TOWN OF LISBON

W234 N8676 Woodside Rd. Lisbon, WI 53089

Office: (262) 246-6100 - E-Mail: townhall@townoflisbonwi.com – www.townoflisbonwi.com

Agenda Town of Lisbon Annual Meeting of the Electors

Tuesday, April 16, 2019 Richard Jung Memorial Fire Station, N54 W26455 Lisbon Rd.

7:00 p.m.

1. Call Annual Meeting of the Electors to Order.

2. Pledge of Allegiance.

3. Introduction of Town Board members and other officials.

4. Approval of minutes from the April 17, 2018 Annual Meeting.

5. Town Board & Department Reports. a. Town Board Supervisors b. Building Inspection c. Fire Department d. Park Department e. Police Department f. Public Works Department g. Town Hall

6. Any business desired to be discussed by a qualified electorate.

7. Presentation and approval of the 2018 Annual Audit Report.

8. Adjournment to Wednesday, November 13, 2019 for the Budget Public Hearing and Special Town Meeting of the Electors.

Joseph Osterman Gina C. Gresch, MMC/WCPC Town Chairman Town Administrator NOTE: Individual members of the Town Board will be available after the meeting to discuss town related issues with citizens who are present. NOTE: Please notify the Town of Lisbon 72 hours in advance if you plan to attend and will need an interpreter or assistive hearing device. NOTICE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information: no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.

Minutes of the Town of Lisbon Annual Meeting of the Electors Tuesday, April 17, 2018

Richard Jung Memorial Fire Station, N54 W26455 Lisbon Rd. 7:00 p.m.

Call to Order.

Chairman Osterman called the Annual Meeting of the Electors to order at 7:07 p.m. Pledge of Allegiance.

The Pledge of Allegiance was recited. Introduction of Town Board members and other officials.

Clerk Gresch introduced the current Town Board members, Supervisor #1 Tedia Gamiño, Supervisor #3 Linda Beal, Supervisor #4 Becky Plotecher and Chairman Joe Osterman. Also introduced was Fire Chief Doug Brahm, Waukesha County Sheriff’s Department Captain Lisa Panas, Auditor Jan Froelick, Building Inspector Bryan Oelhafen, Public Works Director Joe DeStefano, Jr., Park Superintendent John Greiten, Administrator Matthew Janecke, Treasurer Amy Buchman and Clerk Gina Gresch. Absent: Supervisor #2 Marc Moonen.

Administer Oaths of Office to re-elected Town Board members. Clerk Gresch administered the oaths of office to re-elected Supervisors Tedia Gamiño and Linda Beal.

Approval of minutes from the 2017 Annual Meeting as printed.

Motion by John Greiten to approve the April 18, 2017 Annual Meeting as printed. Seconded by Doug Brahm. Motion carried unanimously. Presentation and approval of 2017 Supervisor’s Annual Audit Report. Auditor Jan Froelick reviewed the Supervisor’s Annual Audit Report and stated the Town is in a good financial position. The equalized value has been steadily increasing which gives the Town more debt capacity if needed. Lisa Oddis, W220N9359 Townline Road, asked how the road project budget is doing. Chairman Osterman stated it has all been under budget and is doing so well the Town can improve more roads than originally planned. She also what the HazMat Grant is. Administrator Janecke stated it was a state grant the Town received to take ownership of a few properties in the Town on Maple Avenue and raze the home because it was entirely in the floodplain. Town Board & Department’s Reports. Administrator Janecke stated the Department Heads decided to put together an annual report with detailed information and activities for each department, and also includes their goals and accomplishments. This report is attached to the minutes. The Town’s Department Heads gave a brief presentation summarizing their portion of the report. Lisa Oddis, W220N9359 Townline Road, asked what the Town is doing about invasive plant control. Park Superintendent Greiten stated the Town has a long range plan he follows and citizen groups do weed and garlic pulls. He’s also always looking for volunteers for park activities.

Annual Meeting Minutes Tuesday, April 18, 2018 Page 2 of 2 Any business desired to be discussed by a qualified electorate. Jane Stadler, N56W27126 Lisbon Road, asked if the Town has ever considered putting up the reflective address number signs. She sees them in other communities and they are very helpful to the Fire Department, Public Works and anyone delivering things. Fire Chief Brahm stated it is clear in the Town’s ordinance how to post your address, but enforcing that is tough. The signs are helpful, however electronic mapping and apps are becoming the way to go. Your location is sent directly to the computer in the squad or ambulance and it takes you right to your house and you don’t have to look for the numbers. Jane Stadler stated the Town’s type of addresses aren’t recognized on GPS maps. It would be a good idea to consider this project. She also asked how much longer the Town will be at the current compost site location? Public Works Director DeStefano stated Payne and Dolan will be moving the compost site in 2019.

Adjournment to Wednesday, November 14, 2018 for the Budget Public Hearing and Special Town Meeting of the Electors. Motion by Jane Stadler to adjourn and set the date for the Budget Public Hearing and Special Town Meeting of the Electors for Wednesday, November 14, 2018. Seconded by Kevin Bujak. Motion carried. Meeting adjourned at 8:24 PM. Respectfully submitted, Gina Gresch, MMC/WCPC Town of Lisbon Clerk

TOWNOFLISBONPOLICESERVICES2017

• CaptainLisaPanas

• DeputyBenjaminPeterson

• DeputyKyleSteger

• DeputyCarlosReyes

• DeputyKeithMcdonald

• DeputyNickOllinger

• DeputyZachBell

• SchoolResourceOfficerGaryKelly

ENFORCEMENT/PATROL

• 655Citations

• 428VerbalWarnings

• 29WarrantPickups

• 174Suspiciouspersons

• 24OWI

• 47OrdinanceCitations

• 18ParkingCitations

• 1845House/BuildingChecks

• 104DisabledVehicles

• 368AssistFire

• 21VehicleLockouts

• 176FollowUpInvestigations

• 101WellBeingChecks

• 23ProcessServes

CALLSFORSERVICE

• 6Battery

• 15Burglary

• 2ChildAbuse

• 16ControlledSubstance

• 20CriminalDamageToProperty

• 31DisorderlyConduct

• 51Disputes

• 29Domestics

• 43Fraud

• 15Harassment

• 28LoudNoise

• 3TheftofMotorVehicle

• 38MaintainPeace

• 34Theft

• 12UncontrollableJuvenile

• 39WeaponsOffense

COMMUNITYEVENTS(489CONTACTS)

SOMEPROGRAMSINCLUDE…

• NationalNightOut

• SafetyDays

• EasterEggExtravaganza

• Tours

• HeritageDays

• CitizenRideAlongs

• SchoolSafetyPresentations

2017ANNUALREPORT

AVAILABLEINPRINTEDFORM

• GradingAgencyforFireDepartments

• LisbonFireinprocessoftesting

• Ishowinsurancepremiumsaredetermined

• Assesses:

• Manpower,watersystems,responsetimes,apparatus,pumpcapacity,dispatch,fire

prevention,lifesafetycodeenforcement,training,reportinganddocumentation,more.

• Initialreportreturned

• Inprocessofeditingordisputing

• Someareastobereviewed

• Improvedfroma6/10to4/10

ISO;INSURANCESERVICEOFFICE

BARK RIVEREMERGENCYSERVICES• Hartland,MertonandLisbonInter‐municipalagreement

• Standardizedresponseguidelines

• Sharedtrainingandinstructors

• Sharedparamedics

• Sharedsoftwareandprograms

• Sharedofficers

• Sharedapparatus

• Explorerprogram

• Countyfeasibilitystudysupportsactions

2018‐19STAFFINGGOALS• Feasibilitystudyidentifiesstaffingconcerns• Paidoncall/volunteersystemsarenotsustainable• Longtermplansmustbedeveloped

• Establishingmorecareerpositionseachyear• Changingpaystructureforpart‐timeemployees• Transitiontocompletecareerdepartmentovertime• Integratingplanwithneighboringcommunities

LISBONFIREANDFLIGHTFORLIFEBLOODDRIVE&OPENHOUSEMay22nd

2:30PMto7:00PM

2018LISBONPARKSANNUALREPORT

•Lisbon’ssportfieldsprovidedfieldspacetoover1,000adults/children(Baseball,Football,Soccer,andLacrosse)

•Workedwithseverallocalnon‐profitorganizations:SOSFoodPantry(FoodDrives),WaukeshaSheriffDepartment(NationalNightOut),theSussex/LisbonLionsClub(AnnualRidefortheBlindEvent)

•WaukeshaCountyParkandLandUseDepartmentandLisbonParkshaveteameduptoprovideeducationalmaterialspertainingtoGroundWater/StormWaterRunoff,RainGardens,RecyclingofHazardousWasteandTurf/TreeHeathCarepracticestothepublic.

•Townhostedfour(4)successfulfreefamilysocialeventsthroughout2017.WinterFest,EasterEggExtravaganza,SafetyDayzandHeritageWeekend.

•Openairshelterswerereservedover50timesin2017forsocialoccasionslike:FamilyReunions,BirthdayCelebrations,Weddings,Anniversary’s,ChurchFellowshipCelebrations,CorporateEventsandlocalmiddleschoolfieldtrips/picnics.

2017HIGHLIGHTS&SOCIALEVENTS

Basedonanassessmentofdepartmentaloperations,townboardandsupervisorydiscussions,budgetaryconsiderationsandstaffingneeds,weproposethefollowingorganizationalgoalsfor2018.

• Completeparkimprovementprojectsontimeandwithinbudget.

• Improvestaffefficiencybycontinuingeducation/trainingofmyemployees.

• Managequalityparkfacilities&outdoorrecreationalopportunities

• Maintainthedepartment’sfleet/equipmentinacostefficientandsafemanner.

• Provideappropriatetownsponsoredfamilysocialevents.

• Cultivatepartnershipswithourlocalbusiness’sandnon‐profitorganizations

• RepresentLisboninaprofessionalmannerattheState,LocalandCountylevels

2018GOALS

•ConstructionofanoutsidefiretrainingareaattheRicardJungFireStation

•CreateanewLisbonParkBoucherHandout

•Sportinfieldrenovationwork.

•Remove/Installplaygroundequipment,StoneFamilyandLisbonOaksParks.

•UpgradeCommunityPark’sicerink.

2018PROJECTS

THISCONCLUDESMY2018PARKDEPARTMENTSANNUALREPORTIFANYONEHASANYQUESTIONS,IWOULDLIKETOTAKEATTHISTIME.THANKYOU

2018 DPW ANNUAL REPORT

TOWN OF LISBON

THE CREW

MISSION STATEMENT• Toprovidemunicipalservicesandpublicimprovementsinanefficienteffectivemannerinordertopreservethequalityoflifewithinthecommunity.

WHAT DOES THE DPW DO?

2017 ACCOMPLISHMENTS

• 33Culvertsreplacedaheadofthepavingprogram

• Completedphase#2ofthepavingprogram

• Completedthetownwidestreetsignupgrades

• ConductedourannualIllicitDischargeinspectionforourMS4reporting

• Hadaverysafe&efficientyearwhileaccomplishingourdaytodaypreventivemaintenancedutiesonrightofwaysandbuildingmaintenance

• Alotofhardworkwentintohavingasafeandefficientsnowandiceremovalseason

• Staffwentoutatotalof37timesforsnowremovalandde‐icingoperations

• Continuedtobuildgreatrelationshipsbetweenalldepartments

• Continuedtobeefficientwithrespondingtoresidents’concerns

2018 GOALS

• Maintainstreetsandright‐of‐waysinanaboveaveragecondition,whicharesafe,cleanandpassableatalltimes.

• Respondtoresidents’concernsinatimelymanner.

• KeeptheTownBoardinformedonthestatusoftheDPWandmaintainabalancedbudget.

• WorkwiththeTownEngineertohelpidentifyandplanforinfrastructureimprovementsonTownroadsandright‐ofways.

• Maintainapositiverelationshipwithsurroundingcommunities.

• Continuewithsafetytrainingandkeepingtheemployeesuptodateonnewsafetypoliciesandprocedures.

SNOW & ICE CONTROL

2017/2018Winter• 37Events&Counting….• 4,396GallonsofFuel• 1,695TonsofSalt• 4,424GallonsofCalciumChloride

COMPOST SITE

8,300YardsofBrush&YardWaste

WASTE OIL & ANTI-FREEZE DROP OFF

• 8,575GallonsofWasteOil

• 915GallonsofAnti‐Freeze

• 11– DrumsofOilFilters

PAVINGPROGRAM

‐HICKORYROAD‐NORTHLISBONROAD‐DUPLAINVILLEROAD‐COLGATEROADNORTH‐SPRINGHILLSUBDIVISION‐CIRCLECRESTSUBDIVISION‐CROOKEDBRIDGESUBDIVISION‐ROLLINGHILLSSUBDIVISION‐OAKWOODROAD/COURT‐LYNNDALEFARMSSUBDIVISIONS

GRANITE SLAG‐GLENRIDGESUBDIVISION‐VICTORIACIRCLESUBDIVISION‐CORDELLLANE‐INDIANGRASSLANE

2018 PROJECTS

PAVING‐GOODHOPEROAD‐MICAHROAD‐PETERSONROAD‐LYNNMARIECOURT‐CAROLANNCIRCLE‐BONNIELANE‐CENTEROAKROAD‐SECTIONONPLAINVIEWROAD‐LISBONLAWNSSUBDIVISION

MAINTENANCE‐CRACKFILLINGTHROUGHOUTTHE TOWN‐CULVERTREPLACEMENT‐R.O.W.PREVENTATIVEMAINTENANCE

PREMIERBUILDINGINSPECTIONSLLC

BRYANOELHAFEN

PLUMBING,ELECTRICAL,HVAC,AND

CONSTRUCTIONINSPECTIONSFORTHETOWNOFLISBON

WHODOESN’TLIKESOMESTATISTICS

2016 2017

Total833803

NewHomes3133

Acc.Builds.2837

Additions11 8

Pools/Decks 2225

Rec.Rooms2122

Remodels4138

Commercial1011

Misc.664626

(service,plumb.heating.siding,windows,fence,foundationrepairs)

WAIT…THERE’SMORESTATISTICS!ORDINANCEVIOLATIONS

Violationsactedon

201629

201731

ENOUGHOFTHEPAST.WHAT’SINOUR

FUTURE?(REMAININGLOTSINMAJORSUBDIVISIONS)

•TwinPineFarms 40phaseIandII• IronwoodEastandWest 53•CelticRidge12•RiverGlen10•Barnwood 53

THANKYOU!TOTHELISBONRESIDENTS,ELECTEDOFFICIALS,ALLDEPARTMENTSAND

COMMITTEES!IENJOYWORKINGWITHALLOFYOU!

TOWNHALLW234N8676WOODSIDEROAD

TOWNHALL

• Respectfulbytreatingourcustomersaswewishtobetreatedtoensurethateveryinteractionisconductedinapleasantandprofessionalmanner.

• Communicatebyactivelylisteningtoourcustomersandrespondinaclearandconcisemanner.Wewillcommunicatethroughavailableresources,providingaccurateinformationinamannerthatiseasytounderstand.

• Committedtoupholdingvaluesoftransparency,participation,andcollaborationintangiblewaysthatbenefittheresidentsoftheTown.

TownHallemployeesarecommittedtodeliveringsuperiorcustomerservicethatmeetstheneedsofthecitizens,businessownersandothersinaconsistentmannerwithprofessionalism,politenessandpromptness.Wealsostrivetobe:

TOWNHALL

Picturedfromrighttoleft:AdministrativeAssistant– KrisPorter,TownAdministrator–MatthewJanecke,DeputyTreasurerandBenefitsCoordinator– KelleySharon,andClerk–GinaGresch.

NotPicturedisTreasurerAmyBuchman

TOWNCLERK– GINAGRESCH

TheTownClerkisastatutoryofficerthatisresponsiblefor:preparationofagendasandofficialminutesforBoards,Commissions,andCommittees,legalnotificationtothepublic,maintenanceoffinancerecords,electionadministration,issuealcohol,andrelatedlicensesandmanagementofrecordswhichtheclerkislegalcustodian.TheTownClerkreceivesallclaimsfiledagainsttheTownaswellascorrespondencedirectedtotheTown.

• SupportedbyAdministrativeAssistantKrisPorter

IsthechiefadministrativeofficertotheTownresponsibletotheTownBoardfortheproperadministrationofthebusinessandaffairsoftheTown.TheAdministratorshallhavepoweranddutiesasfollows:CarryoutalldirectivesoftheTownBoardwhichrequireadministrativeimplementation;Beresponsiblefortheadministrationofalldaytodayoperationsofthetowngovernment;etc.

TOWNADMINISTRATOR– MATTJANECKE

TREASURER– AMYBUCHMAN

The Town Treasurer is responsible for the proper administration ofthe financial affairs and fiscal records of the Town, withresponsibilities and duties as set forth in the Town Code and StateStatutes. In addition, the Treasurer is responsible for carrying out alldirectives of the Town Board which require the Treasurer’s assistancein implementation; be responsible to establish procedures to increasethe effectiveness and efficiency of the Town Government relating tothe Treasurers function; etc.

• TheTreasurerissupportedbyDeputyTreasurerandBenefitsCoordinator,KelleySharon

2017TOWNHALLACCOMPLISHMENTS

• TownAdministrator– MattJanecke• HiredanewPlanner‐ TheinitialstepsforhiringanewPlannerwastoworkwiththePlanCommissiontoidentifytheroleofthePlanner.Vierbicher,DanLindstromwerebroughtonlatein2017.

• HiredanewTreasurer‐ Anewjobadvertisementwascreatedforthepositionandpostedtoseveraldifferentjobboards.Ireceivedseveralqualityapplications,interviewingthreecandidatesinitially,includingAmy.Amywasinterviewedagainasouronlyfinalist,anditwasdecidedtomakeheranoffer,andsheultimatelyacceptedtheposition.Thisprocesstookapproximatelyfourmonthstocomplete.

• Barnwood Conservancy‐ Thisprojectbeganinlate2016andearly2017.ManymeetingswereheldtodiscussthelayoutofthepropertyandwhatthedeveloperwillprovideinexchangeforthePlannedUnitDevelopment(PUD)overly.Specificallydiscussedwastheinclusionofthetrailsandopenspacethroughouttheproperty,aswellasagreenspacethatevolvedfromaballfieldtoapavilionandnowanopenspacewithapavilionthatmakesuseofthereclaimedbarnwood.Thisisanon‐goingproject.

• SewerCapacitypurchasedfortheLied’sProperty‐ AnagreementwithSussexwasmadetopurchase128,000gallonsofcapacityfor$220,160.

2017TOWNHALLACCOMPLISHMENTS(CONT.)

• Clerk– GinaGresch• Updatedlettersofcredit/suretybondssheet/balances;refundedthosewhoneededtoberefundedandbalancedmonieskeptwiththeGeneralLedger.

• UpdatedgarbagecollectionandstormwaterspecialchargerecordsfortaxeswithTreasurerBuchman.

• KrisPorterscannedallofthePlatsofSurveyssowecaneasilyfindandemailthemwhenrequested.

• OrganizedtheboxesupstairsattheFireDepartment– startedwith182(60+torecycle,35burnedorshredded,sent20+boxestotheFireDepartmentforstorage);allorganizedandlabeledfordestructiondates.

• Implementednewfeescheduleandkeepitup‐to‐date.• Successfullyconductedtwoelection,perfectreturnstoWaukeshaCounty.

• Treasurer– AmyBuchman(HiredinSeptember2017)• Madeitthroughherfirstmunicipalbudgetandtaxcollectionscycles.• Hasalmostcompletedbalancing2017.

2018TOWNHALLGOALS

• Administrator– MattJanecke• Beginthebudgetprocesssooner,toincludeapresentationoftheAdministrator’sBudgettotheBoardbythefirstBoardmeetinginSeptember.

• Annualizecapitalcostsforequipmentandroads,andmakearecommendationtheBoardonasustainableamountoffundstosetasidefromyeartoyeartopayforfuturecapitalexpensesinfullorpart.

• CreateaPerformanceEvaluationProcessforallTownEmployees.AspartofthenewlyestablishedemployeePerformanceEvaluation,thefollowingwithbeestablished:jobdescriptionsforallemployees;andappropriatesalaryrangesforallpositions.

• ProvidemoreemployeementoringtotheDepartmentHeadandotherStaffmembers.

• ReformattheGazettesothatresidentsfinditmoreinterestingandenjoyabletoread.

• Analyzeemployeehealthinsuranceproposalsbyusingmarketplaceorelsewheretorealizecostsavingsforsimilarorbetterinsuranceplanproposalsincomparisontowhatiscurrentlybeingofferedtoemployees.

• AdvertiseforthesaleofthePaulineHaass LandandmakearecommendationtotheBoardonaPurchaseAgreement.

2018TOWNHALLGOALS(CONT.)

• TownClerk– GinaGresch• WorkingwiththeTreasureronimplementingelectronicpaymentsonlineandintheoffice.

• WorkingwiththeTreasurerresearchingnewaccountingsoftwarewhichcouldincludelicensingandpermittingmodules.

• Continuetoscanandelectronicallyfilealldocumentsintorespectivetaxkeyfilesorsubjectfilesifnotpropertyrelated.Whentimeallows,weworkbackwardsintime;Ginareviewingthefiles,Krisscanningandsavingthem

• StreamliningthePlanCommissionprocesswithPlannerLindstrom.• Conductfoursuccessfulelections– twodown,twotogo.• Recruitmoreelectioninspectors/implementAdopt‐A‐PollingPlace.• Updatedoglicensedatabasewhichleadsintoautomatingthedoglicenserenewalprocesswithmailmergelettersentinthefall.

2018TOWNHALLGOALS(CONT.)

• TownTreasurer– AmyBuchman• WorkingwiththeClerkonimplementingelectronicpaymentsonlineandintheoffice.

• WorkingwiththeClerkresearchingnewaccountingsoftwarewhichcouldincludelicensingandpermittingmodules.

• ReformattingthebudgetwiththeAdministratorwhichcouldbeaccomplishedwithanewaccountingsoftware.

• Streamlinemonthlyprocessesgoingforward(billing,balancingbankandGLaccounts,LifeQuest).

• ResearchtheChaseCommercialCreditCardprogramtopayregularlypaidinvoices(i.e.WEEnergies,phones,AdvancedDisposal,WaukeshaCountyPoliceServices,etc.)withthisspecificcardandinturntheTownreceivesayearlyrebatefromtheprogram;orpaycertainregularlypaidinvoicesusingACHthroughthebank.

• AttendYear1oftheUW‐GBTreasurer’sInstituteinJuly.• Considermoreinvestmentopportunities.

QUESTIONSANDCOMMENTS.

ggresch

Received