WebEx: Training Manual

WebEx is a virtual conferencing software tool, that lets you collaborate - in real-time - with people for whom it would be impossible, or inconvenient, to gather in one place for a traditional, face-to-face meeting. WebEx is web-based, so there is no software to download and install, or configure.

Using WebEx

Step 1: Go to meet.uww.eduStep 2: Click Sign InStep 3: Type in your Net-ID and Password

Before Class Begins:

1. Be aware that the WebEx Lecture Capture solution is intended for the purpose of only capturing the instructor audio. If you have other needs, please contact CoBE Tech for consultation.

2. Use the lavalier microphone that is located in the desk drawer (accessible with your faculty id). This allows the instructor audio to be captured.

3. If you have the desire to lecture capture multiple classes, please consider scheduling the WebEx as a recurring meeting (see steps below). This will make your meetings easier to launch each time.

4. If you are planning on using lecture capture for a one-time purpose, you do not need to schedule the meeting in advance. Instead, you can follow the steps below to launch a meeting at any time.

Scheduling a MeetingOption 1 (For a meeting right now):1. Click Meet Now

2. Type in What the meeting is about3. We do not recommend typing in the Who section, you will receive an email with a

link you can forward directly to the participants instead4. Click Start

5. Select whether you would like to Call Using Computer or click the three dots

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below this and follow the associated steps

Hint: In order to test the speaker and microphone, click More and then click Test computer audio, and adjust according to your preferences

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6. Optional: Click the Record button located under meeting details on the main screen or click on the Recorder button located in right top hand corner in order to share with others or to listen at a later time (Recordings will be emailed to you automatically). Once the Recorder button is selected, click the red circle located at the bottom right hand corner to begin recording your meeting. See pictures below for more guidance in regards to recording your meeting.

↑ ↑ Pause Stop

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Option 2 (For a meeting in the future):1. Click Schedule

2. Type in What the meeting is about

3. Type in When the meeting will take place, what time, and for how long4. Click on Recurrence if you would like to schedule a meeting daily, weekly, or

monthly5. We do not recommend typing in the Who section, you will receive an email with a link you can forward directly to the participants instead6. Optional: Create a Meeting Password necessary for others to enter the WebEx

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7. Optional: Best practice is to NOT click on Record this meeting, rather follow the steps listed above in Option 1, in order for you to manually start the recording when you are ready!8. Click Schedule It!9. Click Start to begin the selected meeting

Join or Start a MeetingOption 1:1. Go to meet.uww.edu2. Click Sign In

3. Type in your Net-ID and Password

4. Click Join on the meeting you would like to access

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Option 2:1. Click Join the meeting on the link in your email

2. Type in Your Name3. Type in Email Address

4. Type in your Net-ID and Password5. Select whether you would like to Call Using Computer or click the three dots below this and follow the associated steps

Hint: In order to test the speaker and microphone, click More and then click Test computer audio, and adjust according to your preferences

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End MeetingOption 1:1. Click End Meeting on the left side of your screen

Option 2:1. Click the X on the top left hand corner of your screen and select End Meeting when prompted

Cancel a Meeting1. Click on the meeting name located under Topic2. Click on the Delete button3. Confirm that you would like to cancel the meeting and follow associated steps

Accessing Recordings on WebEx1. Click on Recordings on the top of the page after logging into your WebEx account

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2. Click on the recording you would like to listen to under Topic

Note: To share a recording, please select the drop down arrow under options, then click share, and copy and paste the recording link to be shared with others

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How to Switch Presenters

1. Click Share Desktop

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A task bar will appear on the top of your screen, please click Assign3.

Click Make a Presenter4. Then select the participant you would like to make the presenter

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