tips for leading productive meetings with microsoft teams · 2020-07-09 · microsoft teams...
TRANSCRIPT
Empowering People Around The World To Succeed Through Learning
Tips for Leading Productive Meetings with
Microsoft Teams
Presented By: Mike [email protected]
Agenda – Part: 1
• Qualities of Successful Meetings
• Using Microsoft Teams – Best Practices
• General Presentation Tips with Microsoft Teams
• …and More!
Goals:
• To maximize engagement, productivity, and results in your next online meeting.
• Have a great understanding on how to conduct and manage effective meetings using Microsoft Teams.
• To learn tips and tricks to use technology and keep the meeting engaging.
Housekeeping
• Engagement Up – Distractions Down
• Power Hour
• Comments?
Introduction
• My Name is Mike Martin
• Training Facilitator
• I Have Over 20 Years of Training and Staff Development Experience
• Specialty is Microsoft Applications
• Also Soft Skills Training
• From St. Paul, Minnesota - Married with Three Daughters
Meetings Shortcomings
• Why am I even here?
• Meetings ranked high as an office productivity killer
(Salary.com).
• The average American spends nine hours a week in
meetings — and that’s just average.
• Minimal or no follow-up done.
What Qualities Are Neededto Run a Successful Meeting?
Qualities Needed for Successful Meetings
• Clear and Well-Communicated Agenda
• Consider Who to Invite
• Stick to Your Agenda
• Set Time Limits
• Minimize Distractions
• Concluded with Clear Action Items – Follow-up
• Convenience
• Connect to People Around the World
• Make the Most of Tight Budgets
• Make the Most of Our Time
Microsoft Teams Meetings - Best Practices
• Clear Objective – Agenda
• Consider Who to Invite
• Stick to the Time
• Start with a Bang
• Clear Follow-up with Action Items
Teams Meetings Should Be:
Interactive Collaborative Interesting Substantive
Teams Meetings - Best Practices
•Presenter: Set-up Early – 15 Minutes
•Attendees: Log-in Early – 10 Minutes
Teams Meeting – Presenters
•Test Your Technology
•Consider Second Device
•Plan For Worst Case Scenario
•Use Rotating “Welcome” Slides
Teams Meeting Best Practices
• Use a Whiteboard for a Meeting Primer
• Provide Handouts
• Share Your Contact Information
• Did I Mention, Remember Action Items
Teams Meeting Best Practices
• Use Video
• Have Applications Open
• Close All Un-Needed Applications
• Mobility Center: Windows Key + X
Teams Meeting Best Practices
Power Cord
Do Not Rely on Wireless
USB Headset
Teams Meeting Best Practices
• Have a Moderator for Large Meetings
• Have a Note Taker ▪ Rotate the Task
• Use OneNote
• Use the Meeting Template
Engage The Audience!
• Have a List of All Attendees’ Names
• Use Their Names
• Make a Connection
• Keep the Audience Involved
• Use ‘Call-out Phrases”
• Be Personal – Real
• Be an Active Listener
Engage The Audience!
• Be Conscious of Your Voice Inflection
• Be Excited – Your Enthusiasm Shows
• Stand-Up
• Use Humor
Meeting in Teams
Meet Now
Open share tray
Chat
Let’s Take a Look
32
Rehearsal Coach Evaluates: • Pacing• Pitch• Use of filler words• Informal speech• Euphemisms• Culturally sensitive terms• Detects if you're being overly wordy• Detects if you are simply reading
the text on a slide.
Empowering People Around The World To Succeed Through Learning
Tips for Leading Productive Meetings with
Microsoft Teams
Presented By: Mike [email protected]