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TAMIL NADU TRANSMISSION CORPORATION LIMITED
Specification for Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism in State Load Despatch
Centre (SLDC)
SPECIFICATION NO.SLDC-1/2017
E-TENDER No: TNEB/TANTRANSCO - CE - GRID OPERATION/1/17-18/ET/2202
THROUGH E-TENDERING.
(Through MSTC Platform)
OFFICE OF THE CHIEF ENGINEER/ GRID OPERATION, SLDC BUILDING
144, ANNA SALAI CHENNAI-600 002
TAMIL NADU.
Service Provider: MSTC Limited, Chennai Website for online bid submission:
www.mstcecommerce.com/eprochome/tneb
INSTRUCTION TO BIDDERS
FOR SUBMISSION OF ONLINE BIDS
INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E-TENDER Bidders are requested to read the terms & conditions of this tender before submitting their online bids. Bidders who do not comply with the conditions with documentary proof (wherever required) will not qualify for opening of price bid. In this document the terms “bidders” and “vendors” mean the one and same.
1. Registration: The process involves vendor‟s registration with MSTC e-
procurement portal. Only after registration, the vendor(s) can submit his bids
electronically. Electronic Bidding for submission of Techno-Commercial Bid as well
as Price Bid over the internet will be done. The Vendor should possess Class III
signing type digital certificate. Vendors are required to make their own
arrangement for bidding from a computer connected with Internet. MSTC shall not
be responsible for making such arrangement. (Bids will not be recorded without
Digital Signature). 2. The URL for online bid submission in e-tender in www.mstcecommerce.com/eprochome/tneb
Interested bidders are required to register themselves as Vendors in the
above website. For this the bidder may visit the above URL and click on “Register
as Vendor” and fill up the registration form with their details and submit. The
bidder shall create their own user id and password during this process and bidders
are advised to keep note of the same. It may be noted that no separate user id
and password will be provided by MSTC. After successful submission of the registration form, Vendors will receive a system generated mail confirming their registration. Contact persons For queries related to registration and online bidding (MSTC):
Sl No Name
Telepho
ne Mobile Email
1 Shri N.Shanmugam,
Manager
044-
25222842 09176397264 [email protected]
Shri V Ganesa Moorthy,
2 Manager 044-
25222842 09176616410 [email protected]
Shri Santhosh Kumar
3 Rajendran,
Assistant Manager
044-
25222842 08884600700 [email protected]
3. System Requirement: i. Operating System - Windows XP-SP3 & above ii. Internet browser - IE7 and above. iii. Signing type digital signature (class III) iv. JRE 7 update 79 (Preferred file- Windows X-86 Offline) and above to be
downloaded and installed in the system.
To enable ALL active X controls and disable „use pop up blocker‟ under Tools→Internet Options→ custom level.
4. For detailed guidance about browser and Java configuration the bidders are advised to go through the video guide available under “View Video” link and the “Vendor Guide” at www.mstcecommerce.com/eprochome
5. Bidding Process:
The entire bidding process is divided into two stages (Stage-I and Stage-II) and will be through e-tender.
6. Process of e-tender:
The e-tender shall have two parts - Techno-Commercial Bid (Part 1) and Price Bid (Part 2).
The bidder must fill up both the Part 1 and Part 2 of e-tender and upload all
necessary documents before making final submission. During tender opening,
the Techno-Commercial bids (Part-1) will be opened electronically on specified
date and time as given in the tender document. The EMD and Techno-
Commercial bids will be evaluated and the bids which are found to be in
accordance with the tender requirement will be shortlisted as eligible bids and
the respective bidder shall be known as eligible bidders. 7. Opening of price bids of e-tender:
Price bids (Part-2) of those bidders who fulfill the BQR criteria and whose bids are found to be commercially and technically acceptable in e-tender will be opened electronically by the nominated members at the notified time and date.
During the bid submission in e-tender, bidders are advised to use Attach
Documents link to upload documents in document library. Multiple documents can be uploaded. Maximum size of single document for upload is 5 MB.
Once documents are uploaded in the library, vendors can attach documents through Attach Document link by selecting the particular tender from the dropdown list.
The bidder should note that only a file which is “attached” with the e-tender shall be considered during evaluation of the Technical Bid. Files which are not attached to the e-tender shall not be considered for evaluation. The Bidder should also note that a Bid will be considered as submitted if and only if the Bidder has made Final Submission. Only such Bids will be opened for which Final Submission has been made. It is
further clarified that saving of Technical Bid and / or Price Bid without Final Submission will be treated as non-submission of bid in e-tender. Since the uploaded documents shall be downloaded for evaluation of bid, bidders are advised to upload clear scanned copies (pdf format files only). One hard copy of the electronically submitted bid documents excepting the price schedule shall have to be submitted upon intimation by TANTRANSCO after opening of the e-tender. Upon successful submission of e-tender, the Bidder shall receive a bid acknowledgement mail from the system automatically in the registered email id.
The Bidders may note that the Technical Bid and the Price Bid submitted in
e-tender will be encrypted by the MSTC‟s own software before storage in the
database. This will be done to protect the sanctity and confidentiality of the Bids
before the actual opening of the same. The Bidder has an option to edit Technical Bid and Price Bid as many times as it wishes till the final submission.
For further assistance please follow instructions of vendor guide.
If after making Final Submission of e-tender and before the scheduled closing time
for Bid submission if a bidder wishes to make changes in its Bid, it can do so by
clicking the “Delete Bid” option. By doing so, the entire Bid submitted by the Bidder
will get deleted. A system generated email will be sent to the registered email id of
the bidder acknowledging the deletion. The bidder will be able to save and submit
its new Bid again. If a bidder deletes its Bid and does not submit its new Bid in the
same manner as stated above, its Bid will not come up for opening or further
processing.
If after final submission of Bid and before the scheduled closing time for Bid submission of a bidder wishes to withdraw its bid, it can do so by clicking the “Withdraw Bid” option. By withdrawing a bid, a Bidder will lose the opportunity to re-submit its Bid against the same e-tender.
All notices and correspondence to the bidder(s) shall be sent by email only during
the process till finalization of tender. Hence the bidders are required to ensure that
their email address provided at the time of registration is valid and updated.
Bidders are also requested to ensure validity of their DSC (Digital Signature
Certificate). Bidders are advised to see the web site regularly to remain updated with latest information to ensure that they do not miss out any corrigendum / addendum
uploaded against the said tender after downloading the tender document. The
responsibility of downloading the related corrigendum, if any, will be that of the bidders.
E-tender cannot be accessed after the due date and time for bid submission.
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8. Bidding in e-tender: a) During bid submission process in e-tender, the bidder should allow to run a
application JAVA ENCRYPTION APPLET (process along with screenshot available at vendor guide) by accepting the risk and clicking on run. This exercise has to be done twice immediately before clicking on the Techno-Commercial bid. If this application is not run then the bidder will not be able to save/submit his bid.
b) After filling the Techno-Commercial Bid, bidder should click „save‟ for recording their
Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the same has to be filled up and then bidder should click on “save” to record their price bid. Then once both the Techno-Commercial bid & price bid have been saved, the bidder can click on the “Final Submission” button to register their bid
c) In all cases, bidder should use their own ID and Password along with Digital
Signature at the time of submission of their bid. d) During the entire e-tender process, the bidders will remain completely anonymous to
one another and also to everybody else. e) The e-tender floor shall remain open from the pre-announced date & time and for as
much duration as mentioned above. f) All electronic bids submitted during the e-tender process shall be legally binding on
the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the same by the Buyer will form a binding contract between Buyer and the Bidder for execution of supply.
g) It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system. h) TANTRANSCO reserves the right to cancel or reject or accept or withdraw or extend
the tender in full or in part as the case may be without assigning any reason thereof. i) The server time shall be treated as final and binding. Bids recorded in the server
before the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to submit their bids well before the closing time of e-tender. If any bid reaches the server after the bid closing time as per server time, the same will not be recorded and no complaint in this regard shall be entertained.
j) Bidders are advised to exercise caution in quoting their bids in e-tender and e-reverse
auction as the case may be to avoid any mistake. Bids once submitted can‟t be recalled.
k) Any order resulting from this bidding process shall be governed by the terms and
conditions mentioned in the NIT. l) No deviation to the technical and commercial terms & conditions are allowed.
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It may be noted by the bidders that MSTC Limited is only a service provider for conducting the online bidding process against this tender and shall not be a party to any contract between TANTRANSCO and the successful bidder(s) subsequent to the bidding process.
TAMIL NADU TRANSMISSION CORPORATION LIMITED SPECIFICATION No. SLDC-1/2017
1) Tender Specification No. No. / SLDC-1/2017
2) Name of the work
E-tender for Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism in State Load Despatch Centre (SLDC)
3) Quantity As per Section-VI
4) Method of Tender e-Tender System
(Online Part I - Techno-Commercial Bid
and Part II - Price Bid and Through www.mstcecommerce.com/
eprochome/tneb of MSTC Ltd. 5)
(a) Earnest Money Deposit (EMD) Rs. 4,00,000 (Rupees Four Lakhs only) should be in the form of NEFT/RTGS
Account No. : 09112021022266 Bank : Canara Bank Branch : Chennai Mount Road IFSC : CNRB0000911
(b)Permanent EMD of Rs.10,00,000 and above with TANTRANSCO
EMD Exempted
6) URL for online bid submission for www.mstcecommerce.com/eprochome/tneb e-tender
7) Last date for submission of EMD 06-07-2017 @ 12:00 PM
(The EMD amount has to be received in
TANTRANSCO account through e payment, by 2 hours before closing time of tender)
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8) Date of closing of online 06-07-2017 @ 02:00 PM
e-tender for submission of Techno
Commercial Bid & Price Bid.
9) Date & time of opening of 06-07-2017 @ 02:30 PM tender electronically
10) Specification at website The tender specification will be placed at
TANTRANSCO web site
(www.tantransco.gov.in)
SLDC,TANTRANSCO web site
(www.tnebldc.org) and TN Govt. Website (www.tenders.tn.gov.in)
The prospective bidders may download the same.
11) Documents to be uploaded by the Schedules A to F and Annexure I, II & III. Tenderers during e-submission (and other documents whichever is applicable )
12) Clarification to be sought for from Chief Engineer/Grid Operation,
Tamil Nadu Transmission Corporation Limited,
2nd Floor, SLDC Building,144, Anna Salai,
Chennai -600 002.
13) Place at which tenders will be Opened
Chief Engineer/Grid Operation, Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building, 144, Anna Salai, Chennai -600 002.
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SPECIFICATION NO. SLDC-1/2017
Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism in State Load Despatch Centre (SLDC)
DESCRIPTION
SECTION-I : EARNEST MONEY DEPOSIT SECTION-II : BID QUALIFICATION REQUIREMENTS SECTION-III : REJECTION OF TENDERS SECTION-IV : INSTRUCTIONS TO THE TENDERERS SECTION-V : COMMERCIAL SECTION-VI : TECHNICAL SCHEDULE-A : SCHEDULE OF PRICES SCHEDULE-B : DECLARATION FORM SCHEDULE-C : STATEMENT OF SUPPLY ORDERS EXECUTED SCHEDULE-D : DEVIATION FROM TECHNICAL SPECIFICATION SCHEDULE-E : DEVIATION FROM COMMERCIAL SPECIFICATION SCHEDULE-F : QUESTIONNAIRE ANNEXURE-I : UNDERTAKING IN LIEU OF E.M.D. ANNEXURE-II : UNERTAKING TOWARDS JURISDICTION FOR LEGAL PROCEEDINGS. ANNEXURE-III : BANK GUARANTEE FOR SECURITY DEPOSIT CUM PERFORMANCE ANNEXURE-F1 : Flow Chart for Scheduling Activities ANNEXURE –F2 : Flow Chart for Metering Activities ANNEXURE –F3 : Flow Chart for Energy Accounting ANNEXURE –F4 : Flow Chart for Renewable Energy Generation Module ANNEXURE –F5 : Flow Diagram for STOA ANNEXURE –F6 : Flow Diagram for Daily Reports ANNEXURE –F7 : Flow Diagram for Shutdown of transmission elements/Computation of
transmission availability ANNEXURE-8 : Flow Diagram for Short Term Open Access (STOA) ANNEXURE-9 : Grid connectivity Approval Flow Chart ANNEXURE-10 : Long Term Open Access. ANNEXURE-11 : Medium Term Open Access.
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SECTION - I
(Specn.No. SLDC-1/2017: Due on 06.07.2017 )
EARNEST MONEY DEPOSIT:
1) Tenderer should pay the specified amount towards Earnest Money Deposit as follows:
Earnest Money Deposit : Rs.4,00,000/- (Rupees Four Lakhs only)
2) The Earnest Money Deposit specified above should be in the form of NEFT/RTGS as mentioned above in 5(a) of Foreword for the above amount. Scanned copy of the E-receipt duly reflecting the UTR Number shall be uploaded. The bank account detail for remitting EMD is given below. Account No. : 09112021022266 Bank : Canara Bank Branch : Chennai Mount Road IFSC : CNRB0000911 The EMD amount has to be received in TANTRANSCO Collection Account, Chennai-
600 002 through e payment, 2 hours before closing time of tender. EMD amount received beyond tender closing time will be summarily rejected.
3) The Tenderers who are having valid Permanent EMD of Rs.10 Lakhs and above with
TANTRANSCO Head Quarters are exempted from payment of Earnest Money deposit and are eligible to participate in the tender.
Firms who have PEMD less than specified above are not eligible to participate on the basis of the PEMD deposited by them even for lesser quantity and value.
4) If the Tenderer desires to become a Permanent E.M.D. holder, he is advised to
deposit the required amount with TANTRANSCO as Permanent E.M.D. well in advance, obtain a certificate from the Financial Controller/Purchase and enclose copy of the same along with the tender offer as mentioned in Clause-2 above. The original PEMD certificate should be produced for verification on demand by the purchaser.
5) The EMD will not carry any interest.
6) The Earnest Money Deposit will be refunded to the unsuccessful tenderers on application to the Chief Engineer/Grid Operation, Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building,144, Anna Salai, Chennai -600 002 after intimation of the rejection/ non-acceptance of their tender is sent to them.
7) CHEQUE will not be accepted towards EMD and the tenders shall be rejected, If EMD
is not paid in the prescribed manner.
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8) The Small Scale Industrial Units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation / the National Small Industries Corporation or Holding Permanent Registration Certificate from the District Industries Centres of Directorate of Industries and Commerce in respect of those items for which the Registration Certificate has been obtained, Departments of the Government of Tamil Nadu and Undertakings and Corporations owned by the Government of Tamil Nadu, Labour Contract Co-operative Societies, Tiny Industries classified under S.S.I. registered with the State of Tamil Nadu and registration Certificate issued by the Department of Industries and Commerce/Govt. of Tamil Nadu , Small Scale Industrial Units located outside the State and such of these units registered with National Small Industries Corporation in respect of the items manufactured /service provided by them are the only categories of Institutions/ Industries exempted from the payment of Earnest Money Deposit .
9) Those tenderers who are exempted from payment of EMD shall furnish in lieu of EMD an undertaking in a non-judicial Stamp paper of value not less than Rs.80/- (Rupees Eighty only) in the form as per Annexure-I to the effect to pay as penalty an amount equivalent to EMD The State Government, Public Sector Undertakings who are exempted from payment of EMD should also pay as penalty an amount equivalent to the amount fixed as Security Deposit in the event of non-fulfillment or non-observance of any of the conditions stipulated in the contract. The authorised signatory shall offer his signature in all the stamp papers.
10) TENDERS RECEIVED WITHOUT THIS UNDERTAKING WILL NOT BE OPENED.
11) Small Scale Industries registered within the State of Tamil Nadu shall enclose duly attested photostat copy of their Permanent Registration Certificate issued by the District Industries Centre as SSI Unit or the photocopy of valid registration certificate issued by NSIC for small scale industrial unit for subject item specifying capacity for which they are permitted to manufacture and the period of validity of the certificate as proof of eligibility for exemption from payment of EMD in sealed outer envelope as specified in Clause-2 above.
12) Others viz. Central and other State Government Departments/ Undertakings and
Corporations other than those in Tamil Nadu shall have to pay Earnest Money Deposit.
13) The prospective bidders have to furnish the audited attested copy of Profit and Loss Account, Balance Sheet along with the proof for exemption from payment of EMD in order to ensure the SSI status of the firm based on the investment held in Plant and Machinery for extending exemption from paying EMD. In case the investment held by the firm in Plant and Machinery as per their financial statement of accounts exceeds Rs.5 crores, the General Manager/ District Industries Centre concerned shall be requested to verify the SSI status of the firm. Till receipt of confirmation from General Manager/ District Industries Centre concerned, the exemption from paying EMD for SSI units shall not be extended.
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14) The Earnest Money Deposit / Permanent EMD made by Tenderer will be forfeited if:
(a) he withdraws his tender or backs out after acceptance. (b) he withdraws his tender before the expiry of validity period stipulated in the
Specification or fails to remit the Security Deposit. (c) he violates any of the provisions of these regulations contained herein. (d) he revises any of the terms quoted during the validity period. (e) In the event of the documents furnished with the offer being found to be
bogus or the documents contain false particulars”.
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SECTION – II
(Specn.No .SLDC-1/2017 : Due on 06.07.2017)
BID QUALIFICATION REQUIREMENTS (BQR)
THE BIDDERS shall become eligible to bid on satisfying the following "BID QUALIFICATION REQUIREMENTS' and on production of the required documentary evidences along with the tender.
1. The Bidder must have relevant experience of successful implementation of such
type of software which had handled data from ABT meters with AMR facility and
should have dealt with System study, design, development and implementation
of ABT, Open Access, Energy Accounting, AMR system for any power utility in
India and the same should be in successful operation as on the date of technical
bid opening, for which the performance certificate from the concerned Utility as a
proof is to be submitted along with the tender.
2. The bidder should be the original application developer and should have
implemented meter data management, Energy Accounting, demand forecasting,
utility billing and reporting software developed on Oracle/SQL.
3. The bidder should have a local presence in India and shall have necessary
infrastructure and trained technical persons to provide after sales service and
support for which supporting evidence shall be provided. The bidder should
enclose, with the tender, proof of local registered service tax no. in the name of
bidder. Documentary evidence to be submitted.
4. The bidder should have a support office in Chennai to provide onsite support
immediately on call. Proof of address shall be furnished.
5. The Bidding Company should possess ISO 9001/2000 certificate or CMMI level
3/higher certificate valid as on the date of tendering and copy of the certificate
shall be furnished.
6. The bidder must have experience of having successfully executed “Supply &
Development of software for ABT/ Scheduling/ Demand Forecasting/ Energy
Accounting/ Open Access activities with testing & commissioning” of single order
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value not less than Rs.50.0 lacs (Only software cost).
7. Joint Venture / Consortium will not be entertained.
8. The annual turnover shall be more than Rs. 1.0 Crore for any one of the preceding
3years (i.e. 2014-15, 2015-16 & 2016-17) for which relevant documentary proof
such as the Annual turnover certificate, certified by the practising Chartered
Accountant (or) attested copy of income tax statements (or) attested copy of sales
tax certificate may be enclosed to ensure the turnover criteria prescribed in the
tender specification. Bidders who happen to be the companies registered under
companies Act-1956, attested copy of Audited financial statements like, Profit and
Loss A/c and Balance sheet may be furnished.
NOTE: The offers of Bidders not satisfying the above "Bid Qualification
Requirements" will be summarily rejected.
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SECTION - III
(Specn.No. SLDC-1/2017 : Due on 06.07.2017)
REJECTION OF TENDERS: I. Tenders will be SUMMARILY rejected if :
(a) The EMD requirements are not complied with, (b) The Bid Qualification Requirements as per Section-II of this Specification are
not satisfied.
II. Tender is liable to be rejected, if it is 1. not in the prescribed form. 2. not properly signed by the tenderer. 3. from any blacklisted Firm or Contractor 4. received after the expiry of the due date and time. 5. received by Telex/Telegram./ FAX / E-Mail 6. not accompanied by an undertaking/agreement where Earnest Money Deposit is
to be exempted. 7. not in conformity with TANTRANSCO‟s Commercial terms and Technical
Specifications. 8. from an approved tenderer whose Permanent Earnest Money Deposit is not
adequate for the particular tender. 9. received from a tenderer who is directly or indirectly connected with Government
service or Board service or services of Local Authority. 10. from a tenderer whose past performance/vendor rating is not satisfactory 11. from a tenderer who has indicated the price in the technical/ commercial bid
(Envelope A) in a two part tender. 12. not covering the scope specified. 13. validity period quoted is less than that stipulated in the Specification. 14. not containing all the required particulars as per Schedules-A,
B , C , D, E & F. 15. the offers are received from consortium of SSI Units like SIDCO, NSIC and other
Agents and Dealers. 16. The Xerox copy of the Tender Documents are not duly signed and stamped on
each and every page. 17. If Questionnaire as per schedule-F is not duly filled up and properly signed by the tenderer at the bottom of each page of the Questionnaire. 18. Proof of TIN number not provided.
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Tamil Nadu Transmission Corporation Limited,
2nd Floor, SLDC Building, 144, Anna Salai, Chennai -600 002.
SECTION - IV INSTRUCTION TO TENDERERS
Specification No. SLDC-1/2017 Due on 06.07.2017
Name of the work: Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism in State Load Despatch Centre (SLDC)
Quantity : As per Section-VI
1.0. E-tenders shall be prepared and submitted strictly in accordance with the Instructions set forth herein. THE TENDERERS WHO DO NOT FULFILL THE “BID QUALIFICATION REQUIREMENTS”. NEED NOT PARTICIPATE IN THE TENDER. OFFERS NOT SATISFYING THE “BID QUALIFICAION REQUIREMENTS” WILL BE SUMMARITY REJECTED. 1.1. The Tamil Nadu Transparency in Tenders act 1998 and Tamil Nadu Transparency in Tender rules 2000 are applicable to this tender. 1.2. The Tenderers shall upload the scanned copy of PAN card and other relevant documents without fail. 2.0. SCOPE OF WORK: Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism (SAMAST) in State Load Despatch Centre (SLDC) 3.0. SUBMISSION OF TENDER OFFER:
The Tenderer is expected to examine carefully all instructions detailed in the
Specification and then to upload the scanned copy of proof for payment of
EMD, all the required documents and BOQ without any omissions.
4.0. TWO PARTS TENDER: 4.1. The e-Tenders shall be in Two Parts as detailed below. i) Part I shall contain: (a) Proof for payment of EMD
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(b) All required technical and commercial documents including documentary evidences to satisfy the Bid Qualification Requirement. ii) Part II shall contain the PRICE BID (BOQ) only. 4.2. If the tenderer finds any ambiguity in any of the terms and conditions stipulated in this specification, he shall get it clarified from the Chief Engineer/Grid Operation, Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building, 144, Anna Salai, Chennai -600 002. If this is not done and subsequent to the opening of the tenders, it is found that the doubt, about the meaning or ambiguity in the interpretation, if any of the terms and conditions stipulated in the specification are raised by the tenderer either in this tender or by a separate letter, the interpretation or clarification issued by the Chief Engineer/Grid Operation, Chennai -600 002. On such terms and conditions shall be final and binding on the tenderer. 4.3. The tender documents submitted shall be serially numbered. 4.4. All information in the tender offer shall be in ENGLISH only. 4.5. The tender offer shall contain full information asked for in the accompanying schedules and elsewhere in the specification. 4.6. No tender offer shall be allowed to be modified subsequent to the deadline for submission of tender offers. 4.7. Tenderer shall bear all costs associated with the preparation and uploading of bid and the PURCHASER will in no case be responsible or liable for these costs. 4.8. No offer shall be withdrawn by the tenderer in the interval between the deadline for submission and the expiry of the period of validity specified/extended validity of the tender offer. 4.9. Tenders received from Agents/Dealers will not be considered. 4.10. The tenderers are requested to furnish the exact location of the Registered Offices with detailed postal address and Pin code, Telephone and Fax nos. etc., in their tender so as to arrange inspection by the TANTRANSCO, if considered necessary.
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4.3. QUESTIONNAIRE FILLING:
A Questionnaire is appended as Schedule-F in this specification for Bid Qualification Requirements, Commercial and Technical details. It is obligatory on the part of the tenderer to furnish all details as per the "Questionnaire". In case, this is not filled up and signed at the bottom of the each page of the questionnaire and enclosed with the offer, the Bid will be liable for rejection. 4.12.0. Modifications/Clarifications to Tender Documents: 4.12.1. At any time after the issue of the tender documents and before the opening of the tender, TANTRANSCO may make any changes, modifications or amendments to the tender documents and shall send information of such change to all those who have purchased the tender documents.
4.12.2. In case any tenderer asks for a clarification to the tender documents before 48 hours of opening of tenders, the Chief Engineer/Grid Operation, Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building,144, Anna Salai, Chennai -600 002 will clarify the same. The reply to clarifications sought for will be communicated to all those who have purchased the tender documents without identifying the source of the query.
4.12.3. If any tenderer raises clarifications after the opening of the tender, the reply issued by the Chief Engineer/Grid Operation,Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building,144, Anna Salai, Chennai -600 002 on the clarifications will be final and binding on the Tender. 4.13. All tender offers shall be prepared by typing or printing in the formats enclosed with this specification. One original and one duplicate of the original proposal which are identical shall be submitted by each tenderer. 4.14. All information in the tender offer shall be in ENGLISH only. It shall not contain interlineations, erasures or overwritings except as necessary to correct errors made by the tenderer. Such erasures or other changes in the tender documents shall be attested by the persons signing the tender offer. 4.15. ALTERNATIVE TENDERS: Bid should be submitted as per indent of the tender Documents, as alternative offers are liable to be rejected. 4.16. QUOTATION OF RATES: 4.16.1. Rates should be quoted in both, figures and words. In case of ambiguity between rates in figures and words, lower of the two will be taken for tender evaluation. 4.16.2. Offers giving lumpsum price, without giving their breakup as per details required in the attached Price Schedule-A shall be liable for rejection.
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4.17. PRINTED TERMS AND CONDITIONS IN TENDERS: Supplier's printed terms and conditions will not be considered as forming part of the tender under any circumstances.
4.18. ALTERATIONS / CORRECTIONS IN TENDERS: No alterations in the Tender Document will be permitted after it is submitted.
4.19. INCOMPLETE TENDERS: Tender, which is incomplete, obscure or irregular is liable for rejection.
4.20. AMBIGUITIES IN CONDITIONS OF TENDERS: In the case of ambiguous or contradictory terms / conditions mentioned in the bid,
interpretation as may be advantageous to the purchaser may be taken without any reference to the Tenderer.
4.21. DISQUALIFICATION OF TENDERS: 4.21.1. A tender which gets opened before the due date as a result of improper indication or no indication having been given on the cover to indicate that it is a tender, will be rejected. Tenderers will not be permitted to change the substance of their tender on post interpretation / improper understanding grounds. 4.21.2. The offers containing „Price„in outer cover will not be read-out and summarily rejected.
4.21.3. Attempt by any tenderer to bring to bear extraneous pressure on the Tender Accepting Authority shall be sufficient reason to disqualify the tender as per Rule 27(3) of Tamil Nadu Transparency in Tenders Rules 2000.
4.22. The tender offer shall contain full information asked for in the accompanying schedules and elsewhere in the specification. 4.23. The Tenderer has the option of sending the offer by Registered Post or submitting the same in person so as to reach by the date and time indicated. 4.24. In case of postal delivery, tenderers are advised to send them well in advance so that they are delivered at the office of the Chief Engineer/Grid Operation,Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building,144, Anna Salai, Chennai -600 002 before the set date and time. 4.25. The tenders delivered in person or courier shall be handed over to the Chief Engineer/Grid Operation,Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building,144, Anna Salai, Chennai -600 002 before 14.00 Hrs on the due date. 4.26. TANTRANSCO will not be responsible for any postal or other transit delay in receipt of the tender offer.
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4.27. Telex / Fax or Telegraphic e-mail offers will not be entertained and will be rejected. 4.28. Any offer received by the purchaser after the due date and time specified for submission of the tender offer will be declared late, rejected and returned unopened to the tenderer. 4.29. No tender offer shall be allowed to be modified subsequent to the dead line for submission of the tender offers. 4.30. Tenderers shall bear all costs associated with the preparation and delivery of its offers and the purchaser will in no case be responsible or liable for these costs. 4.31. No offer shall be withdrawn by the Tenderer in the interval between the deadline for submission and the expiry of the period of validity specified / extended validity of the tender offer.
4.32. If the bids are received through Consortium, the same will not be considered and the bids will be rejected. 4.33. The Tenderers are requested to furnish the exact location of their factories with detailed postal address and pin code, telephone and Fax Nos. etc in their tenders so as to arrange inspection by TANTRANSCO, if considered necessary. 4.34. DESTINATIONS-WHERE ITEMS ARE REQUIRED:
The prices quoted should be on FOR Destination basis for delivery anywhere in Tamilnadu under the jurisdiction of purchase organisation.
5. OPENING OF BID: 5.1. The Employer will open all the Bids received (except those received late), online at scheduled date and time and this could be viewed by bidders online on the date and time mentioned as above. In the event of the specified date of Bid Opening being declared a holiday for the Employer, the bids will be opened at the appointed time and location on the next working day. 5.2. In all cases, the amount of bid security and validity of the bid shall be scrutinized. Receipt of original instrument of bid security shall be confirmed by the Employer. Thereafter, the bidders‟ names and such other details as the Employer may consider appropriate, will be recorded as bid opening summary and the same will be uploaded on the e-procurement portal. 5.3. The Bidders‟ names, the Bid prices, the total amount of each Bid, any discounts, Bid modifications and withdrawals, the presence or absence of Bid security, and such other details as the Employer may consider appropriate, will be recorded as bid opening summary and uploaded by the Employer on the e-procurement portal. No bid shall be rejected at bid
21
opening. Any bid price, which is not submitted through the e-procurement system, will not be taken into account in Bid Evaluation. 5.4. The Employer shall prepare minutes of the Bid opening, including the information disclosed to those present in accordance with the above Subclause and upload the same for viewing online. 6.0 INFORMATION REQUIRED AND CLARIFICATIONS:
6.1. In the process of examination, evaluation and comparison of tender offers, TANTRANSCO may, at its discretion, ask the Tenderer for a clarification of his offers. All responses to requests for clarifications shall be in writing to the point only. No change in the price or substance of the offer shall be permitted. 6.2. TANTRANSCO will examine the tender offers to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the offers are generally in order.
6.3. The Tender offers shall be deemed to be under consideration immediately
after they are opened and until such time official intimation of award/ rejection is made by the Tender Accepting Authority to the tenderers. The Tenderers shall not make attempts to establish unsolicited and unauthorised contact with the Tender Inviting Authority, Tender Accepting Authority or Tender Scrutiny Committee after the opening of the tender and prior to the notification of the award and any attempt by any tenderers to bring to bear extraneous pressures on the Tender Accepting Authority shall be sufficient reason to disqualify the tenderer.
6.4. After acceptance of the tender by the Tender Accepting Authority, the details will be arranged to be published in the Tender Bulletin of Tamil Nadu Government. 6.5. Mere submission of any Tender offer connected with these documents and Specification shall not constitute any agreement. The tenderer shall have no cause of action or claim, against TANTRANSCO for rejection of his offer. TANTRANSCO shall always be at liberty to reject or accept any offer or offers at its sole discretion and any such action will not be called into question and the Tenderer shall have no claim in that regard against TANTRANSCO.
7.0. EVALUATION AND COMPARISON OF THE TENDER OFFERS: 7.1. The tenders will be evaluated strictly as per the Tamil Nadu Transparency in
Tenders Act,1998 and the Tamil Nadu Transparency in Tender Rules, 2000. 7.2. The tender offers received will be examined to determine whether they are in
complete shape, all required Datas have been furnished, properly signed and generally in order and conforms to all the terms and conditions of the Specification without any deviation.
7.3. For the purpose of evaluation of tender offers, the following factors will be taken into account for arriving the evaluated price:
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(a) the quoted price will be corrected for arithmetical errors. (b) In case of discrepancy between the price quoted in words and figures, lower of
the two shall be considered. (c) The evaluation will be made on All-inclusive price (ie. Basic Price + Service Tax).
The amount of Service Tax and percentage of Service Tax shall be
indicated in the offer. “L1 will be arrived based on the total value including Development charges and two years Technical support period charges and excluding AMC charges.” 8.0. VALIDITY:
8.1. The tender offer shall be kept valid for acceptance for a period of 180 days from the date of opening of offers. The offers with lower validity period are liable for rejection.
8.2. Further, the tenderer shall agree to extend the validity of the Bids without altering
the substance and prices of their Bid for further periods, if any, required by TANTRANSCO.
9.0. RIGHTS OF TANTRANSCO:
9.1. Not withstanding any thing contained in this Specification, TANTRANSCO
reserves the right to : (a) recover losses ,if any, sustained by TANTRANSCO, from the supplier who pleads his inability to complete the work and backs out of his obligation after award of contract. The security deposit paid shall be forfeited.
(b) vary the duration finally ordered to the extent of 25% indicated in the Tender document.
(c) To cancel the orders for not keeping up the delivery schedule.
9.2. The purchaser reserves the right to request for any additional information and also reserves the right to reject or accept the proposal of any tenderer, if in the opinion of the purchaser, the qualification data is incomplete or in the opinion of TANTRANSCO the bidder is found not qualified to satisfactorily perform the contract.
10.0. DEVIATIONS :
10.1. The offers of the Tenderers with Deviations in Commercial terms and Technical Terms of the Tender Document are liable for rejection. The deviations if any (Technical or commercial) shall have to be indicated in schedules „D‟ and „E‟ meant for it. The deviations mentioned elsewhere other than in schedules „D‟ and „E‟ shall not be considered. 10.2. No alternate offer will be accepted.
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11.0. BAR OF JURISDICTION:
11.1. Save as otherwise provided in the Tamil Nadu Transparency in Tenders Act 1998, no order passed or proceeding taken by any officer or authority under this Act shall be called in question in any court, and no injunction shall be granted by any court in respect of any action taken or to be taken by such officer or authority in pursuance of any power conferred by or under this Act.
12.0. PROCESS TO BE CONFIDENTIAL:
12.1. Information relating to the examination, clarification, evaluation, and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced. Any effort by a Bidder to influence the Employer‟s processing of Bids or award decisions may result in the rejection of his Bid.
13.0. “All the intending Tenderers are requested to note that in the event of the documents furnished with the offer being found to be bogus or the documents contain false particulars the EMD paid by such Tenderers will be forfeited in addition to blacklisting them for future tenders/contracts in TAMIL NADU TRANSMISSION CORPORATION LIMITED.”
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SECTION - V COMMERCIAL
1.0. SCOPE: The Scope is furnished in Section –VI of the specification. 2.0 . PLACING OF ORDERS :
2.1. It is not binding on TANTRANSCO to accept the lowest or any tender. 2.2. The award of contract will be issued to the successful tenderer with all TANTRANSCO‟s terms and conditions, duly indicating the approved rates. The approved rates will be FIRM. 3.0. PRICE: 3.1. The Tenderers are requested to quote FIRM PRICE only. 3.2.0. The prices quoted should be as per Price Schedule A 3.2.1. The tender offer should also contain the breakup details of basic price and service tax on basic price. 4.0. SERVICE TAX:
4.1. The prevailing rate of Service Tax may be quoted. Service Tax will be paid
against registration certificate.
4.2. In case of delayed provision of service, the service tax prevailing on the actual
contract period or on due contract period whichever is LESS will be admitted. For both
the cases the supplier shall furnish documentary evidence while submitting the bills for
payment.
5.0. INSURANCE:
Contracting firms shall arrange insurance for the necessary items, through any of
the Nationalised Insurance Companies. It will be the responsibility of the
contractor to replace the defective/damaged item and make good the shortages
and other losses in transit, free of cost, lodge and recover claim from insurance
Under-writers/Carriers.
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5.0. PAYMENT:
i. For the completion of work within the stipulated period:
a. 60% of all inclusive price for development charges will be paid after
completion of all the development activities as per development schedule
within a reasonable time against submission of bills with required
documents, after deducting recoveries, if any.
b. 10% of all inclusive price will be paid at the end of first year of technical
support period.
c. 10% of all inclusive price will be paid at the end of second year of
technical support period.
d. 10% of all inclusive price will be paid at the end of first year of AMC
(Annual Maintenance contract period).
e. 10% of all inclusive price will be paid at the end of second year of AMC
(Annual Maintenance contract period).
ii. For the completion of work beyond the stipulated period:
a. 60% of all inclusive price for development charges will be paid after
completion of all the development activities as per development schedule
within a reasonable time against submission of bills with required
documents, after deducting LD and other recoveries, if any.
b. 10% of all inclusive price will be paid at the end of first year of technical
support period.
c. 10% of all inclusive price will be paid at the end of second year of
technical support period.
d. 10% of all inclusive price will be paid at the end of first year of AMC
(Annual Maintenance contract period).
e. 10% of all inclusive price will be paid at the end of second year of AMC
(Annual Maintenance contract period).
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iii. Payments will be made from TANTRANSCO‟s Central Payment department by
cheque on any one of the Nationalised Banks / Scheduled Banks approved by
Reserve Bank of India in Tamil Nadu. The Bank charges involved in making the
payment will be to the account of the service provider.
iv. For delayed payment, the TANGEDCO/TANTRANSCO will not pay interest on any
account.
v. The bills for payment will be passed only after the approval / acceptance of the
following:
a) Security Deposit cum performance Guarantee for 5% value of the order
b) Sales Tax Clearance Certificate c) Undertaking towards jurisdiction for legal proceedings.
7.0. SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE:
7.1. The Successful tenderer will have to pay 5% of the total value of the Contract towards Security Deposit cum Performance Guarantee in the form of single Bank Guarantee 7.2. The successful tenderer will have to furnish the Security Deposit cum Performance Guarantee within 15 days from the date of receipt of award of contract. The security deposit cum Performance Guarantee will not carry any interest. TANTRANSCO also reserves the right to accept the belated payment of security deposit by levying penal interest at the rate of 22% p.a. from the date of expiry of 15 days time limit till the date of actual receipt of DD/ BC/BG towards Security Deposit. The same will be recovered from supplier's first bill. 7.3. Failure to comply with the terms regarding Security Deposit cum Performance Guarantee set out in the contract order within the stipulated time by the successful tenderer will entail in the cancellation of the contract without any further reference to the supplier. 7.4. The Security Deposit cum Performance Guarantee will be refunded to the contractor only if the contract is completed to the satisfaction of the purchaser and completion Performance cum technical support period of two years. If the purchaser incurs any loss or damages on account of breach of any of the clauses or any other amount arising out of the contract becomes payable by the supplier to the purchaser, then the purchaser will in addition to such other dues that he shall have under law, appropriate the whole or part of the security deposit and such amount that is appropriated will not be refunded to the supplier.
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7.4. The Security Deposit cum Performance Guarantee will be released on completion
of contract period and closure of P.O.
8.0. Performance Guarantee
8.1. The software module for SAMAST developed & supplied by the bidder shall be
guaranteed for trouble free performance for a period of twenty four (24) months
from the date of successful completion of the performance test and commissioning.
8.2. The performance guarantee shall cover additionally the following guarantee to the
purchaser.
(a) The successful bidder guarantees the successful and satisfactory operation of
developed & supplied software module for SAMAST under the contract, as per
the specification and documents.
(b) The successful bidder further guarantees that the software module for SAMAST
provided and installed by him shall be free from all defects in design and
workmanship and shall upon written notice from the purchaser fully rectify the
bugs.
9.0. DEVELOPMENT SCHEDULE :
9.1.1 The software requirement specification (SRS) document shall be prepared by the
vendor by having TANTRANSCO‟s SRS as reference and discussion with nodal
agencies (NCES wing, PPP wing, Operation wing, Accounts wing, Electy.
Distribution Circle office) within 20 days from the date of receipt of order.
9.1.2 The design document should be furnished within 10 days from the date of
acceptance of the SRS by TANTRANSCO.
9.1.3 The proto type of the application shall be provided within 10 days from the date of
acceptance of design document by TANTRANSCO.
9.1.4 The alpha version of software shall be given module wise to TANTRANSCO within
30 days from the date of acceptance of the prototype. The alpha version is a
coded version of the key features of the software. It shall be provided for testing
by TANTRANSCO.
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9.1.5 The observation points noted down by TANTRANSCO in Design document,
prototype & Alpha version activities shall be attended by the company & furnished
to TANTRANSCO for getting acceptance within 5 days from the date of intimation
of the same to company.
9.1.6 Migration of master data shall be completed within 7 days of acceptance of Alpha
version.
9.1.7 The Beta version (Final version) of the software with migrated data shall be given
to TANTRANSCO within 15 days from the date of acceptance of Alpha version of
all the modules. The beta version usually represents the first version of a complete
program that implements all required features.
9.1.8 The user acceptance test (UAT) of the Beta version by TANTRANSCO commences
from the deployment of the Beta version and has to be done with migrated data at
TANTRANSCO premises. The developer shall be available in TANTRANSCO‟s
premises during testing period. The testing phase for all the modules shall be
carried out for 15 days.
9.1.9 The observation points during Beta version testing shall be attended by the
company then and there. The approval may be obtained for UAT of Beta version
within 3 days after completion of UAT phase for all the modules.
9.1.10 The approved final version of the software and entire migrated data shall be
implemented within 3 days on approval of the UAT of Beta version.
9.1.11 Successful pilot run of final version including integration with other modules
commences on approval of UAT and shall be carried out for 45 days.
9.1.12 Any modification/issues noticed during pilot run should be attended then and there
by the developer and shall not exceed 3 days of completion of pilot run period. The
developer shall be available in TANTRANSCO‟s premises during pilot run period.
9.1.13 The successful completion of pilot run will be considered as the completion period
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of schedule of activities. The approval of completion of development activity may
be obtained.
9.1.14 Two years of Technical Support period commences from the date of approval of
completion of development activity.
9.1.15 Annual maintenance contract period of 2 years will commence after satisfactory
completion of two years technical support period. TANTRANSCO reserves the rights
to extend the AMC.
9.1.16 Three sets of final source code along with corresponding design document should
be handed over to TANTRANSCO along with documentation on the logic on
approval of completion of development activity.
9.1.17 During development and technical support period, if any change in rules arise due
to Govt./Board‟s order, the same shall be included in the software without any
additional cost.
9.1.18 During Technical support period, the developer shall be available in TANTRANSCO‟s
premises and has to attend the bugs/issues/defects.
9.1.19 The SE/LD&GO or authorized representative (EE/AEE/AE) shall be kept informed of
the methods, logic, syntax, techniques, intricacies used/followed/adopted during
development, installation and utilization stages of the said software.
9.1.20 The company shall relinquish the right over the software after expiry of Technical
Support period. The source code maintained during technical support period shall
be handed over to TANTRANSCO on expiry of Technical support period.
9.1.21 All the development activity shall be carried out in the TANTRANSCO SLDC
premises.
9.2. TANTRANSCO also reserves the right to cancel the order if the completion period is
not kept up, without any further notice to the contractor.
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9.3 TANTRANSCO will be at liberty to cancel the order if all the activities are not made
as per the completion period specified in the indent, not withstanding its right to
claim liquidated damages for the belated completion and the non completion of work
as on the date of cancellation. The defaulting contractors will be liable to pay to
TANTRANSCO in addition to the liquidated damages for delay, the actual difference in
price whenever TANTRANSCO orders the delayed completion of work to be executed
by other agencies at higher rate.
9.4. TANTRANSCO reserves the right to revise this completion period depending on
the actual requirement at the time of placing the purchase order.
9.5. The actual date of completion of development activities will be reckoned as
the date of completion of activity for the purpose of calculation of liquidated
damages.
9.6. The completion period will not normally be extended.
10.0. TECHNICAL SUPPORT & AMC PERIOD :
10.1 Technical support period is Two years from the date of completion of Development
activities.
10.2 AMC for the period of two years from the completion of technical support period,
which will be awarded subject to the requirement of TANTRANSCO.
11.0 INSPECTION:
11.1. The authorised representatives of the purchaser shall have access to the tenderer‟s
works at any time during working hours, for the purpose of inspecting the items relevant
to the specification. The tenderer shall provide necessary facilities for such inspection.
12.0 LIQUIDATED DAMAGES & Penalty:
12.1. The execution of contract as specified should be guaranteed by the vendor under
the Liquidated Damages Clauses given below:
12.2. If the contractor fails to complete the development activities as per clause 8.0 above
or any extension thereof, the purchaser shall recover from the contractor as liquidated
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damages, a sum of half of a percent (0.5%) of the order value for each completed week
of delay . The total liquidated damages shall not exceed ten percent (10%) of the total
order value. Liquidated damages will be recovered from the initial payment.
12.3. If activities to be rendered against this Purchase Order are completed by the vendor
beyond the Completion Period and if they are accepted by the Board, such acceptance is
without prejudice to the Board's rights to levy liquidated damages for the delay in
completion.
12.4. The Board will also be at liberty to cancel the order if the activities are not
completed as per the completion period notwithstanding its rights to claim liquidated
damages for the belated completion and incompletion of the activities as on the date of
cancellation.
12.5. If there is any downward trend in prices on account of belated completion the firm
have to accept the same with the levy of liquidated damages for belated completion.
12.6.The defaulting vendor will be made liable to pay to the Board in addition to
liquidated damages for delay, the actual difference in price, wherever Board orders the
delayed quantity to be supplied/ executed by other agencies at a higher rate. This is
without prejudice to other rights under the terms of contract.
12.7. The vendor is liable to pay the amount of loss sustained by the Board in the event of
non-execution of orders, if any placed on them either in full or part to the satisfaction of
the Board under the terms and conditions of Purchase Order and in the event of placing
orders for such quantities on some others at a higher price.
12.8. Tenderers not giving clear and specific acceptance to the above clauses are liable for rejection.
12.9. Penalty: In the event of failure on contractor part to comply with the provisions of the
contract regarding attending to the defects/bugs noticed in the Software Installation, a
penalty @0.1% of the respective year of technical support value/AMC value for every day
beyond 24 hrs stipulated for the rectification of defects / bugs or part thereof, for such
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delay, subject to 10% ceiling limit, will be levied, without prejudice to any other remedies
to which TANTRANSCO may also be entitled, under the provisions of the contract / bid
specifications.
13.0. FORCE MAJEURE: 13.1. The contractor shall not be liable for delay in performing his obligations resulting directly or from any force majeure conditions herein defined as:
(a) Any cause which is beyond the reasonable control of the supplier or purchaser as the case may be (b) Natural phenomena, such as floods, drought, earthquakes and epidemics.
(c) Act of any Govt. Authority, domestic or foreign, such as wars declared or
undeclared quarantines, embargoes licencing control on production or distribution restrictions.
(d) Accident and disruptions such as fire, explosion, break down of essential
machinery or equipments etc. (e) Strikes, slow down, and lockouts. (f) Failure or delay in the supplier's source of supply due to force majeure causes
enumerated at 'b' to 'e' above shall be considered, provided the supplier produces documentary evidence to show that there were no other alternative source of supply available to him or if available the lead time required was likely to be longer than the duration of the force majeure at the normal source of supply.
All the provisions of this clause shall apply whether the disruption cause is total or partial in its effect upon the ability of the supplier to perform.
NOTE: The cause of force majeure condition will be taken into consideration only if the supplier within 15 days from the occurrence of such delay notifies. The purchaser shall verify the facts and grant such extension as the facts justify. For extension due to force majeure conditions, the supplier shall submit his representation with documentary evidence for scrutiny by the purchaser and decision of the purchaser shall be binding on the firm. 13.2. Provided that if the performance in whole or part by the supplier on any obligation under this contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days, TANTRANSCO may at its option terminate the contract by a notice in writing. 13.3. The Power cut shall not be considered under force majeure condition. The period of extension shall be decided only by the authority who placed the order, after verifying the evidence for the cause of delay. It is hereby specifically agreed that time is the essence of the contract.
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14.0. FAILURE TO EXECUTE THE CONTRACT: 14.1. Contractors failing to execute the order placed on them at any stage, to the
satisfaction of TANTRANSCO under the terms and conditions set-forth therein, will be
liable to make good the loss sustained by TANTRANSCO, consequent to the placing of
fresh orders elsewhere at higher rate, i.e. the difference between the price accepted in
the contract already entered into and the price at which fresh orders have been placed.
This is in addition to the imposition of penalty under the Liquidated Damages clause.
15.0. NON-ASSIGNMENT: 15.1 The contractor shall not assign or transfer the contract or any part thereof without the prior approval of the Purchaser. 16.0. EFFECTING OF RECOVERIES: TANTRANSCO is empowered: a) To recover any dues against this contract in any bills/ Security Deposit/ Earnest
Money Deposit due to the contractor either in this contract or any other contract with
TANTRANSCO.
b) To recover any dues against any other contracts of the contractor with
TANTRANSCO, with the available amount due to the contractor/security deposit against
this contract.
17.0. ARBITRATION ACT NOT TO APPLY: 17.1. TANTRANSCO will not accept any arbitration in case of disputes arising in any
respect under this contract. Any dispute arising out of this contract shall not be subject
to arbitration under the provisions of Arbitration and Conciliation Act 1996 in the event
of any dispute between the parties.
18.0. PAST PERFORMANCE:
18.1. The intending tenderers shall furnish the documentary evidence with details of
Purchase Orders executed in the proforma enclosed in the Tender Specification as
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per Schedule-C along with end user certificate for satisfactory execution of the
contract and performance of the software development.
18.2. The details furnished by the tenderers shall be in complete shape and if it is
found that any information is found omitted, suppressed, incomplete or incorrect, the
same will be taken note of while dealing with the tenders in future.
19.0. JURISDICTION FOR LEGAL PROCEEDINGS (AFTER AWARD OF CONTRACT) 19.1. No suit or any proceedings in regard to any matter arising in respect of this
contract shall be instituted in any court, save in the High Court, Chennai, City Civil
Court at Chennai or at the Court of small causes at Chennai. It is agreed that no other
court shall have jurisdiction to entertain any suit or proceedings even though, part of
the cause of action might arise within their jurisdiction. In case any part of the cause
of action might arise within the jurisdiction of any other Courts in Tamil Nadu and rest
within the jurisdiction of courts outside the Tamil Nadu, then it is agreed to between
the parties that such suits or proceedings shall be instituted in a Court within the State
of Tamil Nadu and no other court outside the State of Tamil Nadu shall have
jurisdiction even though any part of the cause of action might arise within the
jurisdiction of such courts. The successful Tenderer shall furnish an undertaking as per
Annexure-II in a non judicial stamp paper of Rs.80/- agreeing to the above condition.
********
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SECTION VI
Scope and Technical Specification
PART A
SPECIAL TERMS I. Technical Features
The software has to be developed in Java platform with JBOSS as the application
server and SQL/Oracle as the database in Windows/Linux Operating system.
The proposed system should be compatible to integrate with
TANTRANSCO/TANTRANSCO ERP system (SAP), existing HT software, SCADA, REMC,
RAPDRP MBC and Collection/Accounting software.
The detailed Technical Specification is given in Part B.
II. Deliverables
1. The vendor should supply the final SRS and final High Level Design Document.
2. The vendor should supply the Low Level Design (LLD) Document.
3. User Test case Document for unit testing.
4. User manual.
5. Soft copy of the Source code.
6. The training manual (both hard and soft copy)
III. Training:
The following training has to be arranged at TANTRANSCO Head Quarters
premises at free of cost :
i) Training on Software Program which should include Program architecture and Source
code should be given by the vendor to five engineers for 3 working days.
ii) User level training for 60 users for 3 working days.
The time schedule for training would be furnished before the commencement of
the training.
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PART B
Technical Specification
Development Platform Java EE
Architectural Approach N tier
Web Server Software Apache or IIS
Web Server Operating System Linux or Windows
Application Operating System Linux or Windows
Database Server Software SQL or Oracle
Database Operating System Linux
Database Connectivity Method JDBC
SQL Language SQL, PL/SQL, T-SQL
Database Objects Stored procedures, Triggers
Client Operating System Microsoft, Linux
Client Platform/Connection Speed Desktop/32 kbps
Browser & Version Support Firefox, Internet Explorer ,Chrome and equivalent
Java application Service Frame work Spring/ Struts
Architectural Frame work MVC
Server Page – Presentation layer JSF/JSP
Application communication Technology http, xml, SOAP, WSDL, UDDI
Java application database access Hibernate
Security Technologies SSL, Data encryption, cookie encryption
Application State Session Ids, Hidden fields
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PART C
Software Requirement Specification
for
Comprehensive software for
AVAILABILITY BASED TARIFF (ABT), OPEN ACCESS(OA), ENERGY ACCOUNTING DEMAND FORECASTING AND
MIS SYSTEM
FOR SLDC, TANTRANSCO, CHENNAI
CLAUSE NO.
TITLE PAGE NO.
1.0 Introduction 32
2.0 System architecture 32
2.1 General requirements 33
3.0 General Technical requirements 35
3.1 Availability Based Tariff (ABT) module 36
3.2 Open Access Module 51
3.3 MIS module 67
3.4 Management of shut down of transmission elements/ computation of
transmission availability 74
3.5 Any other reports required for MIS 76
SOFTWARE TECHNICAL SPECIFICATION FOR THE DEVELOPMENT OF AVAILABILITY BASED TARIFF(ABT), OPEN ACCESS(OA) AND MIS SYSTEM
FOR SLDC, TANTRANSCO,CHENNAI 1.0. Introduction
The State Load Despatch Centre (SLDC) is an apex body to ensure integrated
operation of the power system in a State. The State Load Despatch Centre is
responsible for optimum scheduling and dispatch of electricity within State, in
accordance with the contracts entered into with the licensees or the generating
companies operating in that State. The ABT system mainly comprises of application
software & associated hardware for scheduling, metering and energy accounting of
Intra State Entities. 2.0. System architecture
The tentative system architecture of the proposed ABT, OA and MIS system is
described in fig.1 below. There would be two database and application servers
containing main databases of ABT, OA and MIS system along-with the application
servers of the system. One main storage memory shall be in the form of NAS/SAN.
There would be two web servers having connectivity with the outer world with the help
of one router and one firewall. Automatic Meter Reading (AMR) system to be
installed at SLDC, Chennai shall be integrated for acquiring the meter data
automatically defined as per schedule, on regular basis. Similarly SCADA/EMS system
installed at SLDC Chennai by M/S Alstom is also to be integrated by the successful
bidder for acquiring online data of Generation, transmission and distribution utilities
for various purposes as well as exchange of scheduling data with the SCADA system.
The proposed ABT, OA & MIS system shall also be required to integrate with REMC
system planned to be commissioned at SLDC. Various functionalities required for this
system to be incorporated are described in various sections below.
The environment for the development and deployment of the application software
should be as per the Technical Specification mentioned in Part B above.
Similarly hardware and software requirements are also mentioned in subsequent
sections.
The bidder has to ensure that the system proposed shall be conforming to the
requirements of cyber security, Common Information Model (CIM),
password management system, reliability, Data integrity and consistency and all
modern techniques used in any modern IT system. The system should be user friendly
and GUI based. There would be frequent requirements to modify the calculation,
logic etc. as per changes in various regulations/SLDC requirements; hence the
system proposed should be flexible enough to handle these requirements through
user-interface.
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Fig1
2.1. General Requirements: Jobs to be performed for Software vendors
1. Data migration from the existing ABT system, MIS reporting and Open
Access information as available in sql, Excel or any other format described in
subsequent sections.
2. Running of the system as per requirements and detailed in the tender
document.
This shall include the following;
a. All the system and the Workstations shall be connected through a LAN as
shown in Fig.1. These workstations should be of latest features with
latest software.
3. The System need to have a good password management system so
that password for various modules to the concerned entity/persons is to be
issued as per regulatory & SLDC requirements.
4. The successful bidder needs to prepare training manuals module-wise and
give training to the identified users for the identified modules during
completion of implementation itself. One hardcopy each to the trainee and
at-least three hardcopies of all the modules to SLDC are to be provided
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by the successful bidder. A comprehensive training program for each
module need to be designed and handed over to SLDC by successful bidder
so that training to the concerned persons for various modules can be
ensured from time to time. Training modules for various users and various
administrators are to be prepared in consultation with SLDC.
5. There should be an alarm/information system to intimate the concerned
entities regarding activities such as Open access applications, scheduling,
SLDC revisions, reporting, Transmission element shutdowns, tripping,
normalization etc. For this the successful bidder need to provide the facility
to generate SMS and email messages.
6. The Proposed ABT, OA and MIS system shall be required to be interfaced
with SLDC, SCADA/EMS system and REMC system.
7. Processing time of each individual module should not exceed 2 (Two)
minutes. Collectively the processing time required should not exceed 5
minutes for any functionality covered under the tender. Bidder is required to
submit in the offer module wise time for processing as well as collective
processing.
The fulfillment of the functional requirements are of prime importance and to
achieve it, the bidders are supposed to go through the functional
requirements described in various sections below and may suggest better
architecture or hardware, software commodities, if felt necessary. Further,
bidders are advised to visit SLDC, TANTRANSCO, and Chennai to understand
the requirements in detail.
3.0 General Technical requirements
Proposed system shall constitute the following three basic modules
i) Availability Based Tariff (ABT) module
ii) Open Access module and
iii) MIS (Reporting) module.
The tentative flow charts for ABT module are described in Annexure F1 to F4, for
Open Access Module flow chart in F5, for MIS in F6 and for Transmission
availability calculations in F7. The above modules are described below;
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3.1. Availability Based Tariff (ABT) Module
The ABT software shall be an effective tool to perform various business and
operational functions like monitoring and enforcing grid code compliance by
constituents, optimal scheduling and dispatch operations, meter data collection,
checking and validation, energy accounting and billing. The software shall have the
following sub- modules -
3.1.1. Entity Management
The system shall be able to define different entities i.e. Beneficiaries, Generators,
STU, OA Customers, CPPs, IPPs etc with multiple interface points. An entity can have
interface with any other entity. The definition shall be hierarchical and logically
interrelated in database also. The definition of such entities shall include various data
attributes i.e. station name, address, installed capacity, type of generator, % share in
capacity, standard auxiliary consumption, loss factor as per POC loss etc. or any other
attribute required for smooth functioning.
3.1.2. Scheduling and Despatch
All the scheduling activities shall be performed in accordance with the regulatory
provisions specified in CERC and TNERC Regulations. The general scope of scheduling
model is from declaring capability by the generation stations, requisition by the
DISCOMs and scheduling of power for all stake holders and revision thereof in real time
as well as Day ahead with all reports and web integrated module. The output of the
scheduling process shall be Despatch Schedule of Generating Stations /Sellers, Drawal
Schedule of Beneficiaries and Open Access Customers. The scheduling process shall
mainly covers the Day ahead scheduling, Real Time Revisions and Implemented
Schedule which are briefly described below -
i) Day ahead scheduling
Following activities are performed under day ahead scheduling -
SRLDC intimates MW and MWh entitlement of Tamil Nadu in each ISGS.
SGS Thermal intimates MW and MWh Capabilities (DC's)
SGS Hydel of Tamil Nadu intimates MW and MWh Capabilities (DC's)
SGS Gas Stations of Tamil Nadu intimates MW and MWh Capabilities
(DC's)
CPP, IPPs in the control area of Tamil Nadu intimates MW and MWh
Capabilities (DC‟s)
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SLDC prepares DISCOMs entitlement by computing station wise
entitlement of each DISCOMs (at present TANGEDCO only) and in future on
the basis on allocation done by GoTN.
SLDC send entitlements to DISCOMs through TANGEDCO.
DISCOMs furnish their requisition to TANGEDCO.
Based on the requisition furnished by DISCOMs, TANGEDCO may
allocate the un- requisitioned surplus power to DISCOMs who is willing
to avail this power. TANGEDCO shall intimate to SLDC, DISCOMs wise
Ex-Power Plant MW requisition in each of the Generating Station along
with Bilateral / Collective transactions. SLDC prepares and sends
composite requisition to SRLDC for ISGS, Bilateral / collective
transaction and prepare Generation Schedules for SGS.
On receipt of Tamil Nadu Drawal Schedule from SRLDC for the next
day, SLDC prepares and issue drawal schedule for DISCOMs /
TANGEDCO.
All the above activities should be completed by the 11.30 PM and
Generation / Drawal Schedules issued by the SLDC come in force from
00.00 hrs of next day.
The time lines for scheduling activities shall be as per TNERC
Regulations to be implemented and subsequent amendments if any.
ii) Real Time Revisions
During the course of the day of operation, in the event of any
contingency, any DISCOMs / Generating Station can seek revision in Drawal
Schedule / Generation Schedule at any point of time. The revision shall be
applicable from the 4th time block considering the first time block in which
the request is made. The following real time revisions are done -
Revision of Generation Schedule on receipt of revised DC from SGS.
Revision of DISCOMs Drawal Schedules on account of revised DC
submitted by SGS as well as revision in ISGS schedule of TN by
SRLDC.
Revision in Generation Schedule of SGS, requisition for ISGS and
Drawal Schedule of DISCOMs, on receipt of revised requisition from
DISCOMs.
Revision of open access schedule due to contingencies, transmission
constraints & grid constraints.
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iii) Implemented Schedule
After completion of the day of operation, the final implemented schedule
taking all ex-post facto revisions into account during the day shall be issued by
the SLDC within three days (3 days) or after issue of the implemented schedule
by SRLDC. These schedules shall be the datum for commercial
accounting.
iv) The scheduling module shall have the following provisions
Declared Capability (DC) shall be submitted by the generator(s) in 15
minutes time block(s) on 'Day ahead' basis and for every revision
thereof. The same shall be displayed generator wise on the website.
TN entitlement in 15 minutes time block from SRLDC website shall
be directly uploaded to the ABT system and displayed on the website.
The entitlement of DISCOMs in 15 minutes time block shall be
calculated on the basis of share allocation by GoTN (in future) and Un-
allocated power shall be assigned to TANGEDCO. The same shall be
displayed on the website DISCOM-wise / TANGEDCO.
TANGEDCO shall allocate the un-allocated power to DISCOMs (in
future) and submit the DISCOM wise requisition. The % of allocation
of Un-allocated power, Un-requisitioned power of one DISCOM
allocated to another DISCOM and DISCOM wise requisition shall be
submitted by TANGEDCO.
Any Bilateral / collective schedule for any entity shall be directly
uploaded to the ABT system and the same shall be displayed on
website (generator wise / trader wise as per user requirement).
The surplus power of the SGS / ISGS generators shall be displayed on
the website.
The Drawal schedule of the DISCOMs shall be computed on the
basis of requisition submitted by TANGEDCO / DISCOMs considering
the bilateral / collective power if any and technical minimum,
ramping up / down for the generators if required. The same shall be
displayed on the website DISCOM-wise / generator-wise.
The generator schedule shall be computed as per the requirement of
beneficiaries considering the technical minimum and ramping up /
down if required. The same shall be displayed generator wise on the
website.
v) Web portal for constituents and SLDC to perform the following
• Enter declared capacity / requisition of various entities.
• Download SLDC schedules - Dispatch and Drawal. The formats to be
supported are csv, pdf, xml and xls.
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Email communication of schedules (declared capacity, Drawal request,
Open access schedules, etc.,) as attachment from constituents.
Downloading the attachment and publishing the information to the
database shall be automated. The format of attachment document is
xls.
Web page for SLDC user to enter constituents declared capacity /
Drawal request when they inform through fax or telephone.
Downloading Entitlement and Drawal Schedules from SRLDC website
(in consultation with SRLDC).
Downloading of schedules of power exchanges through its web site
or by other means (in consultation with Power exchanges).
All required data entry of scheduling activities is to be done
through web based application only.
Provision for sending notification via SMS, email and web page
pop up shall be available for revisions in schedules by SLDC. In
addition to the .xls format, the SLDC schedules shall be published
in C IM, XML, PDF so that any third party system can integrate into
their system.
Data to be displayed on website in line with SRLDC as well as
customized modules to be developed in consultation with SLDC.
vi) Software shall be able to calculate losses in the state for calculating
the net Drawal schedule of Beneficiaries / Buyers at their periphery. The
applicable losses are -
Weekly POC losses as computed by NLDC in accordance with CERC
(Sharing of Inter State Transmission Charges and Losses) Regulations,
2010.
Weekly Estimated Transmission Losses of TN.
Distribution / Other losses if applicable.
In addition to above, software shall be capable to handle the special
scheduling treatment for Merchant power plants, UMPPs and LTOA / MTOA
Agreements having share allocation in the state and outside the state. Some
of these uses dedicated network as well as STU network.
vii) The software should generate log on Economic Dispatch of power for State
Grid in real time as well as day ahead once schedule is prepared and it
should be on Index base that schedule is how much deviated from Economic
Dispatch. Necessary logic will be given by SLDC during detail engineering
stage.
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viii) The software shall have the provision for entering and storing the
DISCOM allocation done by GoTN from time to time. The history of DISCOM
allocation shall be maintained in the database.
ix) The scheduling module shall have the provision for technical
minimum and ramping up / ramping down for generators. The technical
minimum and ramping up / ramping down shall be defined by the user.
x) The scheduling module shall have the provision for consolidation of 15
minute block wise, day wise, 5 slot wise schedule for OA consumers and
generators.
3.1.3. Metering Module
a. General Description
i. This module covers the collection of Special Energy Meter (ABT type) data
from AMR system as well as through email, checking of data for its
completeness and correctness and processing of data for the purpose of
direct calculation of Deviation Charges and Reactive Energy Charges
directly from the meter data.
ii. The SEM's (ABT type) records active energy (Export & Import separately)
in 15 minutes time interval and reactive energy (Var) during low voltage
(V<97%), reactive energy (Var) during high voltage (V>103%) on daily
basis.
iii. The SEM‟s (ABT type) are installed at the interface points of
Transmission - Distribution Utilities, Generating Companies -
Transmission / Distribution Utilities, Inter Distribution Utilities, Captive
Power Plants (CPP's) and Open Access Customers (OAC's).
iv. The net injection of SGS & CPP's and net Drawal of DISCOMs &
OAC's is calculated on the basis of ABT compliant energy meters installed
at various interface points.
b. Metering module software requirements
i) The proposed software is required to be integrated with the Automatic
Meter Reading (AMR) system already installed at SLDC for ABT meter data
acquisition. The XML file generated through the AMR system is to be
uploaded in the database. software shall also have the provision for
automatic downloading of load survey data from email and converting into
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readable format XML / NPC and uploading the same into database, in
addition to updating meter data from AMR system.
ii) The data uploaded shall be checked for completeness and missing data
reports shall be generated for collecting the meter data through email from
the field / site offices. The missing data shall be replaced with the check
meter data if available or weekly / monthly data available for the same
meter.
iii) The data received shall be checked for the correctness by comparing
the data from the check meters (if available) or weekly / monthly data
available for the same meter and reports indicating incorrect data shall be
generated. User shall have the option to replace the incorrect data by the
check meters data or weekly / monthly data available for the same meter.
The correct data shall be used for computation of Deviation charges and
Reactive Energy Charges.
iv) The system shall be able to read ABT meter data in XML and NPC
format and store it in database, the meter manufacturer software for
conversion load survey data into XML and NPC format is to be integrated
with the Metering module. The system should be capable to read data from
meters for which meter manufacturer software shall be provided by the
SLDC for conversion of raw data into data in the required format of SLDC.
v) The software shall have the provision to read 15 minutes block wise active
export and import values and reactive high / low midnight values and
update the same in the database as per the period defined by the user.
vi) The system shall have the interface for configuration of ABT meters
details such as location of installation - Entity & sub-entity name, feeder /
Xmer name, Meter - Sr. No, Accuracy Class, CT/PT ratio, Equipment –
CT/PT ratio, Accuracy c lass. On the basis of details entered by the User,
Multiplying Factor shall be computed automatically and shall be stored in
the database. Further, the provision for replacement of meters and
maintaining the history in the database is also required.
vii) The system shall have the provision for ABT meter data validation,
estimation and assessment which shall be finalized during detail engineering
stage.
viii) The system shall have the interface for configuring / linking the ABT meters
with polarity to the entities. This grouping is required for computation of net
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injection of SGS & CPP's (sellers) and net Drawal of DISCOMs & OAC's
(buyers).
ix) The system shall be capable to generate the following reports -
Data Non-availability report.
Injection report of sellers , generators, drawal report of OA
consumers.
Any other report required by SLDC.
3.1.4. Energy Accounting Module
a. General Description
Energy accounting is done in accordance with TNERC Regulations to be
implemented and the relevant Regulation. It is a statement of allocation,
availability, energy scheduled and active / reactive energy injected and drawn
which forms the basis for payment / receipt among the intra state constituents. It
consists of monthly State Energy Accounts and monthly / weekly State Deviation
Settlement Accounts & State Reactive Energy Charges accounts. The energy
accounting is done on the basis of Implemented Schedules issued by SLDC to
State Sector Generating Stations (SSGS), DISCOMs, Open Access Customers I
Generators and Regional Energy Account issued by Southern Region Power
Committee (SRPC). The monthly / Weekly State Deviation Settlement Accounts
and State Reactive accounts are prepared on the basis of implemented
schedules issued by SLDC and actual ABT meter data of the interface points.
b. State Energy Account (SEA)
Monthly State Energy Account (SEA) is prepared by SLDC for the billing
and settlement of Capacity Charges and Energy Charges. Monthly SEA comprises
of availability of generating stations and Ex-Bus energy scheduled to DISCOMs
from generating stations (SGS, ISGS, CPP's, and REC's) including energy
purchase / sale by the TANGEDCO on behalf of DISCOMs under Medium
Term Open Access (MTOA) and Short Term Open Access (STOA) through
Bilateral / Collective transactions.
c. State Deviation Settlement Account (SDSA)
Monthly / weekly State Deviation Settlement Account (SDSA) is prepared by
SLDC for the billing and settlement of Deviation charges. It comprise of monthly /
weekly Deviation energy as a deviation in actual net generation / drawal from
scheduled generation / Drawal and corresponding Deviation charges payable /
receivable by the generating stations, CPPs, DISCOMs and OAC's. The
computation of deviation charges, Settlement of active energy imbalance &
Deviation charges as per the TNERC Regulations to be implemented and CERC
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Regulations taking into consideration Regional Deviation Amount obtained from
the Regional UI Account prepared by SRPC.
d. State Reactive Account (SRA)
Monthly / weekly State Reactive Account (SRA) is prepared by SLDC in
accordance with TNERC Regulations to be implemented and IEGC 2010 and
subsequent amendments thereof. It comprises of monthly / weekly reactive
energy charges payable / receivable by the DISCOMs, Open Access Customers and
Open Access Generators based on actual net reactive energy drawn / injected
under high and low voltage condition. The settlement of Reactive Energy
Charges is carried out as per TNERC (Intra State Availability Based Tariff
Regulations), 2016 to be implemented, taking into consideration the Regional
Reactive amount obtained from REC Pool Account of SRLDC.
e. State Energy Accounting module software requirement
i. The software shall have the provision for computing the Plant Availability
Factor (PAF) by considering the DC of all generators in 15 minutes
time block in accordance with following formula -
N PAF = 10000 x Ʃ DCi / { N x IC x (100-AUXn)} %
i=1
Where, IC = Installed Capacity of the generating station in MW.
DCi = Average declared capacity (in MW) for the ith day of the period.
N = Number of days during the period, and
AUXn = Normative Auxiliary Energy Consumption as a percentage of gross
generation.
ii. The software shall have the provision for calculating the Generator-wise
Ex-Bus scheduled of Beneficiaries in 15 minutes time block. The allocation
of energy shall be done on the basis of GoTN allocation in State Sector
Generating Stations, Inter State Sector Generating Stations. The power
allocated by the TANGEDCO to the DISCOMs from the Un-allocated power
shall also be computed separately.
iii. The software shall interface with MDAS server for calculating monthly
energy injection of Renewable Energy Generators (Wind Electric Generators
(WEG's), Solar Generators, Small Hydro, Biomass and other), energy
purchased by TANGEDCO, and energy wheeled to DISCOM‟s for own use I
third party sale as furnished by respective DISCOM‟s.
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iv. The software shall be able to compute the firm and infirm energy
purchased by TANGEDCO from CPP's as per contract entered. The energy
purchased by TANGEDCO shall be credited to the DISCOMs as per
percentage of drawal by DISCOM in the previous financial year or as per the
relevant Regulations.
v. The Drawal schedule of DISCOMs are computed considering TN share
in ISGS and credited to each DISCOMs in proportion to weighted average
capacity allocation. The excess / less Drawal by TN in ISGS shall be computed
and shown separately.
vi. The software shall have the provision to generate monthly State Energy
Account which contains the following information -
Details of Plant Availability Factor (PAFM) achieved during the
month and cumulative during the FY in percentage (%) for each SSGS.
Details of mis-declaration of Declared Capability by SGS (if any).
Details of energy entitlement to DISCOM from SGS / IPP which includes
month- wise and day-wise.
Details of Ex-bus energy scheduled to DISCOM s from each station of
SGS, IPP and ISGS. The details includes month-wise and day-wise.
Firm and Infirm energy purchased by TANGEDCO from CPP and
allocated to DISCOMs as per weighted average capacity allocation.
Details of bilateral / collective transactions details for power purchase,
sale and banking from various sources on Short Term and Medium
Term basis. The day wise LOI wise details is also required to be
indicated.
By 7th of following month provisional (SEA) will be generated from the system
and posted on the website. If required, reconciliation shall be done based on the
comments received from the Intra State entities.
f. State Deviation Settlement Accounting module software requirement:
The software shall have the provision for computing the deviation charges of Intra
State entities (except Hydro Stations of TANGEDCO) in accordance with
TNERC Regulations to be implemented and CERC Regulations and subsequent
amendments thereof. The charges for Deviation for all the time-blocks payable for
over-Drawal by the buyer or the beneficiaries and under-injection by the
generating station or the seller and receivable for under-Drawal by the buyer or the
beneficiaries and over- injection by the generating station or the seller shall be
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worked out on the average frequency of the time-block at the rates specified in
TNERC Regulations to be implemented and CERC Regulations.
The system shall be capable to configure the deviation charges as decided by
CERC / TNERC from time to time.
The implemented schedule at the periphery of Intra State entity and ABT meter
data in 15 minute block shall be used for computation of Deviation charges.
The In-firm power (energy before the commercial date of operation) from
any SGS shall be computed as Deviation and paid from the State Deviation
Pool Account at the applicable frequency-linked Deviation rate (subject to
capping specified by respective commission) subject to purchase of infirm power by
TANGEDCO and PPA between TANGEDCO and Generator.
The imbalance settlement of Deviation charges with the Regional Deviation
charges shall be carried out in accordance with the procedure defined in TNERC
Regulations to be implemented and CERC Regulations..
The software shall be able to generate the weekly / monthly State Deviation
charges Account which contains the following information -
Details of UI Tariff Structure currently in force.
Details of Day-wise and total Deviation for each entity, details shall
include Scheduled Energy, actual energy, Deviation Charges and
Additional Deviation Charges.
Deviation Pool Summary indicating adjusted Deviation Charges, Capping
Amount, Additional Deviation Charges net amount payable I receivable
by the Intra State Entities.
Details of Time-Blocks of suspension of Deviation due to transmission
constraints and grid disturbances.
Block wise details of Deviation Charges for each entity.
The Deviation Charges Account shall be posted on website.
g. State Reactive Accounting module software requirement
The software shall have the provision for computing the reactive energy charges of
the DISCOM‟s, Open Access Generators (OAG) and Open Access Customers
(OAC) in accordance with TNERC Regulations to be implemented and CERC
Regulations and subsequent amendments thereof.
The reactive energy charges shall be computed on the basis of midnight VAR
drawal / injection recorded under high voltage (when voltage is above 103%) and
low voltage (when voltage is below 97%) condition by the ABT meters installed at
the interface points of DISCOM‟s, OAG & OAC. The charge for VARH shall be at the
rate of 13 Paise / KVARh w.e.f 01st April 2016. This rate shall be escalated at
0.5 Paise / KVARh per year thereafter, unless otherwise revised by the CERC /
TNERC.
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The settlement of Reactive Energy Charges of DISCOM‟s, OAG & OAC along with
Regional Reactive amount payable / receivable by the Tami l Nadu shall be
carried out as per TNERC (Intra State Availability Based Tariff Regulations), 2016 to
be implemented. The Regional Reactive Pool Amount is obtained from REC Pool
Account of SRLDC
The software shall have the provision for verifying the Regional Reactive Charges
computed by SRPC and regional reactive amount computed by SRLDC as a result
of pool balancing of reactive energy charges.
The software shall be able to generate the weekly / monthly State Deviation
charges Account which contains the following information -
Details of day-wise net reactive energy injection / drawal during low
voltage (<97%) and high voltage (>103%) in KVARh for each DISCOM‟s.
Details of day-wise net reactive energy injection / drawal during low
voltage (<97%) and high voltage (>103%) in KVARh for each OAG and OAC. Details of day-wise net reactive energy injection / drawal during low
voltage (<97%) and high voltage (>103%) in KVARh for each DISCOM‟s
embedded OAG and OAC. Summary of reactive energy charges during low voltage (<97%) and
high voltage (>103%) and net reactive charges payable / receivable for each
DISCOM‟s, OAG & OAC.
The State Reactive Account (SRA) generated from the ABT system shall
be posted on the Website.
h. State Transmission Losses Module
The weekly / monthly TN transmission losses are computed by SLDC in accordance
with the TNERC‟s Regulations to be implemented and CERC Regulations and
subsequent amendments thereof. For computation of Deviation charges of
DISCOM‟s / OAC‟s, the Ex-Bus schedule of DISCOM‟s / OAC is to be brought down
to DISCOM‟s / OAC periphery. The net Drawal schedules of DISCOM‟s / OAC's are
calculated by deducting the appropriate losses from the Ex-Bus schedule of
DISCOM‟s / OAC's. For example -
Ex-Bus schedule of DISCOM‟s from ISGS, IPPs, SSP & Bilateral Transactions.
Say (A).
Ex-Bus Schedule of DISCOM‟s from SGS, IPPs (TANGEDCO & Others). Say (B).
DISCOM‟s Schedule at DISCOM‟s Periphery = (A - Injection & Withdrawal POC
Loss - TN Loss) + (B - TN Loss).
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Weekly Injection & Withdrawal POC Losses are taken from SRLDC website & TN
Losses are computed by SLDC as per the following procedure specified in TNERC
Regulations to be implemented and CERC Regulations.
State Transmission loss for a given week = (Total net injection into the State
Grid in a week) - (Total net Drawal from the State Grid in a week)
Loss of nth week shall be computed by the 5th day of the (n+1)th week.
This loss figure at nth shall than be used in the scheduling process from the
beginning of the (n+2)th week.
SLDC shall round-off actual loss of nth week to nearest 0.25% for the purpose
of scheduling for the (n+2)th week (e.g. 4.70% is rounded off to 4.75%, 4.35%
is rounded off to 4.25% and so on) or as may be specified by TNERC from time
to time.
It shall also be possible to compute state transmission loss over a period of one
calendar month.
a. State Transmission Losses module software requirement
The software shall have the provision for configuring the Generating
Stations ABT meters and have the provision for configuring Inter State
Generating Stations (ISGS) Drawal points. This provision is required for
computation of total net injection into the state grid.
Similarly, software shall have the provision for configuring the DISCOM‟s
/ OAC's ABT meters installed at the interface points connected at 110 KV
and above. This is required for computation of net Drawal from the State
Grid.
The software shall be able to generate the weekly / monthly TN loss report
which shall contain the following information –
Summary report indicating the net injection from SGS and ISGS, net
Drawal by the DISCOM‟s and loss in Kwh & % round off as per TNERC
Regulations to be implemented and subsequent amendments thereof.
Meter wise details of net injection from SGS & ISGS and net Drawal by
the DISCOM‟s and OAC's.
3.1.5. Renewable Energy Generation Module
a. General Description
The Electricity Act 2003 provides regulatory intervention for promotion of
renewable energy generation in India by specifying renewable purchase obligation,
determination of tariff and promotion of development of market in power.
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Accordingly CERC on dated 14th January 2010 notified the CERC (Terms and
Conditions for recognition and issuance of Renewable Energy Certificate for
Renewable Energy Generation) Regulation 2010 for the development of market in
power from Non- Conventional Energy Sources by issuance of transferable and
saleable credit certificates for promotion of renewable energy generation.
b. REC Mechanism
RE Generator applies to State Agency for Accreditation and after obtaining the
accreditation applies to NLDC for registration.
After receipt of NLDC registration, SLDC requests the RE Generator to submit
the details of registration / accreditation, connectivity details and meter
installation report.
SLDC communicates the Energy Injection report to NLDC on monthly basis for
issuance of REC certificate to the RE Generator.
SLDC maintains the RE Generator details and record of meter readings
c. Software requirement for Renewable Energy Generation Module
a. General Description
i) The software shall have the provision for configuration of Renewable Energy
Generators. The details required to be configured are Name of REG,
Type, installed capacity, location of installation, Metering details, sale details,
applicability of REC / RRF mechanism etc.
ii) The software shall interface with MDAS server for calculating monthly
energy injection of Renewable Energy Generators (Wind Electric Generators
(WEG's), Solar Generators, Small Hydro, Biomass and other), energy
purchased by TANGEDCO, and energy wheeled to DISCOM‟s for own use
I third party sale as furnished by respective DISCOM‟s.
iii) The software shall be able to generate the following reports -
Summary report indicating the total installed capacity for wind, solar
biomass, biogas or any REG type.
Report indicating the configuration details for each REG grouped into
type of renewable power.
Monthly / weekly energy injection report for each type of renewable
energy generation.
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Any other report required by SLDC.
b. REC Mechanism
The Applicant (Renewable Energy Generators / Distribution Licencee) shall apply for Accreditation on the Web Based Application and submit the physical form along with relevant documents and necessary fees to the State Agency (SLDC).
The application shall be assigned a unique number by State Agency and shall conduct a preliminary scrutiny and shall intimate in writing to the applicant for submission of any further information. After receipt of all necessary documents and receipt of necessary fees “Certificate of Accreditation” shall be granted by State Agency with intimation to Central Agency (NLDC) and Distribution Licensee.
After receipt of “Certificate of Accreditation” the applicant shall submit application to Central Agency (NLDC) for Registration of the same under REC mechanism. From the date of registration the energy generated is eligible for availing REC benefits.
The State agency shall issue SLDC Energy Injection Reports to the Registered RE generators on monthly basis. Additionally Self retention, Re-validation of accreditation and associated works are handled by State Agency.
Following modules / web page are required for the process of REC mechanism: Details of Accreditation application with unique number, submission of
documents, necessary datas, application under process, rejected
application, rejected application, certificate of accreditation etc.
Collection of Fees and Charges inculding Service Tax (Under the process
of migration to GST).
SLDC Energy Injection Report on monthly basis.
Re-validation Accreditation.
Self – Retention reports.
Capacity Modification.
Details of Revocation of Accreditation & Registration.
Abstract of energy accounting on monthly in terms of generators basis.
(Entitiy wise inventory report)
Any other associated and necessary reports as required.
i. The software shall have the provision for entering the RE generators
details qualified for REC mechanism. The details include such as Name of
generator, Address, type, installed capacity, connectivity details,
Accreditation No, Registration No., date of registration, meter details etc.
ii. The software shall have interface for entering the monthly energy injection
by RE Generator received through DISCOM‟s / STU.
iii. The software shall be able to generate the monthly energy Injection Report
for the REG generators.
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3.1.6. Formula Builder Module
The requirement of formula builder is common for all modules. The same
is explained here. In future, various formulae may change based on changes in
regulations by the Commissions / SLDC requirements. Hence it is expected that
the formulae are not hard coded. A formula builder needs to be provided for
computation of Deviation charges, Reactive Energy Charges, State Energy
Accounting, Open Access, MIS etc. It is intended that the SLDC user shall be
able to configure / model new tariff structures as per regulatory changes.
The bidder shall provide training to SLDC officials to work on formula builder for
incorporating regulatory changes.
3.1.7. Billing, Collection and Disbursement Module
This module shall be able to perform the following functions -
i) Prepare invoices for State Deviations Charges, State Reactive Energy
Charges for the Intra State entities.
ii) Recording the payment received against Deviation Charges and Reactive
Energy Charges.
iii) Maintaining the State Deviation Pool Account and State Reactive Pool
Account. The principal and interest component of each Intra State entity
shall be maintained separately.
iv) Generate report indicating the payment received or due on the entities or
any other report required by the SLDC.
RENEWABLE PURCHASE OBLIGATION:-
Every obligated entity (HT Consumers) shall purchase not less than
defined minimum percentage of its consumption of energy from renewable
energy sources (Solar Energy and Non-Solar Energy) under the Renewable
Purchase Obligation (RPO) during a year as specified in the Commission’s tariff
regulations/orders on renewable energy issued from time to time:
Rate of RPO:
Sl. No.
Period / Year Minimum quantum of Renewable Energy Purchase obligation in percentage (in terms of Energy in kWh)
Minimum quantum of Solar Renewable Purchase Obligation in percentage out of the total Renewable purchase Obligation mentioned in col-3 (in terms
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of Energy in kWh)
1 2011-12 2012-13 2013-14
& 2014-15
9% 0.05%
2 2015-16 9.50% 0.50%
3 2016-17 11.50% 2.50%
4 2017-18 14.00% 5.00%
CONSEQUENCE OF DEFAULT:
If the obligated entity (HT Consumer) does not fulfill the RPO as provided
in these regulations during any year or does not purchase the certificates as the
case may be, the Commission may direct the obligated entity to deposit into a
separate fund, to be created and maintained by the State Agency, such amount
as the Commission may determine on the basis of the shortfall in units of RPO
and the forbearance price decided by the Central Commission. The penal
charges will be equivalent to the forbearance price multiplied by shortfall in units
of RPO.
The Software consists of the following modules:
1) Login (HT Consumers, DISCOMs, Power Exchanges, EDCs and TNERC and
Others)
2) Consumer master data and Energy consumption Details from HT Billing
application.
3) Renewable Energy Details
i) Non-Solar Energy
ii) Solar Energy
4) RPO Calculations
5) RPO details
6) Renewable Energy Certificate purchased details entry by the consumers
7) Penal charges calculation for non-fulfillment of RPO.
8) Reports:
i) Energy consumption Category wise.
ii) RPO details (Energy / Certificate).
iii) Consumer wise RPO for the particular period (Yearly / Half Yearly /
Quarterly).
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Flow Chart:
RPO CALCULATION
START
Verification of
REC Qty (A) and
genuineness (B)
RATE OF RPO DETAILS
AS PER TNERC’s
REGULATION
HT BILLING
DATABASE
(CONSUMERS)
REC PURCAHSE
DETAILS ENTRY
BY USERS
NO-1 (Error)
REC DETAILS
FROM POWER
EXCHANGES
REPORTS
REPORTS
END
Penal Charges Calculation
NO-2 (Defaulter)
Intimation to user
User Login (HT
Consumers
Admin Login
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3.2 Demand Forecasting:
The factors to be considered for Load forecasting are:
Present day load (upto 8:00 am), previous day load, day before yesterdays load.
Gap of the previous day and same to be considered for further load trend of the
day.
Seasonal effect on various loads.
Industrial load remains constant except festivals, holidays and any other special
effects like Bandh / Agitation / Strike / Election / Local issues.
Agriculture load generally keep previous day pattern as per season and timing of
group except some major festival.
The climatic environmental condition of the particular area and the impact over
the Agriculture loads.
Lighting load to be considered during morning and evening peak as per season.
Human, System, Time & Geographic factors
Past Data factor
Real time Data pooling factor
Way of information factor
Power exchange
Weather factor, Time of Rainfall
3.3 Open Access Module (for Short Term Open Access) Technical
Specification for Short Term Open Access
The Electricity Act 2003 is landmark legislation in that it opens the power
sector to a number of players by laying down provisions for a power market and
competition. As per Electricity Act 2003 Open Access is
"Non-discriminatory provision for the use of transmission lines or distribution system or
associated facilities with such lines or system by any licensee or consumer or a person
engaged in generation in accordance with the regulations specified by the Appropriate
Commission".
The State Load Despatch Centre, T N is nodal agency for Short term
Open Access. As per CERC Short term Open Access regulation SLDC has to give
concurrence for bilateral transaction and No objection / standing clearance for collective
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transaction as per application submitted by the customer embedded in the state of TN.
Further as per TNERC short term open access regulation TN SLDC has to accord
approval for intra - state short term open access as per application submitted by the
intra state entities.
The purpose of the software is to provide electronic means to enhance the use
of IT technology as a cost-effective measure for Short Term Open Access functionality
of SLDC, TN. The software shall provide web-based solution for Open Access, which is
at present offline activity, carried out by SLDC. The areas computerized are filling up
Applications through browser, receiving of Application, issuance of guidelines if
required, scrutiny and processing of the applications, online NOC / concurrence /
Approval by SLDC, collection of OA charges, preparation of credit / debit slip, Monitoring
of STOA transaction, necessary interfaces for scheduling, Record keeping and
generation of various reports. The tentative flow chart of Open Access Module is
enclosed as Annexure-F5.
Software should have provision for verification of payment received through
online.
a. Entity Management
The system shall be able to configure details of all STOA, MTOA, LTOA
customer / CPP / IPP, RE Generators trading power through interstate / intrastate
STOA, MTOA, LTOA access such as name of the firm, contract demand of the
consumer, installed, connectivity with TANGEDCO / DISCOM‟s grid Installed capacity
in case of a generator, power to be transacted, energy transacted, duration of
transaction etc. and other requirements as specified as per TN Grid code.
b. Categorization
On the basis of location of buying and selling entity, the open access is categorized as: 1. Inter State Open Access: When buying and selling entity belongs to different
states. In this case CERC regulations are followed. It is further categorized as:
Short Term Open Access (STOA): open access allowed for the period of
three months but for one month at a time.
Medium Term Open Access (MTOA): open access allowed for a period
of 3 months to 3 years.
Long Term Access (LTA): open access allowed for a period of 12 years
to 25 years.
The State Load Despatch Centre, TN is nodal agency for issuing
concurrence for Inter state OA. Short Term Open Access can be categorized
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as advance reservation, first cum first serve, day-ahead or same day / intraday
basis through bilateral / collective transaction as per CERC Interstate short
term open access regulation as amended from time to time. Successful bidder
has to provide all the requirements for processing of STOA application through
web-based system as per CERC Regulations.
2. Intra State Open Access: When buyer and seller belongs to same
state. In this case TNERC regulations are followed. It is further categorized as
STOA, MTOA and LTA and the duration of which depends on the TNERC open
access regulations.
Further Short Term Open Access can be categorized as advance reservation, first
cum first serve, day-ahead or same day / intraday basis through bilateral
transaction as per TNERC Intra state short term open access regulation as
amended from time to time. Successful bidder has to provide all the
requirements for processing of STOA application through web-based system as
per TNERC regulations.
The software shall have the provision for interfacing with SRLDC website.
c. Types of Transactions:
In general the buyer and seller of electricity can go for bilateral or
collective transactions. Bilateral transactions are based on contract entered
between the buyer and seller. In case of collective transactions the electricity is
traded through exchanges, by exchange members. Currently India has two power
exchanges i.e. Power Exchange of India Limited (PXIL), Mumbai and Indian Energy
Exchange (IEX), New Delhi.
The software shall have the provision for interfacing with Power Exchange
of India Limited (PXIL) and Indian Energy Exchange (IEX) website.
d. Open Access Charges:
The software shall be capable to maintain the details of various open
charges paid by the customer. There are several charges to be paid by open access
consumers to SLDC, distribution licensee, transmission licensees and other related
entities, other than the power purchase cost paid to the generator or supplying
entity. These charges include:
i. Application Processing fees
ii. Grid connectivity Charges.
iii. Verification of PoC Charges as calculated by SRLDC as per CERC regulation
iv. Transmission Charges of state as per CERC / TNERC regulation
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v. Transmission Losses as per CERC / TNERC regulation
vi. Wheeling Charges
vii. Cross Subsidy Surcharge
viii. SLDC Charges as per CERC / TNERC regulation
ix. Registration fees for Long term open access as per TNERC regulation
x. Computation of Intrastate congestion charges whenever it is made
applicable by TNERC.
xi. Any other details as per requirements of SLDC.
xii. Provision for disbursement of STU charges, wheeling charges to STU ,
Discom.
e. Open Access Process
Automated online open access applications and approval mechanism (where
in manual intervention shall be required for authentication / verification /
finalization purposes) shall be available in the system provided. Flexibility in the
work flow and formulae shall be available so that future changes in the regulations
don't require code level changes and enables SLDC independent of the vendor. OA
approval preparation as per notification by regulatory commission as per standard
format, and database for OA users. Creation of various OA details report. The
customer shall also be capable to submit the details of Payment made by them for
each application though web page.
The major functionalities of the software include
Online filling of applications by applicant for interstate / intra state short
term open access, intra state MTOA and LTOA.
Issuance of guidelines by SLDC.
Process of approval by various levels should also be online.
Forwarding NOC/ concurrence to S RLDC / Power exchange / trader /
applicant in case of interstate open access application.
Processing / Approval to intrastate open access customer of
applications for intra State approval
Pro-rata calculations based on availability of transmission corridor
as per TTC / ATC.
Curtailment of power based on TTC / ATC.
Surrendering of applications.
Maintaining the curtailment details in case of transmission constraints.
Monitoring of payments (OA Charges) received, reimbursement of OA
charges to STU & Discom, OA customer for OA Revision.
Calculation of interest in case of delayed payment as per CERC /
TNERC / CEA Regulations.
Preparation of defaulters list in case of non-payment / delayed payment.
Maintaining the database for OA customers as per requirements of SLDC.
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Preparation of various reports as TNERC / SLDC requirements.
Provision of submission of NOC from DISCOMs (Monthly / Yearly NoC)
The application is to be hosted at SLDC server, since the submission and
processing of applications is a continuous process.
f. For New Customer :-
1) The embedded applicant in TN who wants to avail OA for trading of
power through Intra/Inter -State, collective transaction (power exchanges) and
Bilateral transaction can apply online for obtaining/downloading guidelines
from SLDC in prescribed format. The required application format will be
provided by SLDC.
2) New applicant should register by paying registration fee of Rs. 2000/-
3) The software shall register the applicant to SLDC for which corporate
name, user id / password for that applicant should be generated and
intimated to the applicant through email.
4) Once the applicant registered with SLDC and unique registration no. shall be
generated for that customer, he can apply on line application in future with login
/ password.
5) Provision for Login for user online with verification.
6) The unique reference number for acknowledgement of application at SLDC
should be generated by the software after receipt of the application and
applicant can able to take out the printout of receipt.
7) The guidelines for compliance of all regulatory requirements as per CERC /
TNERC / CEA regulations should be sent through email to the applicant and
other concerned authorities indicating the application number of the applicant
and reference number of SLDC.
8) After completing all regulatory requirements applicant again submits the
application in the prescribed format in hardcopy along with all documents as
defined in guidelines.
9) After receiving all the documents and payments through online NEFT / RTGS,
SLDC shall process I verify the application as per CERC / TNERC / CEA
regulations. If defect is found the same has to be intimated / returned to the
applicant through software and email. If the application is completed in all
respects, approved NOC / Standing clearance / consent shall be issued by SLDC
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as required by the applicant for the duration & quantum based on availability
of corridor / contract demand of the applicant etc and applicant should be
able to download NOC / Standing Clearance / consent online.
10) Other requirement as per requirement of SLDC
g. For Existing Customer
1. All the traders / applicant other than already registered through the process as
defined above must apply for online registration with SLDC and software should
provide its unique corporate name, user id and password.
2. The software shall be able to display different portal for obtaining NOC/ standing
clearance through collective transaction and for obtaining consent for bilateral
transaction.
3. The existing customer should be able to apply online for obtaining NOC/standing
clearance / consent / OA approval for the period as per CERC/TNERC regulation.
Applicant should submit their application indicating the details of payment as per
mode of payment.
4. Applicant can apply and submit online for obtaining consent from SLDC for day-
ahead/contingency and first-cum-first-serve/ advance reservation for trading of
power through bilateral mode as per regulation of TNERC/CERC.
5. After submission of the application a reference no. should be generated by the
system and applicant can print the same. The reference no. should also be
conveyed through email/sms to the applicant as well as SLDC. SLDC shall be able
to upload the details of application received through email/ fax.
6. Software should be able to check the quantum and duration of power sold /
purchase by the seller / buyer through power exchange / bilateral mode. The
Applicant cannot be able to apply the quantum of power more than its capacity /
contract demand through power exchange/bilateral put together.
7. After verification of the application by SLDC, NOC/consent/ rejection shall be
uploaded in the system and information for the same should be conveyed to the
applicant / SLDC through email/sms.
8. Applicant should be able to view/print the consent / rejection given by the SLDC
through their login / password.
9. Facility for online application should be provided in prescribed format. Application
received through fax / email, SLDC should be able to enter the same into the
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system through excel or forms and convey the reference no. to the applicant as
well as SLDC through email/SMS.
10. STOA Customer should be able to:
a) Submission of online application for intra state, Collective and Bilateral.
b) Able to view the status of the application.
c) Able to print approval, NOC / consent / OA approval given by SLDC.
d) Able to enter the payment details.
e) Any other details as required by SLDC/ Customer.
11. Similarly SLDC should be able to:
a) View all the new customers.
b) Process the application online through various cadres such as
CE/SE/EE/AEE/AE.
c) Processed application should be forwarded to the next level for necessary
action.
d) Prepare database of all customers, NOC/Clearances/approvals given, total
power for Region wise / DISCOM wise / Voltage level wise for which
NOC/Clearances/approvals given for a particular day/date.
e) Preparation of all Open Access reports as per CERC/TNERC and SLDC
requirements.
f) View/Prepare details of the payment received account code wise /
category of payment, or to be received from OA customers in the
required format.
g) Process for disbursement of OA charges to the Utilities.
h. Detail reports / configuration of the OA customer
The system shall provide web based reporting tool which can be used for creating custom reports as required by different types of users. Reports can be exported to various formats like xls, csv, pdf and xml. Standard report templates shall be provided along with the application package. Reports can be graphical or tabular with images and logos of customer.
The authenticated users in the web shall be able to generate reports based on query, say date range, utility ID etc. Reports shall be both in graphical and tabular formats.
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1. Configuration of the entire registered STOA customer.
2. Various reports as required by SLDC.
3. Printing / publication of reports in the website of SLDC as per requirement of
SLDC / TNERC.
4. Status of all the customer separately for registered and under process
customer.
5. Filter the reports as per SLDC Requirement.
6. Computation of transmission charges, SLDC operation & Scheduling charges
based on the approval/schedule available in ABT.
7. Tracking of application processing fees, connection charges, wheeling
charges / reports for non payment of application processing fees / connection
charges.
8. Configuration of long term customer and registration fees.
9. Schedule / Actual of each customer for date wise/month wise/Year wise.
10. Facility for uploading the historical data in the data base.
11. Other requirement as and when required by SLDC.
i. Implementation of the program
1. Implementation of changes as per the CERC/TNERC guidelines The software
shall be designed with providing the necessary configurations to be stored in the
database, so that minimal changes in the coding is required to implement
changes as per the CERC / TNERC guidelines.
2. Payment disbursement processing Necessary reports shall be generated to
provide a effective payment disbursement by verifying the payment done by the
applicants to SLDC.”
j. Scalability of the program
1. The processing of concurrence / approval for various types of applications shall
be as per the CERC/TNERC guidelines and shall allow for reducing in the
processing time if required in future.
2. The software shall be browser independent; it behaves reasonably even in all
browsers.
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3. The Short Term Open Access software shall facilitates addition of functionality or
modification of existing functions.
4. Software shall be user friendly, adaptable and is with and uses role based access
methods.”
3.3. MIS (Report) Module Various types of MIS reports are described below; a. Progress Report - is a document that gives the details about the developments
that has happened in the reporting period as being covered by the report. It mainly
consists ofdemand of TN system, Energy supplied in TN on daily/monthly/annual
basis, Generation from all sources and their performance parameters, computation
of Plant availability factor / Plant load factor, outage of thermal and hydel units,
voltage profile of different substations and frequency profile of the system and
details of medium term / short term open access transaction etc. Examples of the
various types of the Progress Reports include:
1. Daily Progress Report - Circulated on Daily Basis.
2. Monthly Progress Report - Circulated on Monthly Basis.
3. Yearly Progress Report – Circulated on yearly basis
Presently SLDC, TN has preparing its daily report, Monthly Reports, Annual
Reports and other reports as and when required using Microsoft office. The historical Data is available in Microsoft Excel/word. All the historical data to be interfaced with database server.
The daily / monthly / yearly reports mainly consist of 15 minutes actual State
demand / energy supply data which computed on the basis of various inputs. Software should have to capture these inputs from different sources as described below.
As mentioned in data flow diagram in Annexure-F6 the MIS module shall take
data from all/any of the following sources:- 1) SCADA / EMS System.
2) Renewable Energy Management System (REMC system).
3) ABT, OA and MIS Server.
4) Received through e-mail / manual entry through MS Office by SLDC officials.
5) Data entered through website.
Accordingly bidder shall have to develop interface module for exchange of data
with SCADA/EMS & REMC system.
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SLDC required that the report module shall be flexible, expendable to incorporate dynamic and rapid changing requirement of SLDC. Further the software should be user friendly and reports should available in Excel, PDF and HTML formats.
Proposed MIS module would comprise of mainly 5 modules as given below:
Module-1 Daily Report.
Module-2 Monthly Report.
Module-3 Annual Report.
Module-4 Management of shut down of transmission elements/
computation of availability.
Module-5 Any other report as per requirement.
b. Entity Management:- The system shall be able to configure different entities i.e. Beneficiaries,
Generators, STU, OA Customers, CPPs, IPPs etc with multiple interface points behaving as one required for computation of demand met of TN/Discom, unrestricted demand of TN/Discom, energy supply of TN /Discom, PLF/PAF calculation of each unit of SGS/IPP, Gas, CPP, thermal and hydro units. An entity can have interface with any other entity. The definition shall be hierarchical and logically interrelated in database also. The definition of such entities shall include various data attributes as per SLDC requirement.
3.3.1 Module -1: Daily Report
Inputs required for this module may be taken mainly from SCADA /ABT & OA system/REMC, data received through email/ manual entry, data entered by the different entities through website and uploaded in the Report Server and in case of failure of data, provision of manual entry through excel sheets or forms is also required.
1. Demand Computation:-
15 minutes/ Hourly Demand and deviation computation is done on the basis of total generation (inclusive of thermal/Hydel/IPP/CPP/RES), Drawal from Regional Grid, Entitlement /Schedule of TN in ISGS/SGS/other LTOA/MTOA/STOA from ABT server, load shedding data. (In future demand SS wise). 1. 15 Minutes Frequency, Station wise Generation Ex-bus(MW, MVar, Volt) data
from all thermal / hydel / IPPS/ CPPs/ REG can be taken from SCADA / REMC
/ AMR and uploaded in the database.
2. 15 minutes point wise Drawal of TN from regional grid taken from the
SCADA.
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3. 15 minutes various DC/ Entitlement and drawal schedule of TN from
ISGS/SGS/other LTOA/MTOA/STOA are to be fetched from ABT module for
the last revision of the day (both inter / intra).
4. Load Shedding information i.e. quantum of Load shedding in 15 minutes
duration, district wise / sector wise / Region wise supply hours as per format
provided by SLDC to be uploaded /entered by TANGEDCO / DISCOMs at
02.00 hrs(for the previous day) and at (07:00 hrs for the day) on daily basis.
Provision should be given for uploading the same data receive through email
or manually at SLDC.
5. Restriction & Control Measures information i.e. quantum of Relief under R&C
measures in 15 minutes duration, district wise / sector wise / Region wise
supply hours as per format provided by SLDC to be uploaded /entered by
TANGEDCO / DISCOMs at 02.00 hrs on daily basis. Provision should be given
for uploading the same data receive through email or manually at SLDC.
6. All the nodal SS has to enter the Load Shedding and R&C data through their
respective login for all the peak & for all 15 Minutes.
7. The 15 Min. time block -wise anticipated demand (considering L.C. relief,
Total Shutdown, local forecasted weather condition and local festival) of Each
Discom should be uploaded/entered by TANGEDCO / DISCOMs for next day.
Provision should be given for uploading the same data receive through email
or manually at SLDC.
8. 15 Minutes Discom wise schedule from ABT module and Drawal(demand)
taken from SCADA / AMR.
9. Based on the above data software should compute 15-minutes Demand met,
deviation, restricted demand, unrestricted Demand and Discom wise
deviation of anticipated demand Vs Actual demand and Schedule vs Actual
Drawal of each Discom/TN.
10. Software shall also compute morning, evening peak and minimum, maximum
peak of TN and during specific time as provided by SLDC from time to time.
11. Interfacing with SRLDC data.
12. 15 Minutes data of Over Drawal and Under Drawal along with frequency data
in order to assess the performance of the shift operators financially.
13. Alert messages and consolidated report of alert messages for deviation.
14. Action taken for alert message has to be entered mandatorily in order to
close the alert message.
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15. Categories of alert :Drawal vs actual deviation, Frequency violation, Voltage
violation, zero crossing violation.
16. The sample report formats are enclosed. (All LD statements, Note on Power
position).
17. Other factors as required by SLDC or as per requirements.
Program should highlight and allow manual entry through Excel sheet(s) for non-current /fictitious/not telemetered SCADA/Other module data. 2. Energy Supply computation Input required for computation of energy supply are
1. Unit wise/station wise Daily generation, auxiliary consumption, unit outage
details, reservoir level and other details of thermal /Hydel as per requirement
of SLDC.
2. Daily injection by each IPP/CPP/ RES.
3. Drawal of TN from Regional grid by defining Drawal points with ISTS and
State owned Deemed ISTS Lines interface.
4. Coal stock position (opening stock/received/consumption/closing/adjustment)
from thermal plants data entered by the respective entities through web
page, received through email or provision to enter manually by SLDC. Format
enclosed.
5. Daily Schedule energy of TN from ISGS/SGS/IPP/other LTOA/MTOA/STOA
are to be fetched from ABT module for the last revision of the day. (?)
6. Other operation parameters from SCADA like Maximum / minimum
frequency, substation wise maximum /minimum voltage, weather data.
7. Other required data or MIS report should be uploaded in the database with
or without manual intervention.
8. On the basis of above data software shall computes energy supply and
unrestricted energy requirement of the state/Discoms, unit wise /station wise
PLF/PAF of thermal units. PAF of Hydel units as per actual availability of
stations.
9. Other factors as per requirement of SLDC.
Data should be captured from SCADA/REMC and in case of non-availability of the data in SCADA/REMC, data can be entered into the system in following ways :-
a) All the entities should enter their respective information as per SLDC
requirement through their respective login/password on SLDC website.
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b) The information received through email can be uploaded in the database.
c) Data can be entered manually from SLDC control room through Excel
Sheet(s).
Program should highlight and allow manual entry through Excel sheet(s) for non-current / fictitious/ not tele-metered SCADA/REMC data. The successful bidder need to provide facility to enter data by the respective entities through web page, upload the information received through email and/or provision to enter manually by SLDC.
The daily report mainly consists of the following:-
Highlights of the day.
Morning / evening peak demand/unrestricted demand of TN and Discom with
source wise availability.
Details of energy supply of TN with source wise availability. The data for last
year shall also be displayed.
15 Minutes demand met/unrestricted demand of TN with source wise
availability with comparison to last year same day, with last week same day
and with previous day.
Unit wise/Station wise daily/ monthly/yearly generation and PLF/PAF of each
unit of the thermal unit of SGS, CPPs and IPPs with last year comparison and
from Renewable Energy Sources.
Details of station wise daily /monthly/yearly generation of hydel/ISGS/IPPS
units with comparison to last year. The report shall also contain the reservoir
level of the hydel station with last year for same day and energy available at
that level.
15 minutes time block wise station wise generation of all SGS/IPP/ISGS/RES
generators,
Details of 15 minutes time block wise comparison of entitlement and
Schedule Drawal of TN /Discom.
Details of energy purchased /banking / sale by TN through bilateral/collective
(LTA/MTOA/STOA).
Details of District wise supply hours to various categories as per SLDC
requirement.
The Outage, back down particulars (block wise MW, MU) in Unit wise /
Station wise,
Any other reports as required by SLDC.
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The software should provide interface to transfer the data from database to Microsoft Excel as per requirement of SLDC. User can able to transfer the required data as and when required.
3.3.2 Module-2 & 3: Monthly / Annual Report.
Software should be able to compute
1) The monthly and Annual report from the data available in database for daily
report.
2) Software should also provide GUI for entering additional data for monthly/Annual
report which is not available in database.
3) Software should be able to sum up or integrate the information on monthly and
annual basis as per various formats provided by SLDC.
4) The Monthly report / Annual report mainly consist of.
i. Reports for OCC , CEA , System study.
ii. Provision for entering monthly report for Capacitor Bank return.
iii. Generator wise Monthly Scheduling report to be checked with EDC in
coordination with scheduling wing.
iv. Monthly 15 minutes / hourly average demand/ unrestricted Demand with
breakup of availability, monthly maximum (with date and time) /
minimum (with date and time) /average demand met / unrestricted
demand.
v. Generation performance report including Unit wise Generation, Auxiliary
Consumption, Plant Load Factor, forced outage, planned outage, Running
hours and other factors as specified in the monthly report for all thermal
and hydel power stations on monthly / annual basis(month wise).
vi. Date wise / Monthly district wise / Discom wise / Region wise Supply
hours given to various categories.
vii. Date wise / maximum / minimum reservoir level of all hydel power
station.
viii. Details of Energy supply indicating availability from various sources on
monthly / annual basis.
ix. Details of energy sale/purchase/banking of TN through bilateral
/collective.
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x. Preparation of graphical presentation of demand, generation, PLF, energy
supply as per format given by SLDC in real time in comparison with last
year.
xi. Maximum powerhouse wise Generation with date and time.
xii. Date wise Maximum / Minimum Voltage of different substation and
cumulative for monthly / annual basis.
xiii. Frequency profile on monthly / annual basis.
xiv. Any other reports as per requirement of SLDC.
xv. All formats for monthly reports are enclosed as Annexure .(OCC Report,
CEA Report, Installed capacity updation) .
xvi. Monthly water particulars.
xvii. All LD monthly Report ( Reports enclosed).
5) The software should give portal for validation of data before uploading in the
database.
6) The software should provide interface to transfer the data from database to
Microsoft Excel as per requirement of SLDC. User can able to transfer the
required data as and when required.
7) The reports should be prepared and should be available in Excel/PDF format on
website.
8) Highlights of the reports as per requirements of SLDC in any other format may
need to be included in the monthly/yearly reports for which the successful bidder
need to provide necessary software and activities.
3.3.3 Reports consolidation and transmission:-
i. Based on above Demand, generation and Energy computation, various
report should be prepared by the system, format for which shall be
provided by SLDC to the successful bidder.
ii. Automatic email/sms facility to the various authorities after verification by
Control room officials.
iii. Automatic updation of SLDC website.
iv. All the reports should be available in Microsoft excel/PDF/HTML etc.
v. Software should be able to upload the historical data in the database and
also should be able to transfer data in predefined format in Excel for day
to day requirement.
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vi. Report should be able to be accessed through mobile.
Yearly Report
Yearly report should be taken from the monthly report.
3.4 Module-4- Management of shut down of transmission elements/ computation of transmission availability
SLDC is apex body which allows various shutdowns for 110 KV and above transmission elements (such as lines, Bus, ICTs, transformer, circuit breakers, CT/PTs, reactors etc.).For obtaining such shutdowns various entities apply to SLDC through email or telephone. SLDC after system study and based on the system condition accept or reject the requested shutdown. If SLDC gives its consent, entities need to ask for a code from SLDC on availing shutdown at real time. This shutdown code should be same to all the relevant entities of a transmission element for which shutdown is asked. On matching the code entities can take shutdown. Similar procedure is adopted for normalizing a shutdown, synchronization of tripped element or taking out element (due to various reasons such high voltage, line crossing, tower collapse etc.). System required to cater all these activities is proposed to be web-based. The successful bidder has to comply all TNERC/ CERC regulations for computing the transmission availability. The tentative flow chart of management of shut down of transmission elements and computation of transmission availability is enclosed as Annexure-F7 . The reporting formats for Line Clearance and Outage planning is enclosed.
SCOPE OF WORK: In order to computerize the above requirements, software is required to be offered which should have facilities as detailed below:-
1) Creating of database of transmission elements required to meet for shut down
management and computation of transmission availability factor of transmission
licensee as per TNERC/CERC regulation. The software should also calculate the
non-availability factor, generate necessary reports and facilitate availability of
additional information. Facility shall also be available to insert/delete/edit/modify
the transmission elements in database.
2) Web-based input form for entering of shutdown requests by the concerned entity
only. This form should be password protected and each entity shall have
separate login & password.
3) In order to facilitate entry of shutdown request, the software module is required
to have selection of transmission elements from predefined transmission element
database.
4) The popup menu of shut down request should be available in the system
available at SLDC/Sub-SLDC control room.
5) The software is required to provide consolidate shutdown requests received by
the system at a particular date and time. After scrutiny Control room staff
submitted the same to higher authorities for approval.
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6) Approval of shutdown by competent authorities should also be facilitated through
web and same shall be conveyed to concern entities through automatic
email/sms by control room. The approval / rejection of shut down shall also be
available in the web. Facility should also be available to approve the shutdown by
the control room after getting telephonically confirmation from competent
authority.
7) Facility for generation of shutdown code in real time, in case of approval of
shutdown. The code shall be communicated to concerned authorities,
eithertelephonically/though email or SMS automatically or by SLDC staff for
transmission elements above 110KV voltage level and by Sub-LDCs for 110KV
voltage level elements.
8) On normalization of the shutdown/ tripping or outage of any transmission
element again a code is to be generated by the system which shall be conveyed
to the relevant authorities in the similar fashion as described above.
9) Provision to enter the details of approved shutdown by SLDC which are not
availed by the STU/field officers concerned along with the reasons.
10) Updating of timing of actual availed shutdown and tripping details of all
transmission elements shall be entered by the concerned entity/SLDC staff
through web. Provision to enter the left-out outages/trippings of transmission
elements.
11) The software should be able to avoid duplicate entries of shutdowns/outages.
12) Computation of transmission system availability of each transmission licensee
based on above system captured/entered data as per CERC/TNERC regulations in
the matter.
13) The software should be able to provide report such as details of shutdown
approved for a particular day/week/month, outage report (sorting on element
wise, area wise) for day, particular period, long outage and computation of
transmission availability as specified in TNERC/CERC regulation.
14) The formats of various input formats and report required by SLDC shall be
provided to the successful bidder.
15) Provision should also be available in the software so that the historical data may
also be uploaded and stored in the database.
16) Software shall also be able to keep the track of history of transmission elements
as and when insert/edit/delete/modify.
17) User manual/guide book should be made available in the help menu of the
software for operational reference.
REPORTS: -The reports should be made available by the successful bidder as per the requirement of SLDC. Some of the reports are given below:-
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1) Monthly/quarterly/yearly Line wise / transformer wise outage report. Filter
should also be provided such as outage categories, cause wise, code wise etc.
2) List if transmission elements which are out of service for a specific period of time
with reasons of outage.
3) Generation of reports for line / transformer outage having availability less than
the target value.
4) Reports generation for specific time of period as and when required.
5) Report related to all commissioned transmission elements make wise/ circle wise
/ capacity wise/Yr of commissioning and other filter as per requirement of SLDC.
6) Generation of various reports such as total nos. of outages of transmission
element (element wise such as lines/ ICTs/CBs/reactor wise etc.) on the day of
reporting, outages for more than a specified nos. of days, outages in a specified
region etc.
7) Other reports/query screen as per requirement of SLDC.
In order to cater this requirement, software should have a provision to enter the shutdown requirements by various entities which should be consolidated for the day at a specified time (say at 18 hrs. daily) and a report should be generated for all the shutdowns required for the next day. If consented, on real time basis code should be generated by the system and should be conveyed by SLDC person to the relevant authorities either through mail or on phone.
3.5. Module-5 Any other reports required for MIS
Software should be able to cater various requirements of different types of reports required for RTI, reporting to various agencies like TNERC, SRLDC, SRPC, NLDC etc. from time to time and on need based basis.
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SCHEDULE-A - PRICE SCHEDULE
(To be filled in by the Tenderer) SPECIFICATION No.- SLDC-1/2017 Due on 6.7.2017
Sl. No
(1)
Description (2)
All inclusive price excluding service tax (Rs) (3)
Service tax @15% (Rs)
(4)
All inclusive price including service tax (Rs) (3+4) (5)
1 Development of comprehensive software for Scheduling, Demand Forecasting, Energy Accounting activities and implementation of ABT mechanism
TO BE QUOTED THROUGH E-TENDER PORTAL
2 Annual support charges for first year technical support period
3 Annual support charges for second year technical support period
4 AMC for the period of two years after completion of technical support period
Note: AMC will be awarded subject to the requirement of TANTRANSCO. COMPANY SEAL SIGNATURE NAME DESIGNATION COMPANY DATE
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TAMIL NADU TRANSMISSION CORPORATION LIMITED
SPECIFICATION NO. SLDC-1/2017
SCHEDULE - B
DECLARATION FORM
(To be signed by the tenderer)
Strike off, whichever is not applicable: To The Chief Engineer/Grid Operation, Tamil Nadu Transmission Corporation Limited, 2nd Floor, SLDC Building, 144, Anna Salai, Chennai -600 002. Dear Sir, 1. Having examined the above specification together with the accompanying schedules etc., we hereby offer to complete all the activities covered in this Specification at the rates entered in the attached schedule of prices. 2. We hereby guarantee the particulars entered in the schedules attached to the Specification.
3. Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in terms of Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act, 1985. Yours faithfully, PLACE : SIGNATURE : DATE : NAME : DESIGNATION : COMPANY SEAL: COMPANY :
*******
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SCHEDULE-C
(Specn.No. SLDC-1/2017 : Due on 06 .07.2017 ) STATEMENT OF PURCHASE ORDERS EXECUTED
(To be filled in by the tenderer)
Sl No
Name & Address of The Organisation
Name of works executed/ under
execution
P.O.No. & Date
Qty. Value of order in Rs.Lakhs
Scheduled Date of
completion of order
Actual Date of
completion of order
1 2 3 4 5 6 7 8
COMPANY SEAL SIGNATURE : NAME : DESIGNATION : COMPANY : DATE :
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SCHEDULE – D
DEVIATION FROM TECHNICAL SPECIFICATION
All technical deviations from the specification shall be filled in by the Tenderer, clause by clause, in the Schedule.
SECTION NO. CLAUSE NO. DEVIATION
The Tenderer hereby certifies that the above mentioned are the only deviations from the Technical Specification and the tender conforms to the specification in all other respects. COMPANY SEAL: SIGNATURE : DESIGNATION : COMPANY : DATE :
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SCHEDULE – E
DEVIATION FROM COMMERCIAL SPECIFICATION All commercial deviations from the specification shall be filled in by the Tenderer, clause by clause, in the Schedule.
SECTION NO. CLAUSE NO. DEVIATION
The Tenderer hereby certifies that the above mentioned are the only deviations from the Commercial Specification and the tender conforms to the specification in all other respects. COMPANY SEAL: SIGNATURE : DESIGNATION : COMPANY : DATE :
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SCHEDULE-F QUESTIONNAIRE
Specn.No.SLDC-1/2017 (TO BE KEPT IN THE ENVELOPE-A "COMMERCIAL AND TECHNICAL BID)
BID QUALIFICATION REQUIREMENT & COMMERCIAL CONDITIONS INSTRUCTIONS: (a) Strike off, whichever is not application (b) Separate sheets should be used, wherever necessary:
Sl. No
PARTICULARS BIDDER'S RESPONSE
1 2. 3. 4. 5.
Name & Address of the Firm / Company (a) Registered Office (b) Factory / works Address (c) Fax No. (c) Telegraphic Address Name, Designation & Address of the person signing the tender (a) Whether the Company is Small Scale / Medium Scale /
Large Scale Unit
(b) If so, write registration No. (c) Is SSI Unit requested with DIC/ Tamil Nadu or NSIC
Period of validity to be mentioned
Whether the copies of purchase orders executed enclosed as required in section – II of this specification. Whether the Annual Turnover of the bidder during any one of the last three years ( 2014-15, 2015-16 & 2016-17) exceeds Rs.8 Crores. Whether the proof for evidence therefor has been enclosed as required in Section-II of this Specification NOTE: These details mentioned in Sl. No. 4 and 5 should be enclosed inside Envelope-A Cover.
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO 2014-15 : 2015-16: 2016-17:
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Sl No
PARTICULARS BIDDERS RESPONSE
7 8
EARNEST MONEY DEPOSIT (a) Mode
Amount : Rs.4,00,000/- (b) If exempted, state whether the bidder is
Whether Reference of documentary evidence regarding exemption is enclosed inside the Outer cover or in „A‟ cover
(c) Whether Permanent EMD is available with TANTRANSCO (Documentary evidence about acceptance of PEMD is enclosed inside the PART-I)
NOTE: If item (a) or (b) or (c) is not enclosed along with the tender offer inside in „Part-I‟, the PART-I containing Commercial & Technical Bids will not be read out. VALIDITY: Whether your offer is valid for a period of 180 days from the date of opening of Commercial / Technical Bids (Part-I) (Offers with validity period of less than 180 days are liable to be rejected)
should be in the form of NEFT/RTGS
SSI Unit of Tamilnadu / Small Scale Unit registered with NSIC/ Tamil Nadu Govt. Dept./ Undertakings.
YES / NO
YES / NO
YES / NO
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Sl No
PARTICULARS BIDDERS RESPONSE
9
PRICE: (a) Whether the price quoted is FIRM (b) Whether the following break ups for the quoted Unit Price
(All-inclusive price excluding service tax) have been mentioned in Schedule-A of the Specification
Basic Price Service Tax (c) Whether you are agreeable, in case of delayed completion of
work as per the schedule, the service tax prevailed on the date of actual completion of work or the service tax applicable on the date of contractual date of completion of work whichever is less shall only be payable.
NOTE: If no breakup details for the quoted price is given, the offer will be liable for rejection. I.T.Pan No. Whether you are agreeable for the following clauses specified under Section-V of the Specification: (a) Payment Terms (Clause-6) (b) Security Deposit (Clause-7) (c) Completion period (Clause-8) (d) Liquidated Damages (Clause-10) (e) Jurisdiction for Legal Proceedings (Clause-20)
. YES / NO YES / NO
YES / NO
YES/NO YES / NO YES / NO YES / NO YES / NO YES / NO YES/NO
Date : SIGNATURE OF THE TENDERER Place : NAME STATUS IN THE COMPANY (Affix Seal of the company)
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UNDERTAKING I , Sole Proprietor / Partner of M/s. give undertaking that details given in the above QUESTIONNAIRE are correct to the best of my knowledge and I agree to abide by all your Tender / Order terms & conditions. Date : SIGNATURE OF THE TENDERER Place : NAME STATUS IN THE COMPANY (Affix Seal of the company)
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ANNEXURE-I
UNDERTAKING IN LIEU OF PAYMENT OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than Rs.80.00) THIS DEED OF UNDERTAKING executed at ………………….. on this the …………………………..day of Two thousand and seventeen ………………………by ………………………………………….. M/s………………………………………… a company registered under Companies Act, 1956, having it registered office at ……………………… herein after called the "Tenderer" (which expression shall where the context so admits mean and include their Agents, Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF ……………………………………………. Tamil Nadu Transmission Corporation Limited a Body Corporate constituted under the Companies Act 1956 having
its office at 144, Anna Salai, Chennai - 600 002. hereinafter called "TANTRANSCO" (Which expression shall where the context so admits mean and includes its successors in
office and assigns). WHEREAS THE tenderer is required to pay Earnest Money Deposit of Rs. ………………………….for participation in the tender for …………………………………………………………… in terms of specification No. …………….. AND WHEREAS the tenderer is exempted by TANTRANSCO from payment of EMD in the form of cash, subject to the tenderer executing an undertaking to the value of Rs. ………………(Rupees……………………………………….) representing the amount equivalent to the amount of EMD specified to be paid to the TANTRANSCO in the event of non-fulfilment of breach of any of the conditions of the tender by the Tenderer as mentioned hereunder. AND WHEREAS in consideration of the acceptance by TANTRANSCO of the above proposal, the tenderer has agreed to pay to TANTRANSCO the said amount of Rs. ……………………… in the event of: (1) Withdrawing his tender before the expiry of the validity period, OR (2) Withdrawing his tender after acceptance, OR (3) Violating any of the conditions of the tender issued by the competent authority. NOW THIS UNDERTAKING WITNESETH that in pursuance of the said agreement the Tenderer hereby doth covenant with TANTRANSCO that in consideration of "TANTRANSCO" waiving the condition of payment of EMD in cash in terms of the said specification, the Tenderer has agreed to pay to the TANTRANSCO Rs. ………………………………… (only) in the event of:
i) Withdrawing his tender before the expiry of the validity period. ii) Withdrawing his tender after acceptance. iii) Violating any of the conditions of the tender issued by the competent
authority.
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NOW THE CONDITIONS OF THE above written undertaking is such that if the tenderer shall duly and faithfully observe and perform the conditions specified as above, then the above written undertaking shall be void, otherwise it shall remain in full force. The tenderer undertakes not to revoke this guarantee till the contract is completed under the terms of contract. The expression, 'Tenderer' and 'TANTRANSCO' hereinafter before used shall include their respective successors and assign in office. IN WITNESS WHERE OF THIRU…………………………….. acting for and on behalf of the Tenderer has signed this deed on the day, the month and year herein before first mentioned. SIGNATURE NAME IN BLOCK LETTERS SEAL OF THE COMPANY In the presence of Witnesses: 1. Signature Name & Address 2. Signature Name & Address
*********
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ANNEXURE - II
UNDERTAKING TOWARD JURISDICTION FOR LEGAL PROCEEDINGS
(To be filled by the tenderer in a non-judicial stamp paper of value not less than Rs.80/-) This undertaking executed at ……………………… on this ……….. (date) ………………..(month) two thousand and seventeen by M/s. …………………………………………………….. a company registered under Companies Act, 1956 having its Registered Office at ………………… hereinafter called the Contractor (which expression shall where the context so admits mean and include its successors in office and assigns) with the Tamil Nadu Transmission Corporation Limited TANTRANSCO, a statutory authority created under the powers vested with Companies Act 1956 having its Office at No.144, Anna Salai, Chennai -2 hereinafter called the purchaser (which expression shall where the context so admits means and includes its successors in Office and assigns). WHEREAS the contract is for the …………………… in terms of the Purchase Order No……………. dated ……………………… AND WHEREAS in accordance with Clause………………… of the above said P.O. certain terms were stipulated for the above ……………… AND WHEREAS in accordance with clause ………….. of the above mentioned Purchase Order, the contractor has to furnish an undertaking that no suit or any proceedings in regard to any matter arising in any respect under this contract shall be instituted in any court other than in the High Court, Madras, City Civil Court of Chennai or other court of small causes at Chennai. In consideration of TANTRANSCO having agreed to accept the undertaking, the Contractor undertakes that no suit or any proceedings in regard to any matter arising in respect of this contract shall be instituted in any court other than in the High Court, Madras, City Civil Court at Chennai or the Court of Small Causes at Chennai. It is also agreed that no other court shall have jurisdiction to entertain any suit or proceedings, even though, part of the cause of action might arise within their jurisdiction. In case, any part of cause of action arises within the jurisdiction of any of the Courts in Tamil Nadu and rest within the jurisdiction of Courts outside Tamil Nadu, then it is agreed to between the parties that such suits or proceedings shall be instituted in a Court within the State of Tamil Nadu and no other Court outside Tamil Nadu shall have jurisdiction even though any part of the cause of action might arise within the jurisdiction of such Courts.
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IN WITNESS WHEREOF OF THIRU……………………… of the contractor hereby put his hand and seal for due observe of the Undertaking in the presence of the following witnesses. SIGNATURE WITH SEAL WITNESS: (Signature with Name and Address) 1. 2.
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ANNEXURE - III BANK GUARANTEE FOR FURNISHING SECURITY DEPOSIT CUM
PURFORMANCE (In Non-Judicial Rs.80/- Stamp paper)
B.G.No. Amount: Rs. Date Valid till: THIS DEED OF GUARANTEE made on this ……………. Day of ……………Two thousand and …………by the …………..(Bank)., at ………(address of the bank) under the Act, 1969 and having its central office at …………., and amongst other places branch at …………..hereinafter referred to as the “BANKS”), to and in favour of TANTRANSCO, a Company registered under the Company‟s Act 1956 having the office at 144, Anna Salai, Chennai-2, represented by the Chief Engineer/Grid Operation (hereinafter called the „PURCHASER‟). Whereas M/s…………………..(hereinafter called the („CONTRACTOR‟) have by virtue of the contract entered into with the Purchaser as per P.O.No…………………………………………………………………………………………………………agreed with the purchaser to …………………………………….. in accordance with the terms and conditions contained therein. AND WHEREAS in accordance with the terms of the contract PO No …………. Dt …………, the Contractor has to pay a sum of Rs.-----------(Rupees ------------- only) towards Security Deposit cum Performance Guarantee or furnish a bank guarantee from a nationalized bank equivalent to 5% of the value of the contract for the satisfactory performance of the contract. AND WHEREAS the contractor has requested the purchaser to accept bank guarantee in lieu of Security Deposit cum Performance Guarantee for a sum equivalent to 5% (Five percent) of the value of the contract for the satisfactory performance of the contract. AND WHEREAS the Bank has at the request of the contractor, agreed to guarantee the payment of the said sum in case the contract is not adhered in accordance with the specifications indicated in the terms and condition contained in P.O.No.--------------------------or in the letter dt …………………… NOW THE DEED WITNESSES AS FOLLOWS: 1) In consideration of the purchaser having agreed to accept the bank guarantee from a Nationalised Bank, towards the security Deposit cum Performance Guarantee of the materials/system supplied for a sum equivalent to Rs……………….(value of the purchase order to be entered) (Rupee……………only) the Bank do hereby guarantees that if the contractor fails to perform the contract in accordance with the specifications and conditions of the purchase order and as subsequently amended, the Bank shall pay forthwith merely on demand without any demur to the purchaser such amount or amounts, as the Bank may be called upon to pay by the Purchaser.
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PROVIDED that the liability of the bank under this deed shall not at any time exceed the said sum of Rs…………………./- (Rupees……………only) PROVIDED FURTHER that the guarantee hereunder furnished shall be released as soon as the contractor has performed/supplied to the satisfaction of the purchaser in accordance with the terms of the contract and the period of performance guarantee is over and a certificate to that effect is issued by the purchaser. 2) The bank further undertakes to indemnify the purchaser against any loss or damage that may be caused or suffered by the Purchaser by reason of any breach of the terms and conditions in the said P.O.NO.………………………………….. 3) The guarantee herein contained shall remain in force till the terms and conditions of the P.O. No …………………………………………… have been fully and properly carried out by the said contractor and in any case, the guarantee shall not hold good after the expiry of …………. 4) The Bank further agree with the purchaser that the purchaser shall have the fullest liberty (without the consent of the Bank and without affecting in any manner the obligations of the Bank hereunder) to vary any of the terms and conditions of the contract or to extend the time of performance of the contract by the said contractor from time to time or to postpone from time to time any of the powers exercisable by the purchaser against the said contractor and to forebear or to enforce any of the terms and conditions relating to the said contract and the Bank shall not be relieved of its liability by the reason of any such variations or extension being granted to the reason to the said contractor or by reason of any forbearance , act or omission on the part of the purchaser or any indulgence by the purchaser to the said contractor or by any such matter or things what-so-ever which under the law relating to sureties would but for these provision have the effect of so relieving the Bank. 5) Any account settled between the purchaser and the contractor shall be the conclusive evidence against the Bank for the amount due and shall not be questioned by the Bank. 6) The expressions “Bank”, “CONTRACTOR” and the „PURCHASER” herein before used shall include their respective successors and assigns. IN WITNESS WHEREOF THIRU ………………… acting for and on behalf of the bank and signed this deed on the day, month and year first above written. In the presence of witness: 1. Signature with the seal of the Bank (Name in Block letters) 2. (Name in capitals to be subscribed with designation, office address or residential address) Sd/- CHIEF ENGINEER/GRID OPERATION
