tips to prevent students from having · tips to prevent students from having their candidacy...
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Tips to Prevent Students from Having Their Candidacy Terminated
Based on Rule 54(iii) of the Universiti Putra Malaysia (Graduate Studies) Rules
2003 (Revision 2012-2013), students will obtain a Termination of Candidacy
status for any of the following reasons:
Obtains a CGPA below <3.000 for two consecutive semesters;
Obtains a CGPA below 2.500 in any one semester;
Fails twice in any compulsory course;
Receives a TM grade for GS-11 on two occasions; and
Receives a TM grade and a recommendation of termination from the
supervisor.
Steps to be taken by lecturer, administrator, or supervisor
Reminding the student to complete the following before week 7:
Drop courses (if necessary)
Changing course status to YW, ELF, or AU (if necessary). Course status
requirements are based on graduation requirements.
Ensuring that examination results are announced to students before Week
7, to help the student decide if she/he will continue with or drop the course
in question.
Reminding the student to check examination results within three (3) weeks
of the examination date.
Reminding students who have received a Probation or Termination of
Candidacy grade to apply for re-examination (if necessary). According to the
Universiti Putra Malaysia (Graduate Studies) Rules, students are allowed to
re-sit their examination if they obtain a grade lower than B for a course in
the current semester. If the student manages to obtain a higher grade upon
re-examination, then said grade will be taken into account in the calculation
of CGPA.
Steps to be taken by student
Checking examination results within three (3) weeks of the examination
date.
Applying for re-examination with the support of advisor/supervisor (if
necessary) if receiving a Probation (CGPA <3.000) or Termination of
Candidacy (CGPA <2.500) status. Students can file an application to re-sit
their examination if they obtain a grade lower than B for a course in the
current semester with the advisor/supervisor within two (2) weeks of the
announcement of examination results.
Arranging for a meeting with the advisor/supervisor if receiving a Probation
status to discuss the necessary steps to be taken to avoid receiving a
Termination of Candidacy status for the following semester. These steps
include:
Applying for the appropriate course;
Carrying out simulation of required grade (>3.000);
Repeating failed courses; and
Calculating mark deficiency.
Calculating deficiency
Example:
Student with Probation Status
A student applies for four (4) courses in the First Semester 2013/2014 and
obtains the following results:
Code Credit Grade Grade Value
EAB4508 3 B+ 3.50
EAB4606 3 B+ 3.50
EAB4608 3 B 3.00
EAB5308 3 D+ 1.50
Calculation of GPA and CGPA:
∑ Grade value = Total grade value
Total credit hours
= 3(3.50) + 3(3.5) + 3(3.00) + 3 (1.50)
3 + 3 + 3 + 3 credits
= 34.5
12
GPA = 2.875
If the student is in Semester 1, her/his CGPA will be equivalent to the GPA, that
is 2.875.
The student then makes plans to register for two (2) courses in the Second
Semester 2013/2014, and aims for the following results:
Code Credit Grade Grade Value
EAB5404 3 B+ 3.50
EAB5055 3 B 3.00
Calculation of GPA and CGPA:
∑ Grade value = 3(3.50) + 3(3.00)
3 + 3 credits
= 19.5
6
GPA = 3.250
∑ Overall grade value = Total grade value
Total credit hours
= 34.5 + 19.5
12 + 6
= 54
18
CGPA = 3.000
The student will then obtain a Good grade for the Second Semester 2013/2014
if she/he receives a minimum of a B+ and a B grade for the two courses.
Students in programmes without theses who in in their final semester and
who receive a Termination of Candidacy status can be allowed to repeat a
semester. The credit hours of the repeated course will be taken into
account in the calculation of CGPA (see Rule 46).
Students who have received a Termination of Candidacy status can request
for a their status to be reviewed. Students are required to submit the
Review Against Termination Form (GS-13b) and pay a processing fee of RM
50.
The application for renewal will be brought to the UPM Graduate Review
Meeting which is chaired by the Deputy Vice Chancellor (Academic and
International) for consideration. Results are final.