top 10 ways to use google apps for nonprofits to increase productivity & efficiency
TRANSCRIPT
At your nonprofit, you are responsible for recruiting, communicating with
staff, developing a marketing strategy, managing IT operations,
fundraising, planning events, and more! Google Apps, which is free for
nonprofits to access, is a great way for your nonprofit to streamline your
work and operate efficiently. With that in mind, we wanted to share with
you the “Top 10 ways to use Google Apps for Nonprofits! “ This guide will
cover ten essential tips on ways you can use Google Apps.
Let's go over one of these tips quickly together!
A passionate team supporting your organization is critical to your nonprofit. Did you can quickly recruit, interview, and onboard prospective employees or volunteers using Google Apps. After interested candidates or volunteers submit their information through Forms, you can conduct interviews with your top choices from anywhere in the world with Hangouts. Using Sites, you can then then streamline the onboarding process with a website containing checklists, important information, and onboarding tasks.
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1. Organize successful fundraising events
Setting up fundraising events can be time-consuming and difficult to coordinate. In the
planning phase, keep co-workers in the loop about event details and schedules by creating a
team Calendar. Once you’re ready to go, publicize your event with Calendar or Google
invites, and add attachments, such as flyers stored in Drive. Then, build an external event
website with details, contacts, sign-up Forms, and more using Sites, so attendees can get all
their information in one place from any device.
2. Launch and publicize high-profile campaigns Raising funds in the nonprofit sector is increasingly competitive, so you need to increase
your fundraising campaigns’ impact on supporters and potential recruits. Create a website
with powerful images and other relevant information in Sites to highlight your
organization’s mission statement. To increase exposure for your cause, create inspiring
presentations using Slides, host video recordings on your organization’s
official YouTube channel, and target existing and new sponsors using Forms–then embed
all these files on your website. When your website is ready to go, promote your campaign
on your organization’s Google+ page by encouraging members to share innovative ideas
and letting volunteers know about different ways they can contribute.
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3. Create winning grant proposals
Create polished funding applications for your nonprofit using Docs. Instantly search for
charts, information, and other data with the built-in research tool, without ever leaving
your document. Need your co-workers’ input on your draft? Share your document to edit
(or suggest edits) simultaneously, and get real-time feedback through targeted comments
and built-in chat. There’s no need for multiple drafts either—use the revision history to see
who made which changes and when, or to revert to earlier versions at any time.
4. Centralize key organizational assets in one website
Want an easier way to manage your nonprofit’s administrative information? Keep internal
news, blog posts, fundraising drives, campaigns, online forms, training content, and more
in one place with Sites. Now your organization has a one-stop destination for all important
information, which any employee (or a select group of volunteers) can access anytime, from
any device.
5. Streamline daily operations by going paperless
Manage your day-to-day operations online. With Forms, you can create electronic forms
for time-off requests, hardware requests, volunteer sign ups, and more—in just minutes.
Track important administrative tasks, such as employee schedules and deadlines
in Calendar and Sheets. Then, keep all your content current by storing files in
a Drive folder. Just share the folder with your co-workers–if someone edits a file, everyone
sees the latest version and can add feedback in real time.
6. Securely create and manage digital assets
The amount of digital content created and managed by nonprofits continues to grow
exponentially. Store and manage rich-media assets, such as images, logos, PDF manuals,
and campaign videos using Drive. Drive then syncs to the cloud so everyone’s always
accessing the most up-to-date content, and its sharing features and access controls make
working with external funding agencies simple and secure.
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7. Find and organize important emails quickly
When you’re organizing fundraising campaigns, compiling funding applications, or
sending monthly members’ newsletters, it’s essential to manage incoming email messages.
Use stars to mark certain messages as important, or let Gmail’s Priority
Inbox automatically sort and prioritize your messages for you so you can focus on the
emails that matter first. You can even set up filters and labels—such as for specific events
or projects—so it’s easier to organize, find, and respond to messages.
8. Quickly recruit, interview, and onboard prospective employees or
volunteers
After interested candidates or volunteers submit their information through Forms, you can
conduct interviews with your top choices from anywhere in the world with Hangouts.
Then, streamline the onboarding process with a Sites website containing checklists,
important information, and onboarding tasks.
9. Train your employees and volunteers, anytime, anywhere
Many nonprofit organizations have employees and volunteers spread across the globe. If
you need to train people based in different locations, create a one-stop training website
using Sites. Store all your onboarding tasks, organization policies, and other documents
in Drive, then embed these stored files in the training site to create a self-service
training portal. If you need live training, conduct a virtual class across the globe
with Hangouts to save time and travel costs. Then, let everyone know about course
schedules in advance by creating and embedding a shared training Calendar in the site.
10. Communicate quickly with staff and other large groups
Keeping everyone in the loop can be a daunting task, whether you’re hosting an internal
discussion with staff members or communicating with all of your donors, members,
volunteers, supporters, or clients. Groups make it easy to communicate quickly and
effectively with everyone at once. After adding email accounts to a group, you can send an
email to everyone in that group with one address, invite the group to an event, or share
documents with the group. You can also create an online forum to discuss a popular
industry topic or answer questions about your organization.
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Resource Brought to You By:
Progressive Marketing Group
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you may have.
We look forward to connecting!