tracking assets 9xxxxx (virtual) numbers inventory services the university of texas at austin
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Tracking Assets9xxxxx (Virtual) Numbers
Inventory Services
The University of Texas at Austin
9XXXXX (Virtual) Numbers Why are there inventory numbers on my NVP report
beginning with ‘9’ that are not affixed to my equipment? Due to year-end processing requirements, Inventory
Services must clear out the DEFINE NU1 screen at the end of the fiscal year and assign virtual numbers for tracking and reporting purposes
Do I need to find these items? Yes. Part of the certification requirement is to work with
Inventory Services to get any item with virtual numbers converted to university barcode tags that can be scanned
“No Tag” Indicator 9xxxxx numbers are also used for items that
cannot be tagged because tagging would destroy the item, interfere with the performance of the item, or the item is “intangible” These numbers should be marked with the “No Tag”
indicator on screen 2 of NV1
Allowable “No Tag” Class CodesCategories No-Tag Reasons Class Codes
Untaggable/Intangible Construction in Progress 90
Purchased Software 307
Internally Developed Software 308
Customized Software 310
Enterprise Software 311
Capital Intangible Assets 333 and 334Books-Library, Collections & Reference Materials 751Books-Historical, Manuscripts & Rare Publications 752Art-Contemporary Paintings,
Sculpture, Form 801Art-Historical Treasures, Rare Artifacts & Antiques 802Livestock/Animals (Horses,
Cows, Sheep, Swine, Other) 851-855
Hand Guns, Rifles & Shotguns 106 and 107
Tag Interferes With Equipment
Performance Any Class Code
Removal of 9XXXXX Numbers Required as part of Inventory Certifications
If you have virtual numbers for equipment other than those listed with “No Tag” indicator
Example: 988889-Dell G4 computer - tagged 778904 Self-tagging departments:
Coordinate with your departmental tagger to get items tagged Send an email to [email protected] with the following
information Temporary assigned number (9xxxxx) New barcode tag number Item’s serial number Current location