Topics Schedule of Grant SubmissionBudget RevisionsTitle I, Part A Set Asides (Earmarks)Application RevisionsCarryoveriGrant RevisionsCombining Funds in Schoolwide ProgramsTime and EffortInterlocal AgreementsCPR IssuesSES and Choice

Title I, Part A Budget RevisionsOSPI Bulletin 67-07• Only submit one original per grant• No limit to number of revisions• May not be generated until original (or prior

revision) has received final approval• Should reflect what is actually expected• Required when

– Expenditures increase (e.g., carryover)– More than 10% change in direct expenditures

within any activity total or object total – Wish to expend funds from a cell with no budget

amount

Title I, Part A Set AsidesOSPI Bulletin 65-04• Required Set Asides (Section A, Page 3,

iGrants)– Parent Involvement [1118(a)(3)]

• At least 1% if allocation more than $500,000– Homeless [1113(c)(3)(A); 1115(b)(3)]

• Amount needed to serve homeless children who do not attend participating Title I schools

– Neglected [1113(c)(3)(A); 1115(b)(3)]

• Amount needed for neglected children placed in the care of individuals or facilities by DSHS

Title I, Part A Set Asides

Required Set Asides (Section A, Page 3, iGrants)Equitable Services to Private School Students

of eligible, participating private schools Equitable services to students Equitable services to parents (parent involvement) Equitable services to teachers (professional

development)

Title I, Part A Set AsidesRequired Set Asides with Schools in

School ImprovementTransportation for Public School Choice (Step 1

and above) and Supplemental Educational Services (Step 2 and above) [1116(b)(10)(A)] 20% of district allocation, unless all requests may be

met with lesser amount Minimum 5% for transportation for public school

choice, if needed Minimum 5% for supplemental educational services, if

needed Remaining 10% for either or both

Title I, Part A Set AsidesRequired Set Asides with Schools in

School ImprovementProfessional development to address cause of

identification for school improvement [1116(3)(A)(iii)] 10% of building allocation May be part of district professional development set

aside if district is in Step 1 or above of improvement

Title I, Part A Set Asides• Required Set Asides with Districts in District

Improvement– 10% of district allocation [1116(c)(7)(A)(iii)]

• Optional Set Asides– Reasonable and necessary administrative costs,

includes indirect costs– Not more than 5% to provide incentives and

rewards to teachers who work in Title I, Part A schools that are in improvement, corrective action or restructuring for the purpose of attracting and retaining qualified and effective teachers [1113(c)(4)]

Title I, Part A Set Asides

Optional Set AsidesSummer school and/or extended day programsPreschoolOn-going professional development for

instructional staff—can be used to enable staff not meeting highly qualified to do so

Additional parent involvementPrivate School Participation is not optional if the

school chooses to participate; moved to required

Application Revisions

May only be completed when application has received final approval

Send iGrant email requesting needed pages to be unlockedProvide brief reason for requestExample:

Revise SES and choice once all parental requests are received

Carryover—Title I, Part A

NCLB §1127 Less than $50,000—No limitOver $50,00—Limited to 15% of allocation

May request waiver no more than once every three years if Request is reasonable and necessary or Supplemental appropriations become available

Carryover—LAP

Limited to 10% of allocation amountNo waiver provision

iGrant RevisionsTitle I, Part A

Removed A1 (PD to meet highly qualified)Moved private schools to section A from DRemoved LAP allocation from Public School

PageAdded comment box to Public and Private

school pages

iGrant RevisionsTitle I, Part AAdded building parent involvement plan

assuranceSome renumberingList assessments (rather than describe)Checklist for supplemental assistanceDistrict parent involvement policy boxes

iGrant RevisionsTitle I, Part AIndividual private school information

Where services provided (public or private school)

Type of services (checkboxes)Basis of selection (drop down menu)Reason for differences, if any, between public

and private schools

iGrant RevisionsLAPRequest three year trend analysisCheckboxes for elements of accelerated

student learning plans (4)Added public school page for LAP allocations

to buildings

iGrant RevisionsEnd-of-Year Reports—LAP

Added multiculturalAdded grade 12Only one section—Removed targeted

assistance and schoolwide sections

iGrant RevisionsEnd-of-Year Reports

Added multiculturalAdded questions for transportation for public

school choice and supplemental educational services

Combining Funds in Schoolwide ProgramsNCLB § 1114OSPI Bulletin 77-06• Make sure all ten requirements are addressed

in the written plan• Particular attention to coordination and

integration of federal, state and local services and programs [1114(b)(1)(J)]

– Name of program combine– How will meet intents and purpose– Amount

Program Amount Available How the intents and purposes of the program will be met

Title I, Part A $76,000After school program, additional in class assistance, and small group pull out, when needed, to reinforce grade level GLES’s

Basic Education All students receive instruction aligned to EALRs and GLEs

Local Levy

Title II, Part A

Title II, Part D

Carl Perkins

Title IV, Part A

Title V

Total

Time and EffortOMB Circular A-87

Applies to all federal programsNeeded for employees working on federal

cost objectives for allowable costsDo not charge general government expenses

Superintendent’s office Principal’s office

Refer to allowable costs in Circular A-87, Attachment B

Time and EffortOMB Circular A-87

Two kindsSemi-annual certification

Use when one cost activity/objective Conform to pay periods Complete at least twice per year After-the-fact (evidenced by dating) Signed by employee or immediate supervisor (could

be both)

Time and EffortOMB Circular A-87

Monthly reports (Personal activity reports, PARs) Must be used when more than one cost

objective/activity After-the-fact (Evidenced by dating) Conform to pay period Accounts for all time worked

Supplemental contracts may be treated separately Must be signed by employee

Time and EffortOMB Circular A-87Consider district policy/procedure to insure

all staff are awareMake sure staff aware of what is done

Especially if they do not signKnow vocabulary of time and effort terms

Must reconcile budget to actual (time and effort reports) at least quarterly

Make adjustment if over 10% varianceDocument evidence this is done

Interlocal Agreements Private Schools

Pooling permitted using agreed upon criteria required under NCLB 1115(b), Guidance B-16

Interlocal agreement should address “powers, rights, objectives, and responsibilities of contracting parties” RCW 39.34.080 includingDurationPurpose(s)

Interlocal AgreementsPrivate Schools

How financed; how budget established and maintainedWhich district will be fiscal agentHow districts will be chargedWhere funds will be codedWhen charges will occurWhat accounting for funds will be providedTimeframe for consultation and delivery of services

Method of termination of agreement and disposal of property

Interlocal AgreementsPrivate Schools

Other issues, such as Who will determine eligibility of students Who will assess the students, assessment tools to be

used Who will provide services to eligible students Where services will be provided How student performance will be measured Other as agreed upon

CPR IssuesTitle I, Part A

Not all ten components of schoolwide programs

District parent involvement policy contains all elements and is current

Each building has a parent involvement policy/plan

Rank order for targeted assistance buildings

CPR IssuesLAP

Trend analysisEligibility of studentsAccelerated student learning plans contain

all four elements

Federal Inspector General (IG) WorkplanFiscal controls in accounting for federal

funds in districtsProcurementCapital assetsSmall and attractive assets

Lapsed fundsSupplemental education service providersTitle I, Part A comparabilityTitle I, Part A fiscal requirements

Federal Inspector General (IG) WorkplanSchoolwide

Consolidating fundsSchoolwide plans

ESEA compliance requirementsUnsafe school choice optionSES choice optionMigrant EducationReading First

Public School Choice: Step 1Allows a parent to transfer their child out of a

Title I, Part A school identified for school improvement into a school, served by the district, not identified for school improvement

Districts are required to make choice available to all students in qualifying schools

Option must be given to parents no later than the first day of the school year following identification

[Section 1116(b)(1)(E)(i)]

Notification to ParentsThe notification must

Explain what the school/district is doing to address the problems of low performance

Inform parents that their child is eligibleIdentify each school parents can selectInclude information on the academic achievement

of the schools that the parents may selectExplain that services are free to the parentsExplain how students become eligible Explain how the district will notify parents about

enrollment dates and start dates Give information regarding who parents should

contact with questions

Supplemental Educational Services Step 2

Supplemental educational services are additional academic instruction designed to increase the academic achievement of students in schools in need of improvement. These services must be consistent with the content and instruction used by the district.

All low income students are eligible.

If insufficient funds to serve all, prioritize by most academically at risk.

[Section 1116(e)(12)(C)]

District ResponsibilitiesA district must:

Notify parents about the availability of services, at least annually [Section 1116(e)(2)(A)].

Help parents choose a provider, if requested [Section 1116(e)(2)(B)].

Determine which students should receive services if not all students can be served [Section 1116(e)(2)(C)].

Assist the SEA in identifying potential providers within the district [Section 1116(e)(4)(A)]).

Protect the privacy of students who receive supplemental educational services [Section 1116(e)(2)(D)].

Contents of the NoticeThis notice must:

Identify each approved service provider within the district or in its general geographic location [Section 1116(e)(2)(A)(ii)]. The notice should also identify providers that are accessible through technology, such as distance learning.

Describe the services, qualifications and evidence of effectiveness for each provider [Section 1116(e)(2)(A)(iii)].

Describe the procedures and timelines that parents must follow in selecting a provider to serve their child [Section 1116(e)(2)(A)(i)].

Be easily understandable, in a uniform format, including alternate formats upon request, and to the extent practicable, in a language the parents can understand [Section 1116(e)(2)(A)].

Eligible StudentsEligible students are all students from low-

income families who attend Title I schools that are in their second year of school improvement, in corrective action, or in restructuring.

In either a schoolwide or a targeted assistance program, all low-income students are eligible.

If sufficient funds are not available to serve all eligible children, a district must give priority to the lowest-achieving eligible students (See A-5 of the Supplemental Educational Services Guidance) [Section 1116(b)(10)(C)].

District Improvement The plan must be developed or revised no later than three months

after the district has been informed of AYP standing Parents, teachers, principal, outside experts and district staff must be

active members in the development or revision The School Improvement Plan must:

Cover three years Define district and school responsibilities Focus on research based curriculum and instructional practices Adopt practices that ensure that all students meet standard Establish measurable goals that address specific reasons why

the school did not meet state standards Set aside 10% of Title I funds for professional development Describe the process used to provide written notice to parents

about the schools AYP standings Describe how the school will promote effective parent

engagement Describe opportunities that may be available to students before

school, after school, during the summer, and/or any extension of the school year

Describe the district approved process of the schools improvement plan

Title I Final Regulation – Section 200.41

District Improvement Plan

• Address professional development needs of the instructional staff (10% of the state Title I annual allocation)• May include funds reserved by schools in improvement

for professional development.• May not include funds reserved for professional under

section 1119 of ESEA.

• Include specific measurable achievement goals and targets for each of the groups of students identified in AYP; and that are consistent with AYP requirements.

Sec. 200.53 Corrective ActionThe state may also implement a system of corrective action consistent with state law:

• Continue to make available technical assistance• Take at least one of the following actions

• Defer program funds• Require curriculum based on state standards and

require staff to participate in professional development

• Replace personnel• Remove schools from the district’s jurisdiction• Appoint administrators to replace district

superintendent and school board• Restructure district• Continue to provide Public School Choice

Catalog of Federal Domestic Assistance (CFDA)• Lists the number for each federal grant• ESEA grants may be located athttp://12.46.245.173/pls/portal30/

CATALOG.FIND_GRANT_PROGRAM_TXT.SHOW?p_arg_names=func_cat_cd&p_arg_values=GD

• Or go to www.cfda.gov and work through the prompts for agency (Education) and area (Elementary and Secondary Education)

• Click on type for allowability, eligibility, cost sharing, administrative and reporting requirements by grant

New Non Regulatory GuidanceTitle I Fiscal Issues

Maintenance of EffortComparabilitySupplement, Not SupplantCarryoverConsolidating Funds in Schoolwide ProgramsGrantback Requirements

Available at http://www.ed.gov/programs/titleiparta/fiscalguid.doc

US Department of Education, Revised February 2008

Title I, Part A/LAP ContactsGayle Pauley, Director,

Gayle.Pauley@k12.wa.usProgram Supervisors

Anne.Renschler@k12.wa.usJamilyn.Penn@k12.wa.usJohn.Pope@k12.wa.usLarry.Fazzari@k12.wa.usPetrea.Stoddard@k12.wa.usReginald.Reid@k12.wa.us

Administrative Support Julie.Chace@k12.wa.usTony.may@k12.wa.us