time management
DESCRIPTION
Know your goals,Plan your day the night before,The principles being,Meetings,Delegate effectively,What did you do yesterdayTRANSCRIPT
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Time ManagementKnow your goals Plan your day the night beforeThe principles beingMeetings Delegate effectivelyWhat did you do yesterday
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Know your goalsWhat things are most important to you?Set specific and measurable goals with
SMARTer goalsHow to structure your time to do it?Do most important to you in the most productive part
of the day
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Plan your day the night beforeActivities are ranked upon these general criteria:
A. Tasks that are important and urgent
B. Tasks that are important and not urgent
C. Tasks that are not important and urgent
D. Tasks that are not important and not urgent
Each group is then rank-ordered in priorityDownloadable prioritized To Do list
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The principles beingBe always punctualOnce you commit yourself to a certain schedule, be
sure to fulfill itIf you have things that urgent, try to accomplish
before its due dateKeep an updated file of your daily schedule
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The principles being Establish routines and patterns of work to improve
efficiency Break complicated or difficult tasks into achievable
steps Identify the best time for each activity, for you and
others Be prepared to sudden changes of your daily
schedule
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The principles beingSet 2 or 3 times a day aside to look at your emailsAssign folders for people that you receive regular
correspondenceRead, Reply, Next for most of your emails
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Meetings Just before the end of the day:
Have a fresh knowledge of what's happeningHave an incentive to be briefCan think overnightReturn next day to the challenge refreshed
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Meetings • Meetings should produce benefits• Meetings should convened if needed• Ask:
– What is its purpose? – What benefits are expected? – How would you achieve these without this meeting?
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Meetings Use an agendaOnly people needed should attendInsist people come preparedStart on timeStick to the subject
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Meetings A white board can be used
Focus attentionEnsure understands what has been decided
Circulate these at the end of the meetingEnsure a note
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Delegate effectivelyChose the taskChose the personCommunicate effectivelyEnsure understanding and commitmentReview progressTrain and allow for mistakesGive credit
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Chose the taskOthers can do with better, sooner and cheaperDevelop othersRoutine and administrativeMeetings
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Chose the personAbilityReliabilityTraining requirementExperience
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Communicate effectivelyWhat is neededWhy it is neededWhen it is neededIdentify progress review dates
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What did you do yesterday Take a piece of paper Divide your working day into half hour intervals For each half hour interval indicate the activity you
involved
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What did you do yesterday Highlight in red activities not important and not
urgent Highlight in orange activities not important and
urgent Highlight in yellow activities important and not
urgent Highlight in green activities important and urgent Review weekly how you used your time
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ConclusionAdjust the plan each dayAlways remembering your key goalsReview weekly how you used your timeDon't spend endless time reordering "to do lists"When a task is complete just cross it out
Not responsible for above content error and mistake