transnet soc ltd request for information … tenders/ict rfi.pdf · sme small medium enterprise ......

TRANSNET SOC LTD

[Registration No. 1990/000900/30]

REQUEST FOR INFORMATION [RFI]

INFORMATION IS REQUIRED

From Black EME and Black QSE suppliers who supply goods and services as outlined by

the Standard Industry Codes (SIC) for various Information Communication Technologies

(ICT) related functions and/or services.

RFI NUMBER: GSM/15/01/1216

ISSUE DATE: 20 April 2015

CLOSING DATE: 26 May 2015

CLOSING TIME: 12:00

TRANSNET RFI REFERENCE: GSM/15/01/1216 From Black EME and Black QSE suppliers who supply goods and services as outlined by the Standard Industry Codes (SIC) for various Information Communication Technologies (ICT) related functions and/or services of 18

__________________________________ _____________________________________

Respondent’s Signature Date and Company Stamp

TABLE OF CONTENTS

SECTION 1: .................................................................................................................................................... 4

1. INFORMATION REQUEST ................................................................................................................ 4

2. FORMAL BRIEFING .......................................................................................................................... 4

3. INFORMATION SUBMISSION .......................................................................................................... 4

4. DELIVERY INSTRUCTIONS FOR RFI ............................................................................................... 5

5. BROAD-BASED BLACK ECONOMIC EMPOWERMENT AND SOCIO-ECONOMIC OBLIGATIONS ...... 5

6. COMMUNICATION ........................................................................................................................... 5

7. RESPONSE SUBMISSION ................................................................................................................. 6

8. INSTRUCTIONS FOR COMPLETION OF RFI .................................................................................... 6

9. ADDITIONAL NOTES ........................................................................................................................ 6

10. DISCLAIMERS .................................................................................................................................. 6

SECTION 2: .................................................................................................................................................... 9

1. RFI REQUIREMENTS ........................................................................................................................ 9

2. OBJECTIVES OF THIS RFI................................................................................................................ 9

3. DISRUPTION OF SERVICES ............................................................................................................. 9

4. GENERAL RESPONDENT OBLIGATIONS ........................................................................................ 10

5. CONFIDENTIALITY AND COMPLIANCE ......................................................................................... 10

6. UNDERTAKINGS BY RESPONDENT ............................................................................................... 11

7. COSTS TO RESPOND TO THE RFI .................................................................................................. 11

8. AUTHORITY OF SIGNATORY ......................................................................................................... 11

9. OFFERING OF COMMISSION OR GRATUITY ................................................................................. 11

10. UNDERTAKING BY TRANSNET ...................................................................................................... 12

11. RESPONDENT INFORMATION CAPTURING METHODOLOGY ....................................................... 12

SECTION 3: .................................................................................................................................................. 14

1. REQUIREMENTS FOR EXPRESSION OF INTEREST ....................................................................... 14

2. TECHNICAL CAPACITY AND CAPABILITY ..................................................................................... 14

3. EXPRESSION OF INTEREST ........................................................................................................... 14

4. ADDRESS FOR NOTICES ................................................................................................................ 15

5. NAME(s) AND ADDRESS / ADDRESSES OF DIRECTOR(s) OR MEMBER(s) .................................. 15

6. CONFIDENTIALITY ........................................................................................................................ 15

7. RETURNABLE DOCUMENTS ........................................................................................................... 16

SECTION 4: .................................................................................................................................................. 18

RFI CLARIFICATION REQUEST FORM .................................................................................................... 18


__________________________________ _____________________________________


B-BBEE Broad-Based Black Economic Empowerment

CD Compact/computer disc

DAC Divisional Acquisition Council

EME Exempted Micro Enterprise

GBC General Bid Conditions

ID Identity Document

JV Joint Venture

LOI Letter of Intent

NDA Non-Disclosure Agreement

OD Transnet Operating Division

PPPFA Preferential Procurement Policy Framework Act

PTN Post-Tender Negotiations

QSE Qualifying Small Enterprise

RFP Request for Proposal

SD Supplier Development

SME Small Medium Enterprise

SOC State Owned Company

TAC Transnet Acquisition Council

TCO Total Cost of Ownership

VAT Value-Added Tax

ZAR South African Rand


__________________________________ _____________________________________


SECTION 1:

1. INFORMATION REQUEST

DESCRIPTION

Request for Information from Black EME and Black QSE Suppliers who supply

goods and services as outlined by the Standard Industry Codes (SIC) for

various Information Communication Technologies (ICT) related functions

and/or services.

BID FEE AND BANKING DETAILS

This RFI is issued free of charge.

ISSUE DATE AND

COLLECTION DATE DEADLINE

RFI documents can be downloaded on the following link:

www.transnet.net/Tenders/TC/Pages/default.aspx

CLOSING DATE

12:00 on Tuesday 26 May 2015

Bidders must ensure that bids are emailed timeously to the correct email

address.

As a general rule, if a bid is late or delivered to the incorrect email address, it

will not be accepted for consideration.

INSPECT /

COLLECT

DOCUMENTS FROM

RFI documents can be downloaded on the following link: www.transnet.net/Tenders/TC/Pages/default.aspx

COMPULSORY

BRIEFING

SESSION

No

2. FORMAL BRIEFING

There will be no formal briefing session for this RFI. Respondents will be afforded an opportunity for

clarification through the Transnet contact person for this RFI.

3. INFORMATION SUBMISSION

Proposals must be emailed and reach the dedicated email address before the closing hour on the date

shown below.

RFI No: GSM/15/01/1216

Description: Request for information from Black EME and Black QSE suppliers who supply goods and services as outlined by the Standard Industry Codes (SIC) for various Information

Communication Technologies (ICT) related functions and/or services.

Closing date and time: 12:00 on Tuesday 26 May 2015

Closing address [Refer to options in Section 4 below]


__________________________________ _____________________________________


4. DELIVERY INSTRUCTIONS FOR RFI

Delivery by email to: [email protected]

Please note that this RFI closes punctually at 12:00

Transnet shall not, at the opening of responses, disclose to any other company any confidential details

pertaining to the information received, i.e. delivery, etc. The names and locations of the Respondents

will be divulged to other Respondents upon request. Transnet does however reserve the right to use

the information to correctly inform future RFP’s. Envelopes must not contain documents relating to

any RFI other than that shown on the envelope.

Supplier Development Initiatives

Historically in South Africa there has been a lack of investment in infrastructure, skills and capability

development and inequality in the income distribution and wealth of a significant portion of the

population. There have been a number of Government initiatives developed to address these

challenges. In particular, the New Growth Path [NGP] developed in 2010 aligns and builds on previous

policies to ensure the achievement of Government’s development objectives for South Africa.

Transnet fully endorses and supports Government’s New Growth Path policy through its facilitation of

Supplier Development [SD] initiatives.

5. BROAD-BASED BLACK ECONOMIC EMPOWERMENT AND SOCIO-ECONOMIC

OBLIGATIONS

As described in more detail in the attached BBBEE Claim Form and as prescribed in terms of the

Preferential Procurement Policy Framework Act (PPPFA), Act 5 of 2000 and its Regulations,

Respondents are to note that, for the purpose of this RFI, Transnet will allow a “preference” to

respondents that provide a valid B-BBEE Verification Certificate.

Note: Failure to submit a valid and original B-BBEE certificate or a certified copy thereof

or Accounting Officer’s letter of confirmation of annual turnover (to prove whether the

supplier is an EME or QSE) or Affidavit at the Closing Date of this RFI will result in

respondents’ information captured for the purpose of this RFI

6. COMMUNICATION

Prior to the closing date of this RFI, any queries regarding the Request for Information or information

required should be directed to: [email protected]


__________________________________ _____________________________________


No communication relating to this RFI is allowed between a Bidder (or any other party who has an

interest in this RFI), and any employee of Transnet after the closing date.

7. RESPONSE SUBMISSION

Responses must be emailed to the following email address: [email protected]

RFI NO: GSM/15/01/1216

DESCRIPTION: Request for information from Black EME and Black QSE suppliers who supply goods

and services as outlined by the Standard Industry Codes (SIC) for various Information

Communication Technologies (ICT) related functions and/or services.

CLOSING DATE AND TIME: 12:00 on Tuesday 26 May 2015

CLOSING ADDRESS: [Refer options Section 4 above]

8. INSTRUCTIONS FOR COMPLETION OF RFI

All Returnable Documents listed in the Expression of Interest [Section 4] in this RFI must be returned

with your submission.

The person or persons signing the submission must be legally authorised by the Respondent to do so.

9. ADDITIONAL NOTES

This RFI is not an offer to purchase and Transnet is under no obligation to accept any proposals in

this process.

As this is a Request for Information and Expression of Interest only, no business will be awarded

through this process, rather this will be used to establish a respondent’s services in line with

Transnet’s requirements.

10. DISCLAIMERS

10.1. Respondents are hereby advised that Transnet is not committed to any course of action as a

result of its issuance of this RFI and/or its receipt of submissions in response to it. In

particular, please note that Transnet reserves the right and at its sole and full discretion to:

a) Utilize any information provided to it in response to this RFI to draft the scope of

requirements for inclusion in an RFP;

b) take no further action whatsoever, if it so decides

c) withdraw from this process and the provisions of this project at any time;

d) select the RFI participants based on Transnet’s criteria;

e) not bind itself to accept any or all of the RFI; or


__________________________________ _____________________________________


10.2. Kindly note that Transnet will not reimburse any Respondent for any preparatory costs or

other work performed in connection with this submission.

Respondents are to complete this section:

NAME OF RESPONDENT ………………………………………………………………………………………

PHYSICAL ADDRESS ……………………………………………………………………………………………

…………………………………………………………………………………………………………………………

Respondent’s contact person:

Name…………………………………………………………………………………………………………………

Designation…………………………………………………………………………………………………………

Telephone……………………………………………………………………………………………………………

Cell Phone……………………………………………………………………………………………………………

Facsimile………………………………………………………………………………………………………………

Email……………………………………………………………………………………………………………………

Website…………………………………………………………………………………………………………………

Respondent’s alternate contact person:

Name………………………………………………………………………………………………………………

Designation………………………………………………………………………………………………………

Telephone…………………………………………………………………………………………………………

Cell Phone…………………………………………………………………………………………………………

Facsimile……………………………………………………………………………………………………………

Email…………………………………………………………………………………………………………………

Website………………………………………………………………………………………………………………

Transnet urges its clients, suppliers and the general public


__________________________________ _____________________________________


to report any fraud or corruption on the part of Transnet employees to

TIP-OFFS ANONYMOUS: 0800 003 056

TRANSNET RFI REFERENCE: GSM/15/01/1216

From Black EME and Black QSE suppliers who supply goods and services as outlined by the Standard Industry Codes (SIC) for various Information

Communication Technologies (ICT) related functions and/or services of 18

____________________ ____________________ Respondent’s Signature Date and Company Stamp

Section 2:

1. RFI REQUIREMENTS

Transnet SOC Ltd as a state owned company has embarked on a drive as outlined by

government and its key stakeholders to both support and develop emerging business. To this end

we as Transnet SOC Ltd have decided that Transnet should be the mechanism to uplift the

country and its people.

2. OBJECTIVES OF THIS RFI

The key objective of this RFI is to request information from Black EMEs and Black QSEs who can

fulfil Transnet’s information communication technology (ICT) requirements. The received

information will be captured in a database and be used for supply market intelligence purposes

and will be taken into account when we develop specifications and procurement mechanisms.

We therefore request all Black EME (Emerging Micro Enterprises) and Black QSE (Qualifying Small

Enterprises) to submit information pertaining to the following scope of requirements. You are

requested to assist Transnet in understanding your capabilities and capacity in relation to the

following ICT activities:

3. DESCRIPTION OF SERVICES

ICT service descriptions and SIC Codes:

Services SIC Codes

IT Assets across Transnet 75200; 86002; 86007

Multifunction Devices 75126

License management includes operating systems, and Commercially Off-the-Shelf

(COTS) software

86001 ; 4651

Servers and software applications 86001 ; 4651

Stores and loan units (Manual or automated capture)

Mobile devices and inventory 75213

Creation of a software catalogue 86001; 86002; 86006;

86009; 6201; 6209

Capacity and Performance Management 86002; 86003; 6311

End-to-end service monitoring is key which will encompass the management of

individual components which make up the service

6201; 6202; 86009

Integration into existing monitoring and health monitoring tools e.g. SCCM, SCOM,

etc.

86002; 86003; 86007





SAN Storage with storage connected to Servers 86003; 86005; 86009;

87143; 6202; 6311

Microsoft, VMWare and other VM (Virtual Machine) environments 86001; 86002; 86003;

86009; 6202; 6209

Mobiles (e.g. Blackberry, Samsung, iPhone) and other messaging and collaboration

environments

75213

Video & Unified communications environments 75213; 75215; 86009;

87143; 87148; 6110;

6190

AIX Virtual environment of servers in scope 86003; 86005; 86009;

87143; 6202; 6311

WAN and LAN services as components of overall service IT and business services 6110; 6120; 6130; 6190

Service view based on resource capacity, utilisation, trending and service effecting

thresholds and alerts via suitable communication mechanisms e.g. SMS and email

87143; 86013; 87142

Application performance monitoring and service right-sizing based on utilisation

and trending

86009; 86001; 6201;

6209

IT service capacity 86007

Other:

Other:

Other:

Other:

4. GENERAL RESPONDENT OBLIGATIONS

The Respondent(s) shall be fully responsible to Transnet for the acts and omissions of persons

directly or indirectly employed by them.

The Respondent (s) must comply with the requirements stated in this RFI.

5. CONFIDENTIALITY AND COMPLIANCE

This RFI and information contained herein or provided for purposes thereof, remain the property

of Transnet and may not be reproduced, sold or otherwise disposed of. All recipients of this

document (whether a RFI is submitted or not) shall treat the details of this document as strictly

private and confidential.

Information disclosed in this RFI is given in good faith and only for the purposes of providing

sufficient information to the respondent to enable submission of a well-informed and realistic RFI.





6. UNDERTAKINGS BY RESPONDENT

It will be accepted that the respondent, on submitting the RFI response, has read, understood

and accepted all the terms and conditions of the document. The submission of the RFI by any

respondent shall presume complete acceptance of the terms and conditions of the document. All

qualifications and or exceptions should be noted in the RFI Response document.

7. COSTS TO RESPOND TO THE RFI

All respondents wishing to submit a RFI response must be in possession of this document, the

RFI. Transnet will not be responsible for or pay any expense or losses which may be incurred by

any respondent in the preparation and submission of the RFI and the costs of the RFI at all

stages of the RFI process. Costs, if any, will be for each respondent’s own account.

Transnet reserves the right to invite certain respondents to present or otherwise demonstrate

their proposed solution as per their RFI, at the respondent’s own cost.

8. AUTHORITY OF SIGNATORY

If the RFI respondent is a company, a certified copy of the resolution of the Board of Directors

(i.e. personally signed by the Chairman or Secretary of the Board) authorising the person who

signs this RFI to do so and any other documents and correspondence in connection with this RFI

and/or agreement on behalf of the company, must be submitted with their RFI.

If the RFI respondent is a partnership or a JV, a certified copy of the resolution of the partners

(personally signed by all the partners) authorising the person who signs this RFI to do so and any

other documents and correspondence in connection with this RFI and/or agreement on behalf of

the partnership or a JV, must be submitted with this RFI.

If the RFI respondent constitutes a “one-man business”, certified proof must be submitted that

the person signing this RFI and any other documents and correspondence in connection with this

RFI and/or agreement is the sole owner of the one-man business. Failure to comply with this

clause can result in rejection of the RFI response.

9. OFFERING OF COMMISSION OR GRATUITY

If a respondent, or any person employed by him, is found to have either directly or indirectly

offered, promised or given to any person in the employ of Transnet, any commission, gratuity,

gift or other consideration, Transnet shall have the right and without prejudice to any other legal

remedy which it may have in regard to any loss or additional cost or expenses, to disqualify the

RFI respondent from further participation on this process and any other subsequent processes in





this regard. The RFI respondent will be responsible for all and any loss that Transnet suffers as a

result hereof.

10. UNDERTAKING BY TRANSNET

In responding to this RFI, Transnet encourages all RFI respondents to put their best effort into

the construction and development of the information.

11. RESPONDENT INFORMATION CAPTURING METHODOLOGY

Transnet intends utilising the following methodology to capture the responses.

STAGE ONE: Test for Administrative Responsiveness

The test for administrative and substantive responsiveness will include the following:

Administrative responsiveness check RFI Reference

Whether all Returnable Documents and/or schedules were completed

and returned by the closing date and time

Section 3, Section 1,

Verify the validity of all returnable documents

STAGE TWO: Broad-Based Black Economic Empowerment criteria

B-BBEE - Valid B-BBEE certificate will be used to establish if the respondent is relevant for this RFI

as captured in the Respondent Vendor Details Form. RFI documents for respondents that are not

Black EMEs and Black QSEs will not be taken further through the RFI process

1

Stage 1 Stage 2

Administrative Responsiveness

Returnable Documents & Schedules

B-BBEE

B-BBEE certificate

Stage 3

Supplier Development

Supplier Development Questionnaire





STAGE THREE: Supplier Development Questionnaire

Capturing of the Supplier Development responses as populated in the Supplier Development

Questionnaire (Annexure D)

Check for Supplier Development Questionnaire RFI Reference

Whether Supplier Development Questionnaire (Annexure D) has been

completed and returned

Annexure D – Supplier

Development Questionnaire





SECTION 3:

1. REQUIREMENTS FOR EXPRESSION OF INTEREST

Respondents expressing an interest to participate at this RFI stage must qualify in terms of the

minimum predetermined requirements (Black QSEs and Black EMEs) and have the capacity and

capability to supply / provide the full range of Products and/or Services.

2. TECHNICAL CAPACITY AND CAPABILITY

Respondents are required to indicate their existing technical capability by ticking the applicable

box in the table below or stipulating the description of service offering under “Other”: Please

refer to Annexure A.

3. EXPRESSION OF INTEREST

I/We___________________________________________________________________________

______

[name of company, close corporation or partnership]

of [full address]

_______________________________________________________________________

_______________________________________________________________________________

______

carrying on business under style or title of [trading as]

_______________________________________________________________________________

______

represented

by_________________________________________________________________________

in my capacity as

_______________________________________________________________________

being duly authorised, hereby lodge an RFI in the provision …………………





4. ADDRESS FOR NOTICES

Respondent to indicate its domicile citandi et executandi hereunder:

Name of entity:

__________________________________________________________________________

Facsimile:

___________________________________________________________________________

Address:

___________________________________________________________________________

___________________________________________________________________________

____________________________________________________________________________

5. NAME(s) AND ADDRESS / ADDRESSES OF DIRECTOR(s) OR MEMBER(s)

The Respondent must disclose hereunder the full name(s) and address(s) of the director(s) or

members of the company or close corporation [C.C.] on whose behalf the RFI is submitted.

Registration number of company / C.C. …………………………………………………………………………………

Registered name of company / C.C.

………………………………………………………………………………………

Full name(s) of director/member(s): Address/Addresses: ID Number/s:

6. CONFIDENTIALITY

All information related to a subsequent contract, both during and after completion, is to be

treated with strict confidence. Should the need however arise to divulge any information gleaned

from provision of the Services, which is either directly or indirectly related to Transnet’s business,

written approval to divulge such information must be obtained from Transnet.





7. RETURNABLE DOCUMENTS

Respondents must submit with their responses to this RFI, as a minimum requirement, all the

returned/submitted documents to be indicated below with a [√]. (so are they all not relevant as

nothing has been ticked?) All Sections must be signed and dated by the Respondent.

Document Yes / No

- Company Profile containing the following information:

1. Company ownership in terms of Race, Gender and Disability and

Youth

2. Nature of your business, i.e. an original equipment maker (OEM),

Reseller, Software Designer, etc.

3. Type of business, i.e. Partnership, Pty Ltd, etc

4. If your company has exclusive agreements with other companies

5. Annual turnover

6. Number of full-time employees

7. Products and services

8. Capabilities

9. Information regarding licensing

10. List of your clients list

- An organogram indicating the following:

1. Organizational structure

2. Key functional areas

3. Key personnel and their qualifications and experience

- Respondent Trade Details Form, Section 4 -

- Original cancelled cheque or bank verification of banking details

- Certified copies of IDs of shareholder/directors/members [as applicable]

- Certified copy of Certificate of Incorporation [CM29/CM9 name change]

- Certified copy of share certificates [CK1/CK2 if CC]

- Company letterhead

- Original valid Tax Clearance Certificate

- Valid B-BBEE certificate

- Certified copy of VAT Registration Certificate

- Supplier Development Questionnaire Annexure D





Although no disqualification will take place during assessment of Respondents’ information,

by signing these RFI documents, the Respondent is deemed to acknowledge that he/she has

made himself/herself thoroughly familiar with all the conditions governing this RFI,

including those contained in any printed form stated to form part hereof and Transnet SOC

Ltd will recognise no claim for relief based on an allegation that the Respondent overlooked

any such condition.

SIGNED at ___________________________ on this _____ day of _________________________20___.

SIGNATURE OF WITNESSES ADDRESS OF WITNESSES

1 _________________________

Name _______________________ __________________________________________

__________________________________________

2 _________________________

Name _______________________ __________________________________________

SIGNATURE OF RESPONDENT’S AUTHORISED REPRESENTATIVE:

___________________________________________________

NAME: ____________________________________________

DESIGNATION: ______________________________________





SECTION 4:

RFI CLARIFICATION REQUEST FORM

RFI No: GSM/15/01/1216

Deadline for RFI clarification submissions: 19 May 2015, 12:00

TO: Transnet SOC Ltd

ATTENTION: Nkanyiso Ndlovu

EMAIL [email protected]

DATE: ……………………………………………….

FROM: ……………………………………………….

RFI Clarification No [to be inserted by Transnet] ……..

REQUEST FOR RFI CLARIFICATION:

………………………………………………………………………………………………………………………………………………………

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