to print - 17 budget book...for 2015-2016 and budgeted revenues for 2016-2017. you will note in the...

Introductory Section

1-9

10-13

Summary of Financial Data 14-16

Financial Section

17

Summary of Governmental Funds 18-27

Teachers Salary Fund 28-31

State and Local Operating Fund 32-36

Debt Service Fund 37

Capital Projects Fund 38-39

Federal Fund 40-44

Child Nutrition Fund 45-48

Activity Fund 49

Appendices

50

51

52

53

54-57

Introduction

Property Tax Assessments

Fort Smith Public SchoolsTable of Contents

Superintendent's Letter of Transmittal

Graphs of Financial Data

Glossary

Percent of Legal Fund Balance to Annual Budget

Percent of Operating Fund Balance to Annual Budget

Student Enrollment Trends

Office of the Superintendent

3205 Jenny Lind · P.O. Box 1948 Fort Smith, Arkansas 72902-1948 479-785-2501 Fax: 479-785-1722

August 11, 2016 Board of Education Fort Smith Public Schools Fort Smith, AR 72902 Dear Board Members: The following pages are presented to provide details of our financial operations for the immediate past and our projections for comparable operations for the coming year. These data reflect revenues and expenditures for the 2015-2016 fiscal year and budget projections for revenue and expenditures during 2016-2017. The format being utilized to classify and report these data is required by the Arkansas Department of Education. These requirements are based on the general format contained in Handbook 2R2, Financial Accounting for State and Local School Districts, issued by the Bureau of Educational Statistics of the U. S. Department of Education as expanded by the Arkansas School Finance Handbook which is revised annually. The Federal format is designed to allow for systematic reporting of school financial information which may be compared from state-to-state. One aspect of federal reporting relates to the fact that federal funds are now provided through direct reimbursements following expenditures in most programs. Most programs require that all available funds be budgeted even though all funds may not be expended within the year. This means that a year-end fund balance will remain in many programs, and although included in a future year budget, may not actually be expended. The Tydings Amendment provides an extended time for federal grant funds to be utilized in most programs. The Arkansas Handbook is designed to provide specific modifications as required by actions of the Arkansas General Assembly and the State Board of Education. Various requirements of the Arkansas Department of Education which reflect federal guidelines, legislative mandates or ADE data needs are reflected in the format. Many provisions in the Arkansas Handbook are the result of Legislative action which seeks to evaluate the use of state-provided funds by local school districts. These provisions are sometimes without real effect, since specific language in most authorizing statutes allow for broad transfer and use authority in various revenue categories. In this context, a special report of the Bureau of Legislative Research will document how local school districts spent Foundation Aid—despite the fact that Foundation Aid is unrestricted revenue to Arkansas schools. The manner in which this reporting is required means that excess spending which is necessary for successful operations will not be included in this category. It is our intention to present budget material in such a manner as to be consistent with and comparable to the financial reports provided to the Board of Education on a monthly basis. Another priority is the maintenance of financial statements which will allow school administrators to effectively manage school budget implementation throughout the year. It is important that all those managers who have responsibility for various programs are able to

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monitor their respective accounts in cooperation with the Director of Financial Services and his staff. Every FSPS employee who has any connection to financial operations is required to receive annual training designed to provide a more thorough understanding of the process in the interest of accurate accounting. This training is provided locally by the Superintendent of Schools, the Director of Financial Services and other business office staff. Each of these individuals has also received mandatory training from state officials. All these needs are supported by the need for an annual independent audit of financial operations which will conform to governmental auditing guidelines. This document is formatted to give you a better understanding of past fiscal activities of the Fort Smith School District while projecting operations for the future. The staff of the business office and several members of the FSPS administrative team have been involved in the budget preparation process. We have attempted to summarize information to provide an understanding of the overall financial operations of the Fort Smith Public Schools.

Pages 10-13 present summary data in a graphic format. It is possible to compare actual revenues for 2015-2016 and budgeted revenues for 2016-2017. You will note in the revenue graphs on page 10 that the revenue percentages reflect only minor changes in the proportional distribution of revenues between local, state and federal categories for the years in question. The slight decline in the percentage of federal revenue is reflective of the fact that federal funding has been flat or declining in several categories while local and state funds have reflected slight growth. The graphs on page 11 categorize expenditures by function and reflect minimal variances, with no variance in most categories. The requirement to budget all federal funds, as previously mentioned, is the contributing factor for the increase in regular instruction. The static nature of most of the operating expenses in relation to this federal mandate gives this result. Pages 12 and 13 present expenditures grouped by object with different classification parameters. Page 12 includes all categories of funds while page 13 excludes capital funds. The latter page is probably a more useful reflection as it is based on those ongoing expenditures which are “current” in nature. As you can see from these graphs, salaries and benefits continue to equal almost 80% of all funds expended when capital funds are excluded. Pages 14-16 present the same data in numeric fashion. There are also short descriptors of each function and object to clarify how these funds are received or expended. State revenues reflect the general 1% increase in Foundation and categorical aid. The appearance that federal funds are increasing is a misrepresentation required by the fact that any carryover in federal funds in each program must be budgeted in the following year. It is and has been our practice to carry over near the maximum allowable in each program to protect against a sudden disruption of services should funds be reduced—as has occurred in the past. Since federal education programs are “forward funded” the fiscal years do not exactly conform to the real time action by Congress.

Graphs of Financial Data

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When reviewing the various function and object categories, changes in expenditures from those actual in 2015-2016 to those budgeted for 2016-2017 reflect a variety of explanations. For example, the growth in salaries reflects both the increase to the base of the salary schedule and the step increases for almost all staff. All categorical funds are directed to instruction in the areas designated. Supplies and materials include increases in projected energy and utility costs. The capital outlay category includes a number of projects which are detailed in a later section of this document. However, only a limited amount of funds remain for this purpose. The changes in revenue at the local level reflect an actual decline due to accelerated 2016 tax collections in the first half of the year that will leave the remaining 2016 collections to be lower than originally projected. This statistical anomaly is considered to be a timing issue that is not anticipated in 2017. We will continue to monitor these collections to determine if a new statistical model is needed in the future. State revenues show a small decrease in Foundation Aid and an increase in targeted categorical funds. These targeted categorical funds are based on actual student counts. The largest increase in categorical funds is reflective of the fact that the percentage of students qualifying for free/reduced price meals continues to stay above the 70% threshold, an important tier that directly impacts the funding amount per student. Page 17 provides a general introduction to the presentation of detailed financial data throughout the entire budget. It gives an overview of several issues associated with school budgeting and some aspects of financial accounting which may not be apparent to the casual observer. Please review these data and note specific questions which you may have regarding our revenues and expenditures from 2015-2016 or projections for 2016-2017. Your thoughtful questions will enhance our presentation of the budget and will contribute to the understanding of all. Pages 18-27 present combined statements of the various funds in terms of revenues received and expenditures made during 2015-2016, as well as budgeting in comparable categories for 2016-2017. The format used to present these data will remain consistent throughout the rest of the document. You will note that actual figures for 2015-2016 are presented in a shaded area. This presentation method will be used throughout the budget document to help distinguish actual figures from budget projections as presented in a comparable position on each page. The changes in overall fund balances between 2016 and 2017 are the result of a combination of categories in which funds are received in one fiscal year and expended in another. Significant fund balance reductions in capital projects are the result of facility improvements undertaken in the school year. You will note that the budgeted balances reflect a zero level for 2017 in many categories due to the federal guidelines noted previously which require that all balances be budgeted—despite the fact that most categorical funds are subject to provisions of the Tydings amendment which allows for carryover to future years. However, in actuality, this practice allows for the prudent management of revenues to protect programs from service disruption should future reductions occur.

Introduction

Combined Statement of Budgeted Revenues, Expenditures and Fund Balances

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As has been the case in past years, the budgeted balance decline in general operating funds should not occur, as budget controls across the various categories prevents this situation from occurring. This is the plan for 2016-2017. Page 21 reflects various capital projects, debt service funds, federal funds and child nutrition funds. Page 22 compares budgeted amounts to actual amounts for all funds by function for 2015-2016 and presents comparable budgeted categories for 2016-2017. Pages 23 and 24 present a similar format for actual and budgeted categories of revenues and expenditures among various funds and function groups for 2015-2016 and 2016-2017. Pages 25-27 present similar comparisons of budgeted and actual categories by fund and object for both fiscal years. Pages 28-31 summarize actual and budgeted activities in the Teachers Salary Fund. This fund receives revenue by transfer from the General Operating Fund and various other required funds for the purpose of paying salaries and certain benefits for certified personnel. The sole purpose of this fund is to allow for the identification of local school district expenditures for selected certified employees. The fund has no real purpose in view of the complex accounting structure utilized by Arkansas schools at the current time. This structure was not in place when this designation was mandated. It is a relic from a past era which no one is willing to abandon. Also included on pages 30-31 are the full-time equivalency (FTE) for certified employees in each functional category. These numbers are reflective of the number or allotted time of certified employees who provide services in the respective categories. It is also possible to note the amount of salary dollars devoted to each category of employees for both direct instruction and support. FTE fluctuations in several of the instructional categories are the result of assigning costs to or from various Federal fund accounts. Overall, the change in total staffing levels is minor. Many of the additions have resulted from utilization of NSL funds to support instructional improvement initiatives. It is mandatory that these funds be dedicated for the purposes enumerated in law. Other changes have been the result of adding or reducing staff relative to the change in student numbers in various programs or campuses. At all times it is our intention to “right size” staffing in each category and at each campus. This is the first imperative to maintain financial control. Pages 32-36 summarize revenues and expenditures associated with the State and Local operating funds. To see a total picture, these data should be considered in combination with the Teachers Salary Fund as they represent the majority of financial transactions performed by the School District. These revenues represent the funds which are available to local school districts to employ and compensate staff, to pay benefits attendant to staff, to operate school facilities and to fund all those operations which are necessary for the accomplishment of the mission of the Fort Smith Public Schools. These data are presented in the same format as other sections by

Teachers Salary Fund

State and Local Operating Fund

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presenting both actual revenues and expenditures for 2015-2016 and budgeted revenues and expenditures for 2016-2017 in various functional categories as well as segregated into the various object categories. As noted previously, ADE requirements mandate the segregation of revenues received from State Foundation Aid throughout the various accounts in response to a Legislative mandate. This has no impact upon the actual format of spending but results in a number of mandated transfers between funds. The end result must be the full utilization of all Foundation Aid. As has been documented by the Division of Legislative Research, FSPS and most other Arkansas school districts spend more than Foundation Aid to address local educational needs. Yet, the required methodology creates an apparent under-expenditure of Foundation Aid when data are assembled for the Legislative report. This sometimes results in a retort from some Legislators, “Schools are not spending what we give them, so why would we increase Foundation Aid.” Revenues reflected on page 34 detail the primary sources of funds with which the school district supports current operations. These revenue estimates are based upon a statistical model that has proven reliable. The estimates are conservative as prudent practice would dictate. However, as previously noted, timing of collections can cause variances in actual revenue compared to budgeted revenue. Variations in the ad valorem tax categories are generally the result of the timing of tax receipts. Nonetheless, it is worthy of note that the actual revenue derived from ad valorem taxes varied from budget projections by 4%. From a historical perspective, 4% is higher than usual and the consequences of the timing support a 2016-17 local revenue budget decrease. This is considered to be a timing issue and not an overall collection issue. There continues to be a shortage in interest earnings, since the rate of return is anemic. Student Growth Funds are not budgeted since they are only known after the year’s ADM figures are computed in the spring. Federal mineral lease funds are also very unpredictable, as are Severance Taxes received from the County. Increases in property taxes were very meager as the growth in real estate assessments is at the lowest rate in recent memory. Personal property assessments actually declined for a second year in a row. State Foundation Aid reflects a small (1%) increase of $62 per student as approved by the General Assembly. The total State revenue is based on students. The lack of student growth last year kept this State revenue low. However, continuing increases in average daily membership (ADM) will increase Foundation Aid, but will be accompanied by the need for additional staff. As we continue to see growth in October, we correspondingly strive to maintain the growth throughout the entire school year. We believe that our efforts in this area will yield favorable results. We continue to see increases in categorical state funds as the result of the growth in the number of students qualifying for free/reduced price meals continues to produce funds which can enhance the provision of increased services during future years. While student poverty is reflective of challenges, it also results in additional resources to address them. We will be devoting a good deal of these funds to expand interventions for low-performing students as the funds were intended. Pages 35 and 36 reflect the allocation of operating fund expenditures into various functional categories as distributed into object groups. Noteworthy in these numbers is a purposeful salary growth and continued attempts to control costs in other areas. Also included are the encumbrances from the prior budget year. These commitments are consistent with past years.

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Page 37 presents activity relative to the servicing of long-term debt maintained by the Fort Smith Public Schools. Revenues on this page are produced by the 11.5 mill tax dedicated to previous bond issues which are required to service scheduled debt payments. Also included are payments for servicing Qualified Zone Academy Bonds (QZAB). Several issues have been refunded and reissued in order to take advantage of lower interest rates. All funds produced by the 11.5 mill debt service millage not required to service debt are available to use for other school operations. Some of these funds have been held to make payments on the Qualified Zone Academy Bonds (QZAB) which have a “sinking fund” provision. This allows FSPS to invest the escrow payments until maturity. Some financing issues provide for a direct interest rebate under provisions of the QSCB/QZAB legislation. These issues are even more advantageous to the school district and to financial institutions. Unfortunately, the Federal sequestration has reduced the committed interest payments. We believe that the sequestration for the 2017 Federal fiscal year will continue to be 6.8%. FSPS is responsible for almost $100,000 additional interest annually due to this action. This shortage is unlikely to be corrected since Congress is in partisan gridlock. All-in-all, using creative financing methods allows the Fort Smith Public Schools to address facility needs in our many older buildings within the revenue stream which local taxpayers have approved. Using second lien bonds has allowed us to address smaller project needs to supplement available state funds. Unfortunately, we have pushed this revenue stream to its reasonable limits. Any projects of significance will require an additional revenue source—specifically an increase in the local school tax rate. Pages 38 - 39 detail activities relative to the receipt and use of bond proceeds or other building funds for the improvement of school facilities. Receipt of State Partnership Funds in support of approved facility projects is also reflected in this section. Budgeted projects for the future with a “partnership” designation merely indicate that applications are being submitted. Expenditures include a list of planned projects as shown on pages 38 and 39. Several projects for the future are in design phases and will hopefully be funded during future years. Also reflected on page 39 was a transfer in the amount of $4.3 million. This transfer reflects a composite of items including a transfer of operating and required bond refinancing savings. Additionally, transfers were made to replace spending on a number of small projects which were capital in nature yet paid from the operating fund. This will replenish the capital projects fund to some degree. Lastly, the transfer of $1.7 million of the aforementioned accelerated tax collections was necessary to manage the timing of these collections. The 2016-2017 transfer is the net of additional refinancing savings and the return of the accelerated tax collections. The facility improvement list approved by the Board of Education last year represents a vision to address needs for the immediate future since the addition of a secondary school remains off the table for now. Nonetheless, a tax increase will be required for these larger projects to be moved forward.

Debt Service Fund

Capital Projects Fund

7

We are continuing to actively pursue funding for tornado shelters as well as Partnership funds to support the identified projects. Pages 40-44 represent the various Federal restricted funds presented in a variety of formats to facilitate their analysis. These reports are detailed by function, by object and also provide an index of categorical Federal programs. In this format it should be possible to compare actual revenues and expenditures for 2015-2016 with those anticipated for 2016-2017. Page 42 details the various programs supported by Federal funds. The aggregate of these funds does not reflect the school lunch and breakfast assistance from USDA. There are few major changes in these categories. While it is required that all these funds be budgeted, we do not anticipate expending all funds. Since most Federal categorical programs are “forward funded” it is known that some of the programs may be eliminated or merged with others and will not receive funds in future years while funding levels for others are essentially flat. As I noted earlier, the Tydings amendment gives carryover authority in most programs and we have attempted to hold back funds to postpone any necessitated future cuts. The bleak Federal budget picture and the dysfunctionality of Congress and the Administration make it a virtual certainty that many of these programs will not be funded in the future. Congress continues to fund most operations using a Continuing Resolution process which essentially freezes funding at current levels. Pages 45-48 present actual and budgeted revenues and expenditures in the Child Nutrition Fund reported by function, by object and by function and object. The sound financial picture found in the Child Nutrition Program results from good managerial oversight and the growth in free/reduced price meal qualifiers. While there is concern regarding the increase in costs for practically every item purchased to support the program, we have been able to keep our fund balance at a healthy level. Compliance with new federal regulations has resulted in additional funding which continues to offset some anticipated cost increases. It is worthy of note that the additional reimbursement per meal has been contingent upon meeting new guidelines and has been approved based on local program format. The nutritional requirements have increased costs to the program while making food choices less enticing to students. After purposeful school board review, providing free breakfast to all students in 2015-2016 continues for the school year of 2016-17. It had the effect of increasing the breakfast participation among paying and reduced price students while keeping our net cost from operating funds to just over $90,000. The importance of effectively operating the school food service program as a successful enterprise account is also closely tied to targeted assistance for students who qualify for free or reduced price meals. As the number of eligible students continues to rise, the impact of this program becomes more evident. Accuracy and technical compliance with all USDA and State rules make this process critical to financial operations which extend beyond the serving of meals in local schools.

Federal Fund

Child Nutrition Fund

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Page 49 reflects the operation of our summarized Activity Fund accounts during 2015-2016. It is expected that each of these accounts will be self-supporting and that expenditures will generally equal revenues. Each Fort Smith school maintains a number of separate activity accounts which receive funds from a number of sources. These accounts are under the general oversight of the individual school units and are administered by the business office. They are also subject to our internal control procedures and are audited annually as part of the independent school district audit. The Service Center activity account contains accumulated revenues from a number of sources. We have traditionally used these funds to address needs which are not regular or which represent a district-level “good” which should be met. This is the fund source that has and will be used to pay for the one-time costs of making a mascot change at Southside High School. We would only fund costs which are unique to this change, and not those regular periodic costs which may be associated with apparel. By using this category of funds, we will in no way affect regular programs in any of the schools. Additional changes to ADE rules have made it essential that the athletics category maintain a balance to avoid a negative fund situation at year end. Pages 50-57 provide several data items which support the budget document and reflect various trends which have an impact on financial operations. Appendix 1 summarizes local property assessments for more than a decade. These data reveal the relatively slow growth in the tax base due to several legislative acts governing reappraisals and property assessments as well as the recent stagnation of values. The growth for 2015 was low, but it is better than 2014, which was the lowest overall percentage in a decade. Appendix 2 reflects the legal fund balance relative to the annual budget. The increase reflects the sinking funds slowly accumulating balances as well as some student growth funds not spent. Appendix 3 presents the operating fund balance relative to the budget for generally current operations and is therefore more reflective of the true financial picture of the school district. Appendix 4 details school enrollment as of October 1 for the last decade. The growth during the past several years has served to increase the level of State funding in support of District operations while presenting challenges associated with space and staff. These are real numbers—not projections. Appendix 5 provides a detailed definition of various budget terms which are used throughout this document. The financial document presented on the following pages provides a detailed analysis of actual revenue and expenditures for the 2015-2016 fiscal year and presents projections in a similar format for 2016-2017. These estimates represent our best projections of what can be expected to occur during the 2016-2017 fiscal period. They are based on trend data from past years as well as our analysis of financial conditions resulting from economic changes, program needs and legislative action.

Activity Fund

Appendices

Summary

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State school support in Arkansas continues to be relatively stable in comparison to many states, despite the meager increase provided for the 2016-2017 year. Despite attempts by some to reduce state revenues and the fact that funding for Foundation Aid was half the documented needs to simply fund “cost of living” growth, the stability of state school funding was maintained. Careful controls on spending and monitoring of long-term commitments have helped to ensure a sound financial picture. The slow recovery in the state and national economy continues to present challenges for the immediate and short-term future. Anticipated cuts in federal aid are virtually assured in both the immediate and long term. All these expenditures support programs which facilitate our stated mission:

The mission of the Fort Smith Public Schools is to ensure academic and personal success for each student--today and in the future.

Providing leadership to the Fort Smith community in order to meet educational needs for the future requires a candid public discussion about school revenues. As plans for major facility additions change in response to local input and a slowing growth trajectory, it must be crystal clear that the Fort Smith Public Schools cannot meet the present and future needs of the community without additional revenues. A constant tax rate since 1987 is unheard of in dynamic school districts and is significantly below other school districts in the vicinity as well as larger districts throughout Arkansas. In fact Fort Smith sits at the bottom of these comparison groups in terms of tax rate. The community has received sound educational benefits—both in terms of facilities and instructional programs—at bargain prices for almost three decades. Remaining competitive with 21st century needs—not to mention the affluent school districts with which we are compared—will require resources not currently in evidence. Community leaders and the public must acknowledge this fact and understand its impact on the future economic growth potential of Fort Smith and the region. We are an urban school district with all the challenges which demographically accompany such locales. Evidence documents good stewardship by the District in addressing identified needs. The creative use of available revenues to serve student and staff needs will continue to be our goal while maintaining financial stability. I recommend that this revenue and expenditure plan for 2016-2017 be adopted. Respectfully submitted,

Gordon Floyd, Superintendent of Schools Enclosures

*

WHAT ARE THE SOURCES OF REVENUES?

in accordance with Amendment 74 and Act 917 of 1995.

Approximately 2/3 of local revenues are controlled by the state

Local*34%

State49%

Federal‐Other17%

BUDGETED REVENUES 2016‐2017

Local*36%

State50%

Federal‐Other14%

ACTUAL REVENUES 2015‐2016

10

HOW IS THE MONEY SPENT?

Pupil Services7%

Staff Services11%

AdministrativeServices

6%

Central Services3%

Maintenance & Operation

9%

PupilTransportation

2%

Child Nutrition5%

Other9%

RegularInstruction

35%

SpecialEducation

7%

VocationalEducation

2%

Compensatory Education

4%

DirectInstruction

48%

BUDGETED EXPENDITURES by FUNCTION2016‐2017

Pupil Services7%

Staff Services10%

Administrative Services

6%

CentralServices

2%

Maintenance& Operation

9%

PupilTransportation

2%

Child Nutrition5%

Other10%

RegularInstruction

36%

Special Education7%

Vocational Education

2%

Compensatory Education

4%

DirectInstruction

49%

ACTUAL EXPENDITURESby FUNCTION2015‐2016

11

WHAT DOES THE MONEY BUY?Total Funds

Salaries62%

Benefits17% Purchased Services

5%

Supplies & Materials9%

Capital Outlay3%

Debt Service4%

Other7%

ACTUAL EXPENDITURES by OBJECT2015‐2016

Salaries59%

Benefits16% Purchased Services

7%

Supplies & Materials11%

Capital Outlay3%

Debt Service4%

Other7%

BUDGETED EXPENDITURES by OBJECT2016‐2017

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WHAT DOES THE MONEY BUY?All Funds Excluding Capital Funds

Salaries59%

Benefits17%

Purchased Services

7%

Supplies & Materials

11%

Capital Outlay2%

Debt Service4%

Other6%

BUDGETED EXPENDITURES by OBJECT2016‐2017

Salaries63%

Benefits17%

Purchased Services

5% Supplies & Materials

9%

Capital Outlay2%

Debt Service4%

Other6%

ACTUAL EXPENDITURES by OBJECT2015‐2016

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Revenues and Other SourcesBudget

2016-2017Actual

2015-2016

LocalIncludes taxes (current, delinquent and excess commissions), tuition, transportation fees, earnings on investments and other (contributions, rents, etc.) types of local revenue. $52,976,765 $55,833,721

StateIncludes unrestricted and restricted grants-in-aid. Unrestricted aid, such as Foundation Funding, Student Growth and Incentive Funding can be used for any local purpose approved by the District. Restricted aid, such as English Language Learners and General Facilities Funding, must be used for a categorical purpose. $76,509,515 $76,637,269

FederalIncludes restricted revenues received directly from the federal government and restricted revenues received from the federal government through the state. Federal revenues, such as Title I, Title VI-B and the Child Nutrition Programs, must be used for a categorical or specific purpose. $26,479,660 $22,369,175

Totals of Revenue 155,965,940 154,840,165

Other SourcesIncludes proceeds from all borrowing activities. 0 240,000

Totals of Revenue and Other Sources $155,965,940 $155,080,165

Fort Smith Public Schools Summary of Financial Data

Revenues

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Functional CategoriesBudget

2016-2017Actual

2015-2016

InstructionInstructional activities for students kindergarten through high school. Includes regular instruction, special education, vocational education, compensatory education and other educational programs. $84,716,542 $78,511,463

Pupil and Instructional Staff ServicesActivities designed to assess and improve the welfare of students and supplement the teaching process and to assist the instructional staff with the learning process. $28,270,178 $24,317,035

Administrative ServicesActivities concerned with the establishing and administering of district policy including the Board of Education, the Superintendent’s Office and the Principal’s Office. $9,430,099 $9,490,654

Central Support ServicesActivities other than general administration which support other instructional and operational services. Includes business, purchasing and human resources services. $4,174,861 $3,181,750

Maintenance and Operation ServiceActivities concerned with keeping the physical plant open, comfortable, and in good working order. They include custodial, utilities and all other property services. $15,003,336 $14,077,508

Transportation ServicesActivities concerned with student transportation, including student activities. Includes drivers, aides, bus maintenance and bus purchases. $3,647,487 $2,854,829

Child NutritionActivities concerned with preparing and serving meals in connection with school activities and food delivery. $7,820,180 $7,627,244

Debt ServiceActivities associated with the retirement of debt and payment of interest on debt. $5,129,341 $5,063,531

Capital ProjectsActivities concerned with site acquisition services, site improvement services, architectural and engineering services and building construction and improvement services. $2,455,247 $3,456,390

Other FunctionsActivities concerned with the functions not otherwise classified above. Includes adult education, community services and other activities. $2,444,160 $2,497,381

Total $163,091,431 $151,077,785

Fort Smith Public SchoolsSummary of Financial DataExpenditures by Function

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Object CategoriesBudget

2016-2017Actual

2015-2016

SalariesCompensation paid to permanent and temporary employees of the district. $95,847,098 $93,067,907

Employee BenefitsCosts paid on behalf of employees not included as part of an employee’s gross salary. $26,780,163 $25,600,386

Purchased Services and Professional and Technical ServicesServices performed by persons with specific expertise in a specialized field; services purchased to operate, repair, maintain and rent property owned or used by the district; other contracted services. $11,297,929 $7,922,601

Supplies and MaterialsExpenditures for supplies and materials. $18,474,986 $13,835,221

Capital OutlayExpenditures for the acquisition of land, buildings, improvements of grounds, construction of buildings, additions to buildings, remodeling of buildings, initial equipment and replacement of equipment or vehicles. $4,757,355 $4,995,346

Other ObjectsAmounts paid for goods and services not otherwise classified above. $804,559 $592,793

Debt ServiceExpenditures for the retirement of debt and interest on debt. $5,129,341 $5,063,531

Total $163,091,431 $151,077,785

Fort Smith Public SchoolsSummary of Financial Data

Expenditures by Object

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Fort Smith Public SchoolsIntroduction

This section presents the budget for the 2016-2017 school year and compares that data with actual results for 2015-2016 and budget for 2015-2016. The intricate nature of the budget results in "rounding" issues throughout. Mathematical footing and cross footing may be off by one dollar, however, this issue has no impact on the presentation as a whole.

The first section presents summarized District-wide information and the remainder of the sections present information for individual funds.

In the District-wide section, budgets are presented in both a “combined” and “combining” format. “Combined” statements present District-wide information in a single column. “Combining” statements include a column for each fund and a column for the District-wide total. Some statements include only budgeted information for 2016-2017, while others report only actual information for 2015-2016.

Each part of the financial section includes “comparative” statements. These statements compare the amounts budgeted for 2016-2017 with the actual results of 2015-2016 and the budget for 2015-2016. All actual information reported for 2015-2016 is shown with a shaded background.

Expenditures are reported in one of three ways: by function, by object, or by function and object. The function describes the activity being performed when a service is provided or a material objecis received. The functions of the District are reported in broad categories, such as “regular instruction” on some statements and in more detailed categories, such as “elementary instruction” on other statements. Object classifications are used to describe a service or commodity obtained as a result of a specific expenditure. The major object categories reported in these statements include salaries, employee benefits, purchased services, supplies and materials, capital outlay, other and debt service. The third presentation, function and object, reports object information for each function. An example of this presentation would be “salaries paid for elementary instruction”.

Revenues are reported in one of two ways. In statements reporting revenues, expenditures and changes in fund balance, revenues are reported by revenue source. In the individual fund sections, a separate statement provides detail of revenues by source. The Debt Service, Capital Projects and Capital Outlay Funds are an exception to this presentation. All revenues for these funds are derived from local sources and the detail is presented on the statement of revenues, expenditures and changes in fund balance.

No amounts are budgeted for the Activity Funds. A statement is included that reports Activity Funds cash balances, receipts, disbursements and transfers for the 2015-2016 school year. The Activity Funds generally reflect revenues which equal expenditures.

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Revenues Transfer In Expenditures Transfer Out

Teachers Salary FundsGeneral 56,527,572 56,527,572Other General Professional Development (PD) 569,096 569,096College & Career Readiness 42,700 42,700Special Ed LEA Supervisor Special Ed Extended School YearProfessional Quality Enhancement 96,000 96,000State Preschool 61,700 61,700Alternative Learning (ALE) 1,302,605 1,302,605English Language Learners (ELL) 1,115,332 1,115,332Juvenile Detention Center (JDC) 15,000 15,000National School Lunch (NSL) 2,866,609 2,866,609Arkansas Better Chance (ABC) 680,602 680,602

Total Teachers Salary Funds 63,277,215 63,277,215

State and Local Operating FundsGeneral 108,970,612 52,443,040 56,527,572General Other 12,096,702 110,466,743 1,728,146 310,506 115,404,141 8,576,944Print Center 150,000 138,858 288,858Spice 106,978 191,122 176,021 122,078Adult Education - Basic 46,860 570,592 607,016 10,437Adult Education - General 581,162 581,162Student Growth Funding 2,162,736 515,968 1,646,768Professional Development (PD) 371,213 837,622 639,740 569,096College & Career Readiness 56,216 261,956 275,472 42,700Arkansas School Recognition 274,025 274,025Special Ed LEA SupervisorSpecial Ed Extended School Year 18,528 18,528Professional Quality Enhancement 96,000 96,000Children without Disabilities 440,000 440,000Children with Disabilities 363,420 363,420State Preschool 231,160 169,460 61,700Youth SheltersSpecial Ed Catastrophic 131,179 131,179Gifted & Talented 50 50,000 50,050Alternative Learning (ALE) 433,690 1,670,557 801,641 1,302,605English Language Learners (ELL) 1,264,089 853,157 1,001,914 1,115,332Juvenile Detention Center (JDC) 53,542 276,528 315,070 15,000National School Lunch (NSL) 1,442,859 10,965,083 5,180,998 6,227,945 999,000Secondary Workforce Education 352,625 352,625Short Term Adult Skill TrainingVocational Education Start Up 48,942 48,942Arkansas Better Chance (ABC) 1,457,850 777,248 680,602General Facilities FundingDebt Service SupplementGovernor Computer Science 5,373 5,373Arkansas Leadership Academy 82,803 82,803Broadband Facilities Funding Grant

Total State and Local Operating Fund 16,395,050 128,654,977 114,198,952 65,851,061 182,042,692 11,355,226

Fort Smith Public SchoolsCombined Statement of Budgeted Revenues,

Expenditures and Fund BalancesBy Fund

Budgeted 2016-2017Actual EndingFund Balance

06/30/2016

EndingFund Balance

06/30/2017

18


Fort Smith Public SchoolsCombined Statement of Budgeted Revenues,


Budgeted 2016-2017Actual EndingFund Balance

06/30/2016

EndingFund Balance

06/30/2017

Capital Projects FundCapital Projects 5,460,382 610,329 2,127,566 1,728,146 2,215,000QZAB 2012Bond Refund SavingsAcademic Facilities - Partnership

Total Capital Projects Fund 5,460,382 610,329 2,127,566 1,728,146 2,215,000

Debt Service FundsDebt Service Fund 1,037,308 4,092,033 5,129,341Sinking Fund QZAB 2012 1,648,460 546,522 2,194,982Sinking Fund QSCB 2011 250,647 61,945 312,592Sinking Fund QZAB 2005 356,503 29,801 386,303Sinking Fund QSCB 2009 1,816,281 320,313 2,136,593Sinking Fund QSCB 2010 2,098,992 417,895 2,516,887Sinking Fund QZAB 2011 873,326 215,834 1,089,160

Total Debt Service Funds 7,044,209 1,037,308 5,684,342 5,129,341 8,636,517

Federal Programs FundROTC Fund 66,638 66,63821st Century 141,435 141,435Title VII - Indian Education 134,610 134,610Title I 7,326,472 7,326,472Title I Migrant 180,000 180,000School Improvement Grant G 1,234,801 1,234,801Title I - School Improvement (4% SA) 67,534 67,534Title I - Neglected and Delinquent 17,315 17,315Stewart B. McKinney Homeless 1,471 50,000 51,471Preschool Development Grant (HQPP) 1,840,950 1,840,950Federal Spice 5,000 5,000Child Care & Development 21,049 429,975 451,024Child Care Quality Approved 14,262 21,000 35,262Vocational Education 257,765 257,765Adult Education - D&E 253,373 253,373Adult Education - Correctional 19,658 19,658Adult Education - EL Civics 27,871 27,871Title VI-B - Pass Thru 4,004,622 4,004,622Federal Preschool 151,505 151,505Medicaid 38,095 120,891 158,986Medicaid SBMH 4,375 4,375ARMAC 382,837 489,000 871,837Title II A 1,228,166 1,228,166Title III English Language Learners 438,517 438,517MIECHV 110,000 110,000

Total Federal Programs Fund 462,090 18,617,098 19,079,187

Child Nutrition FundsChild Nutrition 1,384,734 7,790,600 7,759,823 1,415,511DHS Snack Reimbursement 1,282 50,255 51,537

Total Child Nutrition Funds 1,386,016 7,840,855 7,811,360 1,415,511

Activity Funds (no budget) 1,457,613 1,457,613

19


Teachers Salary FundsGeneral 55,291,110 55,291,110Other GeneralProfessional Development (PD) 379,927 379,927College & Career Readiness 42,277 42,277Special Ed LEA Supervisor 44,003 44,003Special Ed Extended School Year 3,000 3,000Professional Quality Enhancement 73,200 73,200State Preschool 88,323 88,323Alternative Learning (ALE) 1,289,828 1,289,828English Language Learners (ELL) 1,012,222 1,012,222Juvenile Detention Center (JDC) 15,025 15,025National School Lunch (NSL) 2,647,530 2,647,530Arkansas Better Chance (ABC) 659,829 659,829

Total Teachers Salary Funds 61,546,274 61,546,274

State and Local Operating FundsGeneral 102,346,257 47,055,147 55,291,110General Other 11,878,339 112,739,499 364,863 112,156,273 12,096,702Print Center 69,429 124,787 194,217Spice 88,349 180,461 161,832 106,978Adult Education - Basic 71,204 593,766 618,110 46,860Adult Education - General 581,162 581,162Student Growth Funding 2,257,826 97,855 192,945 2,162,736Professional Development (PD) 371,236 501,230 492,539 379,927College & Career Readiness 53,404 180,187 135,098 42,277 56,216Arkansas School Recognition 79,908 274,160 80,043 274,025Special Ed LEA Supervisor 55,311 11,308 44,003Special Ed Extended School Year 31,780 10,251 3,000 18,528Professional Quality Enhancement 73,200 73,200Children without Disabilities 507,714 507,714Children with Disabilities 444,268 444,268State Preschool 252,637 164,314 88,323Youth Shelters 13,378 13,378Special Ed Catastrophic 150,624 112,689 132,134 131,179Gifted & Talented 4,436 39,100 43,486 50Alternative Learning (ALE) 441,731 1,551,825 703,727 1,289,828English Language Learners (ELL) 1,237,356 798,869 1,024,003 1,012,222Juvenile Detention Center (JDC) 20,369 276,528 228,330 15,025 53,542National School Lunch (NSL) 1,156,609 10,614,854 4,829,150 5,499,454 1,442,859Secondary Workforce Education 344,500 344,500Short Term Adult Skill Training 83,518 83,518Arkansas Better Chance (ABC) 1,480,852 821,023 659,829General Facilities FundingDebt Service Supplement 39,905 39,905Governors Computer Science 12,906 7,532 5,373Broadband Facilities Funding Grant

Total State and Local Operating Fund 15,792,848 131,118,203 105,322,968 59,244,593 176,594,375 16,395,050

Fort Smith Public SchoolsCombined Statement of Actual Revenues,


Actual 2015-2016EndingFund Balance

06/30/2015

EndingFund Balance

06/30/2016

20


Fort Smith Public SchoolsCombined Statement of Actual Revenues,


Actual 2015-2016EndingFund Balance

06/30/2015

EndingFund Balance

06/30/2016

Capital Projects FundCapital Projects 3,546,827 244,469 4,190,146 2,300,258 220,801 5,460,382QZAB 2012 368,205 77 368,282Bond Refund Savings 95 335,685 335,780Academic Facilities - Partnership 212,618 212,618

Total Capital Projects Fund 3,915,032 457,258 4,525,831 3,216,938 220,801 5,460,382

Debt Service FundsDebt Service Fund 1,036,768 4,026,763 5,063,531Sinking Fund QZAB 2012 1,094,294 26,077 528,089 1,648,460Sinking Fund QZAB 2011 188,051 5,139 57,457 250,647Sinking Fund QZAB 2005 315,003 11,699 29,801 356,503Sinking Fund QSCB 2009 1,464,239 157,943 194,099 1,816,281Sinking Fund QSCB 2010 1,682,031 33,262 383,698 2,098,992Sinking Fund QSCB 2011 655,224 17,906 200,197 873,326

Total Debt Service Funds 5,398,842 1,288,794 5,420,103 5,063,531 7,044,209

Federal Programs FundROTC Fund 64,901 64,90121st Century 38,630 98,565 137,195Title VII - Indian Education 132,343 132,343Title I 5,301,931 5,301,931Title I Migrant 214,173 214,173School Improvement Grant G 655,318 655,318Title I - School Improvement (4% SA) 82,071 82,071Title I - Neglected and Delinquent 10,895 10,895Stewart B. McKinney Homeless 2,615 54,728 55,872 1,471Preschool Development Grant (HQPP) 1,684,350 1,684,350Federal Spice 5,419 5,419Child Care & Development 42,771 478,979 500,700 21,049Child Care Quality Approved 7,585 18,750 12,073 14,262Vocational Education 246,665 246,665Adult Education - D&E 253,373 253,373Adult Education - Correctional 19,658 19,658Adult Education - EL Civics 27,871 27,871Title VI-B - Pass Thru 3,320,439 3,320,439Federal Preschool 37,442 137,502 174,945Medicaid 11,672 146,605 120,182 38,095Medicaid SBMH 4,569 1,650 1,844 4,375ARMAC 283,319 692,042 592,524 382,837Title II A 545,547 545,547Title III English Language Learners 346,922 346,922Other Federal Grants 3,446 3,446MIECHV 110,000 110,000

Total Federal Programs Fund 428,602 14,654,142 14,620,655 462,090

Child Nutrition FundsChild Nutrition 1,208,373 7,626,024 7,449,663 1,384,734DHS Snack Reimbursement 1,669 54,223 54,610 1,282

Total Child Nutrition Funds 1,210,042 7,680,247 7,504,273 1,386,016

Activity Funds 1,248,801 2,373,825 541,672 2,165,013 541,672 1,457,613

21

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal Revenues 52,975,765 55,832,243 53,022,374County Revenues 1,000 1,478 1,000State Revenues 76,509,515 76,637,269 75,903,538Federal Revenues 26,479,661 22,369,175 24,181,500

Total Revenues 155,965,940 154,840,165 153,108,412

ExpendituresInstruction

Regular Education 57,793,594 53,770,179 55,955,251Special Education 11,351,822 10,659,980 11,217,022Vocational Education 3,441,182 3,218,610 3,202,569Compensatory Education 7,255,212 6,335,022 6,448,216Other Education 4,874,732 4,527,672 4,586,121

Total Instruction Expenditures 84,716,542 78,511,463 81,409,179

SupportPupil Services 10,840,480 10,103,517 10,802,103Instructional Staff Services 17,429,699 14,213,518 15,676,554Administrative Services 965,438 1,120,989 1,195,526School Administrative Services 8,464,661 8,369,665 8,336,424Central Services 4,174,861 3,181,750 3,254,736Maintenance and Operation Services 15,003,336 14,077,508 15,105,865Pupil Transportation Services 3,647,487 2,854,829 3,516,701Child Nutrition 7,820,180 7,627,244 7,288,874Other Services 154,000 146,962 124,000

Total Support Expenditures 68,500,142 61,695,983 65,300,784

Adult, Community and Other Expenditures 2,147,819 2,240,269 2,226,591

Pass Thru Grant 142,340 110,150 53,404

Debt Service 5,129,341 5,063,531 5,032,103

Capital Projects 2,455,247 3,456,390 3,430,509

Indirect Cost 202,877

Total Expenditures 163,091,431 151,077,785 157,655,447

Excess(Deficiency) of Revenues over Expenditures (7,125,491) 3,762,380 (4,547,035)

Bond Proceeds 240,000 372,877Transfers in(out)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (7,125,491) 4,002,380 (4,174,158)

Fund Balances:

Beginning of Year 30,747,746 26,745,366 26,745,366

End of Year 23,622,255 30,747,746 22,571,208

Fort Smith Public SchoolsComparitive Statement of Revenues,

Expenditures and Changes in Fund BalancesBudget to Actual By Function

All Funds

22

TeachersSalary

State & LocalOperating

DebtService

CapitalProjects Federal

Child Nutrition

Budgeted2016-2017

RevenuesLocal Revenues 52,006,165 969,600 52,975,765County Revenues 1,000 1,000State Revenues 76,458,515 51,000 76,509,515Federal Revenues 5,000 1,037,308 18,617,098 6,820,255 26,479,661

Total Revenues 128,470,679 1,037,308 18,617,098 7,840,855 155,965,940


Regular Education 37,505,115 18,763,953 1,524,526 57,793,594Special Education 5,288,252 2,864,174 3,199,396 11,351,822Vocational Education 2,353,166 830,251 257,765 3,441,182Compensatory Education 1,028,486 1,078,153 5,148,573 7,255,212Other Education 2,364,303 2,021,533 488,896 4,874,732

Total Instruction Expenditures 48,539,322 25,558,064 10,619,156 84,716,542

SupportPupil Services 4,270,578 4,700,283 1,869,618 10,840,480Instructional Staff Services 5,527,442 6,894,897 5,007,360 17,429,699Administrative Services 319,123 646,315 965,438School Administrative Services 4,387,427 4,074,234 3,000 8,464,661Central Services 233,323 3,496,819 444,719 4,174,861Maintenance and Operation Services 15,003,336 15,003,336Pupil Transportation Services 3,647,487 3,647,487Child Nutrition 1,200 7,620 7,811,360 7,820,180Other Services 154,000 154,000

Total Support Expenditures 14,737,893 38,618,572 7,332,317 7,811,360 68,500,142

Adult, Community and Other Expenditures 1,462,776 685,043 2,147,819

Non Programmed Expense 142,340 142,340

Debt Service 5,129,341 5,129,341

Capital Projects 69,309 2,127,566 258,373 2,455,247

Indirect Cost (184,298) 184,298

Total Expenditures 63,277,215 65,666,763 5,129,341 2,127,566 19,079,187 7,811,360 163,091,431

Excess(Deficiency) of Revenues over Expenditures (63,277,215) 62,803,917 (4,092,033) (2,127,566) (462,090) 29,495 (7,125,491)

Bond ProceedsTransfers in(out) 63,277,215 (67,843,740) 5,684,342 (1,117,817)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (5,039,823) 1,592,309 (3,245,382) (462,090) 29,495 (7,125,491)

Fund Balances:

Beginning of Year 16,395,050 7,044,209 5,460,382 462,090 1,386,016 30,747,746

End of Year 11,355,226 8,636,517 2,215,000 1,415,511 23,622,255

Fort Smith Public SchoolsCombining Statement of Budgeted Revenues,Expenditures and Changes in Fund Balances

By Fund and FunctionAll Funds

23

TeachersSalary


DebtService


Child Nutrition

Actual2015-2016

RevenuesLocal Revenues 54,611,730 252,026 4,640 963,846 55,832,243County Revenues 1,478 1,478State Revenues 76,373,933 212,618 50,718 76,637,269Federal Revenues 12,582 1,036,768 14,654,142 6,665,682 22,369,175

Total Revenues 130,999,724 1,288,794 217,258 14,654,142 7,680,247 154,840,165


Regular Education 36,257,274 15,899,866 1,613,039 53,770,179Special Education 5,250,206 2,891,442 2,518,332 10,659,980Vocational Education 2,261,243 707,256 250,111 3,218,610Compensatory Education 952,530 837,931 4,544,562 6,335,022Other Education 2,314,816 1,829,669 383,186 4,527,672

Total Instruction Expenditures 47,036,069 22,166,164 9,309,230 78,511,463

SupportPupil Services 4,206,298 4,260,232 1,636,986 10,103,517Instructional Staff Services 5,396,861 6,286,709 2,529,948 14,213,518Administrative Services 490,718 630,271 1,120,989School Administrative Services 4,289,078 4,023,095 57,491 8,369,665Central Services 127,250 2,899,594 154,906 3,181,750Maintenance and Operation Services 14,077,508 14,077,508Pupil Transportation Services 2,850,894 3,936 2,854,829Child Nutrition 109,759 13,212 7,504,273 7,627,244Other Services 146,962 146,962

Total Support Expenditures 14,510,205 35,285,025 4,396,479 7,504,273 61,695,983

Adult, Community and Other Expenditures 1,576,974 663,295 2,240,269

Pass Thru Grant 110,150 110,150

Debt Service 5,063,531 5,063,531

Capital Projects 106,280 3,216,938 133,172 3,456,390

Indirect Cost (118,479) 118,479


Excess(Deficiency) of Revenues over Expenditures (61,546,274) 71,873,610 (3,774,737) (2,999,680) 33,488 175,974 3,762,380

Bond Proceeds 240,000 240,000Transfers in(out) 61,546,274 (71,271,407) 5,420,103 4,305,030

Excess(Deficiency) of Revenues and Other Sources over Expenditures 602,202 1,645,366 1,545,350 33,488 175,974 4,002,380

Fund Balances:


End of Year 16,395,050 7,044,209 5,460,382 462,090 1,386,016 30,747,746

Fort Smith Public SchoolsCombining Statement of Actual Revenues,

Expenditures and Changes in Fund BalancesBy Fund and Function

All Funds

24

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal Revenues 52,975,765 55,832,243 53,022,374County Revenues 1,000 1,478 1,000State Revenues 76,509,515 76,637,269 75,903,538Federal Revenues 26,663,959 22,487,654 24,181,500

Total Revenues 156,150,238 154,958,644 153,108,412

ExpendituresSalaries 95,847,098 93,067,907 93,925,724Benefits 26,780,163 25,600,386 26,130,901Purchased Services 11,297,929 7,922,601 9,844,584Supplies and Materials 18,474,986 13,835,221 15,975,433Capital Outlay 4,757,355 4,995,346 5,774,692Other 988,857 711,272 972,010Debt Service 5,129,341 5,063,531 5,032,103


Excess(Deficiency) of Revenues over Expenditures (7,125,491) 3,762,380 (4,547,035)

Bond Proceeds 240,000 372,877Transfers in(out)


Fund Balances:


End of Year 23,622,255 30,747,746 22,571,208

Fort Smith Public SchoolsComparative Statement of Revenues,

Expenditures and Changes in Fund BalancesBudget to Actual By Object

All Funds

25

TeachersSalary


DebtService


Child Nutrition

Budgeted2016-2017

RevenuesLocal Revenues 52,006,165 969,600 52,975,765County Revenues 1,000 1,000State Revenues 76,458,515 51,000 76,509,515Federal Revenues 189,298 1,037,308 18,617,098 6,820,255 26,663,959

Total Revenues 128,654,977 1,037,308 18,617,098 7,840,855 156,150,238

ExpendituresSalaries 63,277,215 19,520,556 9,990,218 3,059,109 95,847,098Benefits 22,911,125 2,759,274 1,109,764 26,780,163Purchased Services 7,690,695 3,545,484 61,750 11,297,929Supplies and Materials 12,898,073 2,145,176 3,431,737 18,474,986Capital Outlay 2,125,417 2,127,566 368,373 136,000 4,757,355Other 705,195 270,661 13,000 988,857Debt Service 5,129,341 5,129,341


Excess (Deficiency) of Revenues over Expenditures (63,277,215) 62,803,917 (4,092,033) (2,127,566) (462,090) 29,495 (7,125,491)

Bond ProceedsTransfers in(out) 63,277,215 (67,843,740) 5,684,342 (1,117,817)

Excess (Deficiency) of Revenues and Other Sources over Expenditures (5,039,823) 1,592,309 (3,245,382) (462,090) 29,495 (7,125,491)

Fund Balances:


End of Year 11,355,226 8,636,517 2,215,000 1,415,511 23,622,255

Fort Smith Public SchoolsCombining Statement of Budgeted Revenues,Expenditures and Changes in Fund Balances

By Fund and ObjectAll Funds

26

TeachersSalary


DebtService


Child Nutrition

Actual2015-2016

RevenuesLocal Revenues 54,611,730 252,026 4,640 963,846 55,832,243County Revenues 1,478 1,478State Revenues 76,373,933 212,618 50,718 76,637,269Federal Revenues 131,061 1,036,768 14,654,142 6,665,682 22,487,654

Total Revenues 131,118,203 1,288,794 217,258 14,654,142 7,680,247 154,958,644

ExpendituresSalaries 61,546,274 19,271,784 9,238,930 3,010,919 93,067,907Benefits 22,005,279 2,522,779 1,072,327 25,600,386Purchased Services 6,502,153 1,344,620 75,828 7,922,601Supplies and Materials 9,331,549 1,184,385 3,319,287 13,835,221Capital Outlay 1,575,625 3,216,938 189,035 13,747 4,995,346Other 558,202 140,906 12,164 711,272Debt Service 5,063,531 5,063,531


Excess(Deficiency) of Revenues over Expenditures (61,546,274) 71,873,610 (3,774,737) (2,999,680) 33,488 175,974 3,762,380

Bond Proceeds 240,000 240,000Transfers in(out) 61,546,274 (71,271,407) 5,420,103 4,305,030

Excess(Deficiency) of Revenues and Other Sources over Expenditures 602,202 1,645,366 1,545,350 33,488 175,974 4,002,380

Fund Balances:


End of Year 16,395,050 7,044,209 5,460,382 462,090 1,386,016 30,747,746

Fort Smith Public SchoolsCombining Statement of Actual Revenues,

Expenditures and Changes in Fund BalancesBy Fund and Object

All Funds

27

Revenues Local Revenues County Revenues State Revenues Federal RevenuesTotal Revenues


Regular Education 37,505,115 36,257,274 36,983,017Special Education 5,288,252 5,250,206 5,206,913Vocational Education 2,353,166 2,261,243 2,230,379Compensatory Education 1,028,486 952,530 901,477Other Education 2,364,303 2,314,816 2,354,377


SupportPupil Services 4,270,578 4,206,298 4,264,908Instructional Staff Services 5,527,442 5,396,861 5,344,449Administrative Services 319,123 490,718 458,982School Administrative Services 4,387,427 4,289,078 4,272,944Central Services 233,323 127,250 127,250Maintenance and Operation ServicesPupil Transportation ServicesChild NutritionOther Services


Adult, Community and Other Expenditures


Excess(Deficiency) of Revenues over Expenditures (63,277,215) (61,546,274) (62,144,696)

Bond ProceedsTransfers in(out) 63,277,215 61,546,274 62,144,696

Excess(Deficiency) of Revenues and Other Sources over Expenditures

Fund Balances:

Beginning of Year

End of Year


Expenditures and Changes in Fund BalancesBudget to Actual By Function


Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

28

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal RevenuesCounty RevenuesState RevenuesFederal Revenues

Total Revenues

ExpendituresSalaries 63,277,215 61,546,274 62,144,696BenefitsPurchased ServicesSupplies and MaterialsCapital OutlayOtherDebt Service


Excess(Deficiency) of Revenues over Expenditures (63,277,215) (61,546,274) (62,144,696)

Bond ProceedsTransfers in(out) 63,277,215 61,546,274 62,144,696

Excess(Deficiency) of Revenues and Other Sources over Expenditures

Fund Balances:

Beginning of Year

End of Year


Expenditures and Changes in Fund BalanceBudget to Actual By Object


29

FTE Budget FTE Actual

Expenditures

InstructionRegular Education

Preschool 13.00 619,123 13.00 593,297Kindergarten 55.98 2,982,550 57.98 2,932,308Elementary 296.62 15,565,768 295.40 15,087,568Junior High 148.73 8,336,768 143.69 7,845,830Senior High 136.56 7,968,212 135.52 7,693,316Athletics 25.82 1,752,911 25.46 1,802,687Other Student Activities 3.44 229,782 4.00 284,518Other Regular 50,000 17,750

Total Regular Education 680.15 37,505,115 675.05 36,257,274

Special EducationItinerantResource Room 57.67 3,196,473 55.00 3,121,528Special Class 1:15 27.85 1,495,229 28.99 1,502,517Special Class 1:10 8.00 475,915 8.00 459,210Special Class 1:6Other Special Education 2.00 120,635 3.00 166,950

Total Special Education 95.52 5,288,252 94.99 5,250,206

Vocational EducationDistributive Education 1.68 104,461 1.68 103,453Business/Office Occupations 17.32 1,065,524 17.53 1,014,957Trade & Industrial 6.75 343,347 7.00 345,880Home Economics 7.52 383,572 7.80 395,896Career Orientation 3.98 248,327 3.98 262,117Other Vocational 3.00 207,935 2.00 138,941

Total Vocational Education 40.25 2,353,166 39.99 2,261,243Compensatory Education 11.76 1,028,486 11.50 952,530

Other EducationGifted & Talented 8.27 510,953 8.70 518,239English Language Learners 12.77 759,754 13.18 738,564Alternative Learning 20.04 1,093,596 16.00 1,058,012Other Instruction

Total Other Education 41.08 2,364,303 37.88 2,314,816

Total Instruction Expenditures 868.76 48,539,322 859.41 47,036,069

Fort Smith Public SchoolsComparative Statement of Expenditures

Budget to Actual By Function and ObjectTeachers Salary Fund

Fiscal Years Ending June 30, 2016 and 2017

Salary

30

FTE Budget FTE Actual

Fort Smith Public SchoolsComparative Statement of Expenditures

Budget to Actual By Function and ObjectTeachers Salary Fund


Salary

Support

Pupil Support ServicesAttendance 1.75 169,366 1.75 167,195Social WorkGuidance 38.81 2,506,021 38.94 2,520,001Health Psychological 4.92 321,918 4.92 316,111Speech/Audio 12.88 828,802 15.30 759,316Physical/Occupational Parental Involvement 1.07 56,206 0.52 56,138Student Supervision 5.63 388,266 5.00 387,537Other Student Support

Total Pupil Support 65.06 4,270,578 66.43 4,206,298

Instructional Staff Support ServicesInstruction/Curriculum Development 38.54 2,940,565 35.68 2,948,469Instructional Staff Training 6.00 763,915 3.00 550,603Educational Media 27.40 1,761,762 27.39 1,779,414Instruction Technology 1.00 61,200 2.00 118,375

Total Instructional Staff Support 72.94 5,527,442 68.07 5,396,861

Administrative Support ServicesBoard of Education Executive Administration 2.00 319,123 3.00 490,718

Total Administrative Support 2.00 319,123 3.00 490,718

School Administrative Support 50.89 4,387,427 49.97 4,289,078

Central Support ServicesBusiness DirectionFiscal Purchasing Printing Public InformationHuman Resources 2.00 233,323 1.00 127,250Administrative TechnologyOther Business

Total Central Support 2.00 233,323 1.00 127,250

Maintenance & Operations

Pupil Transportation

Child Nutrition

Other Support

Total Support Expenditures 192.89 14,737,893 188.47 14,510,205

Adult, Community and Other Expenditures

Debt Service

Capital Projects

Transfers Out

Total Expenditures 1,061.65 63,277,215 1,047.88 61,546,274

31

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenues Local Revenues 52,006,165 54,611,730 51,993,174 County Revenues 1,000 1,478 1,000 State Revenues 76,458,515 76,373,933 75,639,833 Federal Revenues 5,000 12,582 5,000Total Revenues 128,470,679 130,999,724 127,639,007

Expenditures

Instruction Regular Education 18,763,953 15,899,866 17,107,475 Special Education 2,864,174 2,891,442 2,863,339 Vocational Education 830,251 707,256 724,982 Compensatory Education 1,078,153 837,931 796,830 Other Education 2,021,533 1,829,669 1,768,229 Total Instruction Expenditures 25,558,064 22,166,164 23,260,855

SupportPupil Services 4,700,283 4,260,232 4,441,642Instructional Staff Services 6,894,897 6,286,709 6,514,759Administrative Services 646,315 630,271 736,544School Administrative Services 4,074,234 4,023,095 3,992,694Central Services 3,496,819 2,899,594 2,963,551Maintenance and Operation Services 15,003,336 14,077,508 15,105,865Pupil Transportation Services 3,647,487 2,850,894 3,516,701Child Nutrition 1,200 109,759 1,500Other Services 154,000 146,962 124,000


Adult, Community and Other Expenditures 1,462,776 1,576,974 1,606,759

Pass Thru Grant 142,340 110,150 53,404

Debt Service

Capital Projects 69,309 106,280 9,587

Indirect Cost (184,298) (118,479) (202,877)


Excess(Deficiency) of Revenues over Expenditures 62,803,917 71,873,610 65,514,022

Bond ProceedsTransfers in(out) (67,843,740) (71,271,407) (67,981,304)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (5,039,823) 602,202 (2,467,282)

Fund Balances:


End of Year 11,355,226 16,395,050 13,325,566


Expenditures and Changes in Fund BalanceBudget to Actual By FunctionState & Local Operating Fund

32

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal Revenues 52,006,165 54,611,730 51,993,174County Revenues 1,000 1,478 1,000State Revenues 76,458,515 76,373,933 75,639,833Federal Revenues 189,298 131,061 207,877

Total Revenues 128,654,977 131,118,203 127,841,884

ExpendituresSalaries 19,520,556 19,271,784 19,313,935Benefits 22,911,125 22,005,279 22,389,275Purchased Services 7,690,695 6,502,153 7,203,323Supplies and Materials 12,898,073 9,331,549 10,903,867Capital Outlay 2,125,417 1,575,625 2,128,027Other 705,195 558,202 389,434Debt Service


Excess(Deficiency) of Revenues over Expenditures 62,803,917 71,873,610 65,514,022

Bond ProceedsTransfers in(out) (67,843,740) (71,271,407) (67,981,304)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (5,039,823) 602,202 (2,467,282)

Fund Balances:


End of Year 11,355,226 16,395,050 13,325,566



State and Local Operating Fund

33

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenue

Local RevenueProperty Taxes - Jul-Dec 33,679,250 34,756,499 35,168,314Property Taxes - Jan-Jun 13,880,823 15,165,908 12,975,570Property Taxes - Delinquent 2,308,150 2,209,685 2,249,298Property Taxes - Excess Commissions 1,007,165 1,007,166 880,392Revenues In Lieu of Taxes 504,655 504,655 250,000Penalties / Interest on Tax 38,938Daycare Fees 191,122 180,461 189,600Interest Revenue 50,000 62,056 35,000Contributions 79,500Compensation for Loss of Assets 107,007Refund of Prior Year Expense 5,746Other Local Revenue 385,000 494,110 245,000

Total Local Revenue 52,006,165 54,611,730 51,993,174

County RevenueSeverance Tax 1,000 1,478 1,000

Total County Revenue 1,000 1,478 1,000

State RevenueState Foundation Funding 57,335,434 57,587,248 57,749,33498% Collections 1,285,968 690,244 763,869Children with Disabilities Supervision 55,311Residential Treatment - Nondisabled 440,000 507,714 363,420Residential Treatment - Disabled 363,420 444,268 440,000Alternative Learning (ALE) 433,690 441,731 441,731English Language Learners (ELL) 1,264,089 1,237,356 1,203,012Professional Development (PD) 371,213 371,236 371,236National School Lunch (NSL) 10,965,083 10,614,854 10,614,854Workforce Centers 401,567 345,301 344,500General Facility FundingStudent Growth Funding 97,855Debt Service Funding 39,905Other State Funding 490,759 692,715 409,360Adult Education 1,141,755 1,225,273 1,228,502Juvenile Detention Center (JDC) 276,528 276,528State Preschool 231,160 252,637 252,165Arkansas Better Chance (ABC) 1,457,850 1,480,852 1,457,850Governors Computer Science 12,906

Total State Funding 76,458,515 76,373,933 75,639,833

Unrestricted Federal RevenueFederal Mineral Lease 5,000 12,582 5,000Indirect Cost Revenue 184,298 118,479 202,877

Total Federal Revenue 189,298 131,061 207,877

Total Revenue 128,654,977 131,118,203 127,841,884

Fort Smith Public SchoolsDetailed Comparative Statement of Revenues

Budget to ActualState and Local Operating Fund

34

Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual

Expenditures

Instruction

Regular EducationPreschool 287,820 283,349 291,551 258,425 46,874 58,657 350 350 626,595 600,781Kindergarten 814,186 795,092 62,835 41,685 877,021 836,777Elementary 269,034 269,537 4,413,600 4,232,430 483,810 520,972 2,475,196 1,495,333 75,605 117,858 45 254 7,717,289 6,636,382Junior High 21,000 17,536 2,289,282 2,120,301 149,500 68,683 698,466 290,843 177,660 81,239 2,600 2,316 3,338,508 2,580,918Senior High 90,200 39,824 2,182,679 2,082,717 719,544 560,293 1,459,040 635,973 91,045 64,805 1,100 7,530 4,543,608 3,391,142Athletics 118,738 116,788 492,073 501,708 4,800 15,229 445,629 604,423 29,182 1,061,240 1,267,329Other Student Activities 61,530 75,000 61,530 75,000Other Regular 10,963 3,824 460,000 507,714 65,000 2,200 538,163 511,538

Total Regular Education 786,792 727,034 10,555,863 10,069,496 1,817,654 1,672,890 5,253,039 3,126,913 344,310 293,084 6,295 10,450 18,763,953 15,899,866

Special EducationItinerantResource Room 58,881 59,105 899,024 863,982 218 17,801 15,855 975,705 939,161Special Class 1:15 398,383 397,587 549,006 537,055 5,750 4,347 953,139 938,989Special Class 1:10 177,768 190,819 197,322 194,564 22,335 7,841 397,425 393,225Special Class 1:6 1,200 1,242 1,200 1,242Other Special Education 78,684 80,980 57,769 71,231 364,320 444,803 35,831 21,698 100 115 536,704 618,826

Total Special Education 713,716 728,491 1,703,122 1,666,832 364,320 445,021 82,916 50,983 100 115 2,864,174 2,891,442

Vocational EducationDistributive Education 28,293 27,472 6,500 12,000 3,033 40,293 37,005Business/Office Occupations 295,500 275,859 300 35,630 25,490 28,547 7,021 359,677 308,669Trade & Industrial 93,408 92,782 14,600 26,148 108,008 118,929Home Economics 103,429 103,719 22,000 12,197 10,000 3,916 135,429 119,832Career Orientation 67,657 68,558 18,000 13,687 85,657 82,245Other Vocational 56,186 37,028 600 15,000 2,947 30,000 101,186 40,575

Total Vocational Education 644,474 605,418 7,399 117,230 83,503 68,547 10,936 830,251 707,256

Compensatory Education 2,239 276,716 241,098 37,193 581,430 331,604 220,007 225,798 1,078,153 837,931

Other EducationGifted & Talented 1,869 137,172 137,323 11,200 7,529 32,025 36,478 7,000 187,397 183,198English Language Learners (ELL) 172,088 159,749 270,224 250,561 17,950 15,400 130,053 277,234 5,000 4,444 595,315 707,388Alternative Learning (ALE) 179,397 170,274 337,970 323,762 254,447 220,489 156,083 42,219 4,500 932,398 756,744Other Instruction 242,106 121,074 57,317 49,940 1,000 1,250 5,246 4,829 6,000 306,423 182,340

Total Other Education 593,592 452,965 802,683 761,587 284,597 244,668 318,162 361,176 16,500 9,273 6,000 2,021,533 1,829,669

Total Instruction Expenditures 2,094,100 1,910,728 13,982,857 13,344,430 2,466,571 2,407,171 6,352,776 3,954,179 649,365 539,091 12,395 10,565 25,558,064 22,166,164

Support

Pupil Support ServicesAttendance 40,960 40,687 52,658 51,209 16,580 5,578 2,000 370 1,500 1,635 113,698 99,480Social Work 282,674 281,275 78,717 77,482 28,500 14,565 30,000 1,934 419,891 375,255Guidance 119,870 121,089 699,555 689,172 21,900 8,781 16,000 12,026 38 857,325 831,105Health 788,434 665,236 217,091 179,535 136,500 111,710 31,740 21,320 7,500 11,591 1,181,265 989,391Psychological 87,710 103,548 111,953 112,611 199,663 216,159Speech/Audio 386,239 350,691 334,538 296,009 720,777 646,700Physical/Occupational 323,832 358,043 86,665 94,731 410,497 452,773Parental Involvement 17,987 16,502 21,418 19,255 9,000 8,438 42,979 25,530 91,384 69,724School Based Mental Health 181,335 178,945 49,541 48,522 116,700 1,500 6 349,076 227,473Student Supervision 207,843 205,799 148,865 146,374 356,708 352,173Other Student Support

Total Pupil Support 2,436,883 2,321,814 1,801,002 1,714,899 329,180 149,071 124,219 61,185 9,000 13,226 38 4,700,283 4,260,232

Other Total

Fort Smith Public SchoolsComparative Statement of Expenditures By Object

Budget to Actual By Function and ObjectState and Local Operating Fund


Salary Benefits Purchased Services Supplies Capital Outlay

35

Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget ActualOther Total

Fort Smith Public SchoolsComparative Statement of Expenditures By Object

Budget to Actual By Function and ObjectState and Local Operating Fund


Salary Benefits Purchased Services Supplies Capital Outlay

Instructional Staff Support ServicesInstruction/Curriculum Development 760,189 799,216 997,745 988,119 371,383 181,324 202,220 311,450 44,800 32,639 201,200 230,428 2,577,537 2,543,176Instructional Staff Training 133,640 128,594 224,566 154,882 893,266 592,433 95,979 159,459 195 1,347,451 1,035,563Educational Media 351,981 359,410 581,183 573,676 150,157 139,028 3,000 9,014 1,086,321 1,081,128Instruction Technology 631,328 575,810 199,397 195,578 474,698 453,083 433,165 218,294 145,000 184,076 1,883,589 1,626,842

Total Instructional Staff Support 1,877,138 1,863,030 2,002,891 1,912,255 1,739,347 1,226,841 881,521 828,231 192,800 225,730 201,200 230,622 6,894,897 6,286,709

Administrative Support ServicesBoard of Education 240,000 197,602 12,000 1,917 6,800 19,797 258,800 219,315Executive Administration 156,254 205,693 121,385 165,072 40,616 11,676 48,760 15,465 13,000 1,423 7,500 11,627 387,515 410,956

Total Administrative Support 156,254 205,693 121,385 165,072 280,616 209,277 60,760 17,382 13,000 1,423 14,300 31,424 646,315 630,271

School Administrative Support 2,129,681 2,090,699 1,770,734 1,717,952 73,694 83,362 100,124 126,769 4,267 45 4,074,234 4,023,095

Central Support ServicesBusiness Director Office 157,000 155,482 41,635 39,612 11,000 6,491 30,000 1,063 1,000 226,000 1,191 466,635 203,839Fiscal Services 473,972 502,868 127,448 130,656 13,000 3,359 16,500 14,417 4,500 10,738 26,500 21,527 661,920 683,564Purchasing 322,447 343,179 91,504 96,299 6,000 4,052 9,000 12,573 5,000 250 220 434,201 456,324Printing 49,793 49,105 14,377 14,075 155,000 79,303 62,688 51,797 7,000 288,858 194,281Public Information 181,022 141,854 48,909 36,876 42,700 44,165 30,576 10,933 6,500 3,771 7,600 7,250 317,307 244,850Human Resources 321,709 318,281 149,536 119,282 53,162 45,980 21,111 15,262 7,000 2,180 34,500 29,350 587,018 530,335Administrative Technology 270,545 264,658 72,705 69,671 13,500 10,988 27,806 33,499 39,475 15,197 424,030 394,013Other Business 243,850 182,063 21,000 10,325 52,000 316,850 192,389

Total Central Support 1,776,489 1,775,426 546,113 506,471 538,212 376,403 218,681 149,871 122,475 31,886 294,850 59,538 3,496,819 2,899,594

Maintenance & Operations 6,167,734 6,244,113 1,923,676 1,900,861 1,951,233 1,738,250 4,721,894 3,766,775 233,000 424,849 5,800 2,660 15,003,336 14,077,508

Pupil Transportation 1,807,484 1,738,989 458,055 434,046 162,581 151,888 374,750 313,276 836,368 211,052 8,250 1,643 3,647,487 2,850,894

Child Nutrition 1,200 109,759 1,200 109,759

Other Support 136,000 146,962 18,000 154,000 146,962 Total Support Expenditures 16,351,662 16,239,763 8,623,855 8,351,557 5,210,863 4,082,053 6,481,948 5,263,489 1,406,643 912,434 543,600 435,729 38,618,572 35,285,025

Adult, Community and Other Expenditures 1,074,794 1,121,293 304,413 309,292 13,260 12,930 63,348 113,881 100 17,820 6,860 1,759 1,462,776 1,576,974

Pass Thru Grant 142,340 110,150 142,340 110,150

Debt Service

Capital Projects 69,309 106,280 69,309 106,280

Indirect Cost

Transfers Out 182,042,692 176,594,375 182,042,692 176,594,375

Total Expenditures 19,520,556 19,271,784 22,911,125 22,005,279 7,690,695 6,502,153 12,898,073 9,331,549 2,125,417 1,575,625 182,747,887 177,152,577 247,893,753 235,838,968

36

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenue

Local RevenueInterest Revenue 252,026

Total Local Revenue 252,026

Federal RevenueInterest Rebate QSCB / QZAB 1,037,308 1,036,768 958,489

Total Federal Revenue 1,037,308 1,036,768 958,489

Total Revenue 1,037,308 1,288,794 958,489

Expenditures

Debt ServicePrincipal 2,662,697 2,515,437 2,515,437Interest 2,366,644 2,486,625 2,416,666Fees 100,000 61,469 100,000


Transfers in (out) (Includes Sinking Funds) 5,684,342 5,420,103 5,665,923

Excess (Deficiency) of Revenues and Other Sources over Expenditures 1,592,309 1,645,366 1,592,309

Fund Balances:


End of Year 8,636,517 7,044,209 6,991,151


Expenditures and Changes in Fund BalanceBudget to Actual

Debt Service Fund

37

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesInterest Revenue 4,640Academic Facilities - Partnership State Funding 212,618 215,205

Total Revenues 217,258 215,205

Expenditures

Capital ProjectsCook (Partnership) 10,000 25,000Howard HVAC 2,000Morrison Renovations 530,851 628,557Morrison Furniture 149,665 200,000Trusty (Partnership) 10,000 11,591 25,000Darby HVAC/Renovations 25,989 50,820 24,976Kimmons Renovations 433,634 480,000Kimmons (Partnership) 10,000 46,764 46,754Ramsey Renovations 94,614 61,521Ramsey (Partnership) 10,000 78,069 78,069Northside Fieldhouse Roof 51,540Northside Waterproofing (design) 23,249 22,295Northside Waterproofing 464,989 215,307Northside Tornado Shelter (design) 10,000 8,622Southside Stadium Repairs 450,000Southside Track (engineering) 48,560Southside Track & Drainage 394,759 220,661Southside Track Surface 151,769Southside Stadium Fencing 150,000Southside Roof Contingency (design) 33,250 28,053Southside Roof Contingency 475,000 242,755Southside (Partnership) 10,000 37,157 88,410Southside Tornado Shelter (design) 10,000 1,100Land Purchases 250,000 122,210 250,000Event Center (design) 20,000 45,000Performing Arts (design) 20,000 6,089 45,000

Total Capital Project Expenditures 2,127,566 2,300,258 2,501,827




38

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016




QZAB - 2012Ballman Auditorium 8,000 6,000Beard Shelter Carpet 1,189 1,189Carnall Shelter Carpet 1,189 1,189Cavanaugh Shelter Carpet 1,189 1,189Euper Lane Shelter Carpet 1,189Howard HVAC 1,355Pike Shelter Carpet 1,189 1,189Sunnymede Shelter Carpet 1,522 1,189Kimmons Renovations 4,564Ramsey Renovations 2,902Darby HVAC/Renovations 138,102 198,799Morrison Addition/Renovations 205,894 157,463

Total QZAB - 2012 Expenditures 368,282 368,205

Bond Refund SavingsHoward HVAC 180,956 197,206Ramsey Renovations 154,824 138,479

Total Bond Refund Savings Expenditures 335,780 335,685

Academic Facilities - Partnership Program (AFPP)Morrison Addition/Renovations 165,773 188,980Darby HVAC/Renovations 46,844 26,225

Total AFPP Expenditures 212,618 215,205


Bond Proceeds 240,000 170,000

Net Transfers in(out) (1,117,817) 4,305,030 170,685


Fund Balances:


End of Year 2,215,000 5,460,382 1,050,000

* $1,000,000 of the Reserve Balance is designated for purchase of the PRADCO property

39

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenues Local Revenues County Revenues State Revenues Federal Revenues 18,617,098 14,654,142 17,017,888

Total Revenues 18,617,098 14,654,142 17,017,888

Expenditures

Instruction Regular Education 1,524,526 1,613,039 1,864,759 Special Education 3,199,396 2,518,332 3,146,770 Vocational Education 257,765 250,111 247,208 Compensatory Education 5,148,573 4,544,562 4,749,909 Other Education 488,896 383,186 463,515


SupportPupil Services 1,869,618 1,636,986 2,095,553Instructional Staff Services 5,007,360 2,529,948 3,817,347Administrative ServicesSchool Administrative Services 3,000 57,491 70,786Central Services 444,719 154,906 163,935Maintenance and Operation ServicesPupil Transportation Services 3,936Child Nutrition 7,620 13,212 4,000Other Services


Adult, Community and Other Expenditures 685,043 663,295 619,832

Capital Projects 258,373 133,172

Indirect Cost 184,298 118,479 202,877


Excess(Deficiency) of Revenues over Expenditures (462,090) 33,488 (428,602)

Transfers in(out)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (462,090) 33,488 (428,602)

Fund Balances:

Beginning of Year 462,090 428,602 428,602

End of Year 462,090


Expenditures and Changes in Fund BalanceBudget to Actual By Function

Federal Programs Fund

40

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal RevenuesCounty RevenuesState RevenuesFederal Revenues 18,617,098 14,654,142 17,017,888

Total Revenues 18,617,098 14,654,142 17,017,888

ExpendituresSalaries 9,990,218 9,238,930 9,473,611Benefits 2,759,274 2,522,779 2,655,774Purchased Services 3,545,484 1,344,620 2,583,462Supplies and Materials 2,145,176 1,184,385 1,940,425Capital Outlay 368,373 189,035 221,643Other 270,661 140,906 571,575


Excess(Deficiency) of Revenues over Expenditures (462,090) 33,488 (428,602)

Transfers in(out)

Excess(Deficiency) of Revenues and Other Sources over Expenditures (462,090) 33,488 (428,602)

Fund Balances:

Beginning of Year 462,090 428,602 428,602

End of Year 462,090



Federal Programs Fund

41

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenue

Federal RevenuesROTC Fund 66,638 64,901 63,68621ST Century 141,435 98,565 120,000Title VII - Indian Education 134,610 132,343 131,464Title I 7,326,472 5,301,931 6,545,484Title I - Migrant 180,000 214,173 212,992Program Improvement Grant 1,234,801 655,318 1,020,954Title I - School Improvement (4% SA) 67,534 82,071 80,784Title I - Neglected and Delinquent 17,315 10,895 18,986Stewart B. McKinney Homeless 50,000 54,728 50,150Preschool Development Grant (HQPP) 1,840,950 1,684,350 1,743,660Federal Spice 5,000 5,419 3,043Child Care & Development 429,975 478,979 461,015Child Care Quality Approved 21,000 18,750 13,750Vocational Education 257,765 246,665 247,208Adult Education 300,902 300,902 300,902IDEA - Title VI -B 4,004,622 3,320,439 3,989,208Federal Preschool 151,505 137,502 137,890Medicaid 120,891 146,605 135,000School Based Mental Health - Medicaid 1,650ARMAC 489,000 692,042 589,000Title II-A 1,228,166 545,547 630,369Title III English Language Learners 438,517 346,922 412,343Other Federal Grants 3,446MIECHV 110,000 110,000 110,000

Total Federal Revenues 18,617,098 14,654,142 17,017,888

Fort Smith Public SchoolsDetailed Comparative Statement of Revenues

Budget to ActualFederal Programs Fund

42


Expenditures

Instruction

Regular EducationPreschool 914,383 879,103 296,145 263,008 35,800 24,974 188,444 422,007 20,000 9,310 69,753 820 1,524,526 1,599,222KindergartenElementaryJunior HighSenior HighAthleticsOther Student ActivitiesOther Regular 11,335 2,483 13,817

Total Regular Education 914,383 890,438 296,145 265,491 35,800 24,974 188,444 422,007 20,000 9,310 69,753 820 1,524,526 1,613,039

Special EducationItinerant 1,275 272 2,050 1,693 20,000 4,303 22,050 7,543Homebound 9,000 19,050 1,971 4,101 1,000 11,971 23,151Resource Room 587,119 669,235 167,370 187,357 1,050 1,680 10,000 7,126 765,539 865,398Special Class 1:15 1,019,242 1,001,952 317,400 302,166 300 1,669 635,808 6,849 1,972,750 1,312,636Special Class 1:10 117,711 91,569 39,671 29,833 200 791 1,250 934 158,832 123,127Special Class 1:6Other Special Education 129,809 127,738 38,910 37,697 99,534 21,042 268,253 186,477

Total Special Education 1,862,881 1,910,819 565,323 561,425 4,600 5,833 766,592 40,255 3,199,396 2,518,332

Vocational EducationDistributive EducationBusiness/Office OccupationsTrade & IndustrialCareer OrientationOther Vocational 71,294 18,769 56,265 39,591 153,500 111,991 48,000 8,466 257,765 250,111

Total Vocational Education 71,294 18,769 56,265 39,591 153,500 111,991 48,000 8,466 257,765 250,111

Compensatory Education 3,430,564 3,253,978 924,262 863,799 387,662 73,728 372,084 321,927 34,000 31,130 5,148,573 4,544,562

Other EducationGifted & TalentedEnglish Language Learners 216,940 219,423 77,034 73,481 88,551 125 39,732 24,961 422,258 317,990Alternative LearningOther Instruction 66,638 64,901 296 66,638 65,197

Total Other Education 283,578 284,324 77,034 73,481 88,551 125 39,732 25,257 488,896 383,186

Total Instruction Expenditures 6,491,406 6,410,852 1,862,765 1,782,965 572,879 144,250 1,520,353 921,437 102,000 48,906 69,753 820 10,619,156 9,309,230

Support

Pupil Support ServicesAttendanceSocial Work 7,000 4,145 1,400 1,320 28,000 36,400 5,465Guidance 66,406 66,406Health 1,588 1,588 349 348 4,600 3,699 6,537 5,634Psychological 45,729 43,769 12,269 11,566 9,350 8,715 26,000 25,306 93,348 89,356Speech/Audio 258,035 314,804 71,518 83,892 659,800 569,489 50,000 35,151 6,750 6,430 1,046,103 1,009,766Physical/Occupational 195,731 199,086 51,519 51,397 33,550 26,755 66,834 7,255 5,000 352,635 284,493Parental Involvement 103,355 90,956 76,386 59,771 179,741 150,727School Based Mental Health 1,500 1,046 2,875 798 4,375 1,844Other Student Support 66,844 66,901 17,230 17,072 4,900 829 84,074 89,702

Total Pupil Support 641,333 630,292 154,285 165,594 812,155 705,560 250,095 129,110 5,000 6,750 6,430 1,869,618 1,636,986

Fort Smith Public SchoolsComparative Statement of ExpendituresBudget to Actual By Function and Object

Federal Programs FundFiscal Years Ending June 30, 2016 and 2017

Capital Outlay Other TotalSalary Benefits Purchased Services Supplies

43



Federal Programs FundFiscal Years Ending June 30, 2016 and 2017

Capital Outlay Other TotalSalary Benefits Purchased Services Supplies

Instructional Staff Support ServicesInstruction/Curriculum Development 1,399,280 1,265,265 383,598 341,404 1,638,232 92,891 293,074 79,522 5,827 3,714,184 1,784,908Instructional Staff Training 625,893 284,001 138,244 61,632 431,238 332,528 36,330 6,933 100 126 1,231,805 685,221Educational Media Instruction Technology 50,059 47,057 11,312 10,607 1,968 187 61,371 59,819

Total Instructional Staff Support 2,075,232 1,596,323 533,155 413,644 2,069,470 427,387 329,403 86,642 5,827 100 126 5,007,360 2,529,948

Administrative Support ServicesBoard of Education Executive Administration

Total Administrative Support

School Administrative Support 32,576 9,728 8,738 5,319 3,000 1,130 3,000 57,491

Central Support ServicesBusiness DirectionFiscal 33,823 7,895 3,000 4,344 44,719 4,344Purchasing Printing Public InformationHuman Resources 300,000 117,395 70,000 25,717 20,000 6,718 10,000 733 400,000 150,562Administrative TechnologyOther Business

Total Central Support 333,823 117,395 77,895 25,717 23,000 11,062 10,000 733 444,719 154,906

Maintenance & Operations

Pupil Transportation 2,717 645 574 3,936

Child Nutrition 7,620 13,212 7,620 13,212

Other Support Total Support Expenditures 3,050,388 2,379,303 765,335 615,327 2,904,625 1,153,321 589,499 221,803 8,000 6,957 14,470 19,768 7,332,317 4,396,479

Adult, Community and Other Expenditures 448,423 448,775 131,174 124,488 67,981 47,049 35,325 41,145 2,140 1,839 685,043 663,295

Indirect Cost 184,298 118,479 184,298 118,479

Capital Projects 258,373 133,172 258,373 133,172

Transfers Out

Total Expenditures 9,990,218 9,238,930 2,759,274 2,522,779 3,545,484 1,344,620 2,145,176 1,184,385 368,373 189,035 270,661 140,906 19,079,187 14,620,655

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Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenues Local Revenues 969,600 963,846 1,029,200 State Revenues 51,000 50,718 48,500 Federal Revenues 6,820,255 6,665,682 6,200,122Total Revenues 7,840,855 7,680,247 7,277,822

ExpendituresChild Nutrition Operations

Preschool 51,537 54,610 38,591Fiscal ServicesWarehouse Distribution Services 26,500 24,712 27,100Maintenance 37,000 40,091 31,000Staff ServicesSupervision School Child Nutrition 475,910 467,167 470,802Food Preparation Services 3,412,353 3,309,347 3,307,638Other Child Nutrition 3,808,060 3,608,346 3,408,243Non-Program Expense

Total Child Nutrition Operations 7,811,360 7,504,273 7,283,374

Excess(Deficiency) of Revenues over Expenditures 29,495 175,974 (5,552)

Transfers in(out)

Excess(Deficiency) of Revenues and Other Sources over Expenditures 29,495 175,974 (5,552)

Fund Balances:


End of Year 1,415,511 1,386,016 1,204,490


Expenditures and Changes in Fund BalanceBudget to Actual By Function


45

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

RevenuesLocal Revenues 969,600 963,846 1,029,200County RevenuesState Revenues 51,000 50,718 48,500Federal Revenues 6,820,255 6,665,682 6,200,122

Total Revenues 7,840,855 7,680,247 7,277,822

ExpendituresSalaries 3,059,109 3,010,919 2,993,482Benefits 1,109,764 1,072,327 1,085,851Purchased Services 61,750 75,828 57,800Supplies and Materials 3,431,737 3,319,287 3,131,141Capital Outlay 136,000 13,747 4,100Other 13,000 12,164 11,000Debt Service


Excess(Deficiency) of Revenues over Expenditures 29,495 175,974 (5,552)

Bond Proceeds

Transfers in(out)

Excess(Deficiency) of Revenues and Other Sources over Expenditures 29,495 175,974 (5,552)

Fund Balances:


End of Year 1,415,511 1,386,016 1,204,490




46

Budgeted2016-2017

Actual2015-2016

Budgeted2015-2016

Revenues

Local RevenuesStudent Meals 463,100 459,263 611,000Free Breakfast Program 110,000 108,644A La Carte Meals 299,000 298,562 334,000Adult Meals 56,000 57,564 59,000Interest Income 2,000 2,119 500Other Local Revenues 39,500 37,694 24,700

Total Local Revenues 969,600 963,846 1,029,200

State Matching Revenue 51,000 50,718 48,500

Federal RevenuesFederal Reimbursement 6,145,000 6,024,346 5,712,500Donated Commodities 625,000 587,113 450,700DHS Snack Reimbursement 50,255 54,223 36,922

Total Federal Revenues 6,820,255 6,665,682 6,200,122

Total Child Nutrition Revenues 7,840,855 7,680,247 7,277,822

Fort Smith Public SchoolsComparative Statement of Revenues

Budget to ActualChild Nutrition Fund

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ExpendituresChild Nutrition Operations

Fiscal ServicesWarehouse Distribution Services 26,500 24,712 26,500 24,712Maintenance 35,000 38,627 2,000 1,464 37,000 40,091Staff ServicesSupervision School Child Nutrition 364,763 358,789 99,147 97,232 12,000 11,146 475,910 467,167Food Preparation Services 2,471,926 2,407,785 940,427 901,562 3,412,353 3,309,347Other Child Nutrition 222,420 244,345 70,190 73,533 14,750 26,055 3,351,700 3,238,502 136,000 13,747 13,000 12,164 3,808,060 3,608,346Non-Programmed Expense

Total Child Nutrition Operations 3,059,109 3,010,919 1,109,764 1,072,327 61,750 75,828 3,380,200 3,264,677 136,000 13,747 13,000 12,164 7,759,823 7,449,663

DHS Snack Reimbursement 51,537 54,610 51,537 54,610

Total Expenditures 3,059,109 3,010,919 1,109,764 1,072,327 61,750 75,828 3,431,737 3,319,287 136,000 13,747 13,000 12,164 7,811,360 7,504,273


Child Nutrition FundFiscal Years Ending June 30, 2016 and 2017

Capital Outlay Other TotalSalary Benefits Purchased Service Supplies

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EndingCash

Balance6/30/2015 Receipts Transfer In Expenditures Transfer Out

EndingCash

Balance6/30/2016

Activity Funds

Ballman Elementary 7,914 28,858 281 26,265 10,788

Barling Elementary 25,958 16,747 403 25,627 17,482

Beard Elementary 17,279 25,559 1,127 28,826 835 14,305

Bonneville Elementary 5,617 15,976 182 12,322 9,453

Carnall Elementary 2,867 6,584 383 8,748 119 967

Cavanaugh Elementary 17,586 47,101 289 33,889 31,088

Cook Elementary 47,306 49,415 5,634 70,946 5,138 26,271

Euper Lane Elementary 32,593 24,895 415 17,137 40,766

Fairview Elementary 39,701 26,793 19,338 27,264 18,816 39,752

Howard Elementary 14,508 21,650 3,692 22,148 3,276 14,426

Morrison Elementary 14,418 35,048 4,426 36,812 4,120 12,961

Orr Elementary 14,231 15,176 404 14,308 15,504

Pike Elementary 13,784 6,869 329 8,303 12,679

Spradling Elementary 13,205 17,105 418 14,038 300 16,390

Sunnymede Elementary 12,667 23,048 706 20,202 16,218

Sutton Elementary 17,087 17,486 4,775 18,161 4,325 16,862

Tilles Elementary 22,945 12,101 480 14,856 20,669

Trusty Elementary 5,011 5,779 1,341 6,371 1,219 4,540

Woods Elementary 33,602 32,973 17,147 34,475 16,793 32,454

Chaffin Junior High 74,396 113,381 589 96,834 91,533

Darby Junior High 4,780 35,246 1,578 26,711 1,238 13,656

Kimmons Junior High 31,348 52,314 3,967 49,075 3,101 35,454

Ramsey Junior High 52,784 166,689 1,034 172,424 48,082

Belle Point Center 6,714 6,051 21 6,169 6,617

Northside High School 62,769 192,573 15,153 189,405 13,080 68,010

Southside High School 118,590 356,180 15,377 347,537 13,563 129,047

JDC 133 133

Administrative Centers

Parker Center 7,328 1,080 246 2,774 5,880

Rogers Center 1,186 140 80 1,245

Adult Education 5,143 1,115 937 2,798 4,397

Service Center 482,229 175,017 1,774 51,456 115,924 491,640

Athletic Funds 43,122 844,877 439,224 779,052 339,825 208,345

Total 1,248,801 2,373,825 541,672 2,165,013 541,672 1,457,613

Fort Smith Public SchoolsStatement of Receipts, Expenditures and Cash Balances

Activity Fund

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Year Property Total Change Percent

2006 Real 765,115,247 18,504,597 2.48%Personal 330,332,720 19,335,575 6.22%Utilities 69,832,060 6,792,705 10.78% Total 1,165,280,027 44,632,877 3.98%



2009 Real 885,111,895 33,109,516 3.89%Personal 364,014,448 (7,244,877) -1.95%Utilities 82,480,494 (971,116) -1.16% Total 1,331,606,837 24,893,523 1.91%


2011 Real 951,141,435 30,316,448 3.29%Personal 363,123,040 (3,011,237) -0.82%Utilities 93,371,330 7,485,792 8.72% Total 1,407,635,805 34,791,003 2.53%

2012 Real 972,535,885 21,394,450 2.25%Personal 369,471,925 6,348,885 1.75%Utilities 90,940,275 (2,431,055) -2.60% Total 1,432,948,085 25,312,280 1.80%


2014 Real 990,499,952 3,599,478 0.36%Personal 369,171,110 (8,886,525) -2.35%Utilities 104,931,190 6,843,440 6.98% Total 1,464,602,252 1,556,393 0.11%

2015 Real 1,009,267,068 18,767,116 1.89%Personal 366,829,690 (2,341,420) -0.63%Utilities 107,434,170 2,502,980 2.39% Total 1,483,530,928 18,928,676 1.29%

FORT SMITH PUBLIC SCHOOLSPROPERTY ASSESSMENTS

APPENDIX 1

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FORT SMITH PUBLIC SCHOOLSAPPENDIX 2

Legal Fund Balance is defined by the Arkansas Department of Education to include all state and local funds with the exception of Activity Funds and Child Nutrition Funds. These balances include all Teachers Salary and Operating Funds. Legal Fund Balance specifically includes $7,044,209 in escrow funds for Qualified Zone Academy Bonds (QZAB) and Qualified School Construction Bonds (QSCB).

18.33%

12.93% 13.03%

14.71%

16.36%

17.46%

10-11 11-12 12-13 13-14 14-15 15-16

Per

cen

t

Years

Percent of Legal Fund Balance to Annual Budget

51

FORT SMITH PUBLIC SCHOOLSAPPENDIX 3

Operating Fund Balance includes state and local funds with the exception of Activity and Child Nutrition Funds. These funds include all Teachers Salary and Operating Funds.

11.47%

12.28%

11.70%

12.26%

12.69% 12.70%

10-11 11-12 12-13 13-14 14-15 15-16

Per

cen

t

Years

Percent of Operating Fund Balanceto Annual Budget

52

10/01/06 10/01/07 10/01/08 10/01/09 10/01/10 10/01/11 10/01/12 10/01/13 10/01/14 10/01/15

Northside 1,405 1,401 1,348 1,375 1,356 1,392 1,459 1,579 1,643 1,704Southside 1,532 1,561 1,518 1,541 1,547 1,557 1,599 1,589 1,559 1,576Chaffin 787 751 767 758 819 793 840 869 891 835Darby 618 586 562 579 595 622 586 611 641 673Kimmons 790 807 765 791 820 860 880 867 835 841Ramsey 889 905 931 967 961 925 932 906 931 915Belle Point Center 72 69 100 75 56 75 54 49 75 76Ballman 342 335 340 325 344 306 322 343 271 285Barling 344 323 322 315 347 353 364 403 391 374Beard 295 318 294 294 303 285 298 305 302 307Bonneville 339 317 325 343 339 369 362 358 334 324Carnall 219 236 261 261 265 282 309 314 262 256Cavanaugh 165 198 195 211 223 243 251 261 271 296Cook 587 624 623 623 638 613 577 550 536 564Euper Lane 438 420 455 467 457 457 453 466 473 470Fairview 596 600 643 625 629 597 594 625 619 607Howard 345 338 382 354 335 333 321 354 327 327Morrison 210 216 200 191 198 204 211 215 244 265Orr 382 389 394 397 393 397 379 367 356 363Pike 410 417 433 461 500 509 494 505 511 492Spradling 444 449 454 431 418 424 443 429 437 434Sunnymede 637 630 619 620 606 603 611 632 667 641Sutton 489 511 525 521 492 496 497 485 523 530Tilles 469 500 469 438 414 386 391 376 364 377Trusty 365 362 354 365 342 325 344 353 330 331Woods 468 477 480 464 462 492 477 502 524 519

TOTAL 13,637 13,740 13,759 13,792 13,859 13,898 14,048 14,313 14,317 14,382

FORT SMITH PUBLIC SCHOOLSSTUDENT ENROLLMENT

K-12APPENDIX 4

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FORT SMITH PUBLIC SCHOOLSGLOSSARYAPPENDIX 5

DEFINITION OF FUNDS

Teachers Salary Fund accounts for certified staff and negotiated benefits of those staff memberspaid from local and state funds that are not accounted for in special revenue funds included inOperating or Federal Program funds. Special state and local revenue funds are also combined here.

State and Local Operating Fund accounts for all financial resources of the district except those required to be accounted for in other funds. Special state and local revenue funds are also combined here.

General Operating Fund accounts for expenditures associated with the spending "matrix" of the Arkansas General Assembly.

General Operating Other Fund accounts for funds provided as State Foundation funding used toestablish "adequate funding", in addition to local revenue sources; required by the Arkansas General Assembly.

Capital Projects Fund accounts for the accumulation of bond proceeds and the expendituresto acquire and/or construct major capital facilities.

Debt Service Fund accounts for the accumulation of resources for, and the payment of,general long-term debt, principal and interest.

Federal Programs Fund accounts for all federal resources that are restricted to expendituresfor specified purposes except Child Nutrition revenues from federal sources.

Child Nutrition Fund accounts for the revenues and expenditures of the Child Nutrition operationsof the district.

Activity Funds account for the receipts and disbursements of all clubs and organizations, including athletic activities, within the school district.

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DEFINITION OF REVENUES

Local Sources

Taxes - Levied by a district on the assessed valuation of real and personal property located withinthe district which, within legal limits, is the final authority in determining the amount to be raisedfor its purposes. This would include current taxes, delinquent taxes and excess commissions. The revenue produced by 25 mills is classified as “state” revenue pursuant to Amendment 74 and Act 917 of 1995.

Sale or Compensation for Loss of Fixed Assets - Revenue from the sale of property orrealized from recoveries for loss of property.

Other Revenue From Local Sources - Revenues from local contributions, grants or rents.

State Sources

Unrestricted Grants-In-Aid - Revenue received as grants by the district which can be usedfor any local purpose desired by the district. This would include Foundation Funding, StudentGrowth and Incentive Funding.Restricted Grants-In-Aid - Revenue received as grants by the district which must be used fora categorical purpose. Revenues for Alternative Learning, National School Lunch, Vocational, Residential Treatment Facilities, General Facilities, Growth Facilities, English Language Learners and Debt Service Funding are all examples of this type.

Federal Sources

Restricted Revenue Direct From the Federal Government - Revenue direct from thefederal government as grants to the district which must be used for a categorical or specific purpose. If such money is not completely used by the district, it is usually returned to the governmental unit. Separate sub-accounts are maintained to segregate grants for different purposes.

Restricted Revenues From the Federal Government Through the State - Revenues fromthe federal government through the state as grants to the district which must be used by the districtfor a categorical or specific purpose. If such money is not completely used by the district, itusually is returned to the state and ultimately, the federal government. Examples of revenues tobe recorded here are Title I, Title VI-B, Vocational and Child Nutrition Programs.

Other Sources

Interfund Transfers - Money received from another fund without expectation of repayment.Such monies are revenues of the receiving fund, but not of the district as a whole.

DEFINITION OF EXPENDITURES

Expenditures are classified by function and object for various funds. Functions are used toclassify expenditures by program. Five (5) broad functions are used for instruction-relatedservices and nine (9) broad functions are used for non-instructional-related services. Sub-functionsare used within these broad functions for more specific service areas. Objects are used to describe the service or commodity obtained as the result of a specific expenditure. Seven majorobject categories are used and sub-objects may be used for more specific classification.

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Functions

Regular Education - Activities that provide students in K-12 with learning experiences toprepare them for activities as citizens and family members. These programs contrast with thosedesigned to improve or overcome physical, mental, social and/or emotional differences as well asprograms designed for specific vocational training. Sub-functions included would be kindergarten,elementary, junior high, senior high, athletics and other activities.

Special Education - Activities primarily designed to improve or overcome physical, mental or emotional differences.

Vocational Education - Activities designed to provide students with the opportunityto develop the knowledge, skills, and attitudes needed for employment in an occupational area.

Compensatory Education - Activities for students whose backgrounds are sodifferent from that of most other students that they need additional opportunities beyond those provided in the regular programs.

Other Instructional - Activities which provide other direct instructional opportunitiesfor students not includable elsewhere. Sub-functions included are Gifted and Talented and OtherInstruction. Sub-functions included would be Alternative Learning and ELL Education.

Pupil Services - Activities designed to assess and improve the well being of students and tosupplement the teaching process. Sub-functions included here are attendance, social work,guidance, psychological, speech and audiology and other support services.

Instructional Staff Services - Activities associated with assisting instructional staff withcurriculum improvement, content and resources used in the delivery of regular instruction.Sub-functions include curriculum supervision, staff development, educational media services andinstructional technology services.

Administrative Services - Activities concerned with establishing and administering policy for operating the district. Sub-functions include Board of Education services and executive administration.

School Administration Services - Activities concerned with overall administrative responsibility for a specific school. Only one sub-function is used here, principal’s office.

Central Services - Activities other than general administration which support other instructional and operational services. Includes business, purchasing and human resources services.

Maintenance and Operation Services - Activities concerned with keeping the physical plantopen, comfortable, and in good working order. They include custodial, utilities, and otherproperty services.

Pupil Transportation Services - Activities concerned with student transportation, including student activities. Includes drivers, aides, bus maintenance and bus purchases.

Child Nutrition - Activities concerned with food services for students.

Other Services - All other support services not included elsewhere.

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Adult Education - Activities concerned with the General Adult Education and Adult BasicEducation programs.

Community Services - Activities concerned with community services such as the SPICEProgram and some continuing education programs in the Adult Education Program.

Other Expenses - Items not classified in any particular function. Expendituresincluded here typically are prior year expense or inventory adjustments.

Debt Service - Activities involving principal and interest payment for long-term debt.

Capital Projects - Activities associated with fixed asset expenditures, including the renovations and expansions of buildings in the district primarily funded by the Capital Projects Fund.

Indirect Cost - Costs allocated to various Federal Program funds to reimburse the district for adminstrative costs incurred.

Objects

Salaries - Includes gross salaries, both permanent and temporary district employees, including substitutes.

Benefits - Amounts paid by the district on behalf of employees. Such payments are fringebenefit payments and, while not paid directly to employees, nevertheless are part of the costof personal services.

Purchased Services - Services which by their nature can be performed only by persons or firmswith specialized skills and knowledge. While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.

Supplies and Materials - Amounts paid for items that are consumed, worn out, or deteriorated through use.

Capital Outlay - Amounts paid for acquiring fixed assets, including land, building improvementsor equipment.

Other Uses of Funds - Costs which are not properly classified as any other object.

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