Presented by:

Saurabh Pansari

Article Assistant

Kalani & Company

IntroductionIntroduction

Act or process of planning.Act or process of planning.

Exercising conscious control over amount of time Exercising conscious control over amount of time

spent on specific activitiesspent on specific activities

Increases efficiency, effectiveness or productivityIncreases efficiency, effectiveness or productivity

Helps in achieving highest walks of life.Helps in achieving highest walks of life.

““Compass, Not the Clock”Compass, Not the Clock”

Given By Given By Dr. Stephen CoveyDr. Stephen Covey

Focuses on Focuses on life’s direction v/s getting worried life’s direction v/s getting worried

about the clockabout the clock or specific minutes each activity or specific minutes each activity

is taking.is taking.

Evolution of Time ManagementEvolution of Time Management

First Generation:First Generation:- Focus on Reminder- Focus on Reminder

Second Generation:Second Generation:- Calendars and Appointment - Calendars and Appointment

books books

Third GenerationThird Generation:- Personal Organizers, Computers :- Personal Organizers, Computers

and PDA based Systemsand PDA based Systems

Fourth GenerationFourth Generation:- Using any of the above tools. :- Using any of the above tools.

The 80:20 RuleThe 80:20 Rule

Popularly known as Popularly known as “Pareto “Pareto Principle”Principle”

Concentrate on Results, not Concentrate on Results, not on Being Busy.on Being Busy.

20% of efforts produce 80% 20% of efforts produce 80% of the results.of the results.

It ensures time and energy It ensures time and energy to be focused on high to be focused on high payoff skills.payoff skills.

Difference Between Urgent and Difference Between Urgent and ImportantImportant

Important Activities leads to Important Activities leads to achievement of your achievement of your goals.goals.

Urgent activities demand Urgent activities demand immediate actionimmediate action and are and are associated with the achievement of someone else’s associated with the achievement of someone else’s goals.goals.

Time Management MatrixTime Management Matrix Being Effective and Efficient.Being Effective and Efficient. Managing Time Effectively to achieve the things Managing Time Effectively to achieve the things

you want to achieve.you want to achieve. Spending your time on important things and not Spending your time on important things and not

just urgent.just urgent.

Time Management ProcessTime Management Process

Activity LogsActivity Logs

Goal SettingGoal Setting

PrioritisationPrioritisation

Specific SchedulingSpecific Scheduling

Activity LogActivity Log

Day

Serial No. Activity Time Taken Value (High, Medium, Low)

Helps you to understand how you spend your time.

Eliminates time wasters.

Follow this periodically through out the day.

Note how you feel, whether alert, flat, energetic etc.

ABC AnalysisABC Analysis

AA:- Tasks that are urgent and important.:- Tasks that are urgent and important. B:-B:- Tasks that are important but not urgent. Tasks that are important but not urgent. C:- C:- Tasks that are neither urgent nor important.Tasks that are neither urgent nor important.

Time Management TipsTime Management Tips

Learn to Say ‘Learn to Say ‘NO’NO’

Organise your work Organise your work

spacespace

Work through others Work through others

Keep a LogKeep a Log

Manage DistractionsManage Distractions

Stop ProcrastinationStop Procrastination

Use Waiting TimeUse Waiting Time

Time WastersTime Wasters

Telephonic InterruptionTelephonic Interruption Inefficient DelegationInefficient Delegation Extended Lunch/ BreaksExtended Lunch/ Breaks Cluttered WorkspaceCluttered Workspace Poorly run meetingPoorly run meeting Socialising on the jobSocialising on the job

Meeting ManagementMeeting Management

The meeting has to have:The meeting has to have:

P P –– PurposePurpose

o Define a purpose of meeting in one or two sentences Define a purpose of meeting in one or two sentences

at the mostat the most

A A – Agenda– Agenda

o List the items you are going to review/ discuss/ inspectList the items you are going to review/ discuss/ inspect

T T – Time Frame– Time Frame

o Set duration for each item in the agendaSet duration for each item in the agenda

Further ReadingFurther Reading

Put First Things FirstPut First Things First

The Seven habits of highly effective peopleThe Seven habits of highly effective people

The 80-20 PrincipleThe 80-20 Principle

Where Do Time Fly?Where Do Time Fly?