Town of Stafford 1 IbN V I b P 2: 5 0 Water Pollution Control Authority Regular Meeting Monday, November 14, 2016 5:30 P.M. - Veteran's Meeting Room

Members Present: Chairman Paul Burns; David Walsh; Douglas Fassett; B. Allen Warren; Scott Bonett

Also present: Superintendent Richard Hartenstein, Jr.; Business Manager Jane LaMorte;

Index: I. Call To Order 2. Annual Election of Chairman and Vice Chairman 3. Calendar of Meetings Schedule 2017 4. Minutes of October 3,2016 5. Facilities Evaluation Project 6. Staff Reports- Tri-Town Camera Purchase; Route 190 Pump Station and Odor Control Update;

Industrial Sewer Meter Connections to SCADA- 3M, TIM, American Woolen; Sewer Rates for 2017­18; Other

7. Sewer Connections- Route 190 Sewer Extension (to Bolles Motors); Hospital Sewer Line 8. New Business- Vac-Con RepairslReplacement of Vehicle; FOG Waiver- Chelle's Restaurant, Mill

Pond Country Store, Italian Club, Ming Moon Restaurant 9. Collector of Revenue Report- Review of Department Finances; List of Delinquent Users 10. Legal- Foreclosures II. Adjournment

1. Call To Order The meeting was called to order at 5:33 p.m. A quorum was established.

2. Annual Election of Chairman and Vice Chairman Mr. Walsh moved to re-appoint Mr. Burns as chairman and Mr. Warren seconded the motion. Motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

Mr. Walsh moved to appoint Mr. Warren as vice chairman and Mr. Bonett seconded the motion. Motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

3. Calendar of Meetings Schedule 2017 Mr. Bonett moved to continue holding regular meetings on the third Monday ofthe month at 5:30 pm, and Mr. Fassett seconded the motion. Motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

4. Minutes of October 3, 2016 Mr. Walsh moved to accept the minutes ofOctober 3,2016, as read and Mr. Bonett seconded the motion. Motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

5. Facilities Evaluation Project The facility study is being reviewed by CT DEEP.

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6. Staff Reports • Tri-Town Camera Purchase

The grant paperwork has been re-submitted to OPM for approval, and Mr. Hartenstein expects to have the camera truck purchased and delivered by spring 2017.

• Route 190 Pump Station and Odor Control Update Mr. Hartenstein explained that the Johnson Memorial Hospital sewer connection has been

put on hold due to high cost. The route 190 pump station replacement project was part of the hospital sewer connection project, and will need to be completed even if the hospital is not connected. The board agreed that while the pump station needs to be upgraded, the situation is not an emergency. This item will be tabled until spring 2017, when more information is available.

The odor control system has been ordered, but has not yet been delivered. The temporary system is working well.

• Industrial Sewer Meter Connections to SCADA 1. 3M

This connection has been completed and 3M IT personnel are working with the WPCA to fix minor discrepancies with the software.

2. TIM This connection has not yet been completed, due to network security concerns on the part

ofTIM. Mr. Flynn is working with the WPCF to ensure a secure connection. 3. American Woolen

Representatives from American Woolen have responded to the connection request, but no other progress has been made.

• Sewer Rates for 2017-18 The board discussed the possibility of raising the 2017-18 sewer user rates due to a

foreseeable increase in expenses. No decisions were made regarding this item.

• Other Mr. Hartenstein asked for the board's support in attending the annual NEWEA

conference on Boston on January 22-25, for two of the four days.

Mr. Walsh moved to reimburse Mr. Hartenstein for hotel expenses connected to attendance at the NEWEA Annual Conference in January 2017. Mr. Bonett seconded the motion and the motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

7. Sewer Connections • Route 190 Sewer Extension (Bolles Motors)

There has been no change in this item.

• Hospital Sewer Line As noted above, the hospital sewer connection project has been put on hold due to high

cost.

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Repairs/ Replacement of Vehicle Mr. that the vacuum truck ,.,,,...,h..,, ,",lH.llUl,", and should be

replaced. The is old and has had $18,000 of a The board agreed that the situation is unsustainable and discussed options for '"'1J1"',",IU.o;, renting, or sharing a vac­truck.

A new with Kenworth chassis and Cummins costs $356,246. The old vac-truck is worth $110,000 as a trade-in, leaving a final cost $246,246 a new vac-truck.

MI'. moved to purchase a new vacuum truck at a final cost of$246,246, to be paid out ofthe sewer fund. Mr. Bonett seconded the motion and the motion carried with a 4-0-1 vote, with Mr. Burns uu;"u,~,u,r'J:..

1. Chelle's Restaurant ...",t'''"1"ont is under new management but 1....)""""" ownership. The

WPCA '"'.o;'U"'I,lVll'" allow the WPCA to require the an indoor to an grease interceptor Mr. Hartenstein has been no grease buildup associated restaurant, and the board current grease trap equipment to 'vl.U<41." as long as there is no grease line.

2. Mill Pond Country Store Mill Pond Country Store has no grease trap equipment has applied for a waiver on

the grease interceptor would have to constructed on designated -.;tot1'",'r1 Wetlands Commission has declined to allow the construction of an

TPt"/"pnTnr in that location. The board to waive the requirements and of a passive grease trap that will sink of the establishment

Italian Club Italian Club has a passive grease for 4 gallons per minute

has a maximum flow 80 The board agreed &AU,......"'.

grease trap or a smaller

4. Ming Moon Restaurant Moon Restaurant has two active recovery units, but the units

for each of two recent inspections. board agreed that the owners should reminded of the $1000 fine for violations. There was discussion

owners to hardwire the units into the electrical system.

5. 1 Store 1 store at 11 0 West Main no trap equipment. The owners

applying for a U1<",,"".. not yet filled out the paperwork.

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9. Collector of Revenue Report • Review of Department Finances

The balance of the sewer fund is $902,188, and the balance of the sewer reserve is $398,502. Total collections for the month of September were $58,638, and total expenses were $168,843. Total collections for the month of October were $193,013, and total expenses were $97,483.

• List of Delinquent Users Over $40,000 in back fees have been collected since July 2016.

10. Legal • Foreclosures

There has been no change in this item.

11. Adjournment Mr. Fassett moved to adjourn the meeting at 6:52 pm and Mr. Walsh seconded the motion. Motion carried with a 4-0-1 vote, with Mr. Burns abstaining.

Respectfully Submitted,

i~}rt4 Blake Smith Recording Secretary