tsdl guide 2017 - oakland schools · tsdl guide 2017 1 of 8 may 22, 2017 ... you must submit and...

TSDL Guide 2017 1 of 8 May 22, 2017

TSDL Guide 2017 MISTAR Consortium

May 22, 2017

Teacher Student Data Link (TSDL) is a collection of student teacher and course data required

by the state. It is reported via file upload to the MSDS Application. The purpose of the collection is

to report student course and completion information when student program or course enrollments

meet specific requirements. Required student populations for reporting are:

Migrant Education Program Participants

o Students with a valid Student Migrant Program History Record

Dual Enrollment Participants (including Early Middle College)

o Students enrolled in courses where Course Work Level = 07, 10

o Students with a valid Early Middle College Program History Record

o Student transcript reflects Course Work Level = 10

Advanced Placement / International Baccalaureate Course Participants

o Students enrolled in courses where Course Work Level = 04, 05

Online / Virtual Course Participants

o Students enrolled in Master Schedule Manager Sections > Show Extension Data View

Virtual Delivery Method Selection exists (excluding ‘NV’ Not Virtual)

Selectable area for Mentor Teacher selection provided

You must submit and certify TSDL before running the Year End process which makes students

active in the next year’s track. The timing of this collection can be challenging for that reason. The

following outlines the data elements that must be addressed in the system in preparation for this

collection.

Teacher PICs

Personal

Identification

Codes are similar

to UICs for

students and can

be looked-up or

created in the REP

System

PICs may differ in

length and consist

of up to 10 digits

PICs must be entered for active teaching staff. PICs are retrieved from

the REP system. Your REP authorized user (typically human resources)

can search for each teacher’s name to find the PIC. A missing PIC will

generate errors for every student scheduled into that teacher’s classes

and will prevent the file from certifying. PIC codes are maintained in the

Staff Editor faculty record.

To associate a PIC to a staff record, navigate to:

MISTAR-Q | Menu | Staff | Staff Editor | General Tab | District Info

Section | State PIC


Alternate Faculty

Be sure that team-

taught courses are

linked to PICs

If more than one teacher served as the teacher of record for a particular

class, the additional teachers should be added in alt faculty. TSDL rules

allow for up to three teachers for any class. To configure alternate

faculty, navigate to:

MISTAR-Q | Menu | Staff | Staff Editor | Alternate Info Tab

Items of Note:

As code description may vary (may have been re-named) from

district to district, ensure the following staff alternate code types are

associated as Alternate Faculty. Other Alternate Faculty type(codes)

are excluded from TSDL reporting.

o Staff Alternate Code = T; default description is TEAM TEACHER

o Staff Alternate Code = H; default description is HIST TEACHER

OF RECORD

Be very careful to avoid overlapping dates when assigning

alternate faculty.

Access QWIKI Help for detailed instruction on adding alternate

faculty

Section 64b Dual

Enroll Credit

It is recommended

users schedule

dual enrollment

courses, write

marks received in

student marks and

marks process

grades to

transcript as with

any other

secondary TSDL

record.

These courses are dual/concurrent enrollment courses that receive both

high school and college credits. These courses are eligible for additional

funds under Section 64B incentive legislation.

Functionality has been added to pull student course records with a work

level of 10-64b Dual Enrollment reimbursement. Records will extract

from transcript records for courses identified as work level 10 that may

have been manually entered into Academic Transcript student records or

posted to history through marks processing.


Enter college credit for Section 64b course college credit:

MISTAR-Q | Marks | Academic History |Student Academic History

See scheduling documentation for additional information and

recommendations for dual enrollment courses.

SCED Codes

SCED codes are

nationally

assigned five digit

codes – the first

two digits

represent the

subject, the last

three digits

represent the

specific class

Every academic course must be mapped to a valid SCED code. Courses

without SCED codes will not be pulled for the TSDL collection. SCEDs

should be assigned by those with knowledge of course content, such as

principals, counselors, or curriculum directors.

High and Middle Schools considered Secondary in nature:

o Valid Sched Codes begin with 01 – 22

Elementary and Middle Schools considered Prior to

Secondary in nature:

o Valid Sched Codes begin with 51 – 58 and 60 – 73

Grade 14 students must be reported with at least one course using

SCED 73039

MSDS will display a warning if using a secondary SCED codes for grades K-8

Disregard warning if using a secondary SCED code for middle school

classes that award high school credit. To enter/maintain Sched Codes,

navigate to:

MISTAR-Q | Schedule | District Courses | Credits/Codes Area | CIP Code:

When editing a course sched (CIP) code,

upon save you will be prompted to:

Create a New (course history) Record

Update Existing (course history) Record

Be thoughtful in this selection and the

effective as of date to use.


Course Type

There are nine

choices for course

type:

01 – Regular

02 – Honors

03 – Pre-Advanced

04 – Advanced

Placement

05 – International

Baccalaureate

06 – Not Applicable

07 – Dual

Enrollment/Early

Middle College

10 – 64b

Dual/Concurrent

Enrollment

00 – Other

Assign a course type to every course that will be reported (every course

with a SCED-CIP code). Course Type represents the level and rigor of

the instruction provided.

Most courses will be coded with 01 (regular).

Code 03 is for courses that specifically prepare students for admission

to an AP program.

Code 07 is for college courses for which the student will receive high

school credit.

Codes that may be used by all grades ..... 01, 06, 00

Codes that may only be used in grades 7-12 02, 03

Codes that may only be used in grades 9-12 02, 04, 05, 07, 10

MISTAR-Q | Schedule | District Courses | Credits/Codes Area | Work Level:

When editing a course work level code, upon save you will be

prompted to:

Create a New (course history) Record

Update Existing (course history) Record

Be thoughtful in this selection and the effective as of date to use.


Virtual

Delivery

Mentor

Teacher

Courses in

which students

receive

instruction

through a

virtual delivery

method include

online courses

or those using a

computerized

curriculum

Mentor teachers

are those who

facilitate student

progress in a

virtual delivered

course, as

opposed to those

who provide

direct instruction

This option indicates that students are receiving instruction via a

virtual delivery method. Virtual Delivery and Mentor Teacher are

turned off (unchecked) as the default. Turn them on (check) only

where applicable.

The Mentor Teacher option may only be selected for classes which are

virtually delivered – in other words, you should not select the Mentor

Teacher option without also selecting Virtual Delivery. However, there

may be cases where the Virtual Delivery option is selected, but not

the Mentor Teacher option – such as when the teacher of record is

providing direct instruction in an online class. To identify sections as

virtual delivery and to select corresponding mentor teachers, navigate

to:

MISTAR-Q | Schedule | Master Schedule Manager | Show: Extension Data

Select Virtual Delivery Type

o BL – Blended Learning

o DL – Digital Learning

o OC – Online Course

o NV – Not Virtual

Mentor Teacher (may select up to three mentor teachers)


Preferences

Three TSDL preferences should be set to customize TSDL for your school/district.

To configure preferences, navigate to: MISTAR Q | System | Preference Editor | Application: State Reporting

Number of result rows to display at a time

o Determines number of rows to display when file is generated

MSDS Flag

o Preference to honor “Do not report to MSDS flag” in the Student Editor

o Default is No; all students will be reported regardless of report to MSDS status

o If Yes, students identified as “do not report to MSDS” will be excluded from extract

Scheduled days

o Prior to Secondary Sched Codes only - students must be scheduled for this

minimum number of school days to be reported – default is set to 20

Include Only Required or All Students

o Setting allows All populations to be extracted (ALL STUDENTS)

o Or required only (Populations identified on page one of this document)

Mark type

o Set for any school that uses a final mark type other than A (Academic). To set this

preference:

click on the mark type preference then click the ADD CHILD button in upper-

right

set Level to “School” and set Owner to the school for which you want to set

the preference

click Save and the school will now be listed under this setting

use the pull-down to select the final mark type used in this school

TSDL EXCEL Export:

In an effort to assist users with data quality, a report has been added to the Process Manager to

export a district TSDL report in excel format. To access this report, navigate to:

MISTAR Q | System | Process Manager | Category: MSDS | Process Name: TSDL Data Report |

Run Process


TSDL Logic Further Information

The following rules explain how TSDL will be handled in the system.

School Component

School code (STATE ID IN SESCHOOL) will be used to report against same schools as other MSDS

collections.

Courses and Schedules

1. Report courses that are active in the current reporting track/year.

2. Report courses that have a valid SCED code.

3. Report course sections that are scheduled in the current reporting year/track master schedule.

Excludes transcript records manually added to transcript

4. Report most recent students schedules by entry date to eliminate drop/adds from same course

section.

Marks and Credit

1. Report academic marks that are posted to history and are primary transcript record (no

supporting marks).

2. Report calculated credit awarded based on GPA CREDITS ATTEMPTED when the mark in Academic

History has GRAD CREDIT checked in Mark Values table – necessary so that middle school credit

is reported.

Faculty PICs

1. Report the first faculty PIC for each section in the master schedule.

2. Report up to two more faculty PICs from those assigned as Team Teachers in Alternate Faculty.

Not Reported

1. Schools without a school code (STATE ID IN SESCHOOL) are not reported.

2. Courses with Prior-to-Secondary SCEDs: Students scheduled in a course section for less

than the number of required calendar days as set by district are not reported.

3. Students marked with non-traditional code of Shared Time (S) are not reported.

4. Students marked as “Do not report this student to MSDS” may not be reported, per district

preference.

5. Students marked as Grade 30

a. Appear on MSDS Missing Student / REP Teacher List; Early Childhood are not reported

6. District Courses marked with Sched Code = “00 - A State Appr CTE Course”

a. CTE Courses should be reported via CTEIS

7. Special Education Students who are 22 years of age or older as of the Special Education count

date (October 5, 2016 for the 2016-17 school year) and have not completed K-12 education

8. Non-migrant-eligible students who were not enrolled in your district for a period long enough

for the course to be reported on the student's academic record


Completion Status Completion status codes will be assigned to students (per class) based on the following conditions:

Status Secondary SCED Codes Prior-to-Secondary SCED Codes

CP Enrolled until the end of the term and

awarded credit greater than 0

Enrolled until the end of the term and retain flag not

checked

CF Enrolled until the end of the term and

awarded credit equal to 0

Enrolled until the end of the term and retain flag

checked

WP Exited enrollment before the end of the

term and awarded credit greater than 0 not used

WF Exited enrollment before the end of the

term and awarded credit equal to 0 not used

WE not used Exited enrollment before the end of the term

I Default; Section term and end date

beyond XML export date and mark not

yet awarded (mark reported as NG)

Has not exited enrollment but has a schedule exit date

less than the term end date and scheduled in this

section more than minimum number of days required

TO Same conditions as CP plus the Credit

Basis in transcript record set to Credit

By Exam

AU not used

OE

The special education student is reported in grade or setting 14 and is expected to continue in

this same course next year. This requires the use of Subject Area Code "73" and Course Section

ID "039". This status may also be used for any non-special education student who is expected to

continue in this same course and will be reported in a later submission when the course is

completed.

CS Grade 14 and exited enrollment and has enrollment exit code equivalent to “age 21”

Completion Status Codes

CP - Completed/Passed OE - Ongoing Enrolled CF - Completed/Failed CS - Completed/Grade 14 Only WP - Withdrawn/Passing I - Incomplete WF - Withdrawn/Failing TO - Tested Out

WE - Withdrawn/Exited AU - Audit

TSDL Scheduling Dual Enrollment 1 of 3 March 28, 2017

TSDL Scheduling Dual Enrollment MISTAR Consortium

March 28, 2017

Scheduling Requirements

This document outlines the recommended practices for scheduling students in Dual Enrollment

courses. Students are attending college course(s) and earning college credit. Student college

courses may also be earning credit towards high school graduation credits.

Use this guide to ensure data readiness for TSDL reporting accurately from MISTAR.

Dual Enrollment/64B/Early Middle College - Student must be scheduled into specific course of

study.

MISTAR | DO Track | Schedule | District Course

Create or edit courses – use naming/numbering convention that best suits your district.

# OF TERMS: 2, 3, 4 - may vary on number depending on your school setup

(Semester = 2, Trimester =3, Year Long = 4)

NOTES: Add as appropriate

CAN BE SCHEDULED:

ASSIGN GRADES:

POST TO HISTORY:

SCHEDULE CONFLICT OK:

GRAD CREDITS: 1.0000

GPA CREDITS: 1.0000

WORK LVL:10-64b Dual/Concurrent Enroll or

WORK LVL: 07 Dual Enrollment/EMC

CIP CODE: use the appropriate NCES secondary coding to identify the course for

TSDL reporting; if CIP Code is blank, course will not get pulled for TSDL.

These values depend on

whether or not the course

earns high school credit.


When saving course record, be sure to read the warning to determine what

choice to make.

If Creating a New Record, you can edit the effective date using the

button in the upper right corner.

School Track | Schedule | Track Course Setup – assign courses to high school schedule menu

Schedule | Master Schedule Manager - Assign courses to teachers

Local staff for these courses should not reflect the college instructors. Generic Faculty should be

created to reflect the colleges that host district students such as HFCC - Teacher, WCCC - Teacher.

This is a recommendation from the Wayne County auditor. New this year at the state - PIC

numbers do not have to be submitted for Dual Enrolled courses (work level 10/64B).

MISTAR | School Track | Schedule | Student Schedule - Schedule student into class

TSDL Virtual Courses 2017 1 of 2 May 22, 2017

TSDL Virtual Courses 2017 MISTAR Consortium

May 22, 2017

TSDL Virtual Courses

1. Student Course – Virtual Delivery Method Characteristic

Virtual Delivery has been changed to Virtual Delivery Method with a drop down selection for

the type of virtual method of delivery for the course.

2. Student Course – Mentor PIC Characteristic

Mentor PIC allows districts to submit PIC(s) of the teacher that is mentoring the student in

the virtual classroom. Up to 3 Mentor PIC’s are allowed.

In , data fields need to be populated in MISTAR-Q | Schedule | Master Schedule Manager

order for a class to be identified as Virtual.

Use the COURSE, TEACHER OR TERM drop down menus, to view courses

Virtual courses must have the Online Course flag checked in Master Schedule Manager.

(scroll to the far right of your screen to view Online Course column, pictured below)

Once a course is identified as an Online Course, Extension Data fields need to be completed to

identify the Virtual Delivery Method and Mentor Teacher (if appropriate).

Use SHOW drop down menu, choose: EXTENSION DATA

Use COURSE, TEACHER OR TERM drop down menus, to view extension data for Online courses

Click RETRIEVE CLASSES

TSDL Virtual Courses 2017 2 of 2 May 22, 2017

VIRTUAL DELIVERY METHOD and MENTOR TEACHER drop down listings will appear for editing.

Click SUBMIT to Save

Virtual Method Descriptions from CEPI Manual – Student Course Component

BL - Blended Learning

A hybrid instructional delivery model where pupils are provided content, instruction, and

assessment at a supervised educational facility where the pupil and teacher are in the same

physical location and in part through internet-connected learning environments with some degree

of pupil control over time, location, and pace of instruction. For a course to be considered blended,

at least 30% of the course content is delivered online.

DL - Digital Learning

A course of study that is capable of generating a credit or a grade, that is provided in an interactive

internet-connected learning environment that does not contain an instructor within the online

environment itself. There may be a teacher of record assigned to the course, but this teacher does

not provided instruction to students through the online environment. For a course to be considered

online as opposed to blended, all (or almost all) the course content is delivered online.

NV - Not Virtual

Provided as an option for districts whose student record systems cannot easily exclude this

characteristic.

OC – Online Course A course of study that is capable of generating a credit or a grade, that is provided in an interactive

internet-connected learning environment, where pupils are separated from their teachers by time

or location, or both. For a course to be considered online as opposed to blended, all (or almost all)

the course content is delivered online.

Scroll to the right to view additional Mentor Teachers, up to 3 Mentor Teacher PIC’s may be submitted.

tsdl guide 2017 - oakland schools · tsdl guide 2017 1 of 8 may 22, 2017 ... you must submit and...

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