third judicial district attorney state of new...

"

SUSANA MARTINEZ District Attorney

January 14, 2004

Third Judicial District Attorney State of New Mexico

201 West Picacho, Suite B Las Cruces, New Mexico 88005

Mr, Anthony Armijo, Director Financial Control Division Department of Finance & Administration Bataan Memorial Building, Suite 166 Santa Fe, NM 87503

Dear Mr, Armijo:

Phone: (505) 524-6370 Fax: (505) 524-6379

Please accept this letter as justification for the expenditures of monies associated with allowing the clients in our Juvenile Pre-Prosecution Diversion Program to participate in an after school program, The clients we work with in our program are at risk, first time offender juveniles who we are trying to divert from the criminal justice system, The after school program we are placing them in offers after school tutoring, mentorship, drug, gang & alcohol related courses and self defense through the martial arts, This letter is being submitted in accordance with the Central Financial Reporting and Accounting System White Paper, published September, 1999,

Constitutional & StatutOry Mission: According to 36-1-18, NMSA, 1978, one of the statutory missions of the District Attorney is to ''prosecute and defend for the state in all courts of record of the counties of his district all cases, criminal and civil, in which the state or any county in his district may be a party or may be interested", As a result, District Attorney's Offices are charged with taking cases from all law enforcement agencies, human service agencies, and other involved offices for the purposes of seeking justice, In order for our agency to divert first time offenders from the criminal justice system, a pre-prosecUtion program is also approved by statute and administered by the District Attorney's Offices, For our agency to run a successful diversion program and successfully divert first time offenders from a life of crime, we are seeking ways to heighten our client's health, civic mindedness, responsibility, productivity and overall self esteem, In turn, our clients success rate in the pre-prosecution diversion program should be much higher,

Public Benefit & Purpose: The benefit to the public of a successful pre-prosecution diversion program is endless. When an individual is successfully diverted from a life of crime, the criminal justice system is less burdened. More prosecution time is then allocated for career criminals and violent offenders.

Furthermore, the taxpayer dollars are not used to detain these individuals, defend these individuals or for society to take care of these individuals later in life. The benefit to the public of a pre-prosecution diversion program is so important that this program is provided for by statute.

Necessity: The expenditure for this request will run between $250 and $500 per month. The expense depends on the number of clients that this office refers to the "after school" program. The office will be very select in who it refers to this program, referring only the individuals who are in need of this type of assistance in order to move their progress in a successful direction.

Appropriation. Budget & Resources: The monthly billed amount of the expense incurred in the "after school" program will be taken from the monies this office received from the Southwest Border Grant. This office would like to continue to use this grant for this purpose.

Thank you for your consideration of this request.

District Attorney

CAS STATE OF NEW MEXICO

DEPARTMENT OF FINANCE AND ADMINISTRATION • warrant/Voucher Information Sheet

VENDOR # 0000026650 DATE 01/29/04

Payee STEEL DRAGON MARTIAL ARTS $

•

B4R

•

Fund / Agency

934 /253

Document Number PV25304934120084

B4RCOD3

1,350.00

• 329

•

COD3

•

Steel Dragon Martial Arts 1705 N. Valley Drive

Las Cruces, NM 88005

Set up Fees for 6 Students

INVOICE December 2, 2003

for After School Program @ $125.00 per student. Includes uniform, equipment, supplies, handwraps & mouthpiece

$750.00 .. \

•



INVOICE

Monthly Fees for 6 Students for After School Program @ $50.00 per month per student December, 2003

'. '

$300.00

, •

•



INVOICE

Monthly Fees for 6 Students for After School Program @ $50.00 per month per student January, 2004 $300.00

. , •

~ • AGENCY DOCUMENT STATE Ol,·NEW MEXICO Im~IIII~IIIIII~llllml~I~IOO~ • CODE 253

NUMBER. 04 - 934 - 120084 PAYMENT VOUCHER

DATI! BUDGETFY I DOCUMENTTOT.\L EXPlRATIONDATE CONTRACrNUMBER 1an-21-2004 04 1,350.00 11!IIIIIWliWIIII~IIUm

VENDOR 0000026650

WARRANT CODE NUMBER VENDORNAMEANOREMfl'TANCEADDRESS DO NOT STAPLE BAR CODES

STEEL DRAGON MARTIAL ARTS 1705 N V ALLEY DRIVE #6 AGENCY

NAME THIRD JUDICIAL DISTR

LAS CRUCES, NM 88005-

Page I of I

REFERENCE DOCUMENT BALANCE APPR REVENUE REPT LN ACcr FUND AGCY ORGIPRG DMSION OBJECT SHEET DESCRIPTION AMOUNT PIP

CD AGCY DQCNtiMBER UNIT SOURCll CATG LN ACCOUNT

01 934 253 P250 400 1200 4792 MISC. OIlIER EXP 1,350.00

~ ;f

Description; EQUIPMENT, UNIFORMS, SUPPLIES & FEES FOR PPD STUDENTS FOR MARTIAL ARTS TOTAL 1,350.00 FOR AGENCY USE

01 934 12000000 400 1200 47920000 In# 1,350.00

Agency total... 1,350.00

RECEiVer: .JAN 2 {' 20Dii

..... n"".' FOR REIMBURSEMENTS • PA VEE SIGN HERE I cCIbll' that !be above bJUlS comet undJUst and !bar. payment tbercfOJC has not ba:n !Wel"cd FOR BOTH TRAVEL AND PURCHASE

AGENCY APPROVAL: X I cerlrfy tlw tbt! good$ or scrvu:cs were RCCIved or rendCRd. orlbc \f;I.vcl and rdatcd. eosts 1Io'CfC puratmed «Incu~. m

PREPARJ:I) BY. DATE APPROVAL I DATE APPROVAL2 DATEo ;=~~~::~:omd~'~.~-::~.ow.m":j~/01 Candace Calzada

1-21-2004

• Generated by AfR.eprts - Version 1.0.147 © 2000 Sta., ofNM \..... Printed by BeverJye Zubia on Jan 26 2004 at 6.23 PM •


DEPARTMENT OF FINANCE AND ADMINISTRATION • warrant/voucher Information Sheet

VENDOR # 0000026650 DATE 03/09/04


• 11111111111111111

B4R

•

Fund / Agency

934 /253


B4RCOD3

300.00

• 720

•

COD3

•



INVOICE February 2, 2004

February tuition for 6 Students for After School Program @ $50.00 per student.

$300.00

" " • •

•

DEPARTMENT OF FINANCE~AND ADMINISTRATION FINANCIAL CONTROL DIVISION

CENTRAL ACCOUNTING SYSTEM DOCUMENT REJECTION TRANSMITTAL

DATE: rr=n ., - L(A1., , .... -- FCD AUDITOR: Jolene Gonzales

PHONE NUMBER: 827-3659

DOCUMENT NUMBER: l5 The attached forms were not processed for the reason(s) checked below. If possible, correct the errors on the forms and resubmit them to the Financial Control Division for processing. Please resubmit the corrected forms within seven calendar days of the rejection date. Return this Central ACCOlUlting System Documeot Rejection Transmittal form with the docwnents resubmitted.

I. 0 Approval Signature 2. 0 Invalid, Missing, or Incorrect Fund Code 3. 0 Invalid, Missing, or Incorrect Agency Code 4. 0 Invalid, Missing, or Incorrect Organization Code 5. 0 Invalid, Missing, or Incorrect Program Code 6. 0 Invalid, M;'sing, or Incorrect Division Code 7. 0 Invalid, Missing, or Incorrect AccoWlt Type 8. 0 Invalid, Missing, or Incorrect Appropriation Unit Code 9. 0 Invalid, Missing, or Incorrect Object Code 10. 0 Invalid, Missing, or Incorrect Revenue Source Code II. 0 Invalid, M;.sing, or Incorrect Balance Sbeet Account Code 12. 0 Invalid, Missing, or Incorrect Reporting Category Code 13~ Computation Error 14:'.;\.!issing Original Invoice or Certified Copy oflnvoice 15. 0 Missing, Incorrect, or Incomplete Itemized Schedule of Travel Expenses 16. 0 Invalid or Missing Vendor Code 17. 0 Uninatched or Missing Encumbrance Nwnber 18. 0 Payee Address Missing

19. 0 Missing Proper Supporting Docwnentation

20. 0 Payee Signature Missing for Reimbursement (Non-ttavel)

21. 0 Incorrect Form Used 22. 0 Duplicate, Missing, or Incorrect Document Nwnber 23. 0 Insufficient Encumbrance Amount 24. 0 Insufficient Budget in Appropriation Unit 25. 0 Insufficient Cash Balance 26. 0 Unequal Debit and Credit Amounts on Journal Voucher 27. 0 Unequal "To" and "From" Amounts on Operating Transfers 28. 0 Missing DFA Contract Review or State Budget Division Approval 29. 0 Missing Budget Fiscal Year Designation Code 30. 0 Missing "Request for Approval to Pay Prior Year Bills from Current

Year Budgets" 31. 0 Missing Price Agreement, Contract, or Purchase Order Number 32. 0 Invalid or Incorrect Price Agreement, Contract, Purchase Order Number

or Purchase Docwnent Type 33. 0 Document and/or Supporting Docwnentation not Acceptable for

Imaging 34. 0 Vendor Name and/or Address does not Match DFAlFCD Vendor File 35. 0 Document not Transmitted Electronically

36. 0 Missing Cash Entries on Operating Transfer (i.e., Each Fund requires a

Debit or Credit Entry) 37. 0 Other:

FOR AGENCY USE

Corrected by: '--..7r \ ~ft6 '""" rc II 'Mf,C"~~""''''':;; II "'I P . t) :> ,;:;'-~-;:;~,!;-;;.-;::bII:e.!j~~~2:N:TR~O~LgD'~VI~S'~o~'I:::J ~e nn ~. ~

~ -DFAlFCD Central Accounting System (1012003)

IAR 0 i) lUU4 ,

FINANCIAL CONTROL

---------------"---- -- - --------

• AGCNCY OOCUMI:r-:T STATE OF'NE'y-MEXICO 1~~m~~OOMI~m~I~I~lml~IWIIIIIIIWm~~llmlmWI • CODE 253

NUMlll:R 04 - 934 - 120105 PAYMF.~'f VOUCHER

OAT[ aUOGtl IV I DOCUMENI 100Al. ..

r"':"IRAlION DATe CONTRAa' NUMD£R

InWI~mmllm~lnmmllilmml~I!~lliIIM~ Feh-3-2004 04 3QO.00

Vt:NIlOR 0000026650

WARRA/'.'T COI.)F. 'lUMBER

V[NooK NAM[ ANI) Rf.~nnANCI: ADDRr..s~ 00 NOT STAPLE BAR CODES



LAS CRUCES. NM 88005-

Page I of I

REFE:<E'CC 1)()('1JMENf BALA'II(.C APPR D1VII:j[ON RI;VENUE REI"

'" I., FUNll A(,("y ORG/PRG OUJCCT \1Ir.cr DEseRIPllON AMOIJNI CD t\C,C\ DO{' NUMU[R ACCT UNn SOUR(h CATG

Lt-: ACCOtNI

01 I 934 253 P250 400 1200 4792 MISe. OTHER EXP 300.00

~ I

Dc~cnptlon rEES FOR PRE-PROSECUTION DIV STUDENTS FOR MARTIAL ARTS "IQTo\L 300.00 ~OR AGCNn IN:

l~ft &fetlyt. 2 .. /1;'1 934 12000000 400 1200 47920000 In# FEB 2004 30000

RECEIVEDRECEIV~..., 300.00

~~ 10 tVfeu/IIbq ~( ~EJECTED 7 1h :w fJ('" flu t 8Ft 0'/ ." MAR 0 5 2004 FEB 0 4 2004

FEB 0 5 20D4 7 AIt.tPfs f4ffliCll l;flv (1fJf ;h(r;f,'(m 2*,/·°'1 FINANCIAl.. CONTROL FINANCIAL CONTR~ L L

,~ .. OFA ....., lOR RElMHUK<;EMI:NTS '\,,1 :"COI\}'T "An:1. ::.IGN IICRC I eend!, Ihal the at., .. c hlUl:OwrTC<:1 DndJu'If gn,tlildl ('d)mm1lhen:fore has nul ...... n rcwl'ed FOR BOTH TRA VEL AND PURCIIASE . '1.ol DIVISION

AGENCY APPROVAL

X I ccrurY.lh:lllh&. gooo.I50r 5ef\.lCe'O I'oere 1ea,." .. 11 or fCtldcrcd, 0' ,h .. II,lId .nd rc:l.ncd (OSIS "Ille ~lllnno..d or ITICIIIJe.i, In

oIC('ohi.tncc "'llh 1111 Cl'lItrolt'lu.Ii ohh&lIIou"",,1I ",,,U.I.md.f .lPi,hc"b'c 1 ... 1",11) IcglslJuon ... IIS, .In.! ,,,suullons PRCPAKf.OUY OA11: AI'f'kOV.\I.1 I)AI[; AI'I'KOVAI.2 0"11:.

~~~~l\p~L---Candace Calzada ~r~~I~ 2-3-2004

• Generated by Affiepns - Version I 0 147 © 2000 ~lalC ofNM Pnnted hy CllnWC.e CalZdda on Feb 03 2004 31 8 33 Af'.·t •



VENDOR # 0000026650 DATE 06/04/04


•

B4R

•

11I11111 111111II111

Fund / Agency

934 253


B4RCOD3

150.00

11111II1

• 1038

•

COD3

•



March tuition for 3 Students

INVOICE April 5, 2004

for After School Program @ $50.00 per student.

I h3re~y e~t,~\f ... ~ .:...~ ':.'!:. ," Co. ~ "~1 E:ncl (·:;:· ... ect COs:'V ,~~ if S Ot;~~l~.~ ...

invc;~'~ r:~li~h hti:;' ;~C'! t...';-=~1 j:';:'jj.

/;kJ~$:J~scaj [jivision 1 i Iii Q tnct Attorney's Office . -... --~ .....

$150.00

..

• AGENCY CODE

253

DOCUMENT NUMBER

04 - 934 - 120317 DATE

Apr-16-2004 BUDGETFY1DOCUMENTTOTAL

04

VENDOR CODE 0000026650 VENDOR NAME AND REMITTANCE ADDRESS

STEEL DRAGON MARTIAL ARTS 1705 N VALLEY DRIVE #6


RErI:RENCE DOCUMENT

LN I CD AC.c'I' !lOC NUMBER . - I fUND " ...... :r eN

01 934

150.00

AGCY

253

I

SH.TE OF'i'!EW MEXICO PAYMENT VOUCHER

E;"PIRATION DATI: i CONTRACT NUMBF.R

AGENCY

WARRANT f"uMBER


Page I of I

ORGlPRG APPR DIVISION I REVENUE I REPT UNI1 OIJJECI SOURCE CATG

P250 400 1200 4792

tf ~1!L~fJ'_----

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l~rnillm~lm~~~lllm~III~lml~~11 DO NOT STAPLE BAR CODES

RALANCE SHEEr

ACCOUNT DESCRIPTION

MISe. OTHER EXP

~

AMOUNT

•

'IF

15000

I I I I LJku..iLJ_CL~VQuCl1k'-~- I I

ID~:C::::~~" MARCH 04 TUITION F 51 tdllLrF1httzaL/Jds,JiiL Iy I'-'---'---......L..----'---I----:T::::OT:-:":AL-t-I ----:1-=:50:-:::.00;:-'--!

01 .r ..... r.L -4._ . I/."" f.) - L a· 47920000 In# 150.00 O~U llJ+-7_0.n.:1.f.u-V~~.Of..:n.U:.-lv- --- I Agency 10Ial.. 150.00

RECEIVED .ftP~tnusb.lip. Oru oF-ihL.aWatl-<-S _ APR 2 1 2004 J:hpp.till~-\:Q hLa.S.:WiJ1np.l~

ro,,!~,~~~~~AL CONTROL .w~~Dl\-wJt'~ffj,fUS~$:~. ________________ --, PA VEE SKlN HERE I tenl!}' !balthe above bIll IS concel muI Just DOd lbal Jl2ymen. Ihcrc:forc has IW)1 been rcca\ed

x PKEPAREDDY

Beverlye Zubia DAlE 'APPROVAL I

4-16-2004

• Generated by Affieprts _. Version 1 0.147

DArE APPROVALZ

© 2000 Slate ofNM

.'

DATE

FOR BOTH TRA YEL AND PURCHASE

AGENCY APPROY AL

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Pnnted by Beverlye Zubia on Apr 162004 al 3 34 PM •


DEPARTMENT OF FINANCE AND ADMINISTRATION • Warrant/Voucher Information Sheet

VENDOR # 0000026650 DATE 06/08/04

Payee STEEL DRAGON MARTIAL ARTS $ 100.00

•

B4R

•

1111111

Fund / Agency

934 253


B4RCOD3

1111/111

• 1194

•

COD3

•

Steel Dragon Martial Arts 1705 N. Valley Drl:V~JU;~-2.


INVOICE June 1, 2004

. ,r---( rMay~.ition for 2 Students ~;er School Program @ $50.00

per student. -

C 3rg2.~

$100.00 • l

/~;.-~

• AGENC\' DOCUMENT STATE OF NEW MEXICO 11~1111~~mllll~IIUIIII~~IIOO~llml~llnIIW~~~lm~~IIII~11 CODE 253

NUMBER 04 - 934 - 120410 PAYMENT VOUCHER

DAr' HUoc;;;FY I OOCUMENTTOTAL EXPIRATION DATE May-7-2004 100.00

I CONlRACi NUMBER

1111111111~IIIIIIIIUI~lm~llm~llmlllll~~11 VENDOR.

0000026650 WARRAN'I

COD' NUMBER

VENDOR NAME: AND REMI'lTANCE ADDRESS DO NOT STAPLE BAR CODES

STEEL DRAGON MARTIAL ARTS 1705 N VALLEY DRIVE #6 AGENCY



Page I of I

REF1:RENCE DOCUMENT 8AI..ANCE

LN FUND AGCY ORGIPRG APPR DIVISION OBJECT

REVENUE REPT SHEEl DESCRIPTION AMOUNT

CD AOCY DOC NUMHER ACCT UNIT SOURCE CATG LN ACCOUNT

01 934 253 P250 300 1200 3532 OTHER PROF. SER 100.00

~

Descrlpllon. APRIL 04 TUITION FOR AFTER SCHOOL PROGRAM TOTAL 100.00

FOR AQi:NCV USE 01 934 12000000 300

RECEIVED JUN 04 2004

FINANCIAL CONTROL FOR REIMBURSEMENTS I'A veE SIGN HERE I ccn.f),:hat tbe abcne hIli 1$ c:onecIllndJuslll1Id lhat paYllIent therefore hu no. been f~I\'~

x PREPARED BY

Beverly. ZubIa DATE

5-7-2004

APPROVAL I DATE APPROVAL2

1200 35320000

DATE

In# 100.00

Agency total.. 100.00

FOR BOTH TRAVEL AND PURCHASE

AGENCY APPROVAL

I ccn.ry IlIat Ihe ~s or Kf'oICC!I "ere reca\ed or rendered. ouhe UIIvel ond rcIat~ costlI were perronned or mcurm:l. III IItcordnncl;: .... 11b.1I tollUIICIWlI obhpllons IIZId SUite {lIIId Irapphcable Fccleral)legUill1Uon. rules.. mild regulallOltS

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• Generated by AfReprts -- Version 1 0.147 © 2000 Stale ofNM PnnledbyBevcrlyeZubUlonJunOI2004ntS.51 PM •



VENDOR # 0000026650 DATE 06/08/04


• 111111111111111111111

B4R

•

Fund / Agency

·934 253

11111111111111111111


B4RCOD3

100.00

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• 1198

•

COD3

•

• AGENCY DOCUMENT STATE Oi';-NEW MEXICO IIWIMllmlllll~~~lllmWIIWI~III~i~ COD. NUMBER 04 - 934 - 120480 PAYMENT VOUCHER 253

DATE BUOCiET FY I OOCUMENTTOTAL E,'I(PIRATION DATE I CONTRACT NUMBER Jun-I-2004 04 100.00 IlIil~~I~lllllllm~ll~m

VENDOR 0000026650

WARRANT

CODE NUMHER

VENDOR NAME AND REMITrANCE ADDRESS DO NOT STAPLE BAR CODES




Page 1 of 1

REFERENCE DOCUMENT BALANCE AI'PR DIVISION REVENUE REPT

LN FUND AGCY ORGIPRG OBJECT SHEET DESCRIPTION AMOUNl CD AGCV DOC NUMB.ER Aocr UNIT SOURCE CATG

LN ACCOUNT

01 934 253 P250 300 1200 3532 OTHER PROF. SER 100.00

~

Description' MAY04-PROF SRVCS TOTAL 100.00

FOR AGE'I'CY USE 01 934 12000000 300 1200 35320000 [n# 100.00

RECEIVED Agency total. 100.00

JUN 04 2004

FINANGIALCONTROL --_._ ... - -_. - --_. .---

FOR REIMBURSEMENTS PAYEE SIGN HERE I "citify ItlDIlhc abo~e b,II,.iCOnc:el (lIIIIJUi/8IId lhut JlIIyrucnI: Ihcl'l:forchas 1101 been 1'CCeJ\'Cd

x PR!PAR.I:DBY

Bcverlyc Zubia DATE

6-1-2004

APPROVAL I DATE APPROVAL2 DATE


AGENCY APPROVAL: I cc:ruf)- ,"plille goods or servlCCS .. ere rcce •• cd or rcndcrW. or Ihc 111I~c1111K1 rcllded ("gsts .. ere pcr(gnned or Incurred. m occontlncc .. llh 1111 COlItIlIClWI1 ohllpuons and Sim (and Irappllcable Fedenal) IqpslallOn. rules, DJKI reglllllllgnS

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• Generated by AfReprts - VersIOn 10147 © 2000 Sinle ofNM Pnnled by Beverlye Zubia on Jun 02 2004 at 2 46 PM •

CAS STATE 01' NEW MEXICO

DEPARTMENT OF FINANCE AND ADMINISTRA nON • warrant/Voucher Information Sheet

VENDOR # 0000026650 DATE 06/30/04


• 11II111

B4R

•

11111 111111111111111111111

Fund / Agency

934 253

Document Number PC253049340l2l07

B4RCOD3

100.00

• 100

•

COD3

•

• Vendors: Refer to this document number on our invoice STATE OF NEWMEXlCO PURCHASE DOCUMENT 11111~~llllml~I~II~R~llmllmmlrn~IIIII~IIII!lil~11

11111111~1~llg~III~I~IIIIUlm~ml~~liIU

AGENCY OOCUMFNT CODE 253 NUMBF.Jt 04·934·012107

DATE I BUDGET n° Jun·15·2004 04

VENDOR CODE 0000026650

VENDOR NAMI: AND ORDER ADDRESS

STEEL DRAGON MARTIAL ARTS 1705 N VALLEY DRlVE #6

LAS CRUCES, NM

LN I FUND I AGCY ORGIPRG

01 934 253 P250

88005·

APPR UNIT

300

DIVISION

1200

Maximum of six aCCouDting lioes per purchase document

FOR AGENCY USE

~, TIDRD JUDICIAL DISTRICT ATTY. , 201 W. PICACHO, STE. B , ~ LAS CRUCES, NM 88005·

AGOICY

C"O'"tACT BEVERL YE ZUBIA

OBJECT AMOUNT

3532 100.00

1U TOTAL 100.00

DO NOT STAPLE BAR CODES

~ THIRD JUDICIAL DISTRICT ATTORN L 201 W. PICACHO, STE. B L

~ LAS CRUCES, NM 88005·

PIIONE

NUMBER 505.524.6370

D rU~£lJJ'I)M§?'I/I.~IPB,!i, 'OR ITEMS OJER SjOOOOI

BUYER:

RECOMMENDbD SOURCE &. SPECIAL REMARKS

D tSTAHI.ISH D RE)\''EWALNO _________________ _

o CONl RACT. PRICE AGREEMENT. PURCHASE ORDER OTIIER THAN PROFl.SSIONAL SERVICES COI'II"TRAC"TS:

r~f'PRCJII.D 'F.J(OOR<; UUS1'& ~WI UR ITEMSu\DER ro.\"m~C71

[upMo, EXPIRES

mHt-CT PURCHASE ORDER LN FUND AGCY ORG/PRG APPR I DIVISION I OBJECT AMOUNT 0 (ONU YAUD FOR PURCH.fSM 51 .fOO AND UND£R) ____________ _

UNIT

~34 253 12000000 300 I 1200 I 35320000

Requested by: TOTAL

PREPARtDBY DAn: Beverlye Zubia 06/15/2004

RECEIVED-°O 0 JUN 2 82004 ~

FINANCIAL CONTROL 0 100.00

EXEMPT FROM NM PROCUREMEN r CODE PUR'>UfNTTOltCT10,v N/.f'>~, 1978

EXCI.UDED FROM PROCURlMENTTHROUGH ~1AT£ PURCHASING f'URWANTTO'ir('1I0N 13-1-99E NMl41978

FOR ENCUMBt.RING PURPOSES ONLY R£A'iOV

I AGENCY APPROVAL. I aftlr, Ibal the plUpOsed pun:hMe reprcsmlcd by lIusdocumenllS oUlbon7oo .and IS nude In t=ordunc.: ""ib 1111 S~e (and ,r appheahle ~edmJ!) IcglshlllOll, ruin GIld ~gul:rtlons I fulth ... aft,ry Ibllt IldeqUllIC unencumbered c.nl,aod eXpe!ldllllJ'e DUlhorll) C'UlIl:I rorlllls proposed )'Iurehue .tnd ~n othu outaandmg )'IurciiDSC comITlltmeots and IICeOllms I'l'YIlbic

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Generated by AfReprts - VersIOn I 0.147 _ (> 2000 SllIt. of

NM

•

• G) VENOORRPDIPR ONLY) CD DFACO" CD AGENCY COPY o AGENCY copy •

• AGENCY CODE

DATE

253 DOCUMENT NUMBER

BUDGETFY

04 - 934 - 012107 STATE OF NEW MEXICO PURCHASE DOCUMENT CONTINUATION SHEET

11:.RMS

DELlVrRY DATr

Jun-15-2004 04 BUDGET VERIFIED BY

Vendors: Refer to this document number on your invoice Page 1 of 1 Vendor: #0000026650 -STEEL DRAGON MARTIAL ARTS Purchaser: BEVERL VE ZUBIA, ph: 505-524-6370

COMMI QUANTITY I UNIT I COMMODITY IACCI LN CODE LN

AGENCY NAME THIRD JUDICIAL DISTR

ARTICLE AND DESCRIPTION

1.0000 EA TO COVER JUNE 04 SERVCS. FOR MARTIAL ARTS/AFTER SCHOOL PROGRAM.

•

Generated by AfRcprts -- Verslon I 0 147 TOTAL

• 1 FOR

UNIT COST TOTAL COST

100.00 100.00

100.00

• (!) VENDORlSPDtPRONLY)

Pnnted by Beverlye Zubia on Jun 22 2004 at 3 48 PM I Q AGENCY COPY '---------------------;;;: •

© 2000 State ofNM <U OFA COPY G) AGENCY COPY



....- June tuition for 2 Students

INVOICE July 1, 2004

for After School Program @ $50.00 per student.

--------------------Testing for 1 Student for Belt Promotion @ $40.00 per student.

TOTAL

I hereby certify that this . and c IS a true vOiceo~~~~ choPY of the original \ . as not been paid.

fiird District Atto ,~cal Dle·ision me,. .. 01:100

$100.00

$40.00

$140.00

i' t

• AGENCY CODE

DATE

253

DOCUMENT NUMBER

05 - 934 - 120002

JuJ-1O-2004 BUDGET FY I DOCUMENTTQTAL

04 100.00

~~R 0000026650 VENDOR NAME AND RE~rrrANCE ADDRESS

STEEL DRAGON MARTIAL ARTS 1705 N VALLEY DRIVE #6


RE~CEDOCUMENT

LNI CD IAGeYI DOC NUMBER IA~ FUND

01 I PC I 253 i 04-934-012107 101 934

Description: JUNE TUITION FOR 2 STIJDENTS

FOR AGENCY USE

AGCY

253

I

<

STATE OF NEW MEXICO PAYMENT VOUCHER

EXPIRATION DATE CONTRACT NUMBER

AGENCY

WARRANT NUMBER


Page 1 of 1

APPR ORGIPRG DIVISION OBJECT UNIT

P250 300 1200 3532

REVENUE SOURCE

IMDlill~I~I~lllmlm~~I~IIWllm~~~llml~~ • Imml~III~~Wlmlll~l!m~IWIIIH~ DO NOT STAPLE BAR CODES

BALANCE REPT SHEET I DESCRIPTION CATG

ACCOUNT I

lOTHER PROF. SER

Jlti \~t

TOTAL

AMOUNT IplF

100.00 IF

100.00

01 PC 253 2004-934-012107 01 934 253 12000000 300 1200 35320000 In# 100.00 F

100.00 Agency total ..

roRRElMBURSEMENTS PAYEE SIGN HERE I ccrtlfy that the: above bIn IS correct .and Just and that payment Ihcrefore has not been received FOR BOTH TRAVEL AND PURCHASE - -- --- - - - - -

AGENCY APPROVAL:

-- I certl{ythal die gaods or ~ICCS were recel~cd or ~ Of Ihe tta\'el aad related cosIs were performed or I!lcwrcd, m IU:CQn!Iulee wllh Illl cantmct\lDl ob\1sDtlOllS aud Slate (and lfBpphcable Fcdcml) Jcs!s1at1Ol1, rules. and regul:ulOfls

PREPARED BY DATE' APPROVAL I DAll! APPROVAL2. DAlE. AGENt?flr~& Candace Calzada ,<\\;lO\\ 7-10-2004 X fu U(I "dlDfJ- ,

• Generated by AlReprts - Version 1.0.154 © 2000 State ofNM Pnnted by Candace Calzada on Jul10 2004 at 10:51 AM •


DEPARTMENT OF FINANCE AND ADMINISTRATION • warrant/voucher Information Sheet

VENDOR # 0000026650 DATE 07/16/04


•

B4R

•

1III1I1I11

Fund / Agency

934 253


B4RCOD3

11111111

• 777

•

COD3

•

..a ........ '. ...

DEPARTMENT OF FINANCE AND ADMINISTRATION FINANCIAL CONTROL DIVISION

CENTRAL ACCOUNTING SYSTEM DOCUMENT REJECTION TRANSMITTAL

DATE: t:J?- - 15:" -e>S' ~ t hmlr\fAoD --\.-... FCD AUDITOR Glenda Short

AGENCY NAME/CODE: Z (; 3 _-2'I~t~ PHONE NUMBER: (505)827:471 3

DOCUMENT NUMBER: t.P"2 a ~ ~9" /2 ~V E-MAlL ADDRESS: [email protected]

The attached forms were net processed fur the reason(s) checked.below. If possible, correct the errors on the forms and resubmit them to the Financial Control Division for processing. Please resubmit the corrected forms within seven calendar days of the rejection date. Return this Central Accounting System Document Rejection Tmnsmittal fonn with the documents resubmitted.

I. D Approval Signature 21. DIncorrectFonnUsed RE( :.-;,~ t 2. D Invalid, Missing, or Incorrect Fund Code 22. D Duplicate, Missing, or Incorrect Document Number • - - • 3. o Invalid, Missing, or Incorrect Agency Code 23. 0 Insufficieot Encumbrance Amount

"'" S ... -tJIJ!e.~P 20 4 4. o Invalid, Missing, or Incorrect Organization Code 24)qnsufficient Budget in Appropriation Unit 5. o Invalid, Missing, or Incorrect Program Code 25. D Insufficient Cash Balance 6. o Invalid, Missing, or Incorrect Division Code 26. ounequalDebitaodCreditAmountsonJournalvou~NGIAl CO T 7. D Invalid, Missing, or Incorrect Accouot Type 27. 0 Unequal "To" and "From" Amounts on Operating T 8. o Invalid, Missing, or Incorrect Appropriation Unit Code 28. 0 Missing DFA Contract Review or State Budget Division Approval 9. o Invalid, Missing, or Incorrect Object Code 29. 0 Missing Budget Fiscal Year Designation Code 10. D Invalid, MiSSing, or Incorrect Revenue Source Code 30. D Missing "Request for Approval to Pay Prior Year Bills from Curreot

II. 0 Invalid, Missing, or Incorrect Balance Sheet Account Code Year Budgets" 12. 0 Invalid, Missing, or Incorrect Reporting Category Code 31. D Missing Price Agreement, Contract, or Purchase Order Number 13. 0 Computation Error 32. D Invalid or Incorrect Price Agreement, Contract, Purchase Order Number 14. D Missing Original Invoice or Certified Copy of Invoice or Purchase Document Type 15. 0 Missing, Incorrect, or Incomplete Itemized Schedule of Tmvel Expenses 33. D Document and/or Supporting Documentation not Acceptable fur

16. D Invalid or Missing Veodor Code Imaging 17. 0 Unmatched or Missing Encumbrance Number 34. 0 Vendor Name and/or Address does not Match DF AlFCD Vendor File 18. 0 Payee Address Missing 35. D Document not Tmnsmitted Electronically

D

ROL

19. 0 Missing Proper Supporting Documeotatinn 36. ·0 Missing Cash Entries on Operating Tmnsfer (i.e., Each Fund reqnires a

20. D Payee Signature Missing fur Reimbursement (Non-travel) Debit or Credit Eotry) REJECTED 37. o Other:

PREAUDITORREMARKS: JUL 1 G 2004 \

~ b1)oN":\ 0Q~ri...,.c) .. IJ' "' FINANCIAL CONTROL DIVISION

FOR AGENCY USE ONLY

Corrected by: Cl1!y\{lC':f.: Ct ~?lid~ Phone: <7'C" I~U-L""'"l1) Date: ~\ I~\J (Please Print) <;;'/'1.4:: I \\ It

_._----DFAIFCD Central A .... odog Symm (1012003)



June tuition for 2 Students

INVOICE July 1,2004

for After School Program @ $50.00 per student. ----.. -.•.. ---' ...• - --_ .. _-_ ..• _-.•.. -. ~ ----_. __ .....

Testing for.l Student for Belt Promotion @ $40.00 per student.

TOTAL

I hereby certify that this Is ~ ~rue and correct copy of the orlgmal

voice Which has not been paid.

scalDM3ion ~lrd~Dis~tri~·C~t A~no~m~ey's Office

.. -~~$100.00

.... --.-~ ... , ... . .. ::::.. $40.00 '\

$140.00

• · , • •

.. ~ ')

• AGENCY DOCUMENT STATE OF NEW MEXICO 1~~~ml~lil~ilm~ml~II~lml~!III~~lmlll~i~ilmllm~~ • CODE NUMBER 05 - 157 - 157037 PAYMENT VOUCHER 253

DATE BUDGET FY I DOCUMENT fOTAL EXPlRAnONDATE I CONTRACT NUMBER Jul-21-2004 05 40.00 1~llm~I~I~III~II~I~lllilllllmmll~I~II~lmlll

VENDOR 0000026650

WARRANT CODE NUMBER

VENDOR NAME ANDREMIITANCE ADDRESS DO NOT STAPLE BAR CODES




Page 1 of 1

REFERENCE DOCUMENT I BALANCE FUND AGCY ORGJPRG AFFR DIV1SION OBJECT REVENUE REPT SHEET DESCRJPTION AMOUNT PIF LN

CD MCY DOC NUMBER ACCT UNIT SOURCE CATG LN ACCOUNT

01 157 253 P250 300 0000 3532

J OTHER PROF. SER 40.00

.. ::~. . ' :JI RECEI' ~ED

JUL 26 2 004

1:11/11.111'1111 1:11 '11\ ffilli. Description: TESTING OF ONE STUDENT FOR PROGRAM TOTAL 40.00

EOR-AGENCY USE 01 157 00000000 300 0000 35320000 In# 7/01/04 40.00

Agency IOtal. .. 40.00 ----_.

FoR. ReiMBURSEMENTS PA VEE SIGN HERE I eertJfy!hat the: above hili IS CO=I undJUSl and !hal paym~nt thereJ'm'e has not been reccm:d FOR BOTH TRAVEL AND PURCHASE

AGENCY APPROVAL: X I cedlfy lhat !he goods. orsenrlteS .... ere fttCNed Of rendllfC:d. or the tr.Ivd IIJld related !:Ollis were per:lxmed or Ineu!TCd,. III

aeeonlanca "'11b 1111 eonlmelu~1 obllgallons and StJIc (and If apphcable Fedcml) l~gJSla!lon. rules, and regWlIbOns t'REPAREDBY DATE APPROVALl DATE APPROVAL2 DATE

;EN~~&9:7:c&c.--Candace Calzada DAm

'l1.Ddp \.) 7-21-2004 , • Generated by AfReprts - Version 1.0.154 © 2000 Slate ofNM Printed by Candace Calzada on Ju121 2004 at 10: 18 AM •



VENDOR # 0000026650 DATE 07/28/04


•

B4R

•

Fund / Agency

157 253


B4RCOD3

40.00-

11111111

• 555

•

COD3

•


DEPARTMENT OF FINANCE AND ADMINISTRATION • warrant/Voucher [nformation Sheet

VENDOR # 0000026650 DATE 09/09/04


•

B4R

•

111111111111111

Fund / Agency

157 253


B4RCOD3

200.00

• 315

•

COD3

•

• .'i

DEPARTMENT OF FINANCE AND ADMINISTRATION

FINANCIAL CONTROL DIVISION

, CENTRAL ACCOUNTING SYSTEM DOCUMENT REJECTION TRANSMI1TAL

DATE: t:1 g - .;J r;. -CUI" FCO AUDITOR GkmAA Soon

AGENCY NAMEICODB: ~53' PHONE NUMBER: (:;!ISl RU=4l1l

l>OCVMENTNVMBBR: /p./) O~- 979'"-1 ,=,;;. g- E-MAIL ADDRESS: GSHORTIiilSTATE.NM.US

~ a~hed forms ~ not proc:eased ~or the reason(a) checked below. IfJlOSSlble, comet the moo on IhC fmms and n:submit them to the Financial Control D.VI8lDD for proc:essmg. Please resubmit the conected fOnDS witbin seven c:a1endar days oflh. ejection date. Return this Central Ac:countiug System Document Rejection Tnmsmitta\ form wilh the documents resubmitted. .

t. c Approval Signatwe 21. clncorrectFormUsed 2. c Invalid, Missing, or lnconect Fund Cod. 22. c DupUcate, Missing, or lncorrect DIICIlDleI1t NlUDber 3. c Invalid, Missing, or Incomet Agency Code 23. 0 Insuffi.ieot Encumlmmce Amount 4. 0 Invalid, Missing, or Incorrect Organization Code ~nsufficient Budget io Appropriation Unit 5. c Invalid, Missing, or lnconect Program Code o Insufficient Cash Balance 6. 0 Invalid, Missing, or Incomet Division Code 26. 0 Unequal Debit and Credit Amounts on Joumsl Voucher 7. 0 Invalid, Missing, or Incorrect Account Type 27. 0 Unequal "To" and "From" Amounts on Operating Transfers 8. o Inva\id, Missing, or Incorrect Appropriation Unit Code 28. 0 Missing DFA Conlract Review or Slate Budget Division Approval 9. o Invalid, Missing, or Incorrect Object Code 29. 0 Missing Budget Fiscal Year Designation Code 10. 0 Invalid, Missing, or lncorrect Revenue Source Code 30. 0 Missing "Request for Approval In Pay Prior Year BiDs ftom Oment

II. 0 Invalid, Missing, or lncorrect Balance Sheet Account Code Year Budgets"

12. 0 Invalid, Missing, or Incorrect Reporting Categmy Code 31. OMiss~PriceA~Coutract,or~_\lCr • 13. 0 Computation Error 32. 0 Invalid or Incorrect Price A&t=ment, 14. o Missing Original Invoice or Cenified Copy of Invoice or Purchsse DocwnentType

15. 0 Missing, Incorrect, or Incomplete Itemized Schedule ofTravcl Bxpenaea 33. 0 Document and/or Supporting DoaP!!ml!ltion not ~blt IjIr 20 04 16. 0 Inva\id or Miaaing Vendor Code Imaging

, 17. 0 Unmatched or Missiog Iln<:umbranc:e Nunrber 34. oVendorNameandlor~does~MaIch~r~IXtttMtRO I 18. 0 Payee Address Missing 35. 0 Docwnent not Transmitted meclronieally

19. 0 Missing Proper Supporting Documentation 36. 0 Missing Cash Entries on Operating TI8IISfer (i.e., Bach Fund reauires a

Debit or Credit llnIIy) REJECTED 20. 0 Payee Signatwe Missiog for Reimbursement (N ..... trav.1) 37. 0 Other:

PRBAUDrroRREMARKS:(QIQ~ rirt - -,.- (l11ct,·~f)err4o- -C1l1llf' If (j[ ). +{;r-f11is AUG 2 6 2004 -ts-v. I-~ft- SWv\~( 'be }u.J I/Y' 40 I'1P';) J.lm/v."H-.

u FINANCIAL CONTROL DIVISION

i

. FOR AGENCY USE ONLY

Date: If/31M Corrected by: } lLll d 6./$. e rO Phone:.'Vi;(f(o(3 70

• (please Print)

D1'A/I'CD CealnI_D .... ~(l1/ZOO3)



INVOICE September 1, 2004

August tuition for 4 Students for After School Program @ $50.00 per student.

$200.00

• •

" ;>« "

• AGENCY DOCUMENT STA;'E OF NEW MEXICO Ililll~ll~mll~IIIIIWIIIIIII~III~~I~1 CODE NUMBER PAYMENT VOUCHER 253 05 - 157 - 157114 DAU RUDGETFY I DOl.UMENTTOTAL EXPIRAlIONDA1E I COf>,.J KAt. NmiBI:R

Sep-I-2004 05 200.00 111!1~~OOI~~~II~II~OOII~lmll VENDOR WARRANT

CODE 0000026650 NUMB[R

VENDOR NAME AND REMlfTANCEADDRESS DO NOT STAPLE BAR CODES

STEEL DRAGON MARTIAL ARTS 1705 N VALLEY DRIVE #6 AGENCY



Page I of 1

REFERLNCE DOCUMENT BALANCE Ai'PR REVENUE REPT eN FUND AGIT ORG/PRO DIVISIO:-.l OBJECT SHEET DESCRIPTION AMOUNT CD AGCY DOC NUMBER AOCT UNIT SOURCE ("ATG

LN ACCOUNT

01 157 253 P250 300 0000 3532 OTHER PROF. SER 200.00

~ I

Descnptlon: TUITION FOR AFTER SCHOOL PROGRAM FOR 4 PPD STUDENTS TOTAL 200.00

FOR AGEN( Y USE

01 157 00000000 300

-------FOR REIM8URSE\1ENTS PAYEE SJGN HER! I L"er:llfytballbubove Mils ronwI aadJ1I51 ~nd thm ""ymmllherefOK' IllS /XI! bemm:avcd

x PREPARED BY

Juliet Lucero DAlE

9-1-2004

APPROVAL I 11ATE APPROVU2

0000 35320000

DATE

In# 200.00

RECEAlVEb 200.00

SEP 07 2004

FINANCIAL CONTROL - -- -


I r:erury mal 1be,.600s at sen'I«S "'en: rco:CI"ed ar reJldem1. or Ihe und arnJ mated east'i "'ere pcri'oTmed or Inrum:d, In

ac.:ordancc .... ,KIi all eontnIelual obbg:.1UlM lUId SIaIC I~nd II appl.C4ble redcral) IegJslauon. rules, 1Im.l n:guIll110ns

DATE

x

•

PIF

-

• Generated by AfRcprts -- VersIOn 1 0 154 © 2000 State ofNM Pnnted by Juhet Lucero on Sep 01 2004 al9 01 AM •


DEPARTMENT OF FINANCE AND ADMINISTRATION • Warrant/Voucher Information Sheet

VENDOR # 0000026650 DATE 09/14/04


•

B4R

•

1111111111111

Fund / Agency

157 253


B4RCOD3

111111I1

• 391

•

COD3

•

• -, ~

• AGENC,V DOCUMENT STATE of NEW MEXICO '~~~I~lm~~llliml~IIIIM~I~~I~mll~fill CODE NUMBER 05 - 157 - 157125 PAYMENT VOUCHER 253

DATE ftUDCtEI FY I DOCUMENT TOTAL I;).PIRATION DAlE I CONTRACT NUMBER

IliWl~I~lllllmlll~~~I~m~I~I~ Sep-7-2004 05 200.00

VENDOR WARRANT CODI: 0000026650 NUMBFR

VENOOR NAME AND REMJTTANCE ADDRI:SS




Page 1 of 1

REFERENCE DOCUMENT

FUND AGCY ORGIPRG APPR

LN CD AGCY OOCNUMBER ACCT UNIT LN

01 157 253 P250 300

DescnptlOn: TUITION FOR 4 STUDENTS FOR PPD PROGRAM

FOR AGENCY USf

01 157 00000000 300

FOR REIMBURSrMr:NTS PA ¥EE .!o/GN Hf:.II:E I ~l'lIfydui fhe .. bo'cbilllSaJJm:'1 andJust and rhol pa~nt rlIerefun: has nol been ro:l'''~

x PREPARED BY

Juhet Lucero f)AII: APPROVAL) DArF APPRQVAL2

9-7-2004

DIVISION OBJECT

0000 3532

.

0000 35320000

DATE

DO NOT STAPLE BAR CODES

BALANCE REVENUE REPT SHEET DESC'RIPTION AMOUNT SOURCE CATG ACCOUNT

OTHER PROF. SER 200.00

~ 6-))t';:' '~':l_

TOTAL 200.00

In# 200.00

RECEIVED Agency total... 200.00

SfP 1 02004

FINANCIAl. ~ONTROL ------ ._- -- -


AGENCY APPROV

It SCJVKe$ .... ne m:ewN Or tendered, OJ" lbo: tlllvd BUU tcJ~cd costs wen- perlbl'lna:! m- Incurred. In IUInICluaL obl'&I'WOlilolllid State (:mil lhpphcable Federol) IegIslauon, rules, 3ud n:~lauons

x

•

'IF

• Generated by AfRepns - Vcrs:ton I 0 154 © 2000 Slate ofNM Prmted by Juhet Lucero on Scp 07 2004 at 10 48 AM •

third judicial district attorney state of new...

Documents