trustee update kingswood hoa · kingswood golf estate, george, southern cape kingswood golf estate...
TRANSCRIPT
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 111
Photo Credit Vivian Gericke
KINGSWOOD HOA TRUSTEE UPDATEINTERIM MONTHLY UPDATEDECEMBER 2018 JANUARY 2019
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1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 211
Dear Home-owners
Further to our previous updates which can be found here please find below our Trusteemeeting update for December 2018 amp January 2019
MATTERS OF NOTE
1 SECURITY
Security improvements are progressing well although at a pace frustrating to all involvedDan is engaging with security auditors to get a proposals with costings finalised accordingto guidance provided by Trustees and the Security Committee The Trustees await thecostings
11 REQUEST FOR COST PROPOSALS
A request for proposal was issued by the Trustees and according the thefollowing high level outline
Trustees request KGEMS to compile a detailed and well considered costed securityproposal which meets the following requirements
1 The cost proposal contains layered sitemaps separating and indicatingsecurity features at their respective locations in the following categories
a Physical Barriers (Electric Fence Turnstiles Gates amp Booms)b Biometricsc Handheld Devicesd Video Surveillancee Control Room Network amp Softwaref Guarding
2 The cost proposal separates costs of each layer intoa Initial Capital Investmentb Monthly Subscription CostFeesc Maintenance Costsd Annual Licensing Fees
3 The cost proposal also summarises the costs of all layers combined into a onepage summary
4 The proposal will meet current security best practice requirements5 A 10 year projected replacement cost schedule (fencing lasts 7 years)6 A SOP that covers each layer of security features and which addresses all
concerns expressed by the security committee and as detailed in theNovember Trustee Update to Owners and includes the features of visitor pre-announcement and comprehensive contractor access control
7 The proposal will stipulate which costs go towards capital expenditure andwhich to monthly levies
8 The deadline for this proposal to be 1 February 2019
The proposal will serve as blueprint for all future security improvements andupgrades and should be kept up to date and accessible to all Trustees and the
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 311
Security Committee at all times
12 STATUS ON PROPOSALS
Dan has provided feedback on progress
I have just concluded a meeting with Michael Martch (Commercial Business DevelopmentConsultant) from Fidelity ADT He has taken our audit report a copy of points raised byMaritza and the proposed Control Room plan Unfortunately he will not be able to delivertheir proposal to us before the next Trustee Meeting due to time constraints however I amvery interested to see what they come up with because he certainly appears to be on topof the latest trends
Trustees have requested Dan to procure at least 2 more costings based on theprocurement policy of at least 3 quotes on cost items of R50000 and above
13 GATE1 CONTRACTORS GATE amp SECURITY CENTRE
A temporary security hut has been positioned at the envisioned contractors gate outsideGate-1 to begin the process of alleviating traffic flow while security specifications andcostings are being resolved A built Security Centre is envisaged outside Gate-1 at thecontractors gate close to the main entrance to the Estate It provides for a Security officeControl Room and space to accommodate a Security Manager with possible adminassistant and filing This space will be divided up with drywall at a later stage and thecontrol room will be fitted out once expert opinion has been received on the equipment andbest practice layout The building will have a 45 degree roof and match the design featuresof the Gatehouse building
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1022019 Kingswood HOA Trustee Update - December 2018 January 2019
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14 SECURITY INCIDENTS FOR THE MONTH
Dan will henceforth provide a standard update on security incidents in his monthlynewsletter
2 COMMUNICATION
Communication improvements are slowly reaping fruits and Trustees have received verypositive feedback on efforts to improve communication and are happy to build forth on theprogress made
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 511
The Home-owner portal is back online and can be accessed herehttpwwwkingswoodcozahome-owners Please note that due to system upgradesHome Owners are requested to re-register to obtain new login credentials Portalimprovements will be considered for the future and your suggestions are welcome asalways
IMPORTANT NOTICE
A memorable e-mail address (hoakingswoodcoza) has been setup to submit all your comments complaints or suggestions to theHOA Please make use of this facility to be our eyes and ears on theground and to help make Kingswood better
3 CHANGES TO THE CONSTITUTION
Certain changes to the constitution have been proposed by the Developer to incorporaterights of the non-residential and sectional title erven As directed by Home-owners at theSGM the matter has been referred back to the Trustees for review and the Trustees areassessing the implications and have sought legal advice Progress is being made towardssome workable variations and negotiations remain ongoing and Owners will be informedwhen finalised
4 ROADS TRANSFER Previous newsletters can be consulted for the history on this matter
There remains a divide between Member and Developer Trustees on the best way forwardon the matters of defects on the roads and storm water system Legal counsel of the HOAremain of the view that an interdict must be obtained to prevent transfer of the roads untilrepairs have been effected or until an alternative dispute resolution mechanism brings thedefects on the roads to amicable resolve
The Developer has agreed on a 30 days notice period from date of decision of theDevelopers legal team before proceeding with transfer procedures of the roads or anyother legal action
The Member Trustees await the response of the Developers counsel and remain open toalternative measures of dispute resolution
5 GOLF RELATED MATTERS
51 GOLF COURSE FUTURE
HOAKINGSWOODCOZA
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1022019 Kingswood HOA Trustee Update - December 2018 January 2019
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Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
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1022019 Kingswood HOA Trustee Update - December 2018 January 2019
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Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 211
Dear Home-owners
Further to our previous updates which can be found here please find below our Trusteemeeting update for December 2018 amp January 2019
MATTERS OF NOTE
1 SECURITY
Security improvements are progressing well although at a pace frustrating to all involvedDan is engaging with security auditors to get a proposals with costings finalised accordingto guidance provided by Trustees and the Security Committee The Trustees await thecostings
11 REQUEST FOR COST PROPOSALS
A request for proposal was issued by the Trustees and according the thefollowing high level outline
Trustees request KGEMS to compile a detailed and well considered costed securityproposal which meets the following requirements
1 The cost proposal contains layered sitemaps separating and indicatingsecurity features at their respective locations in the following categories
a Physical Barriers (Electric Fence Turnstiles Gates amp Booms)b Biometricsc Handheld Devicesd Video Surveillancee Control Room Network amp Softwaref Guarding
2 The cost proposal separates costs of each layer intoa Initial Capital Investmentb Monthly Subscription CostFeesc Maintenance Costsd Annual Licensing Fees
3 The cost proposal also summarises the costs of all layers combined into a onepage summary
4 The proposal will meet current security best practice requirements5 A 10 year projected replacement cost schedule (fencing lasts 7 years)6 A SOP that covers each layer of security features and which addresses all
concerns expressed by the security committee and as detailed in theNovember Trustee Update to Owners and includes the features of visitor pre-announcement and comprehensive contractor access control
7 The proposal will stipulate which costs go towards capital expenditure andwhich to monthly levies
8 The deadline for this proposal to be 1 February 2019
The proposal will serve as blueprint for all future security improvements andupgrades and should be kept up to date and accessible to all Trustees and the
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 311
Security Committee at all times
12 STATUS ON PROPOSALS
Dan has provided feedback on progress
I have just concluded a meeting with Michael Martch (Commercial Business DevelopmentConsultant) from Fidelity ADT He has taken our audit report a copy of points raised byMaritza and the proposed Control Room plan Unfortunately he will not be able to delivertheir proposal to us before the next Trustee Meeting due to time constraints however I amvery interested to see what they come up with because he certainly appears to be on topof the latest trends
Trustees have requested Dan to procure at least 2 more costings based on theprocurement policy of at least 3 quotes on cost items of R50000 and above
13 GATE1 CONTRACTORS GATE amp SECURITY CENTRE
A temporary security hut has been positioned at the envisioned contractors gate outsideGate-1 to begin the process of alleviating traffic flow while security specifications andcostings are being resolved A built Security Centre is envisaged outside Gate-1 at thecontractors gate close to the main entrance to the Estate It provides for a Security officeControl Room and space to accommodate a Security Manager with possible adminassistant and filing This space will be divided up with drywall at a later stage and thecontrol room will be fitted out once expert opinion has been received on the equipment andbest practice layout The building will have a 45 degree roof and match the design featuresof the Gatehouse building
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 411
14 SECURITY INCIDENTS FOR THE MONTH
Dan will henceforth provide a standard update on security incidents in his monthlynewsletter
2 COMMUNICATION
Communication improvements are slowly reaping fruits and Trustees have received verypositive feedback on efforts to improve communication and are happy to build forth on theprogress made
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 511
The Home-owner portal is back online and can be accessed herehttpwwwkingswoodcozahome-owners Please note that due to system upgradesHome Owners are requested to re-register to obtain new login credentials Portalimprovements will be considered for the future and your suggestions are welcome asalways
IMPORTANT NOTICE
A memorable e-mail address (hoakingswoodcoza) has been setup to submit all your comments complaints or suggestions to theHOA Please make use of this facility to be our eyes and ears on theground and to help make Kingswood better
3 CHANGES TO THE CONSTITUTION
Certain changes to the constitution have been proposed by the Developer to incorporaterights of the non-residential and sectional title erven As directed by Home-owners at theSGM the matter has been referred back to the Trustees for review and the Trustees areassessing the implications and have sought legal advice Progress is being made towardssome workable variations and negotiations remain ongoing and Owners will be informedwhen finalised
4 ROADS TRANSFER Previous newsletters can be consulted for the history on this matter
There remains a divide between Member and Developer Trustees on the best way forwardon the matters of defects on the roads and storm water system Legal counsel of the HOAremain of the view that an interdict must be obtained to prevent transfer of the roads untilrepairs have been effected or until an alternative dispute resolution mechanism brings thedefects on the roads to amicable resolve
The Developer has agreed on a 30 days notice period from date of decision of theDevelopers legal team before proceeding with transfer procedures of the roads or anyother legal action
The Member Trustees await the response of the Developers counsel and remain open toalternative measures of dispute resolution
5 GOLF RELATED MATTERS
51 GOLF COURSE FUTURE
HOAKINGSWOODCOZA
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 611
Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 311
Security Committee at all times
12 STATUS ON PROPOSALS
Dan has provided feedback on progress
I have just concluded a meeting with Michael Martch (Commercial Business DevelopmentConsultant) from Fidelity ADT He has taken our audit report a copy of points raised byMaritza and the proposed Control Room plan Unfortunately he will not be able to delivertheir proposal to us before the next Trustee Meeting due to time constraints however I amvery interested to see what they come up with because he certainly appears to be on topof the latest trends
Trustees have requested Dan to procure at least 2 more costings based on theprocurement policy of at least 3 quotes on cost items of R50000 and above
13 GATE1 CONTRACTORS GATE amp SECURITY CENTRE
A temporary security hut has been positioned at the envisioned contractors gate outsideGate-1 to begin the process of alleviating traffic flow while security specifications andcostings are being resolved A built Security Centre is envisaged outside Gate-1 at thecontractors gate close to the main entrance to the Estate It provides for a Security officeControl Room and space to accommodate a Security Manager with possible adminassistant and filing This space will be divided up with drywall at a later stage and thecontrol room will be fitted out once expert opinion has been received on the equipment andbest practice layout The building will have a 45 degree roof and match the design featuresof the Gatehouse building
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 411
14 SECURITY INCIDENTS FOR THE MONTH
Dan will henceforth provide a standard update on security incidents in his monthlynewsletter
2 COMMUNICATION
Communication improvements are slowly reaping fruits and Trustees have received verypositive feedback on efforts to improve communication and are happy to build forth on theprogress made
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 511
The Home-owner portal is back online and can be accessed herehttpwwwkingswoodcozahome-owners Please note that due to system upgradesHome Owners are requested to re-register to obtain new login credentials Portalimprovements will be considered for the future and your suggestions are welcome asalways
IMPORTANT NOTICE
A memorable e-mail address (hoakingswoodcoza) has been setup to submit all your comments complaints or suggestions to theHOA Please make use of this facility to be our eyes and ears on theground and to help make Kingswood better
3 CHANGES TO THE CONSTITUTION
Certain changes to the constitution have been proposed by the Developer to incorporaterights of the non-residential and sectional title erven As directed by Home-owners at theSGM the matter has been referred back to the Trustees for review and the Trustees areassessing the implications and have sought legal advice Progress is being made towardssome workable variations and negotiations remain ongoing and Owners will be informedwhen finalised
4 ROADS TRANSFER Previous newsletters can be consulted for the history on this matter
There remains a divide between Member and Developer Trustees on the best way forwardon the matters of defects on the roads and storm water system Legal counsel of the HOAremain of the view that an interdict must be obtained to prevent transfer of the roads untilrepairs have been effected or until an alternative dispute resolution mechanism brings thedefects on the roads to amicable resolve
The Developer has agreed on a 30 days notice period from date of decision of theDevelopers legal team before proceeding with transfer procedures of the roads or anyother legal action
The Member Trustees await the response of the Developers counsel and remain open toalternative measures of dispute resolution
5 GOLF RELATED MATTERS
51 GOLF COURSE FUTURE
HOAKINGSWOODCOZA
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 611
Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 411
14 SECURITY INCIDENTS FOR THE MONTH
Dan will henceforth provide a standard update on security incidents in his monthlynewsletter
2 COMMUNICATION
Communication improvements are slowly reaping fruits and Trustees have received verypositive feedback on efforts to improve communication and are happy to build forth on theprogress made
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 511
The Home-owner portal is back online and can be accessed herehttpwwwkingswoodcozahome-owners Please note that due to system upgradesHome Owners are requested to re-register to obtain new login credentials Portalimprovements will be considered for the future and your suggestions are welcome asalways
IMPORTANT NOTICE
A memorable e-mail address (hoakingswoodcoza) has been setup to submit all your comments complaints or suggestions to theHOA Please make use of this facility to be our eyes and ears on theground and to help make Kingswood better
3 CHANGES TO THE CONSTITUTION
Certain changes to the constitution have been proposed by the Developer to incorporaterights of the non-residential and sectional title erven As directed by Home-owners at theSGM the matter has been referred back to the Trustees for review and the Trustees areassessing the implications and have sought legal advice Progress is being made towardssome workable variations and negotiations remain ongoing and Owners will be informedwhen finalised
4 ROADS TRANSFER Previous newsletters can be consulted for the history on this matter
There remains a divide between Member and Developer Trustees on the best way forwardon the matters of defects on the roads and storm water system Legal counsel of the HOAremain of the view that an interdict must be obtained to prevent transfer of the roads untilrepairs have been effected or until an alternative dispute resolution mechanism brings thedefects on the roads to amicable resolve
The Developer has agreed on a 30 days notice period from date of decision of theDevelopers legal team before proceeding with transfer procedures of the roads or anyother legal action
The Member Trustees await the response of the Developers counsel and remain open toalternative measures of dispute resolution
5 GOLF RELATED MATTERS
51 GOLF COURSE FUTURE
HOAKINGSWOODCOZA
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 611
Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 511
The Home-owner portal is back online and can be accessed herehttpwwwkingswoodcozahome-owners Please note that due to system upgradesHome Owners are requested to re-register to obtain new login credentials Portalimprovements will be considered for the future and your suggestions are welcome asalways
IMPORTANT NOTICE
A memorable e-mail address (hoakingswoodcoza) has been setup to submit all your comments complaints or suggestions to theHOA Please make use of this facility to be our eyes and ears on theground and to help make Kingswood better
3 CHANGES TO THE CONSTITUTION
Certain changes to the constitution have been proposed by the Developer to incorporaterights of the non-residential and sectional title erven As directed by Home-owners at theSGM the matter has been referred back to the Trustees for review and the Trustees areassessing the implications and have sought legal advice Progress is being made towardssome workable variations and negotiations remain ongoing and Owners will be informedwhen finalised
4 ROADS TRANSFER Previous newsletters can be consulted for the history on this matter
There remains a divide between Member and Developer Trustees on the best way forwardon the matters of defects on the roads and storm water system Legal counsel of the HOAremain of the view that an interdict must be obtained to prevent transfer of the roads untilrepairs have been effected or until an alternative dispute resolution mechanism brings thedefects on the roads to amicable resolve
The Developer has agreed on a 30 days notice period from date of decision of theDevelopers legal team before proceeding with transfer procedures of the roads or anyother legal action
The Member Trustees await the response of the Developers counsel and remain open toalternative measures of dispute resolution
5 GOLF RELATED MATTERS
51 GOLF COURSE FUTURE
HOAKINGSWOODCOZA
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 611
Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 611
Informal discussions remain ongoing to secure a sustainable future for the golf courseOwners will be informed when material progress is made In the meantime the status quoremains The Golf Course Future Committee will be meeting in due course and will issue aseparate update to Owners on this matter
6 ESTATE MANAGEMENT MATTERS
61 MANAGEMENT COMPANY AGREEMENT
It has been decided at the January Trustee meeting that a new entity will be registered toconstitute the Kingswood Golf Estate Management Company (KGEMC) and that the HOAwill hold 49 shares in this company The shareholding agreement will stipulate thetransition plan towards full ownership of the KGEMC by the HOA as the developmentperiod draws to a close This is good progress towards achieving full transparency on theEstate Management Services company and towards eventual independence from theDeveloper as the Development period draws to a close
62 KINGSWOOD CEO
Due to the increase in the size of the Kingswood Community and greater demand forbetter security and service delivery Trustees have decided that Kingswood requires acompetent CEO to drive high level strategy and monitor implementation and complianceThe CEO will be employed by the newly founded Kingswood Golf Estate ManagementCompany and will report to the Board of Trustees
Below is a copy of the advert released on 28 January and we have already received 50+applications Shortlisting will be concluded in the coming 2 weeks upon which interviewswill proceed
Estate Manager CEOKingswood Golf Estate George Southern Cape
Kingswood Golf Estate is seeking a proactive and strategic thinking CEO to build asafe and welcoming community for the benefit of its residents The successfulcandidate will demonstrate a strong interpersonal proficiency to enable respectfuland efficient communication with all stakeholders involved in the welfare of theEstate and the surrounding community The CEO will at all times protect the interestsof Kingswood residents and advance the value offering of the Estate
Applicants must be in possession of a Bachelorrsquos degree in Commerce Finance orsimilar or have an equivalent combination of education training and experience Atleast 3 years related experience at a senior management level inclusive of financialmanagement infrastructure management (strong technical aptitude and knowledge)strategic planning and operations project management is essential strong writtenand verbal communications skills along with proficiency in MS Office and the COREproperty management system
The position requires in-depth knowledge of all HOA developer and contractorbusiness processes procedures and standards Companies Act Estate rulesMemorandum of Incorporation infrastructure design maintenance and development
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 711
The CEO will ensure that KGE HOA standards are consistently met and implementthe decisions of the Board in running the day-to-day operations of the KingswoodHomeownerrsquos Association
Applications can be forwarded to hoakingswoodcoza
63 FORMALISATIONS OF AGREEMENTS GOVERNING DOCUMENTATION amp FEESTRUCTURES
A number of different documents policies and procedures have been identified for reviewand reconfirmation including the Building Control and Architectural Center agreement toensure that funds are being properly allocated and applied for purpose Reviews remainongoing and will be concluded by the newly appointed CEO
7 COMMITTEES
Trustees were in agreement that in line with principles of good governance the Trusteesneed to ensure inclusiveness and transparency Specific Trustees will be tasked to takeleadership of these committees and engage with them for inputs and advisory It remainsthe prerogative of the Trustee to consider these inputs for merit and inclusion
The committees have now been formally constituted in following areas
Security Andre Steenkamp (Lead) Bennie van der Schyff Ricardo Stuumlmke Japie Steyl)Golf Course Future Structures Maritza Botha (Facilitator) Mark Wiltshire (Lead) Deon Kruger Eugene Schoombie EarlePeterson Roy Edge Michelle MurrayFinanceMias Strauss(Lead) Roy EdgeCommunityWendy Thompson (Lead)CommunicationsMaritza Botha (Lead)
Meetings will be facilitated with the committees in due course and as required
It was again emphasized that the committees have no executive powers but only oversightof the management and recommendations suggestions Should you wish to participatevoluntarily in these committees The invitation remains open please indicate your interestor nominate an individual for participation here
8 BUILDING CONTROL amp ARCHITECTURAL CENTRE
NOMINATE OR VOLUNTEER
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 811
Concern was expressed that there is no proper detailed documentation on the buildingcontrol fee paid to KGEMS and it was requested that a better detailed document on this bedrafted for review by the Trustees Trustees await a detailed cost breakdown andagreements for the Building Control amp Architectural Centre fees
9 EMERGENCY RISK MANAGEMENT
An emergency action plan is under review and will be communicated early in the new yearThe document is pending finalisation
10 MINUTES OF MEETINGS
The status of minutes of the meetings are as follows18 June AGMSGM - Approved Uploaded to Home-owners Portal17 July - Approved Uploaded to Home-owners Portal14 August - Approved Uploaded to Home-owners Portal18 September - Approved Uploaded to Home-owners Portal16 October - Approved Uploaded to Home-owners Portal20 November - Under Review22 January - Under Review
11 TRUSTEE MEETING DATES amp SGMAGM
7 March17 April20 May amp SGMAGM24 June23 July20 August17 September22 October19 November
Please feel free to submit any requests comments and feedback using the feedbackbutton below Dates may vary slightly notices will be posted should changes occur
12 DEBTORS
The Developer has stopped paying levies on unsold registered stands and may possiblybe legally challenging his requirement to do so trustees however await clarity hereon TheHOA will issue a writing the Developer to obtain his response hereon Debtors otherwiseare being managed well Thank you Lize and team for your good work in this regard
13 GEORGE DRAFT SPATIAL DEVELOPMENT FRAMEWORK
The Trustees thank Stephanus de Kock for expressing his concerns at the January Trusteemeeting and it was reiterated that comments regarding the Spatial development frameworkwas a matter for professional and technical comment and not political lobbying or
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 911
petitioning We welcome all Home Owners to inform the Trustees when they becomeaware of opportunities for comment for Town Development Plans in the areas surroundingKingswood and we will formally arrange such technical comment via qualified townplanners to ensure compliance with good standards The rule of thumb is good teamworkand early engagement to allow for timeous and productive responses
14 WASTE DUMPING
Dumping of waste of any nature on any area of the Estate is strictly prohibited and heftyfines will be issued for those that transgress Please notify the HOA office immediatelyshould you witness anything of the sort
IN CLOSING
Kingswood is facing five major challenges
1 Security needs to be continuously upgraded to an acceptable standard2 Estate Communication and the management of estate information needs streamlining3 Matters related to the transfer of defective roads and storm water system needs resolve4 A sustainable solution to the future of the golf course needs to be attained5 Estate Management resources needs to be reviewed to expedite resolution of the aboveas well as enforcement of estate rules policies and procedures
Trustees are working hard towards addressing shortcomings on the matters above and tosee Kingswood Golf Estate thriving into the future We thank residents for their patience inthe process of achieving the above and extend a special thanks to all involved in thecommittees extending their support and inputs freely
Kind Regards
The Board of TrusteesKingswood Golf Estate Home Owner Association
FRIENDS OF THE ENVIRONMENT
SUBMIT YOUR FEEDBACK
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1011
KINGSWOOD GROUPS
Kingswood CommunityGroup (Whatsapp)
Whatsapp group for discussingKingswood related matters unrelatedto urgent security matters
Kingswood SecurityIssues Group (Whatsapp)
Whatsapp group for notifyingKingswood residents of importantsecurity related matters andincidents
Kingswood GreenFingers (Whatsapp)
Whatsapp group for gardeningenthusiasts in Kingswood
Kingswood HomeOwners Interest Group(Facebook)
Facebook group for Home Ownersonly to discuss estate and HOArelated matters Strict memberapprovals Home Owners only
Kingswood Golf EstateCommunity Group(Facebook)
Facebook group for individualsinterested in Kingswood Golf Estatecommunity matters Less strict
ESTATE CONTACTS
RequestsComplimentsComplaintshoakingswoodcoza
Lize BaardContact for general estate mattersaccounts and matters for theattention of Kingswood HOATrusteeslizebkingswoodcoza Daniel de WetContact for estate matters related tobuilding sites security andmaintenancedanielkingswoodcoza
General Enquiries044 802 0700086 172 7170
Security - Gate 1044 874 6877
Security - Gate 2044 874 4797072 404 3700 (Warren Francis)
Security - Gate 3044 874 4597
Restaurant044 802 0704
Pro Shop044 802 0701
LOADSHEDDING SCHEDULE DOWNLOADSubscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate
1022019 Kingswood HOA Trustee Update - December 2018 January 2019
httpsus18campaign-archivecomu=b46006efa288ae9aab88075e6ampid=06a01726af 1111
member approvals Public welcome
Please note that none of thesegroups are endorsed oradministrated by the KingswoodHOA but are merely mentioned forthe benefit of your participation
Copyright copy 2019 Kingswood Home Owner Association All rights reserved
Want to change how you receive these emailsYou can update your preferences or unsubscribe from this list
Subscribe Past Issues Translate