a third party rebuild of a wireless tower on the high school site.

XI. Other

XII. Adjournment

1

Exhibit V-1

Upper Arlington Board of EducationRegular Meeting

District Central Office1950 N. Mallway Dr.

February 20, 2018 - 6:00 p.m.

CALL TO ORDER

Members present: Ms. Stacey Royer, Ms. Carol Mohr, Ms. Robin Comfort,Ms. Nancy Drees, Mr. Scott McKenzie

Members Absent:

Administrative officials present: Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld Treasurer, Mr. Chris Potts, Chief Operating Officer, Dr. Kathy Jenney, Associate Superintendent, Lucas Ratliff, Assistant Treasurer, Mr. Andrew Hatton, Director of Academic Affairs, Mr. Keith Pomeroy, Chief Academic Officer, Mr. Jason Wulf, Principal, Greensview Elementary

ROLL CALL

APPROVAL OF AGENDA OF REGULAR MEETING

Ms. Drees moved, Ms. Comfort seconded to approve the agenda as amended. 18-23

AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Ms. Drees, Mr. McKenzieNAYS: None

PLEDGE OF ALLEGIANCE

Ms. Mohr asked for a moment of silence for those who have lost their lives due to school shootings across the United States.

APPROVAL OF MINUTES

Mr. McKenzie moved, Ms. Royer seconded to approve the January 9, 24, 25, 26, 2018 minutes. 18-24

AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Ms. Drees, Mr. McKenzieNAYS: None

COMMUNICATIONS TO THE BOARD

Mr. Imhoff thanked the board members for their service and presented student made gifts from the elementary schools to celebrate board appreciation month.

Mr. Curt Bixel presented on the current state of the High School robotics program. Ms. Cynthia Belheim shared information about the AP/IB program and the National Honor Society at the High School.

February 20, 2018

2

PUBLIC PARTICIPATION

None

ITEMS FOR INFORMATION

Superintendent Update

Mr. Jason Wulf, Principal, Greenview Elementary and staff members reviewed their 2017-2018building goals related to performance and personalization.

Mr. Paul Imhoff commented on various achievements and activities at the buildings.

Mr. Chris Potts gave an update on the design phase and shared various contracts and resolutions related to construction projects that are on the agenda. Additionally, Mr. Potts shared future meeting dates for the Building Steering Committees and Districtwide Green Team.

Mr. Keith Pomeroy gave an update on the 2018-2019 High School programs of studies.

Mr. Imhoff shared information regarding the District’s capital campaign, including the recommended dollar amounts for future naming rights.

Treasurer’s Update

Mr. Geistfeld shared the district presented to the bond rating agencies in early 2018 resulting in the bond rating reaffirming the district’s ratings (Moodys-AA1, Standard & Poors-AAA). These strong ratings were a key reason for a successful $230 Million bond sale in late January in a challenging market. The district expects to close this bond deal in late February.

Mr. Geistfeld also reviewed investments and financial information as of January 31, 2018.

CONSENT AGENDA

Ms. Drees moved the Board approve the following consent agenda action items as recommended by the Superintendent:

Board of Education meeting updates: The March 6 meeting will have an executive session beginning at2:30pm, regular meeting will begin at 4:30pm. Location will be the district central office

Upper Arlington High School 2018-2019 Program of Studies

Joint Resolution Utilizing the ESC of Central Ohio’s Business Advisory Council

WHEREAS, R.C. 3313.82 requires the Upper Arlington City School District Board of Education (“Board”) to appoint a Business Advisory Council (“Council”) unless it agrees to use the Business Advisory Council of an educational service center that the Board receives services from under R.C. 3313.843 or R.C. 3313.845;

WHEREAS, the Council’s role is to provide recommendations and advice to the Board including, but not limited to: the delineation of employment skills and the development of curriculum to instill these skills; changes in the economy and in the job market, and the types of employment in which future jobs are most likely to be available; and, suggestions for developing a working relationship among businesses, labor organizations, and educational personnel;

February 20, 2018

3

WHEREAS, the Educational Service Center of Central Ohio (“ESC of Central Ohio”) has or will appoint a Council in accordance with Ohio law and standards set forth by the Ohio Department of Education; and

WHEREAS, the Board has entered into an agreement under R.C. 3313.843 or R.C. 3313.845 to receive services from the Educational Service Center of Central Ohio (“ESC of Central Ohio”), and now wishes to utilize the Council appointed by the ESC of Central Ohio.

NOW, THEREFORE, BE IT RESOLVED by the Board and the ESC of Central Ohio that:

1. Pursuant to R.C. 3313.82, the Board agrees to utilize the Business Advisory Council appointed by the ESC of Central Ohio; and

2. The Board directs that its Superintendent, Treasurer, and other appropriate administrators provide information to the ESC of Central Ohio Business Advisory Council as may be requested from time to time to assist the Council with is recommendations and advice; and

3. The Board directs that the Superintendent or designee attends Council meetings regularly and keeps the Board apprised of any recommendations and advice provided by the Council; and

4. The ESC of Central Ohio Business Advisory Council shall represent the Business of the Board in accordance with R.C. 3313.82 and the standards set forth by the Ohio Department of Education.

Facilities Master Plan Capital Campaign

February 20, 2018

4

February 20, 2018

5

Investment Report January 31, 2018- Exhibit B-1

Financial Statement for the Month Ending January 31, 2018- Exhibit B-2

Amended Appropriation Measure by Fund- Exhibit B-3

Contract Approval of Second Amendment to Discretionary Investment Management Agreement with

Meeder Investment Management – Exhibit B-4

Purchase in Accordance with O.R.C. 5705.41(D)1

Vendor Item Purchased Fund AmountEducational Service Center Of Central Ohio Crosscreek General Fund $10,010.00

Certified StaffRevision of Contract

Name Position Current Contract Revised ContractBeth Abramovitz Teacher MA, Step 10 MA+20, Step 10

Acceptance of Certified Staff participation in Separation Incentive Program

Name Position Reason Effective DatePaul Albright Teacher Retirement 5/31/2018Kim Cullen Teacher Resignation 5/31/2018

February 20, 2018

6

James Dimitroff Teacher Retirement 5/31/2018Andrea Flinta Teacher Retirement 5/31/2018Karen Frame Teacher Retirement 5/31/2018Judith Hardy Teacher Retirement 5/31/2018Lynne Lupton Teacher Retirement 5/31/2018Susan Myers Teacher Retirement 5/31/2018

Acceptance of Retirement/Resignation

Name Position Reason Effective DatePaul Albright Teacher Retirement 5/31/2018Kim Cullen Teacher Resignation 5/31/2018James Dimitroff Teacher Retirement 5/31/2018Andrea Flinta Teacher Retirement 5/31/2018Karen Frame Teacher Retirement 5/31/2018Judith Hardy Teacher Retirement 5/31/2018Lynne Lupton Teacher Retirement 5/31/2018Susan Myers Teacher Retirement 5/31/2018

Leave of Absence

NameAmoun

t of Leave

Present Assignment Reason Effective Date

Erin Bowden 1.0 School Counselor Non-paidProfessional Leave

08/10/2018 – 5/28/2019

Laura Kunkle .70 School Counselor Non-paidChildcare

08/10/2018 – 5/28/2019

Kristin McClellan 1.0 Teacher Non-paidPersonal Leave

02/23/2018, 04/30/2018, 05/01/2018

Ashley Stechschulte 1.0 Teacher Non-paidChildcare 02/05/2018 - 03/30/2018

Allison Tomlin 1.0 Teacher Non-paidChildcare 03/02/2018 – 04/13/2018

Home Instruction Tutor

Name Position Rate of PayChristy Charlton Home Instruction Tutor $32.58 p/hourAnthony Cleveland Home Instruction Tutor $32.58 p/hourBret Cuthbert Home Instruction Tutor $32.58 p/hourMarlis Fischer Home Instruction Tutor $32.58 p/hourWarren Orloff Home Instruction Tutor $32.58 p/hourLynn Reese Home Instruction Tutor $32.58 p/hourScott Shinaberry Home Instruction Tutor $32.58 p/hourBetsy Sidor Home Instruction Tutor $32.58 p/hourNancy Volksen Home Instruction Tutor $32.58 p/hour

February 20, 2018

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Dameion Wagner Home Instruction Tutor $32.58 p/hour

Salary/Contract Adjustments

Name From To StepJean Allocco MA+10 MA+20 9Debra Amling MA+30 MA+40 21Diane Balog BA+30 MA 9Allen Banks MA+10 MA+20 18Carly Camilleri BA+30 MA 5Kathleen Gaffney BA+15 MA 3Robert Huffman BA+30 MA 9Michelle Johnson MA+10 MA+20 16Erin McGuire MA+30 MA+40 15Beth McInnerney MA+30 MA+40 11Ashley Osinski MA MA+10 6Kathy Rekstis MA+10 MA+20 16Erica Riesen BA MA 11Mycal Schmidt MA+20 MA+40 8Julia Smith MA+20 MA+40 7Jamie Trainor BA+15 MA 7Jordan Walker BA+30 MA 6

Extended School Year

Name Position Rate of Pay Effective DateLori Bennett Intervention Specialist $37.41 p/hour 06/01/2018Kaitlyn Berry Intervention Specialist $37.41 p/hour 06/01/2018Diane Bowling Orton Gillingham $60.00 p/hour 06/01/2018Megan Byrne Intervention Specialist $37.41 p/hour 06/01/2018Tony Cleveland Orton Gillingham $60.00 p/hour 06/01/2018Rebecca Darling Intervention Specialist $37.41 p/hour 06/01/2018

Extended School Year-continued

Name Position Rate of Pay Effective DateKristin Drummond Orton Gillingham $37.41 p/hour 06/01/2018Megan Eisaman Intervention Specialist $37.41 p/hour 06/01/2018Karin Greathouse Intervention Specialist $37.41 p/hour 06/01/2018

Amy Heil Speech/Language Pathologist $60.00 p/hour 06/01/2018

Haley Hashemi Intervention Specialist $37.41 p/hour 06/01/2018Kari Hutson Orton Gillingham $60.00 p/hour 06/01/2018Leah Johnson Physical Therapist $60.00 p/hour 06/01/2018Abby Larson Intervention Specialist $37.41 p/hour 06/01/2018Carla Luppino Intervention Specialist $37.41 p/hour 06/01/2018

February 20, 2018

8

Ashley Margulio Speech/Language Pathologist $60.00 p/hour 06/01/2018

Shane McCloskey Intervention Specialist $37.41 p/hour 06/01/2018Amy Mumaw Orton Gillingham $60.00 p/hour 06/01/2018Jennifer Ozark Orton Gillingham $60.00 p/hour 06/01/2018Grant Riesen Intervention Specialist $37.41 p/hour 06/01/2018Lauren Roy Occupational Therapist $60.00 p/hour 06/01/2018Sharon Speth Orton Gillingham $60.00 p/hour 06/01/2018Tabatha Walls Orton Gillingham $60.00 p/hour 06/01/2018

Classified Staff

Acceptance of Resignation/Retirement

Name Position Reason Effective DateJodi Mague Head Building Secretary Retirement 05/31/2018Joseph Mulholland Bus Driver Retirement 05/31/2018Ronnetta Ridley Substitute Bus Driver Resignation 02/13/2018

Change of Status

Name Position New Position Step Effective DateFred Gibson Substitute Bus Driver Bus Driver 2 01/26/2018

Substitutes

Name Position Rate of Pay Effective DateChristy Blamer Secretary $16.08 p/hour 01/25/2018Leslie Fladberg Secretary $16.08 p/hour 02/01/2018Mike Wagner Custodian $16.61 p/hour 01/22/2018

Other Staff

Appointment of Other Staff

Name Position Rate of Pay Effective DateJazmin Aguirre-Moreno SACC Program Aide $9.27 p/hour 01/22/2018Francine Alexander SACC Program Aide $9.55 p/hour 02/13/2018Juliana Cohen SACC Program Aide $9.84 p/hour 02/05/2018Jan Grosso Cafeteria Aide $12.47 p/hour 02/12/2018

Sarah Santilli Auditorium Supervisor Position rate approved at 1/9/2018 Board meeting 01/08/2018

Nicholas Withers SACC Program Aide $9.55 p/hour 02/19/2018Madison Wrightsel SACC Program Aide $9.84 p/hour 01/09/2018Rachel Zeaman SACC Program Aide $9.84 p/hour 01/19/2018

February 20, 2018

9

Acceptance of Retirement/Resignation

Name Position Reason Effective DateNeidra Davis SACC Substitute Resignation 08/01/2017

Substitutes

Name Position Rate of Pay Effective DateLeslie Fladberg Educational Aide $12.47 p/hour 01/31/2018Marsha Gauch BECS Substitute Teacher $95.00 p/day 01/29/2018Catrina Hiller Transportation Aide $12.47 p/hour 01/18/2018Laura Mazzaferri Health Aide $19.26 p/hour 01/25/2018Jennifer Saad BECS Substitute Teacher $95.00 p/day 01/29/2018McKenna Teague Saturday School $20.81 p/hour 01/08/2018

Volunteers

Name Position Building SupervisorCarolyn Chao Girls Lacrosse UAHS Wendy PintaKyle Mosses Boys Lacrosse UAHS Kyle OlsonAudrey Shreve Track and Field Hastings Dana Flowers

Number Policy9141 Business Advisory Council

Board Policy

Technology

Job description: Student Information Systems Coordinator (PowerSchool) – Exhibit C-1 Job description: Network/Systems/Program Coordinator – Exhibit C-2 Job description: Technology Support Technician Coordinator– Exhibit C-3

Supplemental Contracts

POSITION EMPLOYEE SCHOOL AMOUNT

Assistant Cross Country Coach Sheridan Spychalski UAHS $360.27

Assistant Cross Country Coach Jonathan Fausey UAHS $360.27District Mentor Jennifer Whitt Windermere $125.00Boys Head Crew Coach Andy Wimmer UAHS $3,825.00Girls Head Softball Coach Terry Streng UAHS $5,724.00Girls Assistant Softball Coach Rick Wickiser UAHS $2,350.00Girls Assistant Softball Coach Lisa Cordova UAHS $2,213.90Boys Head Volleyball Coach Greg Holowchak UAHS $3,478.00Boys Head Tennis Coach William Thieman UAHS $2,761.00Boys Assistant Tennis Coach Shelly Savan UAHS $2,417.00

February 20, 2018

10

Girls Head Crew Coach Lia Snell UAHS $2,761.00

Boys Assistant Baseball Coach Shane McCloskey UAHS $3,698.10 %

Boys Assistant Baseball Coach Sam Clark UAHS $3,063.90 %

7th Grade Head Softball Coach Diane Balog Hastings $3,825.00 %Boys Track and Field Assistant Coach TJ Burbridge Jones $1,056.40

Boys Track and Field Assistant Coach Grant Riesen Jones $1,418.90

Boys Track and Field Assistant Coach Jacqueline Magrill Jones $1,056.40

Girls Track and Field Assistant Coach Jill White Jones $2,124.00

Girls Track and Field Assistant Coach James Fronk Jones $2,723.00

Boys Head Lacrosse Coach Christopher Maisenbacher Hastings $3,825.00

Girls 7th Grade Head Lacrosse Coach Rachel Tooker Hastings $3,454.00

Girls 8th Grade Head Softball Coach Laurie Sutherin Jones $3,825.00

Girls Lacrosse Assistant Coach Jeff Turner UAHS $2,434.60 **Girls Lacrosse Assistant Coach Macowley Mikes UAHS $2,434.60 **Boys Lacrosse Assistant Coach Brian Burke UAHS $2,700.00 **Boys Lacrosse Assistant Coach Scott Lathrop UAHS $400.00 **Boys Lacrosse Assistant Coach Grant Devilbiss UAHS $400.00 **Boys Lacrosse Assistant Coach Jim Lafferty UAHS $2,350.00 **Boys Lacrosse Assistant Coach Ted Wolford UAHS $4,359.00 **Boys Lacrosse Assistant Coach Charlie Houk UAHS $400.00 **Boys Lacrosse Assistant Coach Will Morgan UAHS $500.00 **Boys Lacrosse Assistant Coach David Otis UAHS $1,000.00 **Boys Lacrosse Assistant Coach Brian Sanders UAHS $400.00 **Boys Lacrosse Assistant Coach Joe Cameruca UAHS $400.00 **Boys Lacrosse Assistant Coach Kyle Moses UAHS $400.00 **Boys Lacrosse Assistant Coach Joe Wallace UAHS $400.00 **Boys 7th Grade Lacrosse Coach Eli Hall Jones $1,380.50

Supplemental Contracts-continued

POSITION EMPLOYEE SCHOOL AMOUNTBoys 7th Grade Lacrosse Coach Charles Shy Jones $1,380.50

Ski Club Chaperone Janie Greiner Jones/Hastings $60 p/event

Ski Club Chaperones TBD Jones/Hastings $60 p/event ^

Lead Ski Club Chaperones TBD Jones/Hastings $120 p/event ^

Vocal Music Director David Monseur UAHS $4,721.33Vocal Music Production Anthony Aleshire UAHS $2,391.31 **Vocal Music Production Chris Lape UAHS $517.40 **Vocal Music Production Amy Leacock UAHS $1,521.26 **Vocal Music Production George Edge UAHS $869.57 **

February 20, 2018

11

Pep Band Director Todd Fessler UAHS $1,000.00

Business Department Coordinator Eva Frustacia UAHS $500.00Language Arts District Dept. Chair Sean Martin UAHS $2,000.00

Science District Department Chair Frank Tuttle UAHS $2,000.00Social Studies District Department Chair Cathy Johnson Hastings $2,000.00

Respect Program Co-Tech Director Greg Varner District $100.00

Respect Program Director Greg Varner District $500.00Intramurals Lou Tiberi Barrington $1,293.18 **

Ticket Takers Andrew Shapiro Jones/Hastings $20 p/game ^

Ticket Takers Julianne Tolliver Jones/Hastings $20 p/game ^

Game Worker Stephen Rusterholz Jones/Hastings $35 p/game ^

Game Worker Pat McCorkle Jones/Hastings $35 p/game ^

Game Worker Jeff Watts Jones/Hastings $35 p/game ^

Game Worker Radonna Miller District $30 p/game ^Game Worker Pam Meadows District $30 p/game ^Game Worker Pat McCorkle District $30 p/game ^Game Worker Maryilyn Paulson District $30 p/game ^Game Worker Robbin Tuttle District $30 p/game ^Game Worker Julie Boarders District $30 p/game ^Game Worker Mike Mimnaugh District $30 p/game ^Game Worker Dave Parsons District $30 p/game ^Game Worker Randy Hardasty District $30 p/game ^Game Worker Mark Furgus District $30 p/game ^Game Worker Marlene Rapp District $30 p/game ^

Game Worker Andy Tuttle District $30 p/game ^Game Worker Ken Slavik District $30 p/game ^Game Worker Mike Kull District $30 p/game ^Game Worker Jim Evans District $30 p/game ^Game Worker Jim Blosser District $30 p/game ^Game Worker Geri Spitzer District $30 p/game ^

Supplemental Contracts-continued

POSITION EMPLOYEE SCHOOL AMOUNTGame Worker Lee Spitzer District $30 p/game ^Game Worker Jeff Watts District $30 p/game ^Game Worker Jim Fronk District $30 p/game ^Game Worker Chris Mitchell District $30 p/game ^** funded through source other than general fund^ Effective 07/01/2017

Redaction of previously issued contract

February 20, 2018

12

Position Employee SchoolBoys Assistant Lacrosse Coach Scott (Joe) Wallace Jones

Tournament Workers

POSITION EMPLOYEE SCHOOLTournament Workers Michael Rossetti UAHSTournament Workers Bill Ruoff UAHSTournament Workers Tom Evans UAHSTournament Workers Logan Erwin UAHSTournament Workers Robin Tuttle UAHSTournament Workers Marilyn Paulson UAHSTournament Workers Radonna Miller UAHSTournament Workers Julie Boarders UAHSTournament Workers Mark Fergus UAHSTournament Workers Mike Mimnaugh UAHSTournament Workers Pat McCorkle UAHSTournament Workers Marlene Rapp UAHS*effective 07/01/2017: Treasurer to approve rate based on events and position

Acceptance of Gifts and Donations

School/Activity Donor Item ValueGreensview Elementary School

Sphero Upper Arlington Education Foundation Cash $1,799.99

Tremont Elementary School

Athletic Fields Michael Fitzpatrick Cash $5,000.00

Windermere Elementary School

Sphero Upper Arlington Education Foundation Cash $1,799.99

Jones Middle School

ROX Upper Arlington Education Foundation Cash $1,725.00

School/Activity Donor Item Value

Upper Arlington High School

FIRST Robotics Upper Arlington Education Foundation

Cash $2,500.00

UA Idea Day Upper Arlington High School PTO Cash $7,206.00Vocal Music Production UA Vocal Music Boosters Inc. Cash $6,095.01

Upper Arlington High School Athletics

Girls Lacrosse Assistant Coaches UA Girls Lacrosse Cash $5,599.58

Boys Lacrosse Assistant Coaches Upper Arlington Men’s Lacrosse Cash $15,765.35

Acceptance of Gifts and Donations-continued

February 20, 2018

13

Approval to Sell/Dispose/Donate Equipment

Description of asset/quantity Building Tag Number ReasonLaptop carts, miscellaneous (10) Graf-Technology Broken/outdated

Media laptop cart, white (2) Graf-Technology 003468, 003433 Broken/outdated

Imac 20 inch Graf-Technology 102129 Repair higher than replacement

Hitachi CP Projector (5) Graf-Technology 103525, 103426, 103777, 102412, 103536

Repair higher than replacement

Apple ibook Graf-Technology 005823 Repair higher than replacement

Apple Macbook Pro (5) Graf-Technology 113710, 110808, 103930, 104791, 104567

Repair higher than replacement

Apple Macbook Graf-Technology 102072 Repair higher than replacement

Chromebook (3) Graf-Technology 116516, 116518, 115564 Repair higher than replacement

ACER C720 (3) Graf-Technology 111475, 111474,111480 Repair higher than replacement

iPad (8) Graf-Technology112209, 116579, 104796, 112174, 112227, 205959,

112138, 104795Broken

Apple iPad2 WiFi 16GB Black (20) Windermere

112008, 112004, 112025, 111878, 112007, 112005, 112010, 112013, 112011, 112012, 112030, 112038, 112041, 112043, 112024, 112032, 112034, 112031,

112036, 112042

Obsolete

iMac (16) Graf-Technology

102613. 101708, 008464, 102819, 008327, 112455, 110851, 110921, 110966, 110872, 110928, 112353, 110982, 112450, 111540,

112489

Obsolete

Lumens Model DC265 Camera Graf-Technology 101673 ObsoleteIpod Touch Graf-Technology 102881 Broken

Camera Graf-Technology 102864 Broken

Ms. Royerseconded tapprove thaction items.

18-2

AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Ms. Drees Mr. McKenzieNAYS: None

Ms. Comfort moved to approve the following contract and resolutions:

Contract

Consultant Agreement for Owner Representative/Program Manager Services effective November 10, 2017 with Turner Construction Company in the amount of $4,929.660. – Exhibit D-1

Resolutions

DESIGNATING BOARD’S AUTHORIZED REPRESENTATIVEFOR CONSTRUCTION PROJECTS AND DELEGATING AUTHORITY

TO CONDUCT BUSINESS RELATED TO THE PROJECTS, INCLUDINGCHANGE ORDER AUTHORITY

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The Superintendent requests designation as the Board’s authorized representative for construction projects and delegation of authority to conduct business related to construction projects, including but not limited to the Phase 1 projects and the Tremont Athletic Field Project, including change order authority.

Background:Interaction with governmental agencies having jurisdiction over construction projects will be required during the course of each project, and other decisions related to projects will be required; the Superintendent, working with the Treasurer/CFO and Chief Operating Officer, is the appropriate person to serve as its authorized representative to make decisions related to these projects and to report to the Board on developments related to projects.When using the CMR delivery method, the Board is also required to approve subcontractor criteria presented by the CMR and to approve the list of prequalified subcontractors from which pricing will be solicited to perform the work on the project, and the Board’s authorized representative may make these decisions.

During construction of the Project, there will be changes to the work to be performed by the CMR and other contractors awarded construction contracts for the Project that may result in changes to the contract sum and/or time for performance of one or more construction contracts, and these changes may be documented by field work orders before final pricing and scope of work is determined, so that work can proceed without delay, and/or change orders prepared by the design firm selected for the Project or modifications to the guaranteed maximum price (GMP) through a GMP Amendment for the Project.Changes to the contract sum or GMP must be documented in writing and approved and executed. The Superintendent requests authority for changes up to the contingencies (CMR Contingency and Owners Contingency) included in the budget approved by the Board for the Project, which will allow him to work with the Treasurer/CFO and Chief Operating Officer, and the CMR, when applicable, in order to address changes as needed and allow each project to progress without delay.

The Owner Representative for the Project will be on-site during construction and will be faced with field decisions related to the work; granting authority to the Owner Representative to approve changes to work that are within the construction contingency (CMR Contingency) and have a value or no more than $5,000 will allow the work to proceed without delay and possible increased costs. All such decisions will be reported promptly to the Chief Operating Officer and tracked as part of the report maintained by the Owner Representative documenting all changes to the work.It is in the Board’s best interest to authorize its Superintendent, the Treasurer/CFO, and the Chief Operating Officer to conduct such other business related to the Project as is required between Board meetings, including, but not limited to, approval of bid packages for work on a project, signature on behalf of the Board for approvals and agreements for services and work related to a project (so long as such items have been included in the project budget approved by the Board for any individual improvement), establishment of bank accounts required for a project, obtaining required insurance for a project, placement of advertisements for bids for services and work related to a project, the solicitation of proposals and quotations for services and work related to a project, entering contracts for such services, payment of fees related to a project, and all other related business activities without the necessity of bringing each item before the Board for approval.

The Upper Arlington City School District Board resolves as follows:1. The Superintendent is designated as the Board’s authorized representative for reviewing issues requiring a decision between Board meetings and to make decisions on behalf of the Board or to request a special meeting for the required decision by the Board as a whole, including meeting with other governmental agencies to review issues related to the Project and to negotiate the terms required for improvements. The Superintendent will work with the Treasurer/CFO and Chief Operating Officer on all project issues.2. The Superintendent, Treasurer/CFO, and Chief Operating Officer, in consultation with each other, are authorized to conduct whatever business related to a construction project is required between

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15

Board meetings, including, but not limited to, approving bid packages for work on a project, signing approvals and agreements for services and/or work in connection with a project on behalf of the Board, approving subcontractor criteria and a short-list of prequalified subcontractors, placement of advertisements or posting of notices for bids or proposals for services and work related to a project, the solicitation of proposals and quotations for services and work related to a project, entering contracts for such services, payment of fees related to a project, reviewing change orders for work under current construction contracts, and all other related business activities, including procurement of insurance coverage and establishment of banking accounts required for a project. 3. The authority to approve and sign changes to a project on behalf of the Board is delegated as follows: (a) The Superintendent, Treasurer/CFO, or Chief Operating Officer may sign Change Orders and other documentation to amend or change an agreement related to a project in amounts up to the Owner’s contingency included in the project budget for Owner-requested changes or other changes not included in the CMR contingency and up to the CMR contingency included in the GMP for any improvement, including deductive changes.(b) The Treasurer/CFO is authorized to issue purchase orders and sign any related documents required to finalize changes approved under the authority granted in this resolution.4. The Owner Representative is delegated authority to make field changes to the work on a project up to $5,000, after consultation with the Chief Operating Officer when possible, with each such action being documented in writing.5. The Owner Representative will work with the Chief Operating Officer and design firm for each project to maintain a record of all changes related to the project and will provide a report of changes pending and resolved to the Board on a monthly basis.

SELECTING GILBANE BUILDING COMPANY AS THE CMR FOR THE BARRINGTON, WICKLIFFE, AND WINDERMERE PROJECTS

AND AUTHORIZING NEGOTIATION OF AGREEMENT FOR PRE-CONSTRUCTION SERVICES

The Superintendent, based upon the recommendation of the evaluation committee, recommends Gilbane Building Company as the best value firm to serve as the construction manager at risk (CMR) for the Barrington, Wickliffe, and Windermere projects and requests authority to negotiate an agreement with Gilbane for preconstruction services in an amount not to exceed $165,740.00.

Background:

1. An evaluation committee, including Board members, District administrators, and community members, followed the selection process prescribed for CMR services in the Ohio Revised Code and the Ohio Administrative Code and engaged in the selection of CMR firms for the elementary school projects.

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2. Four (4) firms were short-listed for the elementary school projects – Corna Kokosing, Elford, Gilbane Building Company, and Thomas & Marker Construction Company; and each was asked to provide a pricing and technical proposal, including options for the different elementary schools included in the project and to participate in an interview with the evaluation committee. After reviewing and discussing the proposals received and information shared at the interview, the evaluation committee determined that Gilbane Building Company was the best value CMR firm for the Barrington, Wickliffe, and Windermere projects.

3. The Superintendent, Chief Operating Officer, and Treasurer, working with legal counsel, are authorized to negotiate the cost for preconstruction services and prepare an agreement with Gilbane for the Barrington, Wickliffe, and Windermere projects. The cost for preconstruction services is not to exceed $165,740.00, the amount stated in the Gilbane pricing proposal for this combination of elementary school projects.

The Upper Arlington City School District Board of Education resolves as follows:

1. Based upon the evaluation committee’s recommendation following its review of the pricing and technical proposals submitted by the short-listed firms and the information shared at the interview conducted with each short-listed firm, Gilbane Building Company is selected as the best value CMR for the Barrington, Wickliffe, and Windermere projects.

2. The Superintendent, Chief Operating Officer, and Treasurer are authorized to negotiate the cost for preconstruction services, as well as fixed costs for personnel, general conditions, reimbursable expenses, fee, and contingency for the construction of the Barrington, Wickliffe, and Windermere projects, and to prepare an agreement with Gilbane Building Company on behalf of the Board in an amount not to exceed $165,740.00 for preconstruction services related to these projects.

Ms. Drees seconded to approve the following resolutions. 18-26

AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Ms. Drees Mr. McKenzieNAYS: None

Ms. Comfort moved to approve the following resolution:

The Superintendent, based upon the recommendation of the evaluation committee, recommends Elford as the best value

firm to serve as

the

construction manager at risk (CMR) for the Tremont and Greensview projects and requests authority to negotiate an agreement with Elford for preconstruction services in an amount not to exceed $93,204.00.

Background:

4. An evaluation committee, including Board members, District administrators, and community members, followed the selection process prescribed for CMR services in the Ohio Revised Code

SELECTING ELFORD AS THE CMR FOR THE TREMONT AND GREENSVIEW PROJECTS

AND AUTHORIZING NEGOTIATION OF AGREEMENT FOR PRE-CONSTRUCTION SERVICES

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17

and the Ohio Administrative Code and engaged in the selection of CMR firms for the elementary school projects.

5. Four (4) firms were short-listed for the elementary school projects – Corna Kokosing, Elford, Gilbane Building Company, and Thomas & Marker Construction Company; and each was asked to provide a pricing and technical proposal, including options for the different elementary schools included in the project, and to participate in an interview with the evaluation committee. After reviewing and discussing the proposals received and information shared at the interview, the evaluation committee determined that Elford was the best value CMR firm for the Tremont and Greensview projects.

6. The Superintendent, Chief Operating Officer, and Treasurer, working with legal counsel, are authorized to negotiate the cost for preconstruction services and prepare an agreement with Elford for the Tremont and Greensview projects. The cost for preconstruction services is not to exceed $93,204.00, the amount stated in the Elford pricing proposal for this combination of elementary school projects.

The Upper Arlington City School District Board of Education resolves as follows:

3. Based upon the evaluation committee’s recommendation following its review of the pricing and technical proposals submitted by the short-listed firms and the information shared at the interview conducted with each short-listed firm, Elford is selected as the best value CMR for the Tremont and Greensview projects.

4. The Superintendent, Chief Operating Officer, and Treasurer are authorized to negotiate the cost for preconstruction services, as well as fixed costs for personnel, general conditions, reimbursable expenses, fee, and contingency for the construction of the Tremont and Greensview projects, and to prepare an agreement with Elford on behalf of the Board in an amount not to exceed $93,204.00 for preconstruction services related to these projects.

Ms. Drees seconded to approve the resolution. 18-27

AYES: Ms. Drees, Ms. Comfort, Ms. Mohr, Mr. McKenzieABSTAIN: Ms. RoyerNAYS: None

EXECUTIVE SESSION

Ms. Royer moved, Ms. Drees seconded to enter executive session in accordance with O.R.C. 121.22 (G) (6) details related to security arrangements and emergency response protocols at 7:33 p.m. 18-28

AYES: Ms. Comfort, Ms. Drees, Ms. Mohr, Ms. Royer, Mr. McKenzieNAYS: None

The Board returned to regular session at 8:59 p.m.

ADJOURNMENT

At 9:00 p.m. Ms. Royer moved, Ms. Drees seconded to adjourn. 18-29

AYES: Ms. Royer, Ms. Comfort, Ms. Mohr, Ms. Drees, Mr. McKenzie

February 20, 2018

18

NAYS: None

_________________________________ ______________________________Treasurer Board President

Date: 03/01/2018 Upper Arlington City Schools Page: 1Time: 5:25 pm Financial Report by Fund Type/Fund/SCC (FINSUM)

FYTD MTD FYTD Current Current Unencumbered Begin Balance MTD Receipts Receipts Expenditures Expenditures Fund Balance Encumbrances Fund Balance

TOTAL FOR Fund Type 11- General Fund: 43,149,623.70 20,594,710.88 79,957,287.76 7,140,958.81 58,080,607.14 65,026,304.32 4,593,709.57 60,432,594.75

TOTAL FOR Fund Type 12- Special Revenue: 1,766,526.57 717,072.37 3,248,940.39 305,602.41 2,813,558.54 2,201,908.42 582,721.96 1,619,186.46

TOTAL FOR Fund Type 13- Debt Service: 2,629,946.47 31,980,454.40 37,154,888.65 1,530,883.75 5,002,637.01 34,782,198.11 0.00 34,782,198.11

TOTAL FOR Fund Type 14- Capital Projects: 5,682,683.52 221,127,359.05 232,861,282.40 84,022.26 4,451,752.21 234,092,213.71 5,667,764.65 228,424,449.06

TOTAL FOR Fund Type 21- Enterprise: 2,363,002.33 486,897.53 3,136,091.02 364,391.94 2,794,232.00 2,704,861.35 286,092.50 2,418,768.85

TOTAL FOR Fund Type 22- Internal Service: 5,217,408.03 983,353.55 7,643,829.32 535,901.47 7,149,080.38 5,712,156.97 869,864.90 4,842,292.07

TOTAL FOR Fund Type 33- Agency Fund: 683,290.41 157,091.17 1,115,889.97 171,875.37 1,129,617.51 669,562.87 218,630.63 450,932.24

GRAND TOTALS: 61,492,481.03 276,046,938.95 365,118,209.51 10,133,636.01 81,421,484.79 345,189,205.75 12,218,784.21 332,970,421.54

kcroswell

Typewritten Text

Exhibit B-4 March 6, 2018

12527702v1

FIRST AMENDMENT TO CONSULTANT AGREEMENT WITH TURNER CONSTRUCTION COMPANY

The Upper Arlington City School District Board of Education (Owner) and Turner Construction Company, Inc. (Owner Representative or OR) entered into a Consultant Agreement for Owner Representative/Program Management Services (Agreement) effective as of November 20, 2017, for the Phase 1 master plan improvements, and the parties now wish to add the additional services described in this First Amendment to the Agreement (Amendment).

In consideration of the mutual promises and payments to be made as described herein to be provided through Turner Logistics for the pre-purchase of equipment to achieve uniformity of equipment in District facilities and cost savings, the parties now enter into this Amendment as of the date signed by Owner to add the services described to the Agreement and to adjust the compensation to be paid to OR. This Amendment modifies the Agreement as follows:

1. Additional Services Scope. The following services are added to the scope of the Project described in the Agreement:

Services Estimated Equipment Cost

Procurement management of pre-purchased equipment for the Phase 1 master plan improvements, as described in the proposal submitted by Turner Logistics dated February 20, 2018 (attached to this Amendment and incorporated herein as Exhibit A)

TBD

2. Additional Services Compensation. The compensation for the Additional Services described in the preceding section will be at the rate of 8% of the equipment purchase price, which will be determined based upon the costs received from vendors for each type of equipment. Payment will be made as described in Exhibit A, based upon the estimated cost of the equipment and invoices received for pre-construction, purchasing, construction, and close-out phases. Owner will issue a purchase order for services provided for each package of equipment to be purchased based upon the estimated costs for the equipment selected, with the final amount paid reconciled to match the actual purchase cost for the equipment.

3. All other terms and conditions of the Agreement remain unchanged.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date and year signed by the Owner below.

OWNER ARCHITECT:

Upper Arlington City School District Turner Construction Company, Inc. Board of Education

By: By: Paul Imhoff, Superintendent Brian Mooney, Vice President and

General Manager (Columbus)

Date: , 2018 Date: , 2018

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