TRAINING OF COUNTING TRAINING OF COUNTING PERSONNELPERSONNEL

ASSEMBLY GENERAL ASSEMBLY GENERAL ELECTION-2011ELECTION-2011

WEST BENGALWEST BENGAL

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PERSONNEL REQUIRED1.1. Counting SupervisorsCounting Supervisors2.2. Counting AssistantsCounting Assistants3.3. Additional Counting StaffAdditional Counting Staff4.4. Strong Room PersonnelStrong Room Personnel5.5. Postal Ballot Counting PersonnelPostal Ballot Counting Personnel6.6. Personnel to carry EVM from Strong Room Personnel to carry EVM from Strong Room

to Counting Hallto Counting Hall7.7. Personnel to liaison in between Strong Personnel to liaison in between Strong

Room & Counting Hall Room & Counting Hall 8.8. Electronic Tabulation PersonnelElectronic Tabulation Personnel9.9. Manual Tabulation PersonnelManual Tabulation Personnel10.10. Data Management PersonnelData Management Personnel11.11. Sealing PersonnelSealing Personnel12.12. Storing PersonnelStoring Personnel

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NATURE OF DEPLOYMENT

Deployment of Counting Deployment of Counting Supervisors, Counting Assistants Supervisors, Counting Assistants and Additional Counting Staff will be and Additional Counting Staff will be randomized. randomized.

Actual assignment of Assembly Actual assignment of Assembly Constituency, Counting Hall and Constituency, Counting Hall and Counting Table will be disclosed at Counting Table will be disclosed at 6.00 am on Counting day.6.00 am on Counting day.

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COUNTING ARRANGEMENT

Strong Room- Strong Room- All strong rooms All strong rooms should be just adjacent to the should be just adjacent to the respective Counting.respective Counting.

TabulationTabulation- In each hall, round wise - In each hall, round wise separate tabulation, both by Computer separate tabulation, both by Computer & manual (in Form-20) will be done. & manual (in Form-20) will be done. After each round, the ARO in charge of After each round, the ARO in charge of hall will verify both the manual & hall will verify both the manual & computerized figures, sign it & send it computerized figures, sign it & send it to the Observer. to the Observer.

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DUTY OF COUNTING DUTY OF COUNTING SUPERVISOR & COUNTING SUPERVISOR & COUNTING

ASSISTANTASSISTANT After receiving EVM from Strong Room, check and

ensure that you have received that particular EVM of Polling Station which is supposed to be counted at your table.

You will also be handed over sealed Form-17C (the Ballot Paper Account) & Presiding Officer’s Diary

You will be given one sheet before counting with following description.

AC No.AC No. Hall Hall No.No.

Table Table No.No.

Round Round No.No.

Part Part No.No.

Part Part NameName

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SALIENT POINTS:SALIENT POINTS:

Collect your Identity Card in Collect your Identity Card in advance.advance.

Don’t forget to display it.Don’t forget to display it. Date of Counting: …………….Date of Counting: ……………. Counting: From 08.00 AM. Counting: From 08.00 AM.

Procedure at the Counting Place

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Counting Day: Counting Day: MorningMorning Reporting: Not Later than 07.15 Reporting: Not Later than 07.15

AM.AM. First Report to the Reception First Report to the Reception

Centre.Centre. Then Report to the ARO in Then Report to the ARO in

Charge of Hall. Charge of Hall. Take your seat by 07.30 AM.Take your seat by 07.30 AM. Report to ARO if your partner is Report to ARO if your partner is

absent. absent.

Other PreliminariesOther Preliminaries

͏ Attendance of Supervisor-Assist.Attendance of Supervisor-Assist.͏ Shortfall: Report to Manning Cell.Shortfall: Report to Manning Cell.͏ Sealing Arrangement: Sealing Arrangement: ͏ Tally Sheet: Round wise, ward Tally Sheet: Round wise, ward

wise, P.Stn wise allotted CU.wise, P.Stn wise allotted CU.͏ PA System.PA System.͏ Oath: Secrecy of Voting.Oath: Secrecy of Voting.

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Postal Ballot CountingPostal Ballot Counting

To start before actual counting.To start before actual counting. Checking Voting mark.Checking Voting mark. Segregation of valid ballot & Segregation of valid ballot &

rejected ballot.rejected ballot. Counting of valid ballot & Counting of valid ballot &

rejected ballot.rejected ballot. Result to be recorded in Form-Result to be recorded in Form-

2222 SealingSealing

1010

1111

EVM – Counting

Open the SEALS of the RESULT Section

Open the Result Section Outer Door

DO NOT OPEN THE INNER

DOOR!!

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EVM - Counting

Open the bottom compartment of the Control Unit and Switch ON Power

If the Power Pack is weak there may not be any display OR display shows

Needs change of Power Pack

If the Power Pack is weak there may not be any display OR display shows

Needs change of Power Pack

Close the bottom compartment

--------

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Pierce the Green Paper

seal over RESULT Button to

reach RESULT button.

EVM – Counting – Piercing of Paper seal

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EVM – Counting – Display of RESULT

Press and note down the RESULTResult

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Noting Candidate wise Noting Candidate wise votesvotes

After pressing RESULT button candidate wise After pressing RESULT button candidate wise votes will be shown by EVM as per order of Part-votes will be shown by EVM as per order of Part-II of FORM-17C.II of FORM-17C.

Note down candidate wise votes in Part-II of Note down candidate wise votes in Part-II of FORM-17C.FORM-17C.

Calculate total of all candidates.Calculate total of all candidates. If any discrepancy is shown in between result as If any discrepancy is shown in between result as

shown in TOTAL and point 5 of Part-I, take shown in TOTAL and point 5 of Part-I, take assistance of Presiding Officer’s diary.assistance of Presiding Officer’s diary.

Sign (Counting Supervisor) in full Sign (Counting Supervisor) in full Take signatures of all counting agents present at Take signatures of all counting agents present at

your table.your table. Hand over to the tabulator present at ARO’s Hand over to the tabulator present at ARO’s

table.table.

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PART-II OF FORM-17C, HOW IT LOOKS

Sl. No. Name of Candidate Sl. No. Name of Candidate No. of No. of Votes recordedVotes recorded

1. Hari Das1. Hari Das

2. Suman Ganguly2. Suman Ganguly

3. Asima Mitra3. Asima Mitra

4. Idris Ali Molla4. Idris Ali Molla

5. Jagan Lal5. Jagan Lal

6. Manilal Pandit6. Manilal Pandit

TOTALTOTALWhether the total no. of votes shown above tallies with the total no. of votes shown against item 5 of Part-I or any discrepancy noticed between the two totals

Date- Signature of the Counting Supervisor

Place- Full Signature

1717

NOTING CANDIDATE WISE VOTES BY ADDITIONAL

COUNTING STAFF After pressing RESULT button candidate wise votes After pressing RESULT button candidate wise votes

will be shown by EVM as per order of Part-II of FORM-will be shown by EVM as per order of Part-II of FORM-17C.17C.

Additional Counting staff will separately note down Additional Counting staff will separately note down candidate wise vote in the candidate wise vote in the following format..

S/He will hand over the report directly to the S/He will hand over the report directly to the OBSERVER.OBSERVER.

One Additional Counting staff (from reserve poll) will One Additional Counting staff (from reserve poll) will be engaged for collection & handing over reports.be engaged for collection & handing over reports.

One Additional Counting Supervisor & one Assistant One Additional Counting Supervisor & one Assistant (from reserve poll) will be engaged to help (from reserve poll) will be engaged to help OBSERVER for random scrutiny of result along with OBSERVER for random scrutiny of result along with EVM as written in Part-II of FORM-17C and report EVM as written in Part-II of FORM-17C and report submitted by Addl. Counting Staff.submitted by Addl. Counting Staff.

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NOTING CANDIDATE WISE VOTES BY ADDITIONAL COUNTING STAFFPROFORMA FOR RECORDING VOTES BY ADDITIONAL PROFORMA FOR RECORDING VOTES BY ADDITIONAL

COUNTING STAFFCOUNTING STAFF

No. & Name of A.C.-No. & Name of A.C.-

Round No.-Round No.-

Table No.-Table No.-

C.U. No.-C.U. No.-

Sl. Sl. No.No.

Name of Candidate Name of Candidate (Pre-printed)(Pre-printed)

No. of votes No. of votes recordedrecorded

Signature of Addl. Counting Staff (with full name)

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EVM – AFTER THE RESULT

After the counting is over

“Switch OFF” the Control Unit

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TABULATION AT ARO’S TABLE

After counting of result in each EVM in After counting of result in each EVM in each round, the Counting Assistant will each round, the Counting Assistant will hand over signed FORM-17C & hand over signed FORM-17C & Presiding Officer Diary to the ARO Presiding Officer Diary to the ARO present in the Hall.present in the Hall.

After satisfaction of result, the ARO will After satisfaction of result, the ARO will sign the Part-II of FORM-17C and hand sign the Part-II of FORM-17C and hand over copy to tabulation personnel.over copy to tabulation personnel.

Electronic Compilation in Computer & Electronic Compilation in Computer & manual compilation in FORM-20 will be manual compilation in FORM-20 will be done simultaneously.done simultaneously.

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TABULATION AT ARO’S TABLE

After satisfaction of result shown by After satisfaction of result shown by tabulation in each round (both in Computer tabulation in each round (both in Computer & manual), the ARO in charge of Hall will & manual), the ARO in charge of Hall will sign FORM-20 of that hall.sign FORM-20 of that hall.

He also sign computer print out of each He also sign computer print out of each round after satisfaction that both the results round after satisfaction that both the results are shown equal.are shown equal.

Then he will file up all Form-17C, all Then he will file up all Form-17C, all Presiding Officer’s diary, keep in his table & Presiding Officer’s diary, keep in his table & hand over to sealing team.hand over to sealing team.

Send one copy of print out quickly to RO’s Send one copy of print out quickly to RO’s chamber.chamber.

Send copy Form-20 & Print Out to the Send copy Form-20 & Print Out to the Observer.Observer.

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Papers to be sent to OBSERVER by ARO of Hall-I after each Round

FORM-20 of each Hall in each round duly FORM-20 of each Hall in each round duly signed by ARO in charge of Hall.signed by ARO in charge of Hall.

Computer print out of each hall in each Computer print out of each hall in each round duly signed by ARO in charge of round duly signed by ARO in charge of Hall.Hall.

All Form-17C of each Hall in each round All Form-17C of each Hall in each round duly signed by Counting Agents, duly signed by Counting Agents, Counting Supervisor & ARO in charge of Counting Supervisor & ARO in charge of Hall.Hall.

All Presiding Officer’s diary of each hall All Presiding Officer’s diary of each hall in each round.in each round.

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Data uploading & AC/PC wise compilation

After signature of OBSERVER the AC wise After signature of OBSERVER the AC wise round wise result will come to Data round wise result will come to Data Management Cell.Management Cell.

The cell will upload result in ECI website.The cell will upload result in ECI website. Compile AC wise round wise result in FORM-Compile AC wise round wise result in FORM-

20A.20A. Prepare another non-statutory reports viz. Prepare another non-statutory reports viz.

round wise trend etc.round wise trend etc. Prepare FORM- 21C(declaration of result), Prepare FORM- 21C(declaration of result),

21E(return of election) & 22(certificate of 21E(return of election) & 22(certificate of election) election)

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Sealing After each round Form-17C & PrO’s diary to be After each round Form-17C & PrO’s diary to be

collected from Hall. Separate packing & sealing collected from Hall. Separate packing & sealing of Hall wise round wise Form-17C & PrO’s diary of Hall wise round wise Form-17C & PrO’s diary to be doneto be done

After each round of counting CU to be collected After each round of counting CU to be collected from Counting hall.from Counting hall.

Remove the battery from the candidate set Remove the battery from the candidate set section of the CU by removing seal and close section of the CU by removing seal and close Candidate set section.Candidate set section.

Attach address tag with proper description in the Attach address tag with proper description in the candidate section & seal it.candidate section & seal it.

Attach address tag with proper description in the Attach address tag with proper description in the result section & seal it.result section & seal it.

Keep the CU in proper box and attach address Keep the CU in proper box and attach address tag with proper description.tag with proper description.

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Where to attach address tag & seal- tag & seal-11

2626

Where to attach address tag & seal-2

2727

Where to attach address tag -3

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Duty of Personnel Counting Supervisors- Counting Supervisors- (1) Counting of Candidate wise (1) Counting of Candidate wise

vote from EVM in each round vote from EVM in each round (2) Verification of votes found in (2) Verification of votes found in

EVM and figure noted in point 5 EVM and figure noted in point 5 of Part-I of FORM-17C of Part-I of FORM-17C

(3) Filling up candidate wise votes (3) Filling up candidate wise votes secured in Part-II of FORM-17Csecured in Part-II of FORM-17C

Duty of Personnel

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(4) Taking signatures of counting agents present in that particular table (5) Handing over result to the ARO in charge of hall.

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Duty of Personnel

Counting Assistants- To assist Counting Assistants- To assist Counting Supervisor for Counting Supervisor for

(1)Counting of Candidate wise (1)Counting of Candidate wise vote from EVM in each round vote from EVM in each round

(2) Verification of votes found in (2) Verification of votes found in EVM and figure noted in point 5 EVM and figure noted in point 5 of Part-I of FORM-17Cof Part-I of FORM-17C

Duty of Personnel

(3) Filling up candidate wise votes (3) Filling up candidate wise votes secured in Part-II of FORM-17Csecured in Part-II of FORM-17C

(4) Taking signatures of counting (4) Taking signatures of counting agents present in that particular agents present in that particular table table

(5) Handing over result to the (5) Handing over result to the ARO in charge of hall.ARO in charge of hall.

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Duty of Personnel Additional Counting Staff- Additional Counting Staff- (1) Keeping close vigil upon the (1) Keeping close vigil upon the

counting conducted by Counting counting conducted by Counting Supervisor & Assistant Supervisor & Assistant

(2) Checking candidate wise results (2) Checking candidate wise results shown by EVM. shown by EVM.

(3) Filling up Format where candidate (3) Filling up Format where candidate wise votes will be reflected wise votes will be reflected

(4) Handing over Format to the (4) Handing over Format to the Observer. Observer.

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Duty of Personnel Strong Room Personnel- Strong Room Personnel- (1) To release round wise, hall wise, (1) To release round wise, hall wise,

table wise CU table wise CU (2) Handing over CU to personnel (2) Handing over CU to personnel

engaged for carrying engaged for carrying (3) To keep close liaison with ARO in (3) To keep close liaison with ARO in

charge with hall & supply CU as per charge with hall & supply CU as per requirement requirement

(4) Handing over all BU to Storing (4) Handing over all BU to Storing Personnel after counting is over.Personnel after counting is over.

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Duty of Personnel Postal Ballot Counting Personnel- Postal Ballot Counting Personnel- (1) To start PB counting sharp at (1) To start PB counting sharp at

8.00 am. 8.00 am. (2) Separation of accepted, (2) Separation of accepted,

rejected and candidate wise PB & rejected and candidate wise PB & keeping in separate box. keeping in separate box.

(3) Counting of Candidate wise (3) Counting of Candidate wise votes. votes.

Duty of Personnel

(4) Noting in Form-20A (4) Noting in Form-20A (5) Handing over Form-20A to (5) Handing over Form-20A to

ARO in charge of PB ARO in charge of PB (6) Packing of counted PB in (6) Packing of counted PB in

separate packets & sealing.separate packets & sealing.

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Duty of Personnel

Personnel to carry EVM from Personnel to carry EVM from Strong Room to Counting Hall- Strong Room to Counting Hall-

(1) To carry CU from Strong Room (1) To carry CU from Strong Room to Counting hall as per demand of to Counting hall as per demand of ARO.ARO.

Duty of Personnel

Personnel to liaison in between Personnel to liaison in between Strong Room & Counting Hall- Strong Room & Counting Hall-

(1) To place demand to the Officer (1) To place demand to the Officer in charge, Strong Room as per in charge, Strong Room as per direction of ARO direction of ARO

(2) To keep liaison in between ARO (2) To keep liaison in between ARO & Officer in charge Strong Room & Officer in charge Strong Room with the help of personnel with the help of personnel engaged for carrying. engaged for carrying. 3737

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Duty of Personnel

Electronic Tabulation Personnel- Electronic Tabulation Personnel- (1) To tabulate round wise polling (1) To tabulate round wise polling

station wise candidate wise votes in station wise candidate wise votes in computer computer

(2) Verification with manual data (2) Verification with manual data (3) Taking round wise print out & (3) Taking round wise print out &

hand over to ARO of Hall.hand over to ARO of Hall.

Duty of Personnel

Manual Tabulation Personnel-Manual Tabulation Personnel- (1) To tabulate round wise polling (1) To tabulate round wise polling

station wise candidate wise votes station wise candidate wise votes in Form-20 in Form-20

(2) Verify with results shown by (2) Verify with results shown by computer. computer.

(3) Handing over round wise Form-(3) Handing over round wise Form-20 to ARO in charge of hall.20 to ARO in charge of hall.

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4040

Duty of Personnel Data Management Personnel- Data Management Personnel- (1) After receipt of Computer print (1) After receipt of Computer print

out & Form-20 of Hall-I of each AC, out & Form-20 of Hall-I of each AC, upload result in ECI website upload result in ECI website

(2) Prepare Form-20A for each AC (2) Prepare Form-20A for each AC (3) Prepare Form-20A of PC (3) Prepare Form-20A of PC (4) Prepare other datasheet as (4) Prepare other datasheet as

directed by ECI directed by ECI (5) Prepare Form-21C, 21E & 22. (5) Prepare Form-21C, 21E & 22.

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Duty of Personnel

Sealing Personnel- Sealing Personnel- (1) Switching off CU (1) Switching off CU (2) Release of battery from CU(2) Release of battery from CU (3) Affixing 3 address tag in (3) Affixing 3 address tag in

each CU out of which 2 will be each CU out of which 2 will be sealedsealed

(4) Storing into truck(4) Storing into truck

Duty of Personnel

Storing Personnel- Storing Personnel- (1) After counting is over arrange (1) After counting is over arrange

sealed CU in trunk sealed CU in trunk (2) Arrange BU in trunk, collecting (2) Arrange BU in trunk, collecting

from Strong Room from Strong Room (3) Loading truck (3) Loading truck (4) Storing into permanent Strong (4) Storing into permanent Strong

Room.Room.4242

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