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“Good workplace

hygiene is...”

… effective sourcing in 8 steps

Effective Sourcing for Facilities Managers

“Good workplace

hygiene is...”

Business managers naturally focus more on larger items of plant and equipment when making purchasing decisions for their premises.

Choosing the cheapest consumables to offset those heavier costs often prove to be a costly mistake. By making a small initial investment in a dispensing system, the premises manager will be able to save substantial sums over a relatively short period.

“Good workplace

hygiene is...”

To help facilities managers, we’ve put together a step-by-step guide for sourcing facilities in a rigorous and robust manner…

8 Steps for effective sourcing

“Good workplace

hygiene is...”

Category Segmentation and Team Selection

Agree whether hygiene products will be purchased locally or on a national level. For instance, facilities could be managed globally for all service requirements or locally for discrete service requirements.

Step 1

“Good workplace

hygiene is...”

Step 2Specify Business Requirements and Define the Value Proposition

This involves the design and specification of the functionality, and the acceptable total cost of ownership for a particular product or service.

Specify the frequency and coverage as well as quality standards, while also allowing for labour-intensive activities such as grounds, maintenance or office cleaning services.

“Good workplace

hygiene is...”

Step 3Supply Market Analysis

Analyse supply markets and supply chains to select the most appropriate suppliers for market testing. Undertaking purchase price cost analyses and quotation analyses, to identify and pre-qualify preferred suppliers, can be an effective way.

“Good workplace

hygiene is...”

Sourcing Options Selection

Identify the most appropriate sourcing strategy to manage suppliers post-contractually.

This may involve the development of short-term and arm’s-length relationships. For instance, the regular market testing of commodity items such as energy or cleaning products. On the other hand, it may involve fully collaborative, long-term approaches such as the use of Full Service Vendor Management outsourcing approaches.

Step 4

“Good workplace

hygiene is...”

Step 5

Market Test

Undertake a rigorous and robust market test of the supplier selected for evaluation and assessment.

“Good workplace

hygiene is...”

Step 6

Negotiation and Contract Award

Undertake a rigorous and robust negotiation process, with eventual supplier selection and contract award.

“Good workplace

hygiene is...”

Step 7

Supplier Performance Management

Put in place a structure process for recording, reporting and managing supplier performance against the terms & conditions in the contract.

“Good workplace

hygiene is...”

Transition to Next Strategy

Note the areas of potential improvement and store the notes for shared learning across the organisation.

Step 8

“Good workplace

hygiene is...”

In summary…

Facility managers…What measures are you taking to

ensure good hygiene in your workplace?

Tell us here:http://torkuk.wordpress.com

The full version of this Tork UK Report is available at http://www.tork.co.uk/media-bank/Publications/Tork-Report/

“Good workplace

hygiene is...”