toum - the official noticeboard of the university of murcia
TRANSCRIPT
TOUM: The Official Noticeboard
of the University of Murcia
Outline
• Motivation• TOUM Procedure• TOUM Service
– Management application– Electronic signature issues– Official Website
• TOUM Project– FundeWeb framework– Scrum methodology
• Conclusions
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Motivation
Electronic Document Management in the University of Murcia
4
ESPINARDO CAMPUS
LA MERCED CAMPUS
27.44527.445 StudentsStudents
2.0342.034 ProfessorsProfessors
1.1001.100 Administrative StaffAdministrative Staff
6363 DegreesDegrees
34 34 BuildingsBuildings
2525 University Schools and FacultiesUniversity Schools and Faculties
1616 LibrariesLibraries
4 4 Institutes and FoundationsInstitutes and Foundations
33 Campuses Campuses
HEALTH SCIENCES CAMPUS
Motivation
• Large experience in eGovernment applications and services
• Act 11/2007, concerning Electronic Access of Citizens to Public Services
Electronic Government Context
5TOUM - The Official Noticeboard of the University of Murcia
Motivation
• Drawbacks– No guarantee of publication
– Paper management
– Physical presence
– Difficult spreading
• Act 11/2007 Administrations can publish their acts and communications in their Official Websites
Substitution of physical noticeboards
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TOUM Procedure
TOUM Procedure
• Avoids the use of paper• Simplification of internal processes• Generation of electronic documents from the
beginning until the end of the procedure• Monitoring of the procedure• Security improvements
– Content of the announcement is always reviewed– Publication in one common and accessible place– Right management of personal data is guaranteed– Authenticity and integrity is guaranteed by means of
electronic signature
Benefits
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TOUM Procedure
• ECIMember of a university department, with attribution of starting publication requests
• RPO Responsible for official publications
• Secretary General
Roles
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TOUM Procedure
• Publication request– ECI role
– Writing the announcement
– Filling in the request form
– Annexing the announcement
– Signing the complete form
• Qualified certificate
• DNIe
Stage 1 - Publication request
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STAGE 1 STAGE 2 STAGE 3 STAGE 4
TOUM Procedure
• Processing of the request– RPO role
– Checking the content
– Expressing opinion• Not favorable
– Sending back with comments
• Favorable with minor modifications
• Favorable without modifications
– Signing the validation
Stage 2 – Processing of the request
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STAGE 1 STAGE 2 STAGE 3 STAGE 4
TOUM Procedure
• Publication– Secretary General role
– Final validation
– Each announcement is signed• Electronic stamp
– Authentic copy generated
– The copy is sent and published in the official Website
– Communication sent to the ECI
Stage 3 - Publication
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STAGE 1 STAGE 2 STAGE 3 STAGE 4
TOUM Procedure
• End of publication period– No human role
– Disposal of the announcement
– Generation of a published time certificate• Electronic stamp
– Communication sent to the ECI
Stage 4 – End of publication period
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STAGE 1 STAGE 2 STAGE 3 STAGE 4
TOUM Procedure
Complete workflow
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TOUM Service
TOUM Service
Management application
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Authentication page
TOUM Service
Management application
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ECI view
TOUM Service
Management application
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Request form
TOUM Service
Management application
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Signature process
TOUM Service
Management application
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RPO view
TOUM Service
Management application
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Resolution of a request
TOUM Service
Management application
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Secretary General view
TOUM Service
Management application
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Communication
TOUM Service
• Requirements– European Union Directive 1999/93/EC– Spanish Act 59/2003 and Act 11/2007
• Signature systems– ECI and RPO roles
• Qualified certificate for citizens (such as DNIe)
– Secretary General• Electronic stamp
• Signature format– XAdES-T– MAP signature policy
Electronic signature issues
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TOUM Service
Official Website
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https://sede.um.es
Release date 15th July 2009
TOUM Project
TOUM Project
• Objectives– Complete environment for the development of J2EE
applications
– J2EE standards support• Java Server Faces, Enterprise Java Beans and Java Persistent API
– Software reuse
• Technologies– Seam Framework 2.1
– Eclipse Ganymede 3.4
– TestNG 5
– Maven 2
FundeWeb Framework
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TOUM Project
• Roles– Product owner Secretary General– Scrum master– Team (4 developers)
• Release 1– 4 sprints– 3 weeks /sprint
Scrum Methodology
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Sprint Length Speed Performance
1 13 days 17.5 57%
2 16 days 24.8 56%
3 15 days 22.5 57%
4 15 days 23 61%
Total 59 days 87.8 57.75%
Conclusions
Conclusions
• Substitution of traditional noticeboards
• Publication in the Official Website
• Improvement of security and efficiency
• One step ahead in the transformation process
– paper-based procedures electronic procedures
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Daniel Sánchez Martínez ([email protected])
Information Technologies and Applied Communications Area (ATICA)
Vice-Chancellorship for financial management and infrastructures
University of Murcia (http://www.um.es)
Santiago de Compostela, 24 June 2009