title bids and contracts date - boarddocs, a …...bid #042.20.b3 exhibit pc-47 hardwood floor...

BOARD OF EDUCATION OF HOWARD COUNTY

MEETING AGENDA ITEM

TITLE: Bids and Contracts DATE: March 26, 2020

PRESENTER(S): Douglas Pindell, Purchasing Director

Strategic Call to Action Alignment: Operations and practices are responsive, transparent, fiscally

responsible and accountable, with students at the heart of all decisions.

OVERVIEW:

Exhibit Description Amount

PC-47 GYMNASIUM/HARDWOOD FLOOR REFINISHING, INSTALLATION,

MAINTENANCE & REPAIR

Mastercare Flooring, Inc.

Miller Flooring Company

Weyer’s Floor Service, Inc.

TOTAL AWARD $300,000.00

PC-48 CONSTRUCTION MANAGER SELECTION FOR THE BURLEIGH

MANOR MIDDLE SCHOOL SECURE VESTIBULE RENOVATION

Oak Contracting, LLC $44,016.33

PC-49 TALBOTT SPRINGS ELEMENTARY SCHOOL UTILITIES RELOCATION

Urban Zink $700,550.00

PC-Competitive solicitations issued by the Procurement Office.

RECOMMENDATION/FUTURE DIRECTION:

It is recommended that the Board approve the bid award recommendations in the amounts listed.

SUBMITTED

BY: APPROVAL/CONCURRENCE:

Douglas Pindell

Purchasing Director

Michael J. Martirano, Ed.D.

Superintendent

Karalee Turner-Little

Deputy Superintendent

Scott W. Washington

Chief Operating Officer

ACTION

PC-50 CLASSROOM PAPER School Specialty

W.B. Mason

Pyramid School Products

TOTAL AWARD $39,255.10

PC-51 LAMINATING FILM Scott Electric $24,334.50

PC-52 STUDENT TRANSPORTATION

Mina Transportation $69,750.00

Trans-White, Inc. $70,200.00

Doreste’s Bus Service, LLC $143,010.00

Dents Bus Service $67,905.00

Bowens Bus Service, Inc. $156,888.00

Blue Horizons, Inc. $239,580.00

Woodlawn Motor Coach $362,385.00

Tip Top Transportation $620,100.00

TOTAL AWARD $1,729,818.00

BOE Meeting of March 26, 2020 Exhibit PC-47

Action

Page 1

GYMNASIUM/HARDWOOD FLOOR

REFINISHING, INSTALLATION, MAINTENANCE & REPAIR

BID #042.20.B3

Fact Sheet

1. Bid responses were received from three (3) companies to which invitations to bid were sent. The bid was

posted on the Purchasing web page and eMaryland Marketplace Advantage as required by the State of

Maryland.

2. Pricing was received as represented on the attached Bid Tab.

3. The bid establishes a fixed price, indefinite quantity contract with multiple contractors to provide all

labor, supplies, and equipment to perform hardwood floor refinishing, installation, maintenance and

repair service on all gymnasium, stage and dance floors as required throughout the school system for

the Building Maintenance. The contract will be utilized by Building Maintenance to supplement their

forces during peak periods. The majority of hardwood floor replacement, refinishing, maintenance

and repair work will take place during summers, spring breaks, and occasional weekends. Work may

occur during the school year if necessary.

4. Project/proposal pricing will be determined using the regular and overtime rates submitted by the

awarded contractors. Unit Prices are applicable to all work performed under this contract involving

extra materials/services performed by the Contractor and /or credits to the HCPSS for

materials/services deleted from a project.

5. The contract requirements included five (5) years expertise with hardwood floor refinishing,

installation, maintenance and repair service along with three (3) years experience in a school system

similar to the needs of our Building Maintenance.

6. The contract is for (1) year with the option to renew for (5) additional one-year periods at the sole

option of the school system pending successful performance and availability of funding.

7. It is recommended that the bid be awarded to Weyer’s Floor Service, Inc., Mastercare Flooring, Inc.,

and Miller Flooring Company. The total estimated contract value, comprising of the three contracts, is

anticipated to be approximately $300,000.00 annually.

8. The previous contract was awarded to Weyer’s Floor Service, Inc. and Mastercare Flooring, Inc., with

the FY19 annual expenditures being $80,666.00.

9. Funding is located in the FY20 Operating Budget, Building Maintenance, Program #7602.

Bid #042.20.B3 Exhibit PC-47

Hardwood Floor Refinishing, Installation, Action

Maintenance & Repair Service Page 2

Bid Tabulation

Service Labor Rates Units

Regular

Rate

Overtime

Rate

Regular

Rate

Overtime

Rate

Regular

Rate

Overtime

Rate

Item

1 Refinishing- less than 100 sq ft. sq. ft. $4.00 $4.50 $11.00 $12.50 $7.10 $8.41

2 Refinishing-100 sq ft. to 1000 sq. ft. sq. ft. $2.75 $3.15 $3.45 $3.75 $2.40 $2.95

3 Refinishing-1000 sq ft. to 25,000 sq. ft. sq. ft. $2.25 $2.60 $2.55 $2.75 $1.65 $2.00

4 Replacement-less than 100 sq ft. sq. ft. $14.50 $16.50 $35.00 $38.00 $14.42 $14.93

5 Replacement-100 sq ft. to 1000 sq. ft. sq. ft. $13.50 $15.50 $25.50 $27.50 $13.50 $14.00

6 Replacement-1000 sq ft. to 25,000 sq. ft. sq. ft. $13.00 $15.00 $21.50 $23.50 $12.50 $13.50

Unit Pricing Units

Item

1 Complete Sanding (Ready to Seal) sq. ft. $0.45 $0.65 $1.35 $1.55 $1.00 $1.25

2 Discing (Ready to Finish) sq. ft. $0.10 $0.12 $0.10 $0.15 $0.27 $0.32

3 Seal Coats (Cost per Coat) sq. ft. $0.20 $0.22 $0.29 $0.34 $0.11 $0.14

4 Finish Coats (Cost per Coat) sq. ft. $0.25 $0.25 $0.38 $0.41 $0.13 $0.17

5 Vented Rubber Cove Base ln. ft. $7.75 $8.50 $16.80 $18.35 $12.50 $13.40

6 Typical Aluminum Doorway Threshold ln. ft. $19.65 $21.10 $23.00 $28.00 $6.00 $7.10

7 Installation of Post/Sleve (New) ea. $875.00 $950.00 $800.00 $950.00 $450.00 $500.00

8 Painting, Game Lines, 2" width or less ln. ft. $0.85 $1.20 $1.25 $1.40 $1.15 $1.20

9 Painting Solid Areas sq. ft. $0.85 $0.95 $1.35 $1.55 $0.92 $1.00

10 Painting of Artwork sq. ft. $23.50 $28.75 $12.65 $13.75 $21.00 $25.00

Time & Material Rates

Material Mark Up

Equipment Mark Up

Subcontractor Mark UP 10%

Weyer's Floor

Service, Inc.

0% 25% 15%

5%

Mastercare Flooring

Inc.

Miller Flooring

Company

0% 20%

0% 20%

BOE Meeting March 26, 2020 Exhibit PC-48

Action

Page 3

CONSTRUCTION MANAGER SELECTION FOR THE

BURLEIGH MANOR MIDDLE SCHOOL SECURE VESTIBULE RENOVATION

Fact Sheet

1. On February 27, 2020, in conformance with Board Policy #6030 for the selection of construction

managers, the Board of Education (BOE) approved the following list of firms:

BRE Heery, Inc.

Dustin Construction, Inc.

J. Vinton Schafer & Sons, Inc.

MBP

Oak Contracting, LLC

Whiting-Turner Contracting Co.

2. Oak Contracting, LLC has submitted a proposal to provide the required Construction Management

Services for the Burleigh Manor Middle School Secure Vestibule Renovation project. The base

proposal of $44,016.33 is considered fair and reasonable. Performance by this firm on their last

project was satisfactory. The project was completed on time and on budget.

3. It is recommended that the Board of Education accept the price proposal from Oak Contracting, LLC

to provide the construction management and related construction services for the Burleigh Manor

Middle School Secure Vestibule Renovation project for a total of $44,016.33.

4. Funding for this project is located in the Capital Budget FY19 Systemic Renovations/Modernization,

Program #0980.


Action

Page 4

TALBOTT SPRINGS ELEMENTARY SCHOOL UTILITIES RELOCATION

Bid #035.20.B4

Fact Sheet

1. Bids were received on February 19, 2020, for the Talbott Springs Elementary School Utility Relocation

project. The bid was posted on both the Purchasing web page and eMaryland Marketplace Advantage as

required by the State of Maryland. Bids were received for the following contract package, with the

respective Minority Business Enterprise (MBE) participation listed:

Contract Package MBE Goal 2B – Site Work - Utilities 15%

2. Dustin Construction, Inc. will serve as the Construction Manager, and TCA will serve as the architect for the

project.

3. Bids were received for the following Bidders:

Bidder Base Bid

P&J Contracting Company $1,230,000.00

Ross Contracting $1,192,635.00

Urban Zink $700,550.00

Utilities Unlimited $742,850.00

4. It is recommended that the 2B – Site Work - Utilities contract package be awarded to Urban Zink as the

lowest responsive and responsible bidder for the total of $700,550.00. Urban Zink achieved a 10.29% MBE

participation goal for this project.

5. Funding is located in the FY20 Capital Budget – Talbot Springs Elementary School Replacement, Program

#E1043.


Action

Page 5

CLASSROOM PAPER

Bid #-046.19.B2

Fact Sheet

1. The Purchasing Office, as the lead agency, issued a solicitation on behalf of the Howard County

Public School System and the Anne Arundel County Public School System for classroom paper to be

used by all schools.

2. Bids were received from four companies to which invitations to submit bids were sent. The bid was

posted on both the Purchasing web page and eMaryland Marketplace Advantage as required by the

State of Maryland.

3. Bids were received from:

S&S Worldwide $ 1,182.00

W.B. Mason $20,234.00

School Specialty $36,992.60

Pyramid School Products $40,008.20

4. The bid documents consist of classroom paper supplies, which include tagboard, flash cards,

handwriting paper, story pads, sentence strips and wrapping paper. Pricing is effective from April 1,

2020 through December 31, 2020. Paper prices can fluctuate greatly and mills will typically not hold

pricing for more than six months.

5. It is recommended that item 7 be canceled as no bids were received. A separate quote will be obtained

for this item at a later date if needed.

6. It is recommended the award be made to the following low bidders. Amounts are based on the

extension of unit prices and estimated quantities to be ordered.

Company Item(s) Award Amount

School Specialty 12, 13 & 16 $ 559.40

W.B. Mason 1, 2, 5, 6, 8, 10, 11, 17, 18 & 23 8,864.50

Pyramid School Products 3, 4, 9, 14, 15, 19-22 & 24-26 29,831.20

Total Award: $ 39,255.10

7. The combined dollar value of this procurement for Howard County and Anne Arundel County Public

School Systems is $39,255.10. HCPSS award amounts, based on the extension of unit prices by

the anticipated quantities needed, will be $12,837.70.

8. Funding is located in the FY20 Operating Budget, Purchasing, Supplies and Materials, Program

#0205.

Bid #046.20.B2 Exhibit PC-50

Classroom Paper Action

Bid Tabulation Page 6

W.B. Pyramid S&S School

Mason School Worldwide Specialty

Supplies

Chart Tagboard, 24 x 36, manila, 100 lb., punched for hanging, (78500011) $15.97 $16.06 $23.39

Chart Tagboard, manila, 24 x 36", 100 lb., NO holes, no lines (78500065) $13.66 $13.89 $18.70

Flash Card Blanks, 3 x 8", 100 lb., ruled one side only, 100/pk (78500001) $1.95

Zaner-Bloser, 10-1/2 x 8, 5/8" Short Way (78500067) $2.89

Handwriting Paper, Zaner-Bloser, 1/2" rule LW, with solid (78500028) $1.97 $2.49 $2.11

Handwriting Paper, Zaner-Bloser, ruled 1" LW (78500090) $2.44 $3.99 $2.09

Math Chart paper, 24x36, 100 squares, 500 sheets/rm

Pencil Paper, canary news, 8 x 10-1/2", ruled both 3/8" SW (78500039) $2.44 $9.95 $3.01

Pencil Paper, 8x10-1/2, Canary, ruled 3/8" long way (78500038) (A0002) $2.69

Pencil Paper, white news, 8 x 10-1/2", ruled both 7/8" LW (78500031) $2.47 $5.95

Pen & Ink Paper, white composition, ruled 3/8"SW, red line (64500006) $2.32 $2.49 $2.53

Picture Story Paper, 12 x 18" white news, 6" header, 3/4"LW (78500069) $5.95 $5.20

Picture Story Paper, 12 x 18" white news, 3/4"LW, both sides (78500024) $10.95 $5.20

Primary Story Pad, 24 x 36", punched for hanging. Ruled 1" LW (78500027) $25.25 $27.50

Primary Story Pad, 24 x 36", punched for hanging. Ruled 1" SW (78500026) $25.00 $26.70

Quadrille Drawing Paper, 9 x 12", white, 1/4" squares, ruled (78500009) $5.52 $4.99

Sentence Strips, 3 x 24", ruled, 100 lb., 100/pk (78500043) $1.22 $1.24 $1.70 $2.32

Sentence Strip, 3" x 200', Tagboard, one rule (78500044) $3.39 $3.95 $4.35

Tablet, white, 3/8" rule, 100 shts/pad, 48 pads/cs. Glued (78500045) $50.40

Tagboard, 18 x 24", white, 150 lb., 100 shts/pk (78500048) $9.33 $9.19 $11.25

Tagboard, 24 x 36, manila, 150 lb., no lines, 100 shts/pk (78500012) $18.72 $18.49 $23.88

Tagboard, Chart, manila, 24 x 36, 1.5" SW, 2" header (78500047) $16.06

Tagboard Strips, manila, 3 x 24, 150 lb., 100/pk (78500059) $1.26 $1.35 $1.42

Unfinished News, 9 x 12" white news, plain, 32 lb., 500/rm (78500030) $2.43 $2.25 $2.51 $2.34

Unfinished News, 24 x 36" white news, plain, 32 lb., 500/rm (78500025) $18.49 $18.53

Brown Wrapping Paper, 50 lb., 36" wide x 1000' roll (A0047) $30.13 $29.95 $48.13


Action

Page 7

LAMINATING FILM

Bid #047.20.B2

Fact Sheet

1. The Purchasing Office, as the lead agency, issued a solicitation on behalf of the Howard County

Public School System and the Anne Arundel County Public School System for laminating film to be

used by all schools.

2. Bids were received from eight companies to which invitations to submit bids were sent. The bid was

posted on both the Purchasing web page and eMaryland Marketplace Advantage as required by the

State of Maryland.

3. Bids were received from:

Scott Electric $ 37,334.50

Southwest Plastic Binding Co. dba Southwest Binding & Laminating $ 38,332.50

Pyramid School Products $ 39,731.50

School Specialty, Inc. $ 40,400.00

ACCO Brands USA LLC $ 44,058.00

New Precision Technology, LLC, dba USI Education & Government Sales $ 49,732.50

Laminex Inc., dba ID Shop $ 54,862.50

Skandacor Direct, Inc. $ 57,219.00

4. The bid documents establish a fixed price, indefinite quantity contract for laminating film. The

contract period will be from April 1, 2020 through March 31, 2021.

5. It is recommended the award be made to Scott Electric. The amount is based on the extension of unit

prices and estimated quantities to be ordered. Overall cost for laminating film increased by 15

percent when compared to 2019 prices.

6. The combined dollar value of this procurement for Howard County and Anne Arundel County Public

School Systems is $37,334.50. HCPSS award amounts, based on the extension of unit prices by

the anticipated quantities needed, will be $24,334.50.

7. Funding is located in the FY 2020 Operating Budget under Purchasing, Supplies and Materials,

Program #0205.


Action

Page 8

STUDENT TRANSPORTATION

Bid #038.20.B3

Fact Sheet

1. Bid responses were received from 11 of the 33 current bus companies who were issued a notification

of the bid. The bid was posted on the Purchasing web page and eMaryland Marketplace Advantage

as required by the State of Maryland.

2. The bid tabulation is attached.

3. A total of thirty-one bus routes were bid, twenty five regular routes and six special needs routes. The

“R” before the bus route number denotes a regular route and the “S” denotes a special needs route.

4. The Purchasing Office recommends that the award be made to the following bidders as the lowest,

most responsive bidders in accordance with the bid documents:

Bidder Route Est. Annual Cost

Woodlawn Motor Coach R1387 $ 72,405.00

Blue Horizons, Inc. R1389 $ 74,700.00

Bowens Bus Service, Inc. R1390 $ 82,242.00

Bowens Bus Service, Inc. R1391 $ 74,646.00

Tip Top Transportation R1392 $ 72,720.00


Trans-White, Inc. R1395 $ 70,200.00



Dents Bus Service R1398 $ 67,905.00




Doreste’s Bus Service, LLC R1402 $ 71,055.00

Doreste’s Bus Service, LLC R1403 $ 71,955.00


Blue Horizons, Inc. R1405 $ 74,700.00



Mina Transportation R1408 $ 69,750.00

Blue Horizons, Inc. S1413 $ 90,180.00

Tip Top Transportation S1414 $ 89,100.00

Tip Top Transportation S1415 $ 89,100.00

TOTAL $1,729,818.00

5. It is recommended that all bids for routes R1388, R1394, R1409, 1410, 1411, S1412, S1416, and

S1417 be rejected for exceeded projected budgets and will be rebid at a later date.

6. Route R1353 from Bid #019.20.B3 did not get awarded at the January 9, 2020 Board of Education

meeting. It is recommended that this route be canceled and rebid as Route R1408, see above.


Action

Page 9

7. It is recommended that the low bidders for the following routes not be awarded for the reasons noted:

Contractor Route # Reason*

Mina Transportation, LLC R1387, R1389, R1390, R1392,

R1393, R1396, R1399, R1400,

R1402, R1403, R1404, R1405,

R1406, R1407

Exceeded number of routes to

accept

Dents Bus Service R1389, R1392, R1393, R1396,

R1404, R1405, R1408

Exceeded number of routes to

accept

Trans-White, Inc. R1391, R1397, R1401 Exceeded number of routes to

accept

Woodlawn Motor Coach, Inc. R1392, R1393, R1396, R1404 Exceeded number of routes to

accept

Doreste’s Bus Service, LLC R1404, Exceeded number of routes to

accept

*Note: Bidders indicate at the time of bid submission the number of routes they would be able to

accept. This is factored into the evaluation process to award to the lowest responsive and

responsible bidder.

8. The contract period is from the effective date to June 30, 2026. At the end of the sixth year, the

contractor may request consideration for extending the contract on a yearly basis not to exceed a total

of 12 years, subject to approval of appropriate funding and satisfactory contractor performance.

9. All recommended contractors have performed satisfactorily on prior contracts and are in good

standing with the State of Maryland.

10. Upon reasonable notice to the contractor, the Superintendent/designee retains the authority to modify

the assigned times, hours and/or routes from time to time as the needs of the school system require.

11. Funding is located in the FY21 Operating Budget under Student Transportation, Program #6801,

subject to appropriate funding.

Student Transportation Exhibit PC-52

Bid # 038.20.B3 Action

Bid Tabulation

Page 10

Extended Extended

Rate Per Rate Per Rate Per Rate Per Yearly

Mile Hour Mile Hour Total

Route R1387

Mina Transportation 3.00$ 45.00$ 2.99$ 44.00$ 70,200.00$

Woodlawn Motor Coach, Inc. 2.95$ 48.00$ 2.95$ 48.00$ 72,405.00$

Tip Top Transportation 3.10$ 50.00$ 2.90$ 50.00$ 75,690.00$

Dents Bus Service 3.40$ 45.00$ 3.00$ 40.00$ 74,160.00$

Blue Horizons, Inc. 3.00$ 50.00$ 2.80$ 45.00$ 74,700.00$

Bowen's Bus Service, Inc. 4.00$ 44.38$ 2.00$ 30.00$ 79,542.00$

Doreste's Bus Service, LLC 2.75$ 61.00$ 2.75$ 60.00$ 82,125.00$

HOB Enterprises, LLC 4.00$ 49.00$ 4.00$ 49.00$ 83,700.00$

MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1388






MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1389







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1390





MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 109,800.00$

Route R1391

Trans-White, Inc. 3.40$ 36.50$ 1.00$ 7.00$ 66,510.00$






Bid Tabulation

Page 11

Route R1392








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1393








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1394






MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1395

Trans-White, Inc. 3.55$ 38.95$ 1.00$ 10.50$ 70,200.00$







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1396








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$



Bid Tabulation

Page 12

Route R1397

Trans-White, Inc. 3.55$ 38.95$ 1.00$ 10.50$ 70,200.00$








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1398






MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 106,200.00$

Route R1399







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 102,600.00$

Route R1400







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 102,600.00$

Route R1401

Trans-White, Inc. 3.55$ 38.95$ 1.00$ 10.50$ 70,200.00$







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$



Bid Tabulation

Page 13

Route R1402








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1403








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1404








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1405







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1406








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$



Bid Tabulation

Page 14

Route R1407









MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1408







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1409+








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1410+








MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$

Route R1411+







MBG Enterprises 4.00$ 66.00$ 4.00$ 66.00$ 99,000.00$



Bid Tabulation

Page 15

Route S1412***





Jubb's Bus Service, Inc. 4.00$ 70.00$ 4.00$ 70.00$ 102,600.00$

MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

Route S1413***





MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

Route S1414






MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

Route S1415






MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

Route S1416+






MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

Route S1417+






MBG Enterprises 4.00$ 91.00$ 4.00$ 91.00$ 121,500.00$

title bids and contracts date - boarddocs, a …...bid #042.20.b3 exhibit pc-47 hardwood floor...

Documents