thursday, may 18, 2017 regular board meeting 6:30 p.m. … · 2017. 5. 18. · regular board...

Item Sn June 22, 2017

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL

STATE OF ILLINOIS

THURSDAY, MAY 18, 2017 REGULAR BOARD MEETING .... 6:30 P.M.

MINUTES

HELD ON CAMPUS IN SSC-2200, GLEN ELL VN, IL

1. CALL TO ORDER I PLEDGE OF ALLEGIANCE I OPENING ROLL CALL At 6:30 p.m., Chairman Mazzochi called to order the May 18, 2017 Regular Meeting of the College of DuPage Board of Trustees. Chairman Mazzochi led the Pledge of Allegiance.

Chairman Mazzochi asked Secretary Fenne to call the roll.

Present: Student Trustee Walker, Trustees Alan Bennett, Charles Bernstein, Christine Fenne, Dan Markwell and Deanne Mazzochi.

Absent: Trustees Frank Napolitano and Joseph Wozniak.

A quorum was present.

Also Present: John Kness, General Counsel; Dr. Ann Rondeau, President, staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo.)

2. CLOSED SESSION (SSC-2200 - 6:30 p.m. - 7:00 p.m.) Motion: At 6:32 p.m., Chairman Mazzochi entertained a motion that the Board of Trustees moves into closed session. Trustee Bennett moved and Trustee Markwell seconded the motion.

John Kness, General Counsel read the reasons indicated for closed session as follows:

"Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting;" "Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees;" The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing

Regular Board of Trustees Meeting 5/18/17


testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;" and "Discussion of minutes of meetings lawfully closed under this Act, whether for purposes or approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06."

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein and Markwell, Secretary Fenne and Chairman Mazzochi. On roll call voting nay: None.

Chairman Mazzochi declared the motion passed.

Trustee Joseph Wozniak arrived during the Closed Session at 6:49 p.m.

3. RETURN TO OPEN SESSION At 7:07 p.m., Chairman Mazzochi announced that the Board of Trustees has returned to Open Session.

Chairman Mazzochi asked Secretary Fenne to call the roll.

Present: Student Trustee Walker, Trustees Alan Bennett, Charles Bernstein, Christine Fenne, Dan Markwell, Deanne Mazzochi and Joseph Wozniak.

Absent: Trustee Frank Napolitano.

A quorum was present.

Chairman Mazzochi stated that Vice Chairman Napolitano is presently available by telephone. Pursuant to the Open Meetings Act, 5 ILCS 120/7(a)(ii) and .(c), if a quorum of the members of the public body is physically present, then a majority of the public body may allow a member to attend by telephone conference if the member is prevented from physically attending because of employment purposes.

(5 ILCS 120/7) Sec. 7. Attendance by a means other than physical presence. (a) If a quorum of the members of the public body is physically present as

required by Section 2.01, a majority of the public body may allow a member of that body to attend the meeting by other means if the member is prevented from physically attending because of: (i) personal illness or disability; (ii) employment purposes or the business of the public body; or (iii) a family or other emergency. "Other means" is by video or audio conference.

(b) If a member wishes to attend a meeting by other means, the member must notify the recording secretary or clerk of the public body before the meeting unless advance notice is impractical.

(c) A majority of the public body may allow a member to attend a meeting by other means only in accordance with and to the extent allowed by rules adopted by the public body. The rules must conform to the requirements and restrictions of



this Section, may further limit the extent to which attendance by other means is further facilitate public access to meetings.

Chairman Mazzochi asked Vice Chairman Napolitano to state the reasons why he is not able to physically attend the meeting. Vice Chairman Napolitano responded that he is out of town for work meetings.

Chairman Mazzochi asked if any member of the Board has any reason to dispute Vice Chairman Napolitano's explanation. No members responded.

Motion: Chairman Mazzochi entertained a motion that Vice Chairman Napolitano be allowed to join the meeting via telephone due to out of town travel for work. Trustee Bennett moved and Student Trustee Walker seconded the motion.

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein, Markwell and Wozniak, Secretary Fenne and Deanne Mazzochi. On roll call voting nay: None.


4. PUBLIC COMMENT • Kiley Pooler asked the Board to consider increasing Full Time Faculty;

Diversity on campus; and Listen more to the students. • Richard Jarman spoke regarding length of board meetings. • Jackie McGrath spoke about commencement, student success and retirees.

5. REPORTS a. Chairman's Report

Chairman Mazzochi noted that Committee assignments are as follows:

Academic Committee:

Audit Committee:

Auxiliary Services and Outreach:

Budget:

Construction/Facilities/IT:


Trustee Bennett, Chair Trustee Bernstein

Trustee Bernstein, Chair Trustee Fenne Student Trustee Walker

Trustee Fenne, Chair Trustee Wozniak Chairman Mazzochi

Vice Chairman Napolitano, Chair Trustee Bernstein Trustee Markwell

Trustee Bennett, Chair Trustee Markwell


Governance:

Strategic Long Range Plan:

Vice Chairman Napolitano

Chairman Mazzochi, Chair Trustee Wozniak

Trustee Fenne, Liaison

Chairman Mazzochi announced that there will be Ethics training sometime in July for the Board and the Cabinet and she invited Faculty to join as well.

Chairman Mazzochi congratulated the Outstanding Faculty and the graduating students.

b. Student Trustee's Report Student Trustee Walker congratulated the students graduating, specifically the two outstanding graduates, Safia Khan and Renee Mecklenburg. Student Trustee Walker also recognized the hard work of the faculty and the maintenance department.

c. President's Report President Rondeau noted that her and Kiley Pooler started their Presidencies at the same time and thanked Kiley Pooler and classmates for teaching her about the students. Dr. Rondeau also congratulated the Outstanding Faculty/Advisors being recognized.

President Rondeau introduced Laurie Jorgensen who presented on the second annual STEM-CON. Laurie Jorgensen explained that STEM-CON is an interactive science fair. Laurie Jorgensen noted that a lot of work goes into the planning of this event. Here are the members of the Committee:

Tom Carter, Professor Physics Joe DalSanto, Professor Earth Science Julie Gibbs, Professor Biology Carolyn England, Professor Computer Information Systems Barbara Anderson, Professor Biology David Ellis, Associate Professor Welding Technology Jim Bradley, Professor Mathematics Sara McCubbins, STEM Outreach Coordinator

d. Audit Committee Report Trustee Charles Bernstein read the following excerpt from Internal Auditor Jim Martner's Internal Audit Report dated May 10, 2017:

"At the November 19, 2015 Board of Trustees meeting, the Board discussed the budgeted expenditure for computer equipment to be purchased through the Riverside Technologies, Inc. (RTI) Computer Partnership Agreement. .. At the November 2015 meeting, concerns were raised that the Board was approving

Regular Board of Trustees Meeting 5/18/17 Page4


an expenditure of funds without knowing what specific items were being purchased and without assurance that the College was being charged competitive market prices. The consensus was for the Board's Audit Committee, through the Internal Audit function, to conduct an assessment of the purchases made through the RTI agreement to determine if the purchases were within the market price.

There were a total of eleven invoices issues to the College by RTI during the first quarter of calendar year 2017 for a total cost of $79,059. Internal Audit sampled five invoices with a total cost of $75,498 which consisted of laptop computers and tablets. The comparison of the cost of these items against the cost from other vendors is included in Table 1 and shows the College realized savings of 4% to 15% by making purchases through the RTI Agreement. In addition, the specifications for the equipment in these comparisons showed that the College was often receiving more features in the equipment from RTI, i.e. faster processing speeds or more memory capacity. Internal Audit also verified that the pricing obtained from other vendors by Information Technology staff was comparable to current pricing by online vendors.

Based on our analysis, we conclude that the cost of the College's information technology equipment was below the market cost of comparable vendors and that the College has benefited from the pricing in the RTI Agreement."

6. PRESENTATIONS a. Outstanding Full-Time Faculty, Part-Time Faculty and Advisors

• Dr. Donna Stewart, Interim Vice President Academic Affairs Dr. Stewart announces the following Full-Time Faculty and Part-Time Faculty:

Outstanding Advisors: Mia Poston, Associate Professor of Speech Communications, Liberal Arts Division

Divisional Outstanding Full-Time Faculty: Carolyn England, Professor CIS, Business & Technology Division Joe Moran, Professor Accounting, Business & Technology Division Gary Roby, Associate Professor Chemistry, Health & Sciences Division Melina Martin, Assistant Professor English, Liberal Arts Division John Paris, Associate Professor Humanities & Speech, Liberal Arts Brad Killam, Associate Professor Arts, Liberal Arts Division

College-Wide Outstanding Adjunct Faculty: Peter Kanetis, Philosophy & Religious Studies Instructor, Liberal Arts Division

College-Wide Outstanding Full-Time Faculty: Karan Oliver-Tucci, Professor Anatomy & Physiology, Health &


Sciences Division

• Earl Dowling, Vice President Student Affairs


Mr. Dowling announced the following Outstanding Advisors:

Outstanding Advisors: Kim Oakley, Program Advisor, Student Affairs Division Dana Thompson, Student Success Counselor, Student Affairs Division

b. FY2018 Budget • Dr. Brian Caputo, Vice President Administration & Treasurer • Robert Hayley, Budget Manager

7. INFORMATION The following items were provided to the Board for Information:

a. Personnel Items b. Financial Statements c. Gifts & Grants Report d. Construction Change Orders e. Monthly Construction Update f. Fixed Asset Inventory Update

Trustee Bennett commented that under Financial Statements, Disposal of Capital Assets, the Construction & Facilities Policy should be reviewed.

8. CONSENT AGENDA Chairman Mazzochi stated that management asked to pull Item Bh: 2017 Pavement Sealing and Repairs Project from this evening's agenda. Chairman Mazzochi asked if there were any other Consent Agenda items the Board would like to pull and vote on separately.

Trustee Bennett requested the following item be pulled:

Br: Minutes of the April 20, 2017 Regular Board Meeting.

Motion: Chairman Mazzochi entertained a motion to approve the Consent Agenda with the above item pulled. Trustee Bernstein moved and Student Trustee Walker seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

a. Contract for PBX maintenance and two upgrade projects to Integration Partners Corporation, 12 Hartwell Ave., Lexington, MA 02421, for the amount of $303,526.79.

b. Contract for the Physical Education Batting Cages to the lowest responsible bidder, Net Connection LLC, 7355 Gadsden Hwy, Trussville, AL 35173, for a total contract in the amount of $68,570.00.



c. Change order for the design of the supplemental cooling system of the HSC Cadaver Lab to Bailey Edward Architects in the amount of $19,220.00.

d. Reimbursement to Trustee Wozniak in the amount of $130.64 for submitted expense report.

e. That the following items be adopted and continued for the current Board term unless expressly revoked by an action of the Board:

6.A.1 : Adoption of Robert's Rules of Order for Board meetings and Board Committee meetings pursuant to Board Policy No. 5-150; 6.A.4: Litigation Hold; 6.A.5: Retention of Legal Counsel; 6.A.8: Suspension of all House accounts at the Waterleaf Restaurant (as amended), and 6.A.12: Authorization for Office Space and Office Equipment for the Board of Trustees.

f. Contract for the printing of Continuing Education class schedules for Fiscal Year 2018 to the lowest responsible bidder, Indiana Printing and Publishing, 899 Water Street, P.O. Box 10, Indiana, PA 15701, in an amount of $140,737.00.

g. Contract for the MPTV studio control room upgrade with KeyCode Media, 1201 Wiley Road, Suite 100, Schaumburg, IL 60173, for a total contract amount of $159,391.58.

h. Item removed.

i. Five-year Contract for Point of Sale Software and Hardware for Dining Services venues on campus to Appetize Technologies, Inc., 12015 W. Bluff Creek Drive, Los Angeles, CA 90094 for a total expenditure of $33,563.34.

j. One-year Contract with an option for two (2) additional one-year renewals, for Janitorial Staffing Services to Midway Staffing, Inc., 2137 Euclid Ave., #2, Berwyn, IL 60402, for a not to exceed expenditure of $526,240.00 for Fiscal Year 2018.

k. Public Safety Desk and Student Tech Gallery to the lowest responsible bidder, Builders Land, Inc., 2035 South Arlington Heights Road, Suite 114, Arlington Heights, IL 60005 for the lump sum bid amount of $79,326.12.

I. Purchase of two (2) Walk-In Freezers for the HVACR Department from the lowest responsible bidder, American Cooler Technologies, 6820 Roosevelt Avenue, Suite A, Franklin, OH 45005 in the amount of $32,381.22.

m. The appointment of the following individuals to serve as Board Representatives at College Bid Openings to serve until successors are appointed:

Regular Board of Trustees Meeting 5/18/17 Page?

Emmanuel Awuah, Academic Affairs Associate Vice President Judy Coates, Learning & Organizational Development Manager John Gandor, Facilities/Construction Accounting Manager Joanne Ivory, Learning Resources Interim Dean Michelle Golowacz, Accounts Receivable Manager Robert Hayley, Budget Manager Philip Gieschen, Risk Management Coordinator


William Rathe, Compensation and Human Resources Systems Manager Eugene Retakes, Accounting Operations and Financial Systems Manager David Virgilio, Assistant Financial Controller

n. 2016 Learning Management System RFP Bid Rejection.

o. Contract for the casework, signage, and equipment for the Technical Education Center (TEC) food service venue on a sole source (proprietary) basis from Atlantic Equipment Specialists, 3 Enterprise Drive, Danville, PA 17821 in the amount of $73,254.68.

p. Transfer of $200,000 from the contingency fund account to fund current and future outstanding ordinary legal fees and costs related to litigation, investigations and other ordinary legal services through the end of FY2017.

q. Reimbursement to Dr. Ann Rondeau in the amount of $1,307.84 for submitted expense reports.

r. Item pulled.

s. Minutes of the April 27, 2017 Parliamentary Procedure Training/Organizational and Special Board Meeting.

t. Personnel Actions.

u. Financial Reports.

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein, Markwell and Wozniak, Secretary Fenne, Vice Chairman Napolitano and Chairman Mazzochi. On roll call voting nay: None.


PULLED ITEMS:

Item Sr Motion: Chairman Mazzochi entertained a motion that the Board of Trustees approves the Minutes of the April 20, 2017 Regular Board Meeting. Trustee Bernstein


moved and Trustee Markwell seconded the motion.


On roll call voting aye: Student Trustee Walker, Trustees Bernstein, Markwell and Wozniak, Secretary Fenne, Vice Chairman Napolitano and Chairman Mazzochi. On roll call voting nay: None. On roll call abstaining: Trustee Bennett.


9. PAYMENT OF 2016 PROPERTY TAXES Motion: Chairman Mazzochi entertained a motion that the Board of Trustees approves the payment of the first installment of the assessed 2016 Property Taxes in protest totaling $130,000. Trustee Markwell moved and Trustee Bennett seconded the motion.



10. INFORMATION TECHNOLOGY ANNUAL MAINTENANCE CONTRACTS Motion: Chairman Mazzochi entertained a motion that the Board of Trustees approves the Information Technology Annual Maintenance Contracts (see table). Secretary Fenne moved and Trustee Bernstein seconded the motion.

Trustee Bennett noted that there was not enough time for vendors to respond to the request for bids.

Motion: Trustee Bennett moved to table this discussion. There was no second to the motion. Motion failed.

Annual Maintenance Contract Renewals Amount of

Vendor Address Re_g_uest A) AT&T PO Box 5080, Carol Stream, IL 60197- $30,000.00

5080 B) Campus Labs, Inc. 210 Ellicott St., Suite 200, Buffalo, NY $30,845.00

14203 Cl Colle_g_e Scheduler 2440 Pinion Ct., Reddin_g_, CA 96002 $29,750.00 D) Concur $34,000.00

Technolo_g_ies, Inc. 601 109th Ave NE, Bellevue, WA 98004 E) ESM Solutions 2700 Kelly Road, Suite 100, Warrington, $35,500.00

PA 18976 F) Illinois Dept. of PO Box 7199, Springfield, IL 62791- $50,000.00

Central Mana_g_ement 7199

Regular Board of Trustees Meeting 5/18(17

G)

H)

I)

J)

K)

L)

M)

N)

(ICN-lllinois Century Network) Communications Revolvin_g_ Fund Lexmark Enterprise 8900 Renner Blvd., Lenexa, KS 66219 Software -Perce_gtive Content Meridian IT, Inc. Nine Parkway North, Suite 500,

Deerfield, IL 60015 Oracle Corporation 500 Oracle Parkway, Redwood Shores,

CA 94065 Presidio Networked 9500 W. Bryn Mawr Ave., Rosemont, IL Solutions 60018 Riverside 748 N. 109th Ct., Omaha, NE 65154 Technolo_g_ies Inc. SAP Public Services 1300 Pennsylvania Ave., Washington,

DC 20004 Touch Net 15520 College Blvd., Lenexa, KS 66219 Information Sy stems

Multi-Year Maintenance Contract Renewal Rave Wireless, Inc. 50 Speen Street, Suite 301,

Framin_g_ham, MA 01701


$71,300.95

$37,431.34

$43,179.00

$46,681.85

$34,825.00

$64,534.00

$110,043.00

$143,012.40

TOTAL REQUEST: $761, 102.54

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein , Markwell and Wozniak, Secretary Fenne, Vice Chairman Napolitano and Chairman Mazzochi. On roll call voting nay: None.


11. CONTRACT FOR McANINCH ARTS CENTER (MAC) MARKETING AND PUBLIC RELATIONS CONSULTANT FOR FY2018-2020 Motion: Chairman Mazzochi entertained a motion that the Board of Trustees approves the Contract for McAninch Arts Center (MAC) Marketing and Public Relations Consultant for FY2018-2020. Secretary Fenne moved and Trustee Bernstein seconded the motion.

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein, Markwell and Wozniak, Secretary Fenne. On roll call voting nay: Vice Chairman Napolitano and Chairman Mazzochi.


12. RENEWAL OF LIBRARY VENDORS FY18 Motion: Chairman Mazzochi entertained a motion that the Board of Trustees



approves the library vendors for FY18 as noted on the table below. Secretary Fenne moved and Trustee Markwell seconded the motion.

Consortial Purchases Amount of

Vendor Address Re_g_uest A) IHLS-OCLC 6725 Goshen Road, $61 ,800.00

(c/o Illinois Heartland Library Edwardsville, IL 62025 S_y_steml

B) CARLl-UIUC University of Illinois Payment $113,050.00 Center, General Accounts Receivable, 28394 Network Place, Chicago, IL 60673-1283

Total Re_g_uest: $17 4,850.00 Librar~ Standard

A) EBSCO Information Services Payment Processing Center, $116,700.00 (Library Annual Periodicals, P.O. Box 204661 , Dallas, TX Databases & eBooksl 75320-4661

B) Amazon.com P.O. Box 5309S8, Atlanta, $70,000.00 llibra_ry_ Annual Books & AVl GA 30353

C) Yankee Book Peddler, Inc. P.O. Box 277991 , Atlanta, $140,000.00 (Library Annual Books & GA 30384-7991 eBooksl

Total Re_g_uest: $326, 700.00 Sole Source Purchases

A) Cengage Learning 20 Channel Center Street $75,000.00 llibra_ry_ Databases & Booksl

B) ProQuest LLC 6216 Paysphere Circle, $93,500.00 llibra_ry_ Databasesl Chica_g_o, IL 60674

C) Linkedln Corporation 2029 Stierlin Court, Mountain $77,700.00 View, CA 94043

D) Bepress 2100 Milvia Street, Suite $27,545.00 1Dl9_ital Content Platforml 300, Berkele~ CA 94704

E) Thomson Reuters - West P.O. Box 6292, Carol $43,050.00 Payment Center Stream, IL 60197-6292 llibra_ry_ Database & Booksl

Total Re_g_uest: $316,795.00





13. CONTRACT FOR THE HSC CADAVER LAB RENOVATION Motion: Chairman Mazzochi entertained a motion that the Board of Trustees approves the Contract for the HSC Cadaver Lab Renovation. Trustee Bennett moved and Trustee Markwell seconded the motion.

On roll call voting aye: Student Trustee Walker, Trustees Bennett, Bernstein, Markwell and Wozniak, Secretary Fenne and Vice Chairman Napolitano. On roll call voting nay: Chairman Mazzochi.


14. TRUSTEE DISCUSSION None.

15. CALENDAR DATES I Campus Events (Note:*= Required Board Event) *Thursday, June 22, 2017: Public Hearing of FY18 Budget @ 6:45 p.m., SSC-2200 *Thursday, June 22, 2017: Regular Board Meeting @ 7:00 p.m., SSC-2200

16. CLOSED SESSION None.

17. ADJOURN Motion: At 9:32 p.m., Chairman Mazzochi entertained a motion that the Board of Trustees adjourns. Trustee Markwell moved and Vice Chairman Napolitano seconded the motion.

Motion passed on a voice vote.

Chairman Mazzochi declared the May 18, 2017 Regular Meeting± the Board

adjourned. /)~ M! --"""-'-~~---"'--'--""~m--'--1------'· ,...._t~Ld"'""'""'AU--< -Christine Fenne, Secretary


thursday, may 18, 2017 regular board meeting 6:30 p.m. … · 2017. 5. 18. · regular board...

Documents