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PUBLIC Ajain Kuzhimattathil, SAP Transform PDF Invoices to Electronic Invoices

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Page 1: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

PUBLIC

Ajain Kuzhimattathil, SAP

Transform PDF Invoices to Electronic Invoices

Page 2: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

2PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

ROI of electronic invoicing

Process

Paper invoices

E-invoice benefits

E-invoices

Receiving Keying Validation and matching

Inquiries and disputes Payment Archival and

retrieving Total cost

$1.06 $2.90 $3.87 $2.42 $4.64 $2.13 $17.05

$0.00* $0.00 $1.15 $1.93 $1.93 $1.78 $5.18

* Ariba Network allows for free receipt of invoices

Reducing fraud and mistakes, improving compliance

Removing errors and duplication

Process efficiency

Early payment and working

capitalInstant access

Page 3: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

3PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

If so… why such low adoption of e-invoices?

Complexity and rigid standards

Inertia from existing business

practices

No incentive to change

Solutions presented as

one-size-fits-all

Page 4: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

4PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

buyer supplier

Invoice automation

Buyer

Invoice pdf

Invoice cXML

Integrated supplier

SAP Ariba Cloud Integration Gateway

EDI

Online supplier

Legalization

Third-party ERP,

Oracle PeopleSoft

PO-flip invoiceContract invoiceService invoiceNon-PO invoiceCSV invoice

SAP Ariba Cloud Integration Gateway

Common interface adapters

Tax authority

SAP Ariba Invoice Management

Page 5: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

5PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

Smart business rules further streamline the process

BuyerSupplier

Price Quantity Amount

PO match Contract match Receipt match Service sheet

match

Supplier ID Invoice

number Invoice

date Ship-to

address Bill-to

address

VAT/GST compliance

Digital signature

SAP Ariba Invoice Management

There are over 100 configurable rulesthat capture errors and exceptions before they reach accounts payable and procurement.

The supplier network provides real-time access to PO, invoice, and payment status, eliminating inquiries to accounts payable and procurement.

Invoice

Error

Exception

The smart-processing approach in SAP Ariba solutions drives touchless invoicing rates of 98% by eliminating errors and exceptions at the point of supplier submission.

Page 6: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

6PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

“Ariba Network standard account is free for suppliers. Typical accounts annual bill for enterprise is $840.”

Page 7: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

7PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

E-invoice from PDF

Bringing e-invoicing a step closer than before

Easy transition to 100% digital commerce Customer benefit from higher supplier-

acceptance rate

PDF invoice processing that is “free” for all suppliers

Support for multiple invoice types and credit memos Compliance with archiving requirements

Page 8: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

8PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

How to use the feature

Customer enables PDF invoice feature

Supplier activates PDF invoice by providing 5 to 10 example invoices

SAP Ariba team confirms service activation

Supplier configures processing preferences

Suppliers e-mail or upload digital PDF invoices to Ariba Network

Page 9: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

9PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

buyer supplier

buyer supplier

A preview of the PDF conversion process

Business rule validation

Send for e-invoice conversion

Digital PDF invoice

Rule validation failures

Network validatede-Invoice

Invoice management application

Page 10: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

10PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

PDF invoices – demo

https://sapariba.invisionapp.com/share/X2Q9K8D8H7Z
Page 11: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

11PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

1 ComprehensiveManage all aspects of invoice processing 5 Versatile

Support many different invoice processing scenarios

2 SmartEliminate manual efforts by relying on an intelligent network 6 Simple

Tame the complexity of invoice processing

3 CollaborativeResolve problems resulting from manual processing 7 Self-service

Empower you and your suppliers with new invoice management capabilities

4 Regulatory consistentMeet essential business and regulatory requirements 8 Profitable

Lay a foundation for improving business performance

Top benefits of SAP Ariba e-invoicing using Ariba Network

Page 12: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

12PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

Please complete session the survey

Open Agenda Locate Session Scroll Down to Survey Rate Session

Page 13: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

Contact information:

Ajain Kuzhimattathil+1.312.848.5575

Thank you.


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