to be flow chart sd
TRANSCRIPT
TO BE FLOW CHART - INDEXPROJECT : SANJEEVANI
Sr. No FLOW CHART No FLOW CHART DESCRIPTION Remarks
1 CUSTOMER MASTER2 MATERIAL MASTER3 DOMESTIC SALES PROCESS4 EXPORT SALES PROCESS5 LABOUR CHARGE SALES6 NEW PRODUCT DEVP & FOC SALES7 DEBIT MEMO & CREDIT MEMO8 CUSTOMER SALES RETURN PROCSS9 RETURNABLE PACKAGING PROCESS
SDFC02SDFC03SDFC04SDFC05SDFC06SDFC07SDFC08SDFC09SDFC10
SD-ORGANISATIONAL STRUCTURE
COMPANY
COMPANY CODE
CREDIT CONT. AREA
SALES ORG 1000
DISTRUBUTION CHANNEL 10 DOM(for all the sales org)
20 EXP
30 Deemed Exports
DIVISION GE(As Per List) SALES AREA -1 SALES AREA -2
SH :All divisions are to be added as per list of Sanjeev auto group under 3 sales org.
PLANTS
Indicates the Excisable Plant for the Sanjeev Auto group of companies
SHIPPING POINTS Shipping points is defiend as many as plants under company codes
STORAGE LOCATIONS M001 Main Storage(for All Plants)
M002 Scrap
M003 Finish Goods
M004 Semifinish
:SALES AREA is the combinatin of sales org + distribution channel + Divison called.
SANJEEV AUTO GROUP Aurangabad
Sanjeev Auto Mfg Ltd
K-96 -
1000(SA01)
C-4 SAPN C-231
C-238
-
INBOX
NOTE: Storage location defined according to the real requirement for stock identification purpose
SD-ORGANISATIONAL STRUCTURE
2000 3000
10 DOM 10
20 EXP 20
30 Deemed Exports 30
GE GESALES AREA -2
SH SH :All divisions are to be added as per list of Sanjeev auto group under 3 sales org.
Indicates the Excisable Plant for the Sanjeev Auto group of companies
Shipping points is defiend as many as plants under company codes
M001 Main Storage
M002 Scrap
M003 Finish Goods
M004 Semifinish
is the combinatin of sales org + distribution channel + Divison called.
SANJEEV AUTO GROUP Aurangabad
Sanjeev Precision Components Ltd
M S Enterprises
3000 (MS01)2000 (SP01)
M-115 C-238 D-33 C-86
C231 C4-MS SPPN E-89
NOTE: Storage location defined according to the real requirement for stock identification purpose
DOM
EXP
Deemed Exports
SALES AREA -3
Shipping points is defiend as many as plants under company codes
M001 Main Storage
M002 Scrap
M003 Finish Goods
M004 Semifinish
M S Enterprises
E-89
CUSTOMER MASTER DATA
FIRST LEVEL
SECOND LEVEL
.-THIRD LEVEL
Advantages1) Customer code will be generated externally for Customer & Inter–Co.2) A single Sold to Party can have multiple Ship to party , Bill to Party & Payer and appropriate selection can be
done at the Sales order level3) Delivering Plant is maintained in the Customer master and the same will be defaulted in order.4) Industrial Classifications/Code is possible.5) Customer Material information can be maintained (i.e. if the customer has his own description & code -
for Sanjeev auto material, the same can be captured in order processing as well as printing of documents) Recommendations:
1) Should be controlled by Central Team.
GENERAL DATA AT CLIENT LEVEL
SALES AREA DATA AT SALES AREA LEVEL
COMPANY CODE DATA AT COM. CODE LEVEL
DATA FIELD-Title-Name-Search Term-Address1-Country-Region (State)-Tel No, E-mail id-Fax No.-Customer Class-Industry
DATA FIELD-Reconciliation-Accounts-Dunning Procedure-Payment terms
DATA FIELD-Sales office-Sales Group-Sales District-Customer Group-Customer Pricing Procedure-Shipping Condition-Delivering Plant-Payment Terms-Credit Control Area-Incoterms-Accounting assigned Group-Tax categories-Partner Function
INBOX
1) Customer code will be generated externally for Customer & Inter–Co.2) A single Sold to Party can have multiple Ship to party , Bill to Party & Payer and appropriate selection can be
3) Delivering Plant is maintained in the Customer master and the same will be defaulted in order.
5) Customer Material information can be maintained (i.e. if the customer has his own description & code - for Sanjeev auto material, the same can be captured in order processing as well as printing of documents)
CIN REALATED DATA AT CLIENT LEVEL
SALES AREA DATA AT SALES AREA LEVEL
DATA FIELD-Sales office-Sales Group-Sales District-Customer Group-Customer Pricing Procedure-Shipping Condition-Delivering Plant-Payment Terms-Credit Control Area-Incoterms-Accounting assigned Group-Tax categories-Partner Function
DATA FIELD-ECC Number -Excise Range-Excise Division -Excise Comms.-Excise indicator -CST Number-LST/VAT Number-Service Tax Regis. Number-PAN Number
MATERIAL MASTER DATA
FIRST LEVEL
SECOND LEVEL
.-THIRD LEVEL
Advantages1)Centrally managed and common material master for all locations.2) Material Valuation can be seen3)There will not be separate material master for each Plant.
Requirement:Customer Material info records should be possible - It is only possible for one to one material code.
Recommendations:1) Should be controlled by Central Team.
BASIC DATA -1AT CLIENT LEVEL
SALES ORG - 2 DATA AT SALES AREA LEVEL
SALES ORG -1DATA AT SALES AREA LEVEL
IMP. DATA FIELD-Material Code-Material desc-Unit of measurement-Division-Gross Weight-Net Weight
IMP. DATA FIELD-Delivering Plant-Tax Category -Sale Unit of measure (If different than BUM)
IMP. DATA FIELD-Material Statistical Group-Account assignment group -Item category group
INBOX
MATERIAL MASTER DATA
1)Centrally managed and common material master for all locations.
3)There will not be separate material master for each Plant.
Customer Material info records should be possible - It is only possible for one to one material code.
SALES GENERAL DATA AT CLIENT LEVEL
SALES ORG - 2 DATA AT SALES AREA LEVEL
IMP. DATA FIELD-Material Statistical Group-Account assignment group -Item category group
IMP. DATA FIELD-Availability Check-Transportation Group.-Loading Group
DOMESTIC SALES PROCESS
YES
PRE- SALES ACTIVITY
NO NO DELIVERY
POST - SALES
ACTIVITY
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Credit limit check Message (IF Credit limit maintained in customer a/c)
IF Credit limit crossed, Blocked the sales order.(TO BE Relase by auth. Person)
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Credit check is OK YES- Release of OrderNO - NO Delivery
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)
INBOX
POST - SALES
ACTIVITY Billing document generation wrt Delivery
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
Printing of billing document OR Commercial invoice
Printing of Excise invoice
DOMESTIC SALES PROCESS
NO
YES
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Schedule lines get transferd to PP (Automated Planned order generation if stock is not available)
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Conversion of Planned order to Production orders
Conversion of Planned order to Production orders & Confirmation
QM Inspection - Finished goods
IF Material is OK (QI)
1. Scrap2. Rework
Transfer to BSR (FG) Stock
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)Goods movements FI -Entry.- INVENTORY
Goods movements FI -Entry.- INVENTORY
Billing document generation wrt Delivery
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
FI Entry - REVENUE
Printing of Excise invoice
FI Entry - EXCISE PAYABLES
EXPORT SALES PROCESS
PRE- SALES ACTIVITY
POST - SALES
ACTIVITY
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)
Billing document generation wrt Delivery
Capture of Bond/License
INBOX
Entry Plant,Material,Bond Number, Bond Value etc..
POST - SALES
ACTIVITY
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
Printing of billing document OR Commercial invoice
Printing of Excise invoice
Creation of ARE1 wrt Excise invoice
Printing of ARE 1 (Standard format of SAP)
EXPORT SALES PROCESS
NO
YES
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Schedule lines get transferd to PP (Automated Planned order generation if stock is not available)
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Conversion of Planned order to Production orders
Conversion of Planned order to Production orders & Confirmation
QM Inspection - Finished goods
IF Material is OK (QI)
1. Scrap2. Rework
Transfer to BSR (FG) Stock
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)Goods movements FI -Entry.- INVENTORY
Billing document generation wrt Delivery
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
FI Entry - REVENUE (INR & foreign curr)
NO FI Entry - for EXCISE PAYABLES
Creation of ARE1 wrt Excise invoice
Printing of ARE 1 (Standard format of SAP)
LABOUR CHARGE SALES PROCESS
PRE- SALES ACTIVITY
POST - SALES
ACTIVITY
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Pricing TO BE entered Condition record maintaince/manually
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Picking of Goods from FG Stock as per customer schedules (Mention 57 F(4) Challan number related invoice printing
Stock check by system in storage location
POST GOODS ISSUE (PGI)
INBOX
POST - SALES
ACTIVITY
Billing document generation wrt Delivery
Pricing get copied in billing from sales order/SA. Save the docuemnt
Printing of billing document OR Labour charge invoice
LABOUR CHARGE SALES PROCESS
by
NO
YES
Creation of Production orders & Confirmation
QM Inspection - Finished goods
IF Material is OK (QI)
1. Return to customer2. Rework
Transfer to BSR (FG) Stock
Goods movements FI -Entry.- INVENTORY
Job work material receipt against 57 f(4) of customer
Material receipt at stores
Material Issue to production for Job Work
FI Entry - REVENUE
NEW PRODUCT DEVELOPMENT/FOC SALES
PRE- SALES ACTIVITY
Enquiry receipt from customer (Along with Drawings)
Entry of sold to party, Ship to party, Material etc..
Text fields can be used (if required) for maintaining the drawings text details and Save the Enquiry
Quotation creation (after Enquiry acceptance
Pricing TO BE entered Condition record maintaince/manually in Quotations
Sales order saved
INBOX
Quotations saved & send to customer (standard format)
Receipt of purchase order for Sample order (FOC)
Sales order/SA creation against customer purchase order
Entry of sold to party, Ship to party, Material etc..
Pricing copied from Quotation (if order creation is wrt Quotation)
Define schedule lines (Customer delivery dates) against order qty
Order reason/Reason for rejection of Enquiry Fields can be used for Commercial/Technical decision purpose
PRE- SALES ACTIVITY
POST - SALES
ACTIVITY
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI) and Delivery Saved
Proforma invoice Generation (only for FOC Cases) wrt Delivery
Pricing get copied in billing from sales order/SA. Save the docuemnt
Printing of billing document (If requierd)
Billing document generation wrt Delivery (IF Chargable)
Generatin of Excise invoice wrt Billing document OR Proforma Invoice
Printing of Excise invoice
Pricing(STATISTICAL) get copied in billing from sales order/SA. Save the docuemnt
Printing of Proforma Invoice (If requierd)
NEW PRODUCT DEVELOPMENT/FOC SALES
NO
YES
Creation of Production orders & Confirmation
Drawings to be tracked Manually
Formal Enquiry acceptance and intimation to Marketing (E Mail)
Forward to IPD for Technical Feasibility Decisoin
Regret letter send to Customer against Enquiry
NO
YES
QM Inspection - Finished goods
IF Material is OK(QI)
1. Scrap2. Rework
Transfer to BSR (FG) Stock
Goods movements FI -Entry.- INVENTORY
Pricing get copied in billing from sales order/SA. Save the docuemnt
FI Entry - REVENUE
Printing of billing document (If requierd)
Billing document generation wrt Delivery (IF Chargable)
FI Entry - EXCISE PAYABLES
Regret letter send to Customer against Enquiry
DEBIT AND CREDIT MEMO PROCESSING
DR/CR Request received from Customer to marketing
Entry of sold to party, Ship to party, Material etc..
Order reason to be entered, which controlls to block the CR/DR request
Text fields can be used to record the history of CR/DR Memo request
Pricing TO BE entered Condition record maintaince/manually in CR/DR Request
CR/DR Memo Request saved
Printing of CR/DR Memo (if required)
Creation of Debit or Credit memo
INBOX
CR/DR memo issuance via billing doucment generation
CR/DR Memo request needs to un-blocked before processing the billing document (By authorized person)
Pricing check (Normaly it gets copied from SA) & SAVE
DEBIT AND CREDIT MEMO PROCESSING
FI Entry - REVENUE
Various reason for Dr/Cr Memo1.For Price difference2.For tax difference3.For sales return
CUSTOMER SALES RETURN PROCESS
PGR(post goods receipt)
1. SCRAP
Physical receipt of the Material along with Invoice
Sales return order on the basis of Return invoice
Return delivery agaist sales order
Stock receipt in Return stock (UNDER QM Inspection)
2. REWORK on Material (Rework Storage Loc)
Move the stock to Scrap yard
Prod. Processing of Returned material (Production- Rework Order)
Scrap ready for Sales
Final confirmation of Rework Production
Usage decision to be done by QM Department
Treatment of Stock
INBOX
Assumptions1 Materials needs to be checked Physically (with invoice reference)before creating the return sales order2 One has to ensure that the invoice is realted only of the physical returned material345 Manual rework order will be executed & cost will be settled against the Cost Centre
Normal Scrap Sales to be followed
QM Decision Analysis - Either a. FG - To Salesb.Scrap - To Sales c. Rework - Further rework(Same process to follow)
Credit Memo issuance to Customer
QM decision to be made - procedure of TREATMENT OF STOCKTREATMENT OF EXCISE - To be done to avail the CENVAT credit of returned material
CUSTOMER SALES RETURN PROCESS
Treatment of Excise Excise JV to be done for Returned material on the basis of invoice.
After PGR - Stock will be @ Return Stock (SL-SLRJ)
QM usage decision-> stock will be moved 1. IF Scraped - Unrestricted (SL-SLSCP) - further Sale to be Done2. IF Rework - Blocked stock (SLRW) till the completion of Rework3. IF RESALE - Unrestricted - SLFG - For further Sale to be Done
3. Sale as it is to differernt customer
Normal sales order receipt of customer
Final dispatches to customer
Treatment of Stock
Materials needs to be checked Physically (with invoice reference)before creating the return sales orderOne has to ensure that the invoice is realted only of the physical returned material
Manual rework order will be executed & cost will be settled against the Cost Centre
QM decision to be made - procedure of TREATMENT OF STOCK to be followed - To be done to avail the CENVAT credit of returned material
RETURNABLE PACKAGING PROCESS
PACKAGING MATERIAL MOVEMENT
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)
Billing document generation wrt Delivery
INBOX
Picking of PACKAGING MATERIAL (E.G. BINS )Goods from PACK. Stock as per PHYSICAL DISPATCHES to customer
Stock check by system in storage location (NO QI Relevance)
POST GOODS ISSUE (PGI)
Returnable Packaging Material Stock will be decreased from Plant (K96) & Increased at customer location
PACKAGING MATERIAL RETURN AT PLANT
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
Printing of billing document OR Commercial invoice
Printing of Excise invoice
Returnable Packaging Material Stock will be decreased from Plant (K96) & Increased at customer location
sales Return order for Packaging Material at (K96)
Physical Receipt of Material from Customer in (K96)
Text fields can be used for trasaction any reasons & SAVE
Return Delivery wrt Sales order
Pricing floats as Statistical (NO Recovery from Customer)
Post Goods Receipt(PGR) material receipt of Returnable packaging
Returnable Packaging Material Stock will be decreased from customer location & increased at Plant level (K96)
Stock updation done & Saved
RETURNABLE PACKAGING PROCESS
NO
YES
Confirm Purchase order receipt from Customers
sales order/Scheduling agreement entry wrt purchase orders
Entry of sold to party, Ship to party, Material etc..
Define schedule lines (Customer delivery dates) against order qty
Schedule lines get transferd to PP (Automated Planned order generation if stock is not available)
Pricing & Tax data copied from Condition records maintainance
Sales order saved
Outbond Delivery Creation (wrt Sales order/SA schedules)
Conversion of Planned order to Production orders
Conversion of Planned order to Production orders & Confirmation
QM Inspection - Finished goods
IF Material is OK (QI)
1. Scrap2. Rework
Transfer to BSR (FG) Stock
Picking of Goods from FG Stock as per customer schedules
Stock check by system in storage location
POST GOODS ISSUE (PGI)Goods movements FI -Entry.- INVENTORY
Billing document generation wrt Delivery
PACKAGING MATERIAL RETURN AT PLANT
Pricing get copied in billing from sales order/SA. Save the docuemnt
Generatin of Excise invoice wrt Billing document
FI Entry - REVENUE
Printing of billing document OR Commercial invoice
Printing of Excise invoice
FI Entry - EXCISE PAYABLES
sales Return order for Packaging Material at (K96)
Physical Receipt of Material from Customer in (K96)
Text fields can be used for trasaction any reasons & SAVE
Return Delivery wrt Sales order
Pricing floats as Statistical (NO Recovery from Customer)
Post Goods Receipt(PGR) material receipt of Returnable packaging
Stock updation done & SavedGoods movements FI -Entry.- INVENTORY