Triton CollegeSmart Growth and Campus Planning

April 2008

Presenters

• Sean SullivanVP Business Services, 17th year at Triton College

• Marge StabileVP Institutional Advancement, 28th year at Triton College

• Kevin KennedyAssociate VP Business Services, 27th year at Triton

College

• John LambrechtDirector Op & Maint., 2nd year at Triton College

• Shane JacobsJCI Account Executive, 4th year at Johnson Controls Inc.

Smart Growth Planning Agenda

• Triton College Background• Drivers to Master Plan• Established Goals• Steps Taken

– JCI Assessment– Triton’s Facility Assessment– Academic and Student Service Needs

• Integration of Master Plan and Budget• Conclusion• Questions

Background• Established 1964 (44th year)

• Two-year Community College – 17,914 students (headcount)– 130 degree and certificate programs – 14 miles from downtown Chicago – 21 buildings on 101 acre campus

• Ideological Funding Sources– 1/3 from State of Illinois– 1/3 from Tuition– 1/3 from Local District Property Taxes

• Leadership– President - Dr. Patricia Granados– VP of Business Services - Sean Sullivan– VP of Institutional Advancement - Marge Stabile– VP of Academic Affairs & Student Services – Nicholas Akinkuoye

Background• Established 1964

• Two-year Community College – 17,914 students (headcount)– 130 degree and certificate programs – 14 miles from downtown Chicago – 21 buildings on 101 acre campus

• Ideological Funding Sources VERSES ACTUAL FUNDING– 1/3 from State of Illinois 16%– 1/3 from Tuition (raised from $56 to $64) 44%– 1/3 from Local District Property Taxes 40%

• Leadership– President - Dr. Patricia Granados– VP of Business Services - Sean Sullivan– VP of Institutional Advancement - Marge Stabile– VP of Academic Affairs & Student Services – Nicholas Akinkuoye

DeployedPlanning Strategies

Strategic Plan

Construction Plan

FY 1995 – FY 2003

Institutional Initiatives

Construction Plan

Fiscal Year 2004 to Fiscal Year 2008

COLLEGE COUNCIL

Planning Strategy

Institutional Initiatives

Construction Plan

FY 2004 to FY 2008

COLLEGE COUNCIL

Master Plan

FY 2009 to FY 2013

ENROLLMENTCurriculum and Services

Serving 30,000 Students

MASTER PLAN

Business Services Functional Committee

Human Resources Functional Committee

Student Services Functional Committee

College Council

Academic Development

Marketing TechnologyHuman

ResourcesFacilities

Academic Senate

Drivers to Master Plan

• Academic and Student Service Needs– Set direction for the next 5 years

• Illinois Community College Board Requirements– Governing Body over all Community Colleges in Illinois– Every 5 years ICCB has a “Recognition” process.

• ICCB process requires a Facilities Master Plan.

Executive Team

Board of Trustees

College Community

District 504 Residents

Steps Taken

• JCI Facilities Ideation Workshop

• JCI Facility Condition Assessment– Infrastructure Renewal Schedule

• JCI Security Ideation Workshop

• Triton Facility Assessment

• Academic / Student Services Assessment– Human Resources, Technology

Integration of all the above steps

Plus

Annual Budget Process

Equals

Smart Growth Plan

Outcome of

Master Plan Planning Process

Seven Overarching Goals

Goal 1

• Enhance the physical campus to promote and support sound educational environments by updating facilities and creating flexible learning spaces that incorporate technology and sustainability.

• Goal 2: Develop new educational programs based on community and workforce needs within Triton’s district.

• Goal 3: Maintain technology components to campus standards.

• Goal 4: Create a virtual campus environment.

• Goal 5: Develop a comprehensive strategic enrollment plan to achieve the optimal recruitment, retention, and graduation of students

• Goal 6: Enhance the ongoing evaluation and assessment of processes to promote continuous improvement throughout the college.

• Goal 7: Build upon the institutional framework to promote a highly qualified diverse workforce to support the mission and goals of the institution.

Goal 1 Sets the

Foundation

for the

Smart Growth Plan

JCI partnership• Performance Contracting

– Phase I • $3,630,952 for 10 years• Lighting, Boiler, Metasys, Domestic Hot Water

– Phase II• $4,347,007 for 10 years• Lighting, LPA pumps, Co-Gen for West Campus

– Phase III• $4,655,660 for 10 years• Co-Gen for East and West campus, Automated parking lot

lighting

– Strong PAE support • with annual reporting, supply side management and

consulting

Johnson Controls Ideation Workshop

Ideation Workshop Overview

• Series of five workshops total (90 participants)

• Two Campus-Wide Planning Sessions

• The Results

371 ideas generated and prioritized

JCI FacilitiesRecommendations

• Facility Condition Assessment– Assess condition of building’s infrastructure– Site utility survey and distribution analysis– Interior / exterior lighting assessment– Deferred maintenance evaluation – Operations and maintenance analysis

• Campus Fire and Security Assessment– Completed a Fire & Security Ideation Workshop

• Over 75 people participated

JCI Report Summary

• Facilities Ideation Workshop(s) Results

• Security Ideation Workshop Results

• Current Facilities Condition Assessment

• Infrastructure Renewal Schedule

• Facilities Infrastructure Condition

• Building Annual Report

Building Value Report1 2 3

1

Building Value Report (cont.)

2Building Value Report (cont.)

3

Building Value Report (cont.)

Facilities Infrastructure Condition ‘08

Infrastructure Renewal Schedule

1 2 3

• Triton Facility Assessment

– Room Blind Replacement Schedule– Room Remodel Costs– Window Replacement Schedule– Asbestos Remediation Plan– Fire Alarm System– Exterior Building Painting – Sidewalk Curb Replacement– Landscape Improvement Plan

Carpet Replacement Schedule

Building

Square Footage Poor

ConditionCYD Poor Condition

Square Footage Fair Condition

CYD Fair Condition

Square Footage Good Condition

CYD Good Condition Total Sq. Ft. Total CYD

Unit Cost Per CYD for Removal / Replacement

Total Replacement Cost Total Cost Poor

Total Cost Fair

Total Cost Good

AT Building 36,766 4,085 0 0 36,766 4,085 $38.00 $155,234.22 $155,234.22 $0.00 $0.00B Building 1 4,553 506 1,376 153 0 5,929 659 $38.00 $25,033.56 $19,223.78 $5,809.78 $0.00B Building 2 6,843 760 6,025 669 0 12,868 1,430 $38.00 $54,331.56 $28,892.67 $25,438.89 $0.00B Building 3 12,233 1,359 1,449 161 0 13,682 1,520 $38.00 $57,768.44 $51,650.44 $6,118.00 $0.00C Building 1 0 9,435 1,048 5,299 589 14,734 1,637 $38.00 $62,210.22 $0.00 $39,836.67 $22,373.56C Building 2 10,394 1,155 0 4,048 450 14,442 1,605 $38.00 $60,977.33 $43,885.78 $0.00 $17,091.56D Building 2,772 308 2,800 311 5,572 619 $38.00 $23,526.22 $0.00 $11,704.00 $11,822.22E Building 1 6,950 772 0 5,299 589 12,249 1,361 $38.00 $51,718.00 $29,344.44 $0.00 $22,373.56F Building 1 4,978 553 0 5,299 589 10,277 1,142 $38.00 $43,391.78 $21,018.22 $0.00 $22,373.56F Building 2 17,374 1,930 0 4,048 450 21,422 2,380 $38.00 $90,448.44 $73,356.89 $0.00 $17,091.56H Building 1 4,811 535 1,263 140 0 6,074 675 $38.00 $25,645.78 $20,313.11 $5,332.67 $0.00H Building 2 2,229 248 5,114 568 0 7,343 816 $38.00 $31,003.78 $9,411.33 $21,592.44 $0.00H Building 3 4,296 477 9,175 1,019 0 13,471 1,497 $38.00 $56,877.56 $18,138.67 $38,738.89 $0.00I Building 17,042 1,894 0 0 17,042 1,894 $38.00 $71,955.11 $71,955.11 $0.00 $0.00J Building 5,273 586 0 0 5,273 586 $38.00 $22,263.78 $22,263.78 $0.00 $0.00L Building 1 0 4,233 470 0 4,233 470 $38.00 $17,872.67 $0.00 $17,872.67 $0.00L Building 2 13,479 1,498 0 0 13,479 1,498 $38.00 $56,911.33 $56,911.33 $0.00 $0.00L Building 3 13,479 1,498 0 0 13,479 1,498 $38.00 $56,911.33 $56,911.33 $0.00 $0.00LRC Building 1 5,778 642 1,440 160 0 7,218 802 $38.00 $30,476.00 $24,396.00 $6,080.00 $0.00LRC Building 2 13,839 1,538 20,847 2,316 0 34,686 3,854 $38.00 $146,452.00 $58,431.33 $88,020.67 $0.00LRC Building 3 11,681 1,298 13,404 1,489 0 25,085 2,787 $38.00 $105,914.44 $49,319.78 $56,594.67 $0.00P Building 1 684 76 0 0 0 0 684 76 $38.00 $2,888.00 $2,888.00 $0.00 $0.00P Building 2 2,222 247 0 0 0 0 2,222 247 $38.00 $9,381.78 $9,381.78 $0.00 $0.00RC Building 1 7,956 884 0 0 7,956 884 $38.00 $33,592.00 $33,592.00 $0.00 $0.00RC Building 2 12,830 1,426 0 0 12,830 1,426 $38.00 $54,171.11 $54,171.11 $0.00 $0.00RC Building 3 2,350 261 0 384 43 2,734 304 $38.00 $11,543.56 $9,922.22 $0.00 $1,621.33S Building 1 3,284 365 140 16 0 3,424 380 $38.00 $14,456.89 $13,865.78 $591.11 $0.00S Building 2 7,221 802 0 0 7,221 802 $38.00 $30,488.67 $30,488.67 $0.00 $0.00S Building 3 3,215 357 0 0 3,215 357 $38.00 $13,574.44 $13,574.44 $0.00 $0.00T Building 1 5,974 664 0 0 0 0 5,974 664 $38.00 $25,223.56 $25,223.56 $0.00 $0.00T Building 2 5,514 613 0 0 0 0 5,514 613 $38.00 $23,281.33 $23,281.33 $0.00 $0.00

Asphalt ReplacementSchedule

Year Area Sq. Ft. Unit Price

Estimated Replacement /

Restoration Cost

2009 Sealcoat All Pavement 1,375,000 $0.10 / Sq. Ft. 137,500.00$ B Lot 80,000 $3.15 / Sq. Ft. 252,000.00$ G Lot 12,500 $3.15 / Sq. Ft. 39,375.00$ D Lot (West) 100,000 $3.15 / Sq. Ft. 315,000.00$ D Lot (South) 100,000 $3.15 / Sq. Ft. 315,000.00$ I Lot 60,000 $3.15 / Sq. Ft. 189,000.00$

1,247,875.00$

2010 Roads 375,000 $3.15 / Sq. Ft. 1,181,250.00$

2011 F Lot 240,000 $3.15 / Sq. Ft. 756,000.00$ J Lot 80,000 $3.15 / Sq. Ft. 252,000.00$

1,008,000.00$

2012 C Lot 135,000 $3.15 / Sq. Ft. 425,250.00$ H Lot 135,000 $3.15 / Sq. Ft. 425,250.00$

850,500.00$

2013 D Lot (North) 80,000 $3.15 / Sq. Ft. 252,000.00$ 252,000.00$

Total 5 Year Asphalt Replacement / Restoration Budget 4,539,625.00$

5 Year Capital Roof

Replacement Schedule

Year Location Roof Installation Date Sq. Ft.

Estimated Replacement /

Restoration Cost

2009 Physical Plant 1991 18,400 90,000.00$ Pavilion Roof (College Center) 6,000 50,000.00$ Line Walkways Unknown 4,500 30,000.00$

170,000.00$

Fine Arts Unknown Unknown 325,000.00$ 2010 AT 1992 44,000 200,000.00$

525,000.00$

J 1995 11,500 75,000.00$ 2011 Stadium Building 1995 4,000 27,500.00$

Bookstore 1995 13,500 240,000.00$ D 1995 7,200 45,000.00$

387,500.00$

2012 LRC 1995 40,800 225,000.00$

2013 T 1996 33,583 210,000.00$

Total 5 Year Roof Replacement / Restoration Budget 1,517,500.00$

Bookstore Roof will be considered for a Green Roof with Vegetation.

Classroom Renovations

Photo Courtesy of: Michigan Lakeview

Photo Courtesy of: Michigan Landmark College

Electronic Aidsfor

Classrooms

©Access Event Network

• Electronic Smart Boards

• Mobile Presenters

• Interactive Response Systems

• Goal: To eliminate the reliance on Paper

Flexible Furniture and Technology

• Furniture that can easily be moved– Accommodates varied teaching styles/needs– Removes the boundaries of dedicated

classroom space

• Versatility of Network Availability

• Efficient Use of Environmental Controls

Lighting Systems

• Unidirectional fixtures to create even distribution of light

• Flooring selections that will allow for easy repositioning of furniture

– VAV Ventilation Systems for Classrooms

– Benefit of Technology:• Conserve Energy• Reduce Equipment Run Time

– Increase equipment lifecycle

Variable Air Volume(VAV)

Systems

Solar Thermal – Technology Options & Applications

PV - PhotovoltaicHigh Temperature

Electric Power GenerationAir-ConditioningIndustrial Process Heat

Mid TemperatureHot WaterAir-Conditioning

Solar ThermalLow TemperatureSolar Thermal –

Pool & Spa

Rebate Programs for Renewable Energy Technologies

DSIRE: www.dsireusa.org September 2006

D.C.

Both state & utility/ other programs available

State programs available

Utility/ other programs available

E.g., “Solar buy-back” program by WE Energies for commercial businesses, nonprofits, schools and institutions, creates incentive to pursue solar -- solar energy will be credited at $.225 per KWH –essentially a rebate to your energy bill

Smart Growth Plan

JCI Ideation Workshop

Triton Facilities Assessment

Future Curriculum & Services

Summary of How Plan Came Together

JCI Security Workshop

JCI Infrastructure Assessment

Results

• Future Plan Driven by the Needs of Academics and Student Services

• Educating Students and Staff to Appreciate Complexities of World– Need for Sustainable Designs to Stop Damage to the Ecosystem

• Campus Infrastructure and Technology to Promote Sustainability

• Awareness of Greening throughout the college

• Class Space = Future Ready = Flexible

• Addressing Stakeholders Needs

• Recognition by the Illinois Community College Board (ICCB)

Triton Budget

• Annual Budget $76 Million

Fiscal Year 2008 Budgeted Expenditures

$51,067,376

$25,001,440

Non-Operating

Operating

Revenue Sources

• Property Taxes• ICCB Base Operating Grants• Tuition• Student Fees• Investment Income• Competitive Grants

Background

• Currently Tuition $56 Credit Hour– Increasing to $64 per credit hour fall 2008– Increasing to $72 per credit hour fall 2009

• Zero-Based Budgeting Approach

• $2 - $4 Million Unexpended

• Action Plans vs. Master Planning

• Budget Planning Ritual

Summary of 5 years of Cuts

• Academically Disadvantaged Student Success Grant (ESL, GED, Students with Disability) state funding went from $450,000 to zero.

– The college continued most of the services with institutional funds but will need additional funding to sustain.

Summary of 5 years of Cuts

• The Advanced Technology grant provided funds for such items as computer labs and specialized equipment for labs and classrooms.

– FY 2001, the Advanced Technology grant was funded at $557,000

– No longer funded placing the financial responsibility of the maintenance and replacement of this needed equipment on the college.

Summary of 5 years of Cuts• The Workforce Grant (welfare-to-work) was reduced

from $461,000 to $104,000.

• Zero appropriations for deferred maintenance and capital renewal funds.

– Elimination of these funds has greatly influenced the continuation of ongoing or special maintenance projects that already were delayed due to the lack of funds.

– Collectively, deferred maintenance and capital renewal funds provided the college annually approximately $400,000 to maintain/repair the physical campus.

Funding on Hold

• Resource Allocation Management Plan (RAMP)

• Technology Building Renovation – #1 for Community Colleges for the last 5 years– Building cannot be used due to the level of repairs

needed.

Short-Range Goals for FY2009 Budget

Integrate the Budget with Institutional Planning

Identify Performance Measures and tie to Goals & Objectives

Link Human Capital to Budget

Fund Cost Centers based on performance

Long Range Goals

On-Going vs. One-Time event

Planning Process Continues to Address and Promote Sustainability

Promote Accountability and Assessment

Continue to Increase Funding to Support Long Range Goals and Objectives

Challenges

• Integrating Budget and Master Plan

• Process Issues

• Personnel Issues

• Funding Issues

Process Issues

• Business Services will Budget – Office Supplies– Copier Charges– Printing– Advertising

• Executive Team will Approve– Contractual Services– Capital Expenditures– Non-Capital Expenditures

• Facilities and Technology Upgrades are now included in the Master Plan

People Issues

• Changing People and Perceptions

– Training

– Continuous Communication

– Focus on Win-Win

– Encourage Collaboration and Participation

Funding Issues

• Funding Expenditures based on Master Plan Goals

• Identifying New Funding Sources– Need for more grant funded initiatives– Increasing the Number of Partnership

• Planned Tuition Increases

Questions