Township of Uxbridge

AGENDA 10:00 A.M.

FINANCE & EMERGENCY SERVICES COMMITTEE TOURISM, HERITAGE AND COMMUNITY PROGRAMS COMMITTEE

PARKS, FACILITIES AND ARENA COMMITTEE SUSTAINABILITY, WATERSHED AND CONSERVATION COMMITTEE

PUBLIC WORKS & OPERATIONS COMMITTEE PLANNING & ECONOMIC DEVELOPMENT COMMITTEE

ADMINISTRATION COMMITTEE

JUNE 19TH, 2017

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AGENDA

GENERAL PURPOSE & ADMINISTRATION COMMITTEE

PRESENT:

1. CALL TO ORDER

MONDAY, JUNE 19, 2017 COUNCIL CHAMBERS UXBRIDGE, ONTARIO

2. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

3. REVIEW OF ITEMS NOT LISTED ON THE AGENDA

4. ANNOUNCEMENTS

5. DELEGATIONS

a) 10:05 A.M. PAUL JUSTY AND PINA COLAVECCHIA, DELOITTE reConsolidated Financial Statements for the year ended December 31, 2016 (a copy of the 2016 Audited Annual Financial Statements has been included in Council's agenda packages)

b) 10:20 A.M. MATT BURLEY re Proposed Skateboard Contest at the Rotary Skate Park

c) 10:35 A.M. JOHN FISHER, DAN LITTLE, TERRY SINCLAIR, STEVE SNODDEN, DURHAM MOUNTAIN BIKE ASSOCIATION re Request to adopt the Brookdale section of the Trans Canada Trail

b) 10:50 A.M. BRAD BUSS, UXBRIDGE HISTORICAL SOCIETY re Proposed "Rev it Up" event at the Uxbridge Historical Centre

c) 11 :05 A.M. KATE ROGERS re Request to host a Farmer's Market in Goodwood (please see Correspondence Item No. 124)

3GENERAL PURPOSE & ADMINISTRATION COMMITTEE

6. FINANCE AND EMERGENCY SERVICES COMMITTEE

REPORTS TO COMMITTEE

JUNE 19, 2017

a) Report PW0-42/17 of Karen Ryl, Facility Booking Clerk, re Music Hall LED Lights- 017-14

pg.8

b) Report PW0-43/17 of Ben Kester, Director of Public Works and Operations re Goodwood Hall -Additional Building

pg.10

c) Report PW0-44/17 of Ben Kester, Director of Public Works and Operations re Maple Street Curb & Gutter vs Open Ditch

pg.12

d) Report PW0-45/17 of Karen Ryl, Facility Booking Clerk, re Seniors Club Agreement

pg.14

e) Report PW0-46/17 of Ben Kester, Director of Public Works and Operations re Tender U17-24- Fire Extinguisher Inspections

pg.16

f) Report TR-28/17 of Donna Condon, Treasurer reNew Fire Hall Update pg.17

g) Report TR-29/17 of Donna Condon, Treasurer re Consolidated Financial Statements for the year ended December 31, 2016

pg.21

h) Report TR-30/17 of Donna Condon, Treasurer re Trust Funds Financial Statements for the year ended December 31, 2016

pg.47

4GENERAL PURPOSE & ADMINISTRATION COMMITTEE

JUNE 19, 2017

i) Report TR-31 /17 of Donna Condon, Treasurer re Proceeds from the Sale of Siloam Hall

pg.56

j) Report TR-32/17 of Susan Straughan, Tax Collector re Changes to the Assessment Review Board's Appeals Process

pg.58

k) Report TR-33/17 of Donna Condon, Treasurer re Review and update of the Township's Procurement By-law

pg.61

I) Report CL-28/17 of Debbie Leroux, Director of Legislative Services/Clerk re Proposed 2018/2-2019 Fees and Charges for Parks, Arena, Recreation, Culture and Facilities

pg.63

UNFINISHED BUSINESS

OTHER BUSINESS

a) Accounts for June, 2017 pg. 75

7. TOURISM, HERITAGE AND COMMUNITY PROGRAMS COMMITTEE

UNFINISHED BUSINESS

OTHER BUSINESS

8. PARKS, FACILITIES AND ARENA

UNFINISHED BUSINESS

OTHER BUSINESS

5GENERAL PURPOSE & ADMINISTRATION COMMITTEE

JUNE 19, 2017

9. SUSTAINABILITY, WATERSHED AND CONSERVATION COMMITTEE

CORRESPONDENCE

120 Ministry of Municipal Affairs, Ministry of the Attorney General re The Proposed Building Better Communities and Conserving Watersheds Act

pg.90

UNFINISHED BUSINESS

OTHER BUSINESS

10. PUBLIC WORKS AND OPERATIONS

CORRESPONDENCE

121 Region of Durham re Uxbridge BIA Curbside Waste By-law Enforcement pg.92

UNFINISHED BUSINESS

OTHER BUSINESS

a) Ministry of Transportation re Ontario Making it Safer and Easier to Commute by Bike

pg.94

11. PLANNING & ECONOMIC DEVELOPMENT COMMITTEE

CORRESPONDENCE

122 Region of Durham re Monitoring of Growth Trends pg.96

123 Region of Durham re Nominations for Durham Region's Municipal Member on the Greater Toronto Airports Authority Board of Directors

pg. 102

6GENERAL PURPOSE & ADMINISTRATION COMMITTEE

REPORTS TO COMMITTEE

JUNE 19, 2017

a) Report CA0-04/17 of Ingrid Svelnis, CAO re Downtown CIP Funding pg.105

b) Report DS-27/17 of Emilia Gruyters, Planning Technician-Development Services re Committee of Adjustment Applications A15/2017 and A16/2017, Relief from the Minimum Lot Frontage, relief from the Minimum Lot Area, Plan 64, Lots 115, Part Lots 90,93-95, 114, 116-121129 Part BlockA40R-23286, Parts 1, 5, 15, 27 (Uxbridge), Regional Road 1 (retained lot), Ravenshoe Road (severed lot)- Capris Investments Inc.- Howard Friedman

pg. 122

c) Report DS-28/17 of Emilia Gruyters, Planning Technician-Development Services re Committee of Adjustment Applications A17/2017, Relief from the Exterior Side Yard Depth and Relief from the setback from a Street Centreline, Plan 30 Block 41, Lot 497 and 498 (Uxbridge)- 47 Young Street -Tom and Linda Jones.

pg.150

d) Report DS-29/17 of Emilia Gruyters, Planning Technician-Development Services re Committee of Adjustment Applications A 18/2017, Relief from the Minimum Interior Side Yard Width, Relief from the Minimum Landscape Open Space Area, Lot 10, Plan 40M-2336 (Uxbridge)- 41 Anderson Blvd., Joe Morra-Rommel Lumbao

pg.168

e) Report DS-31/17 of Brian Pigozzo, Chief Building Official re May 2017 Month End Report

pg.185

UNFINISHED BUSINESS

OTHER BUSINESS

7GENERAL PURPOSE & ADMINISTRATION COMMITTEE

12. ADMINISTRATION COMMITTEE

CORRESPONDENCE

124 Kate Rogers reProposed Farmers' Market in Goodwood

REPORTS TO COMMITTEE

JUNE 19, 2017

pg.187

a) Report BL-10/17 of Andre Gratton, Manager of By-law Services re By-law First Quarter Report

pg. 189

UNFINISHED BUSINESS

a) Dan (Bodan) Mulholland, Mullholland Music Inc. re Request for Special Occasion Permit (SOP) for an event at the Uxbridge Music Hall - July 22nd, 2017 (no enclosure) (this matter was originally before Committee on Monday, June 5, 2017 but requires further action in the form of a SOP)

OTHER BUSINESS

a) Ministry of Citizenship and Immigration re Ontario Medal for Good Citizenship pg.192

GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Cont'd.

OTHER BUSINESS

a) The General Purpose and Administration Committee will be going in-camera to deal with matters related to the following:

i.) one item relating to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality

14. ADJOURNMENT