third party order

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Tutorials

Material Management

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Table of Contents

1. Sales Order Process ......................................................................................................3Objective: ..........................................................................................................................3

Purchase Requisition ........................................................................................................ 3

Third party Purchase Order .............................................................................................. 4Approval Process ..............................................................................................................5

Goods Receipt on Shipping Notification ..........................................................................7

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Checked ‘OK’ ...................................................................................................................8

Receive Actual Quantity ............................................8

Quantity in Delivery note .................................................................................... 8Invoice Verification .........................................................................................................8

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1. Sales Order Process

Objective:

Complete data from Final Quotation will get to sales order where Customer Enquiry and

Quotation are optional activities.

The price gets copied to sales order from the Final Quotation. If any changes in Customer

PO should amend the Sales Order as per requirement.

Customer PO number and date will be maintained in the sales order for reference.

When the sales order is saved, system will generate the sales order number (Internal)

And Purchase Requisition will Create automatically with respect to sales Order.).

Advances

All the Customer Advances are mapped through FI Module.

Master Data Requirement

Material Master, Vendor Master

Purchase Requisition

When saving the sales order automatically purchase requisition will be created for thatIndividual sales order to procure material.

Step 1

Auto PR

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Third party Purchase Order

With reference to Purchase Requisition, a Third-Party Purchase Order will be created.Purchase Order is the request or instruction from purchase department to procure the

material from outside suppliers.

A separate document type will be created for Third-Party procurement.

Same information will be conveyed to Accounts with details outside SAP.

T.Code : ME21N

Step 1

Select Document type PO07 and Enter Vendor Code

Enter Purchase Requisition Number

Press Enter Key Data will be Copied from Requisition.

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Step 2

Account Assignment X & Item Category S will Be Used. Check WBS Element

Save the PO.

Approval Process

Purchase Order will be approved by single/multiple authorities as per Client Release

Strategy.

Only approved purchased order can be used for posting a goods receipt subsequently.Unless released, PO will not get printed and sent to Vendors.

System Input

Purchase Document Number

Release Codes

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Steps :

Release Codes

Release Indicator(01 is Released and 02 is still not Released)

After Release Save the Document.

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Goods Receipt on Shipping Notification

Receive a shipping notification from vendor informing you that the material has been

shipped to the customer. In this example, to acknowledge the requirement of the order items to be processed we make an entry of dummy (Statistical) goods receipt. Goods

receipt is posted on stock, but into consumption directly.

Inventory is not updated. Goods receipt is posted directly to consumption.Goods receipt

can be monitored in the purchase order history

T.Code: MIGO.

System InputsPurchase Order Number

Movement Type

Delivery Note/Challan Number Header Text For any Reference

Step 1

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Step 2

Checked ‘OK’

Receive Actual Quantity

Quantity in Delivery note

Save the Transaction, Document Number will be Generated

Invoice Verification

All payment related process like advance, Payment to main vendor and transport vendor will be handled in Accounts.

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third party order

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