time: 6 · 2010-01-18 · tanya excell wilhelmina gardner keri huxley fiona sinclair king ......

Agenda: Corporate & Works Committee Date: Monday 26 September 2005 Time: 6.00pm

Outline Of Meeting Protocol & Procedure:

The Chairperson will call the Meeting to order and ask the Committee/Staff to present apologies or late correspondence.

The Chairperson will commence the Order of Business as shown in the Index to the Agenda. At the beginning of each item the Chairperson will ask whether a member(s) of the public wish to address the

Committee. If person(s) wish to address the Committee, they are allowed four (4) minutes in which to do so. Please direct

comments to the issues at hand. If there are persons representing both sides of a matter (eg applicant/objector), the person(s) against the

recommendation speak first. At the conclusion of the allotted four (4) minutes, the speaker resumes his/her seat and takes no further part in

the debate unless specifically called to do so by the Chairperson. If there is more than one (1) person wishing to address the Committee from the same side of the debate, the

Chairperson will request that where possible a spokesperson be nominated to represent the parties. The Chairperson has the discretion whether to continue to accept speakers from the floor. After considering any submissions the Committee will debate the matter (if necessary), and arrive at a

recommendation (R items which proceed to Full Council) or a resolution (D items for which the Committee has delegated authority).

Delegated Authority (“D” Items):

General financial and corporate management of the Council, except those specifically excluded by statute, by Council direction or delegated specifically to another Committee.

Note: This not to limit the discretions of nominated staff members exercising Delegated Authorities granted by the Council.

Quarterly review of Council's Management Plan. Finance Regulations, including:-

- Authorisation of expenditures within budgetary provisions where not delegated; - Quarterly review of Budget Review Statements; - Quarterly and other reports on Works and Services provision; and - Writing off of rates, fees and charges because of non-rateability, bad debts, and impracticality of

collection. Auditing. Property Management. Asset Management. Traffic Management - Works Implementation. Works and Services - Monitoring and Implementations. Legal Matters and Legal Register. Parks and Reserves Management. Infrastructure Management, Design and Investigation. To require such investigations, reports or actions as considered necessary in respect of matters contained within

the Business Agenda (and as may be limited by specific Council resolution). Confirmation of Minutes of its Meeting. Any other matter falling within the responsibility of the Corporate and Works Committee and not restricted by

the Local Government Act or required to be a Recommendation to Full Council as listed below. Recommendation only to the Full Council (“R” Items):

Such matters as are specified in Section 377 and within the ambit of the Committee considerations. The voting of money for expenditure on works, services and operations. Rates, Fees and Charges. Donations Matters which involve broad strategic or policy initiatives within responsibilities of the Committee. Matters not within the specified functions of the Committee. Asset Rationalisation. Corporate Operations:-

- Statutory Reporting; - Delegations. - Adoption of Council's Management Plans; - Policies. - Quality Service/Communications; - Tenders. - Leases. - Matters reserved by individual Councillors in accordance with any Council policy on "safeguards" and

substantive changes

Committee Membership: 7 Councillors Quorum: The quorum for a Committee meeting is 4 Councillors.

H:\Corporate & Works Committee\AGENDAS\2005\sept26c&wage.doc

WOOLLAHRA MUNICIPAL COUNCIL

Notice of Meeting 22 September 2005 To: His Worship the Mayor, Councillor Petrie, ex-officio

Councillors John Walker (Chair) Claudia Cullen Marcus Ehrlich Tanya Excell Wilhelmina Gardner Keri Huxley Fiona Sinclair King

Dear Councillors

Corporate & Works Committee Meeting – 26 September 2005 In accordance with the provisions of the Local Government Act 1993, I request your attendance at a Meeting of the Council’s Corporate and Works Committee to be held in the Council Chambers, 536 New South Head Road, Double Bay, on Monday 26 September 2005 at 6.00pm. Gary James General Manager

Woollahra Municipal Council Corporate and Works Committee 26 September 2005

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Meeting Agenda Item

Subject

Pages

1 2 3

Leave of Absence and Apologies Late Correspondence Declarations of Interest

Items to be Decided by this Committee using its Delegated Authority D1 Confirmation of Minutes of Meeting held on 12 September 2005 1

D2 Councillor Representation on other Committees & Organisations – 40.G

2

D3 Property Asset Development & Community Facilities Strategy – 999.G

6

Items to be Submitted to the Council for Decision

with Recommendations from this Committee

R1 Draft Code of Meeting Practice – 467.G 11

R2 Financial Reports for the year ended 30 June 2005 – 331.G Annexure 1 Circulated separately

81



Item No: D1 Delegated to Committee Subject: Confirmation of minutes of meeting held on 12 September 2005

Author: Les Windle, Manager – Governance File No: See Council Minutes Reason for Report: The Minutes of the Meeting of Monday 12 September 2005 were

previously circulated. In accordance with the guidelines for Committees’ operations it is now necessary that those Minutes be formally taken as read and confirmed.

Recommendation: That the Minutes of the Corporate and Works Committee Meeting of 12 September 2005 be taken as read and confirmed. Les Windle Manager - Governance



Item No: D2 Delegated to Committee Subject: Councillor Representation on other Committees & Organisations

Author: Don Johnston, Acting Director Corporate Services, Warwick Hatton, Director Technical Services

File No: 40.G Reason for Report: To review the need for each of the other Committees and

organisations having regard to the original purpose of the appointment.

Recommendation: THAT the review of each sub-committee be noted, and the recommendations for the continuation and appointment of Councillors to each committee be adopted. Background: At the Extraordinary Committee Meeting of Council of 7 September 2005 it was resolved:

a. That a report be brought to the appropriate Committee to review the need for each of the other Committees and organisations having regard to the original purpose of the appointment.

b. That the Mayor invite expressions of interest from Councillors as to which other

Committees and organisations they wish to serve on. c. That subject to the outcome of the report and review in resolution (a) above, the Mayor

be authorised to appoint the Councillor representatives to the other Committees and organizations.

d. That the existing appointees to other Committees and organizations remain until the

report and review mentioned in (a) above is carried out. In accordance with this resolution the Sub-Committees and Working Parties related to the Corporate and Works Committee have been reviewed. The outcomes of this review are detailed in the following table. It has been past practice for the Mayor of the Day to appoint delegates and representatives to various external and internal committees, working parties and forums.



Corporate and Works related Sub-Committees

Committee Name Review of Committee Recommendation Membership Current members appointed

WWPP Joint Committee This is a Joint Committee of Waverley and Woollahra Councils to oversee the management of the former Process Plant site and its proposed disposal/development as part of the Green Square Town Square project.

That the Joint Committee continue. Mayor & 2 Councillors (alternate delegates)

Mayor, Crs Petrie, Gardner Comino, Dawson, Huxley,

PREMSURE The Premsure Insurance Pool is in wind-down, running off the small number of claims that remain outstanding. The Committee meets as required.

Council is still a participant in the pooling arrangement. It is recommended that a Councillor be nominated for the Committee.

1 Councillor for whole term of Council.

Cr Comino on wind down

SSROC – Ordinary The 11 member councils each nominate two Councillors to represent them on the Board of SSROC. Given the importance of the issues being decided, SSROC asks its members to nominate the Mayor and Deputy Mayor as delegates. SSROC meets four times each year.

That two delegates be nominated for the SSROC Board.

Mayor & 1 Councillor & Alternate

Mayor Rundle, Cr Dawson, Alternate - Cr Gardner

SSROC - Standing Committee 1 - Asset mgmt, public works, joint tendering, waste mgmt, SSROC financial reports

The Standing Committee meets four times each year to oversee SSROC’s work in these key policy areas.

That a delegate be nominated for Standing Committee 1.

1 Councillor Cr Boskovitz

Legal Sub-Committee The role of the Sub-Committee is to oversee the provision of legal services to the Council and to recommend courses of action to maximise the efficiency and effectiveness of the services provided while minimising costs. The Committee meets as required.

That the Sub-Committee continue. Mayor & 7 Councillors

Mayor, Crs Comino, Petrie, Dawson, Ehrlich, Martin, Shoebridge, Boskovitz

Bicycle Working Party The Bicycle Working Party has previously met on an ad-hoc basis as and when required. It is suggested the Working Party should be involved in budget planning and program review, thereby meeting at six monthly intervals.

That the Working Party continue, meeting at six-monthly intervals July/August (CWP June (budget planning) and Jan/Feb (review programs and plan for next budget).

2 Councillors Crs Dawson & Shoebridge



Corporate and Works related Sub-Committees Committee Name Review of Committee Recommendation Membership Current members

appointed Assets Working Party The Working Party has not met during

the life of this Council. A brief is being prepared for a Property Assets Study as a basis for a Property Asset Development and Community Facilities Strategy as proposed in the Management Plan. It is proposed to submit this shortly to the Assets Working Party.

That the Working Party resume. Mayor & 8 Councillors

Mayor, Crs Walker, Martin, Huxley,Gardner, Boskovitz,Petrie, Dawson,Excell

Paddington Traffic Working Party The Paddington Traffic Working Party meets on an as-needs basis, to deal with traffic related matters within the Paddington Precinct and external traffic matters affecting the Paddington Precinct (e.g. X-City tunnel, regional bike routes). The PTWP examines construction and landscape proposals relating to traffic management.

That the Working Party continue.

Paddington Ward Councillors Adjacent Ward Councillors as observers

Crs Martin, Huxley, Ehrlich

Woollahra Municipal Council Corporate & Works Committee 26 September 2005

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Conclusion: There is a number of Sub-Committees and Working Parties that report to the Corporate and Works Committee as outlined above. It has been recommended that each of the Sub-Committees and Working Parties continue and the relevant Councillor representatives be appointed. Warwick Hatton Director Technical Services

Don Johnston Acting Director Corporate Services

Annexures: Nil.



Item No: D3 Delegated to Committee

Subject: Property Asset Development and Community Facilities Strategy

Author: Kylie Walshe, Director Community Services Zubin Marolia, Manager Property & Projects

File No: 999.G Reason for Report: Recommend commencement of a study to form the basis of the proposed

Property Asset Development and Community Facilities Strategy.

Recommendation: A) That Council endorse the preparation of a Property Assets Study as the basis of development

of a Property Asset Development and Community Facilities Strategy. B) That the Assets Working Party act as the steering committee for the Property Assets Study C) That the Working Party be convened in the immediate future to enable the commencement of

this project. Background: Council’s 2005-8 Management Plan Section 7.6 Property Management includes a project to develop a Property Asset Development and Community Facilities Strategy. The objectives of this project are to effectively plan for the long term provision of operational and community facilities, and to improve the return on Council’s assets, It is proposed that these objectives would be achieved by developing a prioritised and staged program for asset procurement, management, development and divestment based on a comprehensive assessment of Council’s facility needs. Council has 23 community and 103 operational properties in its ownership or management excluding sports buildings and public amenity blocks in various parks. This includes the council depots, community centres, library buildings, car parking stations and properties leased out for commercial purposes. Council properties include premises on land owned by Council and on Crown Land under the care, control and management of Council. See Annexure 1 for full property list. The 2005-08 Management Plan also includes the following projects relating to community services and facilities:

Sub-activity 5.1 Community Services Management: Develop Community Facilities to provide facilities for seniors, young people and child care facilities. (p 85) Sub-activity 5.4 Aged & Disability Services: Undertake a feasibility study to redevelop an existing facility into a central purpose built centre for older people including food services, social support and activities. (p 93)

Council adopted its Children’s Services Strategy and its Ageing and Disability Services Strategy on 8 August 2005. These strategies identified the lack of appropriate community facilities throughout Woollahra and include actions in relation to community facilities. Further assessment of these needs and how the current facilities support or inhibit service provision is required prior to any decision regarding the future use of existing facilities or the development of new facilities.



It is proposed that the Property Asset Development and Community Facilities Strategy include the above Management Plan strategies and build on the findings of the adopted Children’s Services Strategy and Ageing and Disability Services Strategy. Council adopted a notice of motion in December 2001:

That a report be prepared for Corporate and Works Committee investigating the possibility of sharing depot facilities and capital equipment with other Councils, in particular Waverley and South Sydney Councils.

Some preliminary discussions have been held with South Sydney and Waverley Councils but no specific opportunities have been identified to date. The Property Asset Development and Community Facilities Strategy should address the issue of the long term nature of Council’s operational needs, as Council’s O’Dea Avenue depot is located within the Green Square redevelopment project and operations based there will eventually have to be relocated. This report provides an overview of the proposed Property Assets Study, which is proposed to be carried out to enable Council to responsibly plan for its future property requirements and to address the above objectives. Proposal: It is proposed that Council commence a Property Assets Study, the first stage of the Property Asset Development and Community Facilities Strategy, This study will:

Identify future property needs in relation to the operational needs of the Council and community needs of Woollahra residents.

Assess operational properties and community facilities owned and/or managed by Council

to determine the appropriate use of these in relation to the operational and community needs of the Council area. It is proposed to exclude sports buildings and public amenity blocks as they either have long term leases or cannot be adapted for any other use. The Cosmopolitan Center has been excluded as it is currently subject of negotiations.

Provide financially viable options and recommendations regarding the future of the

properties. This could include, but not be limited to; renovations, relocation of services, partnerships with other facility owners, development of new facilities or rationalisation of existing properties. This will also include indicative capital and operational costs of each option and recommendation.

The Property Assets Study will be the subject of a project brief, with suitably qualified and experienced consultants invited to quote for the project. It is recommended that the Assets Working Party act as the steering committee for the project and provide advice at all stages, commencing with the development of the consultant brief. Due to the number and range of properties it is envisaged that it will take at least six months, including Christmas and meetings with the Working Party to complete the Study. However this could change depending on the inclusions in the final brief. Depending on the outcome of the initial study, this project may have to be staged to allow for detailed assessments, which may be dependant on design options and valuations. The Study will enable development of a staged, prioritised strategic plan for the future management of operational and community facilities, and the enhancement of the return on Council’s assets where appropriate.



Consultation: Consultation was undertaken during the Social Needs Study with Woollahra residents and key target groups in the form of a telephone survey, written surveys, workshops and interviews. The findings of this study identified the specific need for facilities for the facilitation of activities for older people, families and children. This consultation will be used to inform the Property Assets Study and the assessment of facilities to meet these needs. The project brief will also include a section in relation to consultation. This will request consultants to propose appropriate consultation processes to include, but not be limited to, the following:

Councillors Council staff Managers/ operators of existing properties/ facilities Users of existing properties/ facilities Stakeholder and interest groups Adjoining Councils Owners/ managers of non-Council owned facilities State & Federal Government Agencies Potential partners

Identification of Income & Expenditure: The 2005-08 Management Plan includes an allocation of $160,000 for the Property Asset Development and Community Facilities Strategy. It is estimated that half of this amount would be required to complete the initial study. Further expenditure will be required depending on the outcomes of the initial study, which may recommend further assessment of some options. Therefore, future financial implications will not be fully known until the Study has been completed, with the financial implications a major consideration in the options and recommendations. An estimate of capital and operational costs and recommendations on how these could be met will also be included in the Strategy. Conclusion: The Property Asset Development and Community Facilities Strategy will provide a long term strategic direction for the provision of appropriate facilities to meet the operational needs of Council and community needs of Woollahra, and improvement of financial return to Council. It is recommended that a Study to form the basis of the Strategy commence without delay, with the detailed brief to be determined by the Assets Working Party as soon as possible. Kylie Walshe Director Community Services

Zubin Marolia Manager Property & Projects

Warwick Hatton Director Technical Services

Annexures: Annexure 1: Property List



Item No: R1 Recommendation to Council

Subject: Draft Code of Meeting Practice

Author: Les Windle - Manager Governance File No: 467.G Reason for Report: For Council to consider adopting the Draft Code of Meeting Practice

following public exhibition. Recommendation: A. That the draft Code of Meeting Practice be adopted. B. That Public Forums at Council Meetings commence on 31st October 2005. C. That the Rose Bay Gardens Estate Residents Action and Improvement Group be thanked for

their submission. Background: On 30 May 2005 Council adopted the following resolution in relation to incorporating a Public Forum into its Council Meeting procedures: 1. THAT the following Section relating to Public Forums at Council Meetings be included in the

revised draft Code of Meeting Practice: 2.42 Public Forum Until 30 June 2006 unless Council resolves otherwise, Council will allow members of the public to address a Council Meeting on any local government related matter excluding matters that are on the Council Meeting Agenda or any application already lodged with the Council for decision or that criticises or complains about Councillors or Council staff. The Council Meeting Business paper will include a section called “Public Forum” immediately following consideration of Mayoral Minutes.

The procedure for the conduct of the Public Forum will be as follows:

(1) Each person wishing to address a Council Meeting is required to complete a “Public

Forum Registration Form” and submit it to a Council staff member prior to the commencement of the meeting.

(2) A maximum time limit of 3 minutes for each address will be allowed at the Council Meeting.

(3) The maximum number of addresses at each Council Meeting will be 3.

2. THAT the revised draft Code of Meeting Practice be publicly exhibited in accordance with the Local Government Act requirements.

3. THAT a further report be submitted to the Committee following completion of the public

exhibition period.



At the same time Council was considering the introduction of a Public Forum, Council was also considering other changes to the Code of Meeting Practice through reports submitted to the Corporate and Works Committee on 23 May 2005 and 4 July 2005. (Copy of reports attached) On 11th July 2005 Council resolved to place the draft Code of Meeting Practice, including the Public Forum provisions, on public exhibition. The draft Code of Meeting Practice was exhibited to the following timetable: Exhibition period commenced: Wednesday 27th July 2005 Exhibition period closed: Friday 26th August 2005 Submission period closed: Friday 9th September 2005. Consultation: The exhibition of the draft Code of Meeting Practice was advertised in the Wentworth Courier each week of the exhibition period and on Council’s web page. One submission was received on the draft Code from the Rose Bay Gardens Estate Residents Action and Improvement Group. The submission states: “I write in response to the Public Exhibition of the Draft Code of Meeting Practice. I wish to refer to Section 7.19 of the proposed Code. For some time I have been concerned by the opportunity for the denial of natural justice in circumstances where a Committee of Council hears representations and then, directly after hearing the representations, makes a decision on the matter that led to the hearing. Not only can this give the impression that the hearing has only been “for show” and has no real effect on the decision making process, but also, and more seriously, there is no chance for incorrect information provided during such a process to be corrected. In circumstances where the decision is final and cannot be reversed, this could lead to a denial of natural justice. I would commend to the Council that any matter that involved verbal representations should be deferred to the next routine meeting of the Committee that held the hearing. This would permit proper consideration of the matters that have arisen and the checking, and if necessary, correction of any information provided that is perceived as erroneous.” Response to submission Section 7.19 of the proposed Code refers to “Representations to committee meetings by the public” and states: “Any person wishing to address a Committee Meeting in relation to a matter on the agenda will be allowed 4 minutes to make their presentation.

If a large number of persons wish to address a Committee Meeting on a particular matter, it will be at the discretion of the Chairperson of the respective Committee to determine, with a view to fairness of representation, how many persons may address the meeting. A Committee may at any time, invite staff to comment on any matter raised at a Committee Meeting. If matters raised are substantial, the Committee may defer the matter to another meeting in order to obtain clarification of the matters raised. [POLICY AND SAFEGUARDS]”



This section of the Code has not been changed and is a long standing practice of Council that gives members of the public a further opportunity to put forward information for the Councillors to consider during their deliberations and determination of the matters before them. Many Agenda items are the subject of verbal submissions and it would be impractical and inefficient to delay the decision making process of Council by implementing a policy that required all reports where verbal submissions are made to be deferred to the next meeting of the Committee. The Rose Bay Gardens Estate Residents Action and Improvement Group is concerned that incorrect information may be provided to the Council and in the absence of the incorrect information being corrected, the Council may make a decision based on the incorrect information. The third paragraph of the Section allows for, and Council's long standing practice has been, that staff members present at Committee meetings are requested to comment on the information provided through the public address system and if the members of the Committee are still unsure of the relevance or accuracy of the information, the Committee has the option to defer consideration of the item pending further clarification of the matters raised. In view of the above practices, it is considered that the section should not be altered. Legislative references in the Code The Code of Meeting Practice has been prepared in accordance with all the legislative requirements of the Local Government Act and accompanying Regulation relating to meeting procedures and Council’s Policies and Safeguards which have been developed over time to ensure the decision making process is open and accountable. The notations at the end of each section in the Code identifies the source of the requirement as being either the Local Government Act, Regulation or Policy. When the Code was placed on public exhibition, the applicable Regulation was the Local Government (Meetings) Regulation 1999. Since that time however, all regulations relating to Local Government have been combined into one regulation, that being the Local Government (General) Regulation 2005. This has meant that the Regulation clause numbers quoted in the Code have now changed to reflect the Clause numbers in the new consolidated Regulation. This is the only change to the document that was placed on public exhibition as there have not been any changes to the legislative requirements governing the conduct of meeting in the new consolidated Regulation. Options: Council can adopt the draft Code of Meeting Practice or amend the Code prior to adopting it. If the Council amends the Code that was placed on public exhibition it must re-exhibit the new draft Code if the amendments are substantial or if the Council is of the opinion that any amendments made are not substantial, it may adopt the new draft Code without further exhibition. Commencement of Public Forums If the draft Code of Meeting Practice is adopted, the introduction of Public Forums will be advertised in the following ways: Advertisements in the Wentworth Courier, Information on Council’s web page, Amendment to the Council Meeting brochure, Mention in the Mayoral Column, Fact sheet prepared for Customer Service Staff, E-mail advice to all staff, Notices displayed at Council Meetings.



It is proposed that the Public Forums will commence at the Council Meeting held on Monday 31st October. Conclusion: The draft Code of Meeting Practice is submitted to Council for consideration following the public exhibition period. One submission on the draft Code was received. It is recommended that the draft Code of Meeting Practice be adopted and the Rose Bay Gardens Estate Residents Action and Improvement Group be thanked for their submission. Les Windle Manager Governance

Don Johnston Acting Director Corporate Services

Annexures: 1. Corporate and Works Committee Report 23 May 2005 – Public Forums 2. Corporate and Works Committee Report 23 May 2005 – Code of Meeting Practice 3. Corporate and Works Committee Report 4 July 2005 – Code of Meeting Practice 4. Submission from the Rose Bay Gardens Estate Residents Action and Improvement Group 5. Draft Code of Meeting Practice recommended for adoption (showing new provisions

underlined and deletions as strikethrough)



Item No: R2 Recommendation to Council

Subject: Financial Reports for the year ended 30 June 2005.

Author: Don Johnston, Manager Finance File No: 331.G Reason for Report: To present the Financial Reports for the year ended 30 June 2005 to the

Committee for the purpose of recommending to Council the adoption of its statement in regard to the Financial Reports and to set the date of the meeting at which the Reports will be presented to the public.

Recommendation: 1 That the review of the 2004/2005 actual results against Budget forecasts be noted;

2 That Council adopt the following statement in relation to its Financial Reports for the year

ended 30 June 2005: That, in relation to the Financial Reports for the Year Ended 30 June 2005, Council is of the opinion that: The Financial Reports have been drawn up in accordance with:

i. the Local Government Act 1993 (as amended) and Regulations made thereunder; ii. the Local Government Code of Accounting Practice and Financial Reporting and the

Asset Accounting Manual; and iii. the Australian Accounting Standards and professional pronouncements

and to the best of our knowledge and belief these Reports:

present fairly Council’s financial position and operating result for the year; and accord with Council’s accounting and other records;

and further, the signatories to the Reports, to the best of our knowledge and belief, know of nothing that would make the reports false or misleading in any way;

3 That Council formally refer the 2004/2005 Financial Reports for audit; and 4 In anticipation of receiving the Auditor’s Reports, set the Corporate & Works Committee

meeting to be held on 17 October 2005 as the meeting at which the Financial Reports will be presented to the public.

5 That Council adopt the following statement in relation to Goods and Services Tax:

To assist compliance with Section 114 of the Commonwealth Constitution, we certify that: Voluntary GST has been paid by Woollahra Municipal Council for the period 1 July

2004 to 30 June 2005. Adequate management arrangements and internal controls were in place to enable the

Council to adequately account for its GST liabilities and recoup all input tax credits eligible to be claimed.

No GST non-compliance events by the Council were identified by or raised with the Australian Taxation Office.



Background: Each year, Council is required to prepare financial reports, and must refer them for audit as soon as practicable after the end of that year. The audited financial reports must be included in Council’s Annual Report. The financial reports must include a general purpose financial report, other matters prescribed by regulation, that is the notes to the financial reports and special schedules, and a statement by the Council as to its opinion on the general purpose financial reports. The Financial Reports for the Year Ended 30 June 2005 have been circulated as a separate Annexure to this report, Annexure 1. These Financial Reports are the consolidated financial reports of the Council incorporating the financial operations of Holdsworth Street Community Centre, Premsure Insurance Pool and the Waverley/Woollahra Process Plant. The general purpose financial reports must be prepared in accordance with the Local Government Act 1993 and Regulations made thereunder, Australian Accounting Standards and professional pronouncements, the Local Government Code of Accounting Practice and Financial Reporting and the Local Government Asset Accounting Manual. Before the financial reports can be formally referred for audit, Council is required to adopt a statement on its financial reports. The statement must indicate:

(a) Whether or not the financial reports have been drawn up in accordance with:

i. the Local Government Act and Regulations; ii. the Code of Accounting Practice and Financial Reporting and the Asset

Accounting Manual; and iii. the Australian Accounting Standards and professional pronouncements

(b) whether or not those reports present fairly Council’s financial position and operating result for the year;

(c) whether or not those reports accord with Council’s accounting and other records; and (d) whether or not the signatories know of anything that would make the reports false or

misleading in any way. The statement must be signed by the Mayor, at least one Councillor, the General Manager and the Responsible Accounting Officer. The Manager Finance is the responsible accounting officer. The financial reports have been informally referred for audit. The audit of the Financial Reports circulated was completed on 8 September 2005. Presentation There will be a presentation on the Financial Reports at the Committee meeting. Structure of this Report This report provides an analysis of the Financial Reports in a number of different ways. There is an initial section providing an overview of Council’s financial position as at 30 June 2005. There is then a statement from the General Manager and Responsible Accounting Officer (Manager Finance) in regard to the preparation of the Financial Reports. The report then steps through any changes to Accounting Standards and the Code of Accounting Practice and Financial Reporting that have had an affect on the disclosures made in the Financial Reports. This is followed by an analysis of major movements between 2003/2004 and 2004/2005 and an analysis of variations between the budget (March Review) and actual result in the form of reviewing our working funds result and liquidity.



Note 16 to the financial reports provides comments on variations to the original budget as adopted by Council. Finally, the report introduces the financial reports of the consolidated entity (Holdsworth Street Community Centre) and Council’s joint ventures (Premsure Insurance Pool and the Waverley / Woollahra Process Plant). Overall Financial Position At the end of the 2004/2005 financial year, Council’s financial position remains sound. After allowing for revotes, the working funds balance was $2,146,291 and unrestricted current ratio was 1.64:1. Working funds are accumulated funds that have not been set aside for a specific purpose and provide Council with some capacity to respond to unforeseen circumstances. The unrestricted current ratio is the ratio of current assets to current liabilities after allowing for external restrictions on our cash such as Section 94 Contributions and unexpended grants. It provides an indication of our capacity to cover our liabilities. The 2004/2005 Budget, including revotes from the previous year, provided for a reduction in working funds of $1,485,082 to $1,986,697 and forecast an unrestricted current ratio of 1.67:1. Both actual results were close to these forecasts. The actual working funds balance as at 30 June 2005 was $4,665,522, an improvement of $2,678,825 over the forecast result. Part of this is due to projects not being completed at year end which have been revoted into the 2005/2006 Budget. Allowing for revotes of $2,519,231 (net working funds impact) working funds falls to $2,146,291. This still represents an improvement of $159,594 over the final forecast figure. Variations which gave rise to this improvement are detailed later in the report. The actual unrestricted current ratio at 30 June 2005 was 2.12:1. After allowing for revotes this would drop to 1.64:1. We were forecasting a level of 1.67:1. There has only been a small reduction in liquidity over the year. At 30 June 2004 the unrestricted current ratio, allowing for revotes, was 1.7:1. The Statement of Financial Performance discloses a deficit before capital movements of $2,162k, an improvement on last year’s $2,203k. The deficit includes an expense of $8,468k for Depreciation. Expenses increased from $50,376k to $51,573k, an increase of $1,197k or just over 2.3%. Revenue increased from $48,173k to $49,411k, an increase of $1,238k or just over 2.5%. Statement by the General Manager and the Responsible Accounting Officer: We acknowledge our responsibility for the preparation of the financial reports. We confirm, to the best of our knowledge and belief, the following:

The financial reports have been prepared in accordance with the Local Government Act 1993 (as amended) and Regulations made thereunder, Australian Accounting Standards and professional pronouncements, the Code of Accounting Practice and Financial Reporting and the Asset Accounting Manual so as to present fairly Council’s financial position and operating result for the year. There have been no irregularities involving management or employees who have a significant role in the accounting and internal control systems or that could have a material effect on the financial statements.



We have made available to the auditors all books of account and supporting documents and all minutes of meetings of Council. The financial reports are free of material misstatements, including omissions. The Council has complied with all aspects of contractual arrangements that could have a material effect on the financial reports in the event of non-compliance. There has been no non-compliance with requirements of regulatory authorities that could have a material effect on the financial reports in the event of non-compliance. We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed all guarantees that we have given to third parties. There have been no events subsequent to the end of the financial year which require adjustment or disclosure in the financial reports or the Notes thereto. All claims have been properly accrued in the financial reports. No other claims in connection with litigation have been or are expected to be received. There are no formal or informal set-off arrangements with any of our cash and investment accounts. Except as disclosed in the financial reports we have no overdraft arrangements.

Changes to Accounting Standards and Code of Accounting Practice There are certain requirements upon Council under AASB 1047 to disclose the impacts of adopting the Australian equivalents to International Financial Reporting Standards (AIFRS). The Department of Local Government has issued and updated Code of Accounting Practice which includes a desired format for Councils to follow in order the meet the requirements of AASB 1047. In addition, the Local Government Accounting Advisory Group has agreed that as a minimum all Councils are required to disclose the impact of the following areas: Defined Benefit Superannuation Plan

Under AASB 119 Employee Benefits, Council will be required to ‘book’ the movement in the defined superannuation benefits surplus each year through the Statement of Financial Performance. Figures are provided by the Local Government Superannuation Scheme in this regard. Initial recognition of the surplus will be against opening equity (30 June 04 balance) with the year 1 movement (to 30 June 05) being recognised on the Statement of Financial Performance for comparative purposes. A disclosure in this regard is currently made in Note 1 (refer page 16 of attachment 1).

Restoration/Remediation/Decommissioning Costs

Under AASB 116 Property, Plant & Equipment, Council is required to recognise the estimated costs of dismantling, removing or restoring items of property, plant and equipment. In the local government context, this is targeting the remediation / restoration costs faced by Council’s with old landfill tip sites and other potentially contaminated areas. Council does have some remediation / restoration issues facing it at the Waverley / Woollahra Process Plant (incinerator) site. The estimate cost of this works is far outweighed by the estimated proceeds from disposal.



As Council has resolved to sell this site, and operations have clearly been discontinued, it will be disclosed as a non current asset held for resale and discontinued operation under AASB 5. While this course of action takes away the need to provide for the estimated cost of remediation, a disclosure of the required works has been made in both Note 1 (refer page 10 of annexure 1) and Note 18 (refer page 54 of annexure 1).

Investment Properties

AASB 140 Investment Property requires separate disclosure of investment property to the rest of property, plant and equipment held. Investment property is defined as: Investment property is property (land or a building – or part of a building – or both) held (by the owner or by the lessee under a finance lease) to earn rentals or for capital appreciation or both, rather than for:

(a) use in the production or supply of goods or services or for administrative purposes; or (b) sale in the ordinary course of business.

The Standard provides further guidance to not-for-profit entities:

In respect of not-for-profit entities, property may be held to meet service delivery objectives rather than to earn rental or for capital appreciation. In such situations the property will not meet the definition of investment property and will be accounted for under AASB 116, for example:

(a) property held for strategic purposes; and (b) property held to provide a social service, including those which generate cash inflows

where the rental revenue is incidental to the purpose for holding the property.

All of Council’s land and building assets have been reviewed in light of the new Standard. Many of our land assets are public open space and fall outside the definition. Council has a number of properties that might meet the definition of investment property if it were not for the additional guidance in the Standard. For example, the Cross Street Car Park earns an income stream but its primary purpose is to provide car parking in Double Bay. The income stream, although substantial, is incidental. Grafton Street car park, on the other hand, is an investment property. It is an asset outside our local government area so it would be difficult to argue that it provides a service to our community directly. The acquisition of the old Telecom Depot in Anderson Street and 1 Kiaora Road are regarded as strategic assets because of their proximity to the Kiaora Lane and Anderson Street car parks. The Cosmopolitan Centre land is also regarded as a strategic asset. The Kiaora Lane and Anderson Street car parks are regarded as held to provide a service, along the lines of the Cross Street car Park.

The other asset that has been classified as an investment property is the front two lots and building at O’Dea Avenue Depot. This building and land (in the main) is leased and provides a substantial income stream. It is capable of being sold separately to the Depot site itself which is a separate lot of land at the rear of the site.



Impairment of Assets

An asset is impaired when its carrying amount exceeds its recoverable amount. AASB 136 Impairment of Assets identifies a series of indicators to assess the possibility of an asset being impaired. The indicators include significant decline in market value, significant changes in technology, market or economic environments, obsolescence and significant changes with an adverse impact such as the asset becoming idle. An assessment of the indicators has been made and, at present, it is considered that there are no impairment indicators.

In addition to the mandated disclosures, disclosures have been made in regard to: Employee Benefits

Under the current Employee Benefits Standard (AASB 1028) non current annual leave benefits are measured at the nominal amount. Under the new Standard they will be discounted to present value based on estimated future cash flows, as is the case currently with other forms of leave. This will result in a reduction in the provision for leave entitlements.

Non Current Assets held for Resale

As mentioned above, the Waverley / Woollahra Process Plant will be disclosed as an asset held for resale and discontinued operations under AASB 5 following the transition to AIFRS. The financial reports of the Process Plant already disclose the land and building assets as current assets. This treatment is consistent with that and the disclosure made by Waverley Council.

Each of these issues has been addressed in Note 1 to the Financial Reports in consultation with our Auditor. A further associated change arises from DLG Circular 05/26, issued on 8 June. The change relates to our GST certificate. The current approach requires us to have an independent GST review undertaken. This has been done by our auditor which also provided a GST Audit Review Report for the DLG. The requirement for 2004/2005 and future years is that Council is now required to provide a certification of confirmation in place of the Audit Review Report. It is our intention to continue to require our auditor to undertake an independent review of our GST processes and provide Council with a certification similar to the one currently prepared. This will provide a basis for Council adopting its certification. The certificate is to be in the following form: To assist compliance with Section 114 of the Commonwealth Constitution, we certify that:

Voluntary GST has been paid by Woollahra Municipal Council for the period 1 July 2004 to

30 June 2005. Adequate management arrangements and internal controls were in place to enable the

Council to adequately account for its GST liabilities and recoup all input tax credits eligible to be claimed.

No GST non-compliance events by the Council were identified by or raised with the Australian Taxation Office

Signed in accordance with a resolution of Council made on…………………..



Similar to the statement in relation to the Financial Reports, the certificate is to be signed by the Mayor, a Councillor, the General Manager and the Responsible Accounting Officer. For this year, the certificate is due to the DLG on 7 November, the same date as the Financial Reports. In future the certificate will cover the period 1 May to 30 April and will be due by 1 June each year. 30 June 2004 Actual compared to 30 June 2005 Actual Expenses (Page 2 of Annexure 1) Employee Costs (Increased from $23,043k to $23,980k ($937k, 4.06%)) (Note 3 p22, Annexure 1) $38k of this resulted from the consolidated entities. Council’s variance was $899k, 3.90%. The major increases are $209k in direct salaries and wages costs plus $244k in redundancy payments plus consequential leave entitlements of $514k associated with structural change. These payments were partly funded from the DWM and ELE Reserves. It should be noted that the $209k increase in direct salaries & wages represents an increase of only 1.1% over the previous year. This appears in a summary of Council’s “Total Resourcing Costs” later in the report. Materials & Contracts (Increased from $8,383k to $8,727k ($344k, 4.1%)) (Annexure 4) $3k of this resulted from the consolidated entities. Council’s variance was an increase of $341k. 4.07%. There were increases in the use of temporary staff ($273k), contracted services ($193k), assessment consultants ($68k) and fuel costs ($59k). These increases were offset by reductions in recurrent contracts (lease payments) disclosed in Other Expenses ($127k), printing & stationery ($71k) and Infringement Processing Bureau charges ($36k). The total of these major items is a net increase in expense of $359k. Depreciation (Increased from $8,143k to $8,468k ($325k, 3.99%) (Note 3 p.22 of Annexure 1) $1k of this resulted from consolidated entities. Council’s variance was an increase of $324k. The major increases in depreciation were office equipment ($79k), roads ($58k) and other assets ($151k). Other assets included the depreciation of 2003/2004 capitalised items of almost $4m for the first full year. There were smaller increases in other asset categories also related to the depreciation of 2003/2004 acquisitions. Other Expenses (Decreased from $10,808k to $10,252k ($556k, 5.14%)) (Note 3 p.23 of Annexure 1) $353k of this resulted from consolidated entities, including the derecognition of Woollahra Voluntary Community Service and Woollahra Senior Citizens Welfare Association ($472k). Council’s variance was a decrease of $203k. There are numerous increases and decreases making up this overall variance. Among the increases are operating lease payments ($149k) (see Materials & Contracts), insurance premiums other than workers’ compensation ($39k) and tipping charges ($105k). To offset these increases there were



decreases in the cost of the election ($152k), boundary adjustment payments ($71k) and contribution to the new SES Depot ($304k). The total of these major items is a net decrease in expense of $235k. Revenues (Page 2 of Annexure 1) Rates & Annual Charges (Increased from $28,961k to $30,081k ($1,120k, 3.86%)) (Note 4 p.24 of Annexure 1) None of this relates to consolidated entities. Council’s variance was an increase of $1,120k, 3.86%. $809k of this arises from the 3.5% increase taken up by Council. A further $210k relates to the increase in the DWM charge from $245 to $251 and additional waste service charge from $180 to $186. The remainder arises from general growth in the rate base over the course of the year. User Charges & Fees (Decreased from $5,084k to $5,042k ($42k, 0.82%)) (Note 4 p.25 of Annexure 1) There was a $37k decrease related to consolidated entities. Council’s variance was a decrease of $5k. While the overall decrease between the years was only $5k, there were a number of variances. There were increases in trade waste charges ($27k), kindergarten fees ($38k), damage deposits transferred to income ($30k), building certificate application fees ($32k) and temporary rock anchors ($156k) of which $150k was transferred to reserve on the basis that some may be refunded. These increases were offset by reductions in part 4A certificate registration fees ($37k), road restorations ($38k), development application fees ($174k) and hoarding application fees ($51k). The total of these major items is a net decrease in revenue of $17k. Interest (Increased from $1,204k to $1,474k ($270k, 22.42%)) (Note 4 p.25 of Annexure 1) An $8k increase relates to the consolidated entities. Council’s variance was an increase of $262k. This increase arose from an increase in both the average interest rate from 5.38% to 5.77% and an increase of $2.6m in the average level of monthly investments held. Other Income (Increased from $9,337k to $9,577k ($240k, 2.57%)) (Note 4 p.26 of Annexure 1) There was a $72k increase related to consolidated entities. Council’s variance was an increase of $133k, 1.42%. There were increases in recovered costs ($165k), work zone charges ($63k), filming fees ($33k), property leases and licences ($147k) and park hire ($24k). These increases were offset a decrease in fines income ($302) primarily as a result of the settlement of statute barred infringement in 2003/2004 at a value of $228k. The total of these major items is a net increase in revenue of $130k. Operating Grants & Contributions (Increased from $3,161k to $3,238k ($77k, 2.44%)) (Note 4 p.27 of Annexure 1) There was a $211k increase related to the consolidated entities. Council’s variance was a decrease of $134k. The main item in this reduction is $122k received as a storm damage grant in 2003/2004.



Capital Grants & Contributions (Decreased from $2,007k to $993k ($1,014k, 50.52%)) (Note 4 p.27 of Annexure 1) None of this relates to consolidated entities. Council’s variance was a decrease of $1,014k. Revenue from capital grants can vary significantly from year to year depending on the nature of projects being undertaken and the timing of related expenditure and also the payment policies of funding bodies. The major variances between 2003/2004 and 2004/2005 are decreases related to section 94 contributions ($362k), Old South Head Road contributions ($86k), contribution to Boundary Street works ($84k), Double Bay Wharf grant ($68k) the contribution to RHW Paddington Park ($454k). These decreases were offset by a $35k contribution received for air conditioning works in a commercial property. The total of these major differences is an overall decrease of $1,022k. Gain/(Loss) on Sale of Assets (Decreased from $416k Gain to a $109k Loss ($525k)) (Note 5 p.24 of Annexure 1) None of this relates to the consolidated entities. Council’s variance was a decrease of $525k. The main variance here relates to the disposal of unmade sections of roadway. In 2003/2004 $407,000 was recognised with $0 being recognised in 2004/2005. In addition, due to the timing of the replacement of plant, a $9k profit in 2003/2004 decreased to a $109k loss in 2004/2005. 30 June 2005 Result compared to Budget - Working Funds & Liquidity As mentioned earlier in the report, the working funds position as at 30 June 2005 was $2,146,291 after adjusting for the revote of unexpended 2004/2005 projects totalling $2,519,231 which have been revoted into the 2005/2006 Budget. At $2,146,291, the working funds balance at 30 June 2005 was $159,594 greater than forecast at the March Review. This increase arose from a number of major variations to the forecasts which are detailed in the table below. Description

Amount Favourable/

(Unfavourable) $’000

DWM proportion of Pension Rebate transferred to DWM Reserve The gross Pension Rebate provided in relation to the Domestic Waste Management Charge was incorrectly included in the charge calculation. Council receives a 55% rebate from the DLG which has to be offset against the DWM Charge.

(65)

Additional income from Miscellaneous Sales & Recovered Costs Miscellaneous Sales mainly relates to the disposal of minor plant items at auction while Recovered Costs mainly relates to the recovery of costs in the Property Management area relating to leases and licences

27

Additional Road Restoration income arising from additional works (see contract works below) This relates to additional demand for work in this area. Additional expenditure was incurred (see Contracts below) to generate this income

49



Description

Amount Favourable/


Additional Licence & Inspection fees The principal contributors here are Dog Licences, Waste Container Licences and Vehicle Crossing Inspection Fees. Dog Licences makes up almost half of the amount and it relates to the recognition of previous years’ revenue following a reconciliation of the Animal Register.

25

Reduced Work Zone charges This amount relates to the refund of a work zone overpaid last financial year.

(21)

Additional Interest on Overdue Rates The budget anticipated a reduction in the level of arrears and a consequential reduction in interest raised. While a small reduction was achieved interest raised was in line with 2003/2004 and greater than budgeted.

21

Additional Interest on Investments The additional interest relates to improved rates of return and higher levels of invested funds arising from projects not completed during the year.

136

Additional Interest Distribution from Waverley/Woollahra Process Plant. A $20,000 distribution was budgeted. $50,000 was received.

30

Additional Parking Fine income The timing of receipts, particularly from the State Debt Recovery Office, is difficult to forecast. We provided for increased revenue in the March Review but the final result still exceeded our forecast.

108

Over expenditure of Salaries & Wages (including Temporary Staff) across Council This over expenditure relates mainly to extraordinary termination and redundancy payments. In the March Review some provision was made for these payments with funding coming from the ELE and DWM Reserves. It was anticipated at the time that salary savings would fund the balance of these payments. This did not eventuate.

(254)

Savings in Superannuation While salaries and wages were over expended overall, the “superable” component was down as a result of vacancies. This generated a reduction in superannuation expenses.

122

Over expenditure on Contract work (partly offset by additional income above) Some of this amount relates to additional work undertaken in Restorations. The majority of the rest relates to contract maintenance works being undertaken during periods of high staff vacancy in that area.

(131)

Under expenditure of Infringement Processing Bureau charges Minor under expenditure related to the number of infringements processed.

20

Under expenditure on Consultants

39



Description

Amount Favourable/


Minor under expenditure across a number of areas but mainly Assessment Consultants and general consulting in Risk Management Over expenditure on Advertising The main factor here is over expenditure on recruitment advertising. Smaller over expenditures arose in Development Control and Environmental Planning.

(39)

Under expenditure on Workers’ Compensation Premium As a result of good claims history Council is to receive a refund adjustment to the 2004/2005 premium.

160

Over expenditure on Legal Expenses This over expenditure relates mainly to Development Control although there was minor over expenditure in Property Management (offset by Recovered Costs above).

(131)

Under expenditure on Street Lighting charges The budget provided for a 6.5% increase over the previous year. While a small decrease was made in the March Review expenditure still came in under budget.

25

Under expenditure on Telephone charges This relates to savings arising from the introduction of IP telephony.

28

Under expenditure on Tipping Charges The main areas involved with this under expenditure are Litter Bins and Footpath Maintenance. Smaller over expenditures occurred across a number of areas including Street Sweeping, Road and K&G maintenance and Restorations.

94

Over expenditure on Self Funded Losses (Nett of Claims Recovery) Over expenditure arose in both PL/PI and Motor Vehicle insurance classes, offset by under expenditure in Property insurance.

(24)

Over expenditure on File Retrieval Charges This relates simply to the level of activity over the year. Over expenditure occurred in Development Control, Compliance and Records Management.

(23)

Additional Open Space Grants received Two additional $18,000 grants were received for playground installations.

36

Proceeds from Sale of Unmade Roadway (none received) The budget anticipated the sale of Ashgate Avenue. Delays arose in the Department of Land granting approval for closure which has delayed the finalisation of the sale.

(72)

Total of Major Variations

160



Council’s Restricted Current ratio at 30 June 2005 was 2.12:1 compared to a forecast 1.67:1. Taking revotes into account, the 30 June 2005 ratio would have been 1.64:1 which is close to our forecast. At this level liquidity is sound. Restricted Cash The levels of restricted cash as at 30 June 2005 are as follows:

Purpose Opening Balance Jul 04

Transfer To

Interest Earned

Transfers From

Closing Balance Jun 05

Externally Restricted Cash Section 94 Contributions 5,723,363 221,625 257,396 2,632,853 3,569,531Unexpended Grants 769,720 132,513 559,193 343,040Environmental Levy 1,179,271 983,135 871,035 1,291,372Domestic Waste 708,041 1,092,058 344,258 1,455,841 8,380,396 2,429,331 257,396 4,407,339 6,659,785Internally Restricted Cash Employee Leave Entitlements. 2,775,235 281,528 2,493,707Plant Replacement 357,834 113,586 145,559 325,861Insurance 786,986 786,986Computer 261,832 73,683 188,149Infrastructure 1,647,556 150,000 452,911 1,344,645Deposits 2,000,000 3,406,000 5,406,000Election Reserve 0 50,000 50,000Kindergarten 0 18,382 18,382General Reserve 205,641 205,641 0 8,035,084 1,034,968 0 1,159,322 10,613,730Total Restricted Cash 16,415,480 3,464,299 257,396 5,566,661 17,273,515

Total Resourcing Costs One of the comparatives required by Council when considering the 2003/2004 financial reports was the total ‘resourcing costs’ of Council. This includes our utilisation of staff, temporary staff, consultants and contractors to deliver services and projects in the day-to-day operations of Council (as opposed to capital projects). The comparative for the current year (2004/2005) to the previous year (2003/2004) appears below.

Total Resourcing Costs

Current

Year Previous

Year Movement Salaries & Wages 19,156,755 18,948,037 208,718 1.1% Temporary Staff 562,627 289,634 272,992 94.3% Consultants 920,317 852,683 67,634 7.9% Contractors 3,565,050 3,498,483 66,568 1.9% 24,204,750 23,588,837 615,912 2.6%



Total resourcing costs increased by 2.6% over the previous year. The largest increase relates to the additional utilisation of temporary staff, particularly in the areas of Street Cleaning, Maintenance & Construction, Traffic and Property & Projects. Other Entities Holdsworth Street Community Centre’s financial reports are consolidated into Council’s as a controlled entity. The HSCC is subject to separate audit and Council receives financial reports from it for consolidation purposes. The Financial Reports provided to Council are attached as ANNEXURE 2. Two other organisations are included in Council’s Financial Reports by way of joint ventures. These are the Premsure Insurance Pool and the Waverley Woollahra Process Plant. Again these organisations are subject to separate audit and Council is provided with financial reports for the purposes of consolidation. The Financial Reports provided to Council by the Waverley / Woollahra Process Plant are attached as ANNEXURES 3. Council continues to have zero equity in the Premsure insurance pool, which is close to being wound down. As a result there are no financial statements to provide. Notwithstanding this, Council is still a participating member of the pool and is required to disclose its participation. This disclosure is made in Note 19 and appears on page 58 of annexure 1. Conclusion: Whilst there have been a number of variances, which have been detailed in this report, Council’s year end result was still favourable. Working funds and liquidity are both adequate and Council’s overall financial position as at 30 June 2005 is sound. The adoption of the statement in relation to the financial reports will allow them to be formally referred for audit. Don Johnston Manager Finance

Gary James General Manager

Annexures: Annexure 1 Financial Reports for the year ended 30 June 2005 (Circulated separately) Annexure 2 Financial Reports for the year ended 30 June 2005 – Holdsworth Street Community Centre Annexure 3 Financial Reports for the year ended 30 June 2005 – Premsure Insurance Pool Annexure 4 Major Components of ‘Materials & Contracts’

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