tri council presentation--_using_your_funds
TRANSCRIPT
Fig. A
Using Your FundsAn Introduction to CIHR, NSERC and SSHRC Guidelines
CIHR NSERCCIHR NSERC SSHRCSSHRCUsing your funds
Financial accountability
Responsibilities
Proper use of funds
Integrity in research
Common challenges
CIHR NSERCCIHR NSERC SSHRCSSHRCFinancial Accountability
Researchers
Institutions
Funding agencies
Auditor General
Public Accounts Committee
Taxpayers
CIHR NSERCCIHR NSERC SSHRCSSHRCResearcher responsibility
Good economic management
Know the rules
Keep agencies up-to-date about eligibility status
Submit reports
Acknowledge agency support
CIHR NSERCCIHR NSERC SSHRCSSHRCInstitution responsibility
Support grant holders (infrastructure and administrative support)
Implement policies, systems and controls
Know the rules
Get answers from Agencies
Keep agencies up-to-date about eligibility status
Submit financial reports
CIHR NSERCCIHR NSERC SSHRCSSHRCAgency responsibility
Timely release of funds
Supply documents for payments
Provide easy access to clear, concise information
Respond quickly to requests for information
Consult with institutions on major changes
Monitor grants and awards
Follow federal government directives
CIHR NSERCCIHR NSERC SSHRCSSHRCOnline guides
CIHR: Grants and Awards Guides
http://www.cihr-irsc.gc.ca/e/805.shtml
NSERC: Use of Grants Funds
http://www.nserc.ca/professors_e.asp?nav=profnav&lbi=f3
SSHRC: Using Your Funds
www.sshrc.ca/web/using/using_e.asp
CIHR NSERCCIHR NSERC SSHRCSSHRCBasic principles
Agency funds contribute to direct costs of research, including training
Institutions pay indirect or overhead costs (facilities, basic utilities, renovations, heat, water, air conditioning, cleaning, etc.)
Use agency funds effectively and economically
CIHR NSERCCIHR NSERC SSHRCSSHRCBasic principles
Expenses must be directly linked toresearch needs
Benefit must directly link to research ratherthan to an individual or group
If no agency policy, then institutional policy applies (e.g. travel per diem rates)
Program descriptions explain specialeligible and non-eligible expenses specificto a program
CIHR NSERCCIHR NSERC SSHRCSSHRCCompensation
Eligible
Salaries or stipend
Consulting fees to research personnel
Fee paid to research subjects
Guest lecturer honoraria (NSERC/CIHR only)
Research Time Stipends RTS (SSHRC only)
Not eligible
Salary or consulting fees to grant holder or person eligible to apply for agency funds
Discretionary severance and separation packages
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel
Your grant can pay for reasonable out of pocket travel expenses for activities like:
Field work
Research conferences
Collaborative trips
Maximum of 125 days (NSERC and SSHRC)
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel and subsistence
Eligible
Economy air fare
Living expenses
Ground transportation costs
Child care or babysitting fees
Safety-related expenses
Relocation costs for research personnel (NSERC/CIHR only)
CIHR NSERCCIHR NSERC SSHRCSSHRCTravel and subsistence
Not eligible
Commuting costs between home and placeof employment
Passports and immigration fees
Costs associated with thesis examination
CIHR NSERCCIHR NSERC SSHRCSSHRCSabbatical and leave
EligibleEquipment transportation costs etc.
Direct research expenses
1 Round trip to and from place of sabbatical(NSERC/CIHR only)
Travel to research conference
Not eligibleTransporting research personnel or returning home for supervisory purposes
Living expenses
CIHR NSERCCIHR NSERC SSHRCSSHRCDissemination of research results
Eligible
Developing and maintaining Web-based information
Page charges
Translation costs
Circulation of findings
Holding a workshop or seminar
Not eligible
Alcoholic beverages
CIHR NSERCCIHR NSERC SSHRCSSHRCEquipment and supplies
Eligible
Travel costs to visit manufacturer
Brokerage and custom charges
Extended warranty
Training staff to use equipment
Maintenance and operating costs
Not eligible
Insurance for equipment or research vehicles
Space construction, renovation or rental
CIHR NSERCCIHR NSERC SSHRCSSHRCComputers and phones
Eligible
Computers, modems, hardware, software
Monthly charges of Internet from home and institution
Not eligible
Standard monthly telephone bill
Connection or installation of lines
Voice mail, cell phone rental or purchase
Library acquisitions, computer and other information services
CIHR NSERCCIHR NSERC SSHRCSSHRCServices, etc.
Eligible
Research personnel recruiting costs
Safety waste disposal
Books not provided by the institution
Research personnel training (e.g. if special technique needed for research)
Hospitality for networking
Professional association or scientific society memberships
CIHR NSERCCIHR NSERC SSHRCSSHRCServices, etc.
Not eligible
Education-related costs
Professional training or development (e.g. Excel, etc.)
Preparation of teaching materials
Regulatory compliance (ethics and environmental assessments)
Monthly parking fees
Regular clothing
Cost of moving a lab
CIHR NSERCCIHR NSERC SSHRCSSHRCIntegrity in research
Bending the rules
Reimbursement
Systematic mismanagement
Freeze or close accounts
Committee on Professional and Scientific Integrity
Fraudulent use
Legal autorities
CIHR NSERCCIHR NSERC SSHRCSSHRCCommon challenges
Travel claims: counter signing (includes visiting researchers) and support documentation
Delegating signing authority
Salary limits
Second level transfers letter
Miscellaneous information
Application Budget vs. Eligible Expenses
If in doubt, ask and document
CIHR NSERCCIHR NSERC SSHRCSSHRCContact NSERC and SSHRC
Post Award
Rita Carrière, Manager [email protected] or [email protected]
For BC and OntarioKim LaFlammeOfficer, Award [email protected] or [email protected]
For other provincesCarole ThérienOfficer, Award [email protected] or [email protected]
CIHR NSERCCIHR NSERC SSHRCSSHRCContact NSERC and SSHRC
Financial Monitoring
Carole Crête-Robidoux, [email protected] or [email protected]
Pascale Saulnier, Senior Financial Monitoring [email protected] or [email protected]
Carl Boisvert, Senior Financial Monitoring [email protected] or [email protected]
Melanie Melo, Financial [email protected] or [email protected]
CIHR NSERCCIHR NSERC SSHRCSSHRCContact CIHR
Financial administration - Grants and awards
Barb Palmer, Grants Financial Officer
Fernande Mainville, Awards Financial Officer
Monitoring Team
Chantal Beaudry, Senior Financial Monitoring Officer
CIHR NSERCCIHR NSERC SSHRCSSHRCWeb sites
CIHR: www.cihr-irsc.gc.ca
NSERC: www.nserc.ca
SSHRC: www.sshrc.ca
Fig. A
Using Your FundsAn Introduction to CIHR, NSERC and SSHRC Guidelines