Copyright © 2020 Pembangunan Sumber Manusia Berhad

HUMAN RESOURCES DEVELOPMENT CORPORATION

THINK LEVY THINK TRAINING – TRAINING GRANT CLAIM - WEBINAR

TABLE OF CONTENT

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01 INTRODUCTION

02 TRAINING GRANT CLAIM CONCEPT

03 TRAINING GRANT REIMBURSEMENT CONCEPT

04 CLAIM REIMBURSEMENT SCENARIO

05 CLAIM BY SCHEMES

06 SUPPORTING DOCUMENTS

07 OTHER PROOF OF PAYMENT TO REPLACE RECEIPT

08 FACTORS AFFECTED REIMBURSEMENT OF CLAIMS

09 CLAIM PROCESS THROUGH ETRIS (SBL-KHAS – TRAINING PROVIDER)PROVIDER)

10 E-DISBURSEMENT AND Q&A

REGISTRATION

LEVY

GRANT

TRAINING

CLAIM

INTRODUCTION

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PROCESS FLOW

TRAINING GRANT CLAIM CONCEPT

Grant Approval is Must Employer must have

obtained Grant Approval and

completed the training

program/purchase before Submission of

Claims.

Claim Process

Claims need to be submitted by Training Providers/Employers

via online (eTRiS) upon completion of

training/after purchase.

Within 6 months

Training claims must be submitted within six (6)

months from the training completion

date.

There are 3 main Claim Concepts:

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TRAINING GRANT REIMBURSEMENT CONCEPT

Trainee’s Attendance

Grant Approval

Supporting Documents

Claim Amount

Reimbursement Concept are subject to :

Levy Status At least > 50%

from claim amount

Claim dateline Submission -

within 6 months from training end

date

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CLAIM REIMBURSEMENT SCENARIO

GRANT PAYMENT WILL BE DIRECT CREDIT

FULL REIMBURSEMENT

* Sufficient Levy

PARTIAL REIMBURSEMENT

* Insufficient

Levy - 50% OFFSET

* Levy sufficient but have an arrears of levy or

interest

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CLAIM BY SCHEMES

Employer needs to obtain prior approval from Employer Grant Unit Levy reserve for the course fees will taken automatically from the levy balance by

the system upon grant approval Training provider claims for training fees only Employer needs to pay other costs (if any) in advance e.g hotel rental package /

training place rental / transportation / flight ticket Employer claims other costs of reimbursement including daily allowances , meal

allowance and others Training Provider and Employer need to submit claim via online after the training

has been completed Training Provider must submit the claim before Employer can proceed the claim

1) HRD CORP CLAIMABLE COURSES (formerly known as SBL-Khas Scheme)

Employer needs to obtain prior approval from Employer Grant Unit Employer needs to submit claim via online after the training has completed

2) ITS SCHEME

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CLAIM BY SCHEMES

Employer needs to obtain prior approval from Employer Grant Unit Purchase or Renovation must be done after grant has been approved and must be

claimed within 6 months from the grant approval date. Employer needs to submit claim via online after purchased the item or after

renovation completed

3) ALAT & IT SCHEME

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To prove that training costs were incurred by the employer and payment due had been settled.

To confirm that particulars of payments especially the course title and the dates of training were approved and claimed.

SUPPORTING DOCUMENTS

DOCUMENTS REQUIRED APPROVED FINANCIAL ASSISTANCE

SUPPORTING DOCUMENT

1. Course Fee – F2F Invoice & Official Receipt

2. Course Fee - ROT Invoice, Official Receipt & System Attendance Report

3. Course Fee - SLB Invoice, Official Receipt & Cost Breakdown Letter

4. Any Allowances (Trainer & Trainee) & Monthly Allowance (ITS)

5. Transportation Invoice & Official Receipt

6. Flight Ticket e-Ticket / Invoice & Official Receipt

7. Consumable Training Material – F2F, Internet Subscription & Digital Material

8. PPE & Insurance - ITS Invoice & Official Receipt

APPROVED FINANCIAL ASSISTANCE

SUPPORTING DOCUMENT

1. Course Fee – F2F (Training Provider)

• JD/14 Form • Attendance T3 Form • Invoice

2. Course Fee – ROT (Training Provider)

• JD/14 Form • Attendance T3 Form • Invoice • System Attendance Report

3. Allowances – F2F (Employer) Attendance T3 Form

4. Transportation (Employer) Invoice & Official Receipt

5. Flight Ticket (Employer) e-Ticket / Invoice & Official Receipt

6. Consumable Training Material – F2F, Internet Subscription & Digital Material (Employer)

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SUPPORTING DOCUMENTS

ADDITIONAL IMPORTANT INFORMATION!! PSMB may REQUEST for any other relevant documents deemed necessary (in

addition to whatever documents stated ) for verification purpose before approval even though it is stated as no supporting document needed.

1) Telegraphic Transfer (TT) or Interbank Giro (IBG) and invoice , especially for overseas training.

2) Payment voucher and invoice.

3) Acknowledgement of payment by training provider.

4) Acknowledgement of payment by trainer for training conducted by government representative to declare that a token was received.

5) Bank Statement or Payment Advice and invoice

REMINDER !! INVOICE CANNOT REPLACE RECEIPT AS A PROOF OF PAYMENT. INVOICE ONLY SHOWS DETAILS OF PAYMENTS TO BE MADE. THEREFORE INVOICE CANNOT BE ACCEPTED AS A PROOF OF PAYMENT UNLESS THE BALANCE DUE IS SHOWING NIL OR ZERO.

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OTHER PROOF OF PAYMENT TO REPLACE RECEIPT

In case of an Official Receipt is not available, lost or not issued by training provider, employer can still submit the claim using the documents as below :

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1) Attendance Claims will be paid based on the number of trainees attended and actual period of training.

If the number of trainees attended is less than the trainees approved, employers will not be paid in full as it was approved, for example :

2) Course Fees Less than 5 trainees attended the program approved for inhouse physical training - fees

will be prorated. For in house Remote Online Training, the amount will be prorated if actual trainee is less

than grant approval where it cannot exceed RM700/pax/day 3) Purchase of Equipment Actual training date or purchase should not be made before the approval. For purchasing

scheme, employer needs to purchase within 6 months after the approval date. 4) Trainee is not a Malaysian citizen. 5) Training period less than 75% from the approval period.

No. of Trainees

Approved

Allowance

Approved

Actual Trainees

Attended

Total Amount Will

Approved

5 RM1,000.00 4 RM800.00

5 RM1,000.00 6 RM1,000.00

FACTORS AFFECT REIMBURSEMENT OF CLAIMS

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CLAIM PROCESS THROUGH ETRIS (HRD CORP CLAIMABLE COURSE – TRAINING PROVIDER)

Claims need to be submitted by employers after the approval of grants and training completion.

Effective 1st August 2019, training claims must be submitted within six (6) months after training completion.

• Claims for HRD Corp Claimable Course must be submitted by Training Providers before the employers’ submission of claims.

• Training Providers must ensure that the trainee attendance is accurate, as employers cannot amend it once approved.

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CLAIM PROCESS THROUGH ETRIS (HRD CORP CLAIMABLE COURSE – TRAINING PROVIDER)

• JD/14 Form only can be approved by MANAGER level and above

• JD/14 Form only can be approved after training completion.

• JD/14 Form MUST be filled in by Training Provider completely as per

requirement and submit to employer for declaration

• T3 form must be filled in by Training Provider and ensure that trainees sign

the form on daily basis

• For remote online training, all trainee information need to fill up but physical

signature is not necessary

• T3 Form must be declared by the Training Provider and fulfill the form

requirement

• HRD Corp may request for any other relevant documents for verification/ confirmation

purposes.

IMPORTANT DOCUMENT REQUIREMENT

JD/14 FORM

T3 FORM

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CLAIM PROCESS THROUGH ETRIS (HRD CORP CLAIMABLE COURSE – TRAINING PROVIDER)

• Invoice must address to Pembangunan Sumber Manusia Berhad @

Human Resource Development Corporation

• Invoice description must stated (Employer name, training program

title, training date)

• Training Provider must indicate SST number in the invoice

• System generated attendance report must generate from the online training platform system

• System generated attendance report must show each trainee’s training date, time log-in and time

log-out or total duration of training

• System generated attendance report must be sign by both training provider and employer with

person name, designation, company stamp and date

• If training provider unable to generate attendance report (due to some circumstances allowed),

training provider need to provide confirmation letter from employer or copy of Certificate of each

trainee

INVOICE

ATTENDANCE REPORT

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CLAIM PROCESS THROUGH ETRIS (HRD CORP CLAIMABLE COURSE – TRAINING PROVIDER)

• Digital signature and digital company stamp is allowed ONLY during MCO due to some employer

practiced working from home (WFH)

• Training provider is required to get confirmation letter/ official email from employer confirming

the digital signature and the company stamp and explaining the reason for not able to give

physical declaration.

• The confirmation letter / official email needs to uploaded and attached during claim submission

DIGITAL SIGNATURE & DIGITAL COMPANY STAMP

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E-DISBURSEMENT

30

• Reimbursement training grant by direct crediting to employer’s bank account.

• A secure and fast method of payment.

• Introduced to employers and training providers in 2003. • It is a solution for un-presented cheques to employers. • Training grant will only be paid through e-disbursement beginning October 2010 for training

providers and for employers January 2011 -Employer Circular 17/2010

Affin Bank Berhad

Affin Islamic Bank Berhad

Alliance Bank Malaysia Berhad

Alliance Islamic Bank (M) Berhad

AmBank (M) Berhad

AmIslamic Bank (M) Berhad

Bank Islam Malaysia Berhad

Bank Kerjasama Rakyat Malaysia Berhad

Bank Muamalat (Malaysia) Berhad

Bank of America (Malaysia) Berhad

Bank Pertanian Malaysia Berhad (AGROBANK)

Bank Pertanian Malaysia Berhad (AGROBANK ISLAMIC)

Bank Simpanan Nasional Berhad

CIMB Bank Berhad

CIMB Islamic Bank Berhad

Citibank Berhad

United Overseas Bank (M) Berhad

Deutsche Bank (Malaysia) Berhad

Hong Leong Bank Berhad

Hong Leong Islamic Bank Berhad

HSBC Bank Malaysia Berhad

J. P. Morgan Chase Bank Berhad

Kuwait Finance House (Malaysia) Berhad

Malayan Banking Berhad

Maybank Islamic Berhad

OCBC Bank (Malaysia) Berhad

OCBC Al-Amin Bank Berhad

Public Bank Berhad

Public Islamic Bank Berhad

RHB Bank Berhad

RHB Islamic Bank Berhad

Standard Chartered Bank (Malaysia) Berhad

Sumitomo Mitsui Banking Malaysia Berhad

The Royal Bank of Scotland Berhad

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Q & A

31

QUESTION & ANSWER SESSION

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HRDCORP PORTAL : www.hrdcorp.gov.my SUPPORT CENTRE : 1800 – 88 – 4800

CONTACT DETAILS

ASSISTANCE

THANK YOU

Copyright © 2020 Pembangunan Sumber Manusia Berhad

HUMAN RESOURCES DEVELOPMENT CORPORATION