tig conference 2014 share point before and after session
DESCRIPTION
SharePoint: Before and After Participants learn how NJP has worked for the past 1.5 years on setting up an information management system to allow staff program wide to share important resources. We explore NJP’s organization of information within SharePoint, internal marketing and lessons learned. See how LAF in Chicago is replicating NJP’s TIG grant and planning in this session’s presentation.TRANSCRIPT
SharePoint: Before and AfterTIG Conference - January 15-17, 2014
Sue Encherman, Director of Administration, [email protected] Eric Fong, Supervisor of Information Technology, [email protected] Vivian Hessel, Director of Technology for Advocates, LAF [email protected]
Funding SharePoint Development
• Staff Time – Be Realistic
• Consultant costs – Get one
• Training needs – SP Administrators (IT staff) and SP Users (everyone else)
• Sustaining and Maintaining Your SP Site – Know who will do it
Why not integrate
with Legal Server?
Find outside partners with expertise!
Get a consultant (seriously)!
Steps to Developing IKE
• Strategic Planning: Get staff involved and get management support
• The Name Game• Sandbox• Journey from folders to tags - Developing the taxonomy
The Launch
• Video:• Upload/tag• Dashboards• Search• Content
• Usability Testing – Survey, Learn, Re-evaluate, Re-design
• Best Practices
IKE Original Home Page
IKE Current Home Page
SharePoint - What’s Involved?
• Technical issues – on site versus off site• Easing the transition – LAF’s current SP site• Test site• Flexibility for ongoing development
Developing the TaxonomyFrom Folders to Tags
Sample tagging:1. Substantive area of law: Housing2. Document type (doc type): Brief3. Issues: Eviction, mobile homes, unlawful
detainer 4. Advocacy Resources (not case related):
Tips for Cross Examination article
Plus (type in- optional) Additional Terms: reasonable accommodation
Tagging Form – If posting from IKE
Tagging form – if posting from Legal Server
TagsDoc Types Issues
SharePoint TIG – And We’re Off!
• Steering Committee / Core Group• Project Workspace and Tools• Contracts and Confidentiality Agreements• Kick Off Meeting
What’s New on Ike
