thesis and dissertation services gaw 2015 -...
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WHAT YOU NEED TO KNOW ABOUT THESIS AND
DISSERTATION SERVICES
July 2015
Christine BrownAssistant Editor, Thesis/Dissertation Services
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GRADUATE AND PROFESSIONAL STUDIES 2
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GRADUATE AND PROFESSIONAL STUDIES 3
Role of Thesis/Dissertation Services
Review manuscripts for uniformity, consistency, and legibility
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GRADUATE AND PROFESSIONAL STUDIES 4
Provide support from pre-submittal through publication stages of the thesis/dissertation
Role of Thesis/Dissertation Services
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GRADUATE AND PROFESSIONAL STUDIES 5
CONTENT is the domain of the
advisory chair and committee
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GRADUATE AND PROFESSIONAL STUDIES 6
Pre-submittal Steps
• Thesis Manual and template• Final exam• Pre-submittal conference• Turnitin.com• Final content changes• Thesis preparation checklist
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GRADUATE AND PROFESSIONAL STUDIES 7
Thesis Manual
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GRADUATE AND PROFESSIONAL STUDIES 8
Templates
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GRADUATE AND PROFESSIONAL STUDIES 9
Why use a template?No
Template
Template
TITLE PAGE ABSTRACT DEDICATION
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GRADUATE AND PROFESSIONAL STUDIES 10
• Complete before deadline• Report submitted to OGAPS
Final Exam
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GRADUATE AND PROFESSIONAL STUDIES 11
Pre-Submittal Conference?
• Helps students before submitting• Reduces number rounds of corrections• Available dates on event calendar• Online Pre-Submittal Conference option• Webinar• Not required, but strongly recommended
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GRADUATE AND PROFESSIONAL STUDIES 12
Pre-submittal Checklist
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GRADUATE AND PROFESSIONAL STUDIES 13
Thesis/Dissertation Timeline
Last day to file
degreeplan
May 22
Submittal system opens
July 29
First day to apply
for graduation
August 19
Early clearance deadline
September 4
Last day to apply
for graduation
October 2
Last day to submit request for final exam
October 2
Last day to take
final exam
October 16
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GRADUATE AND PROFESSIONAL STUDIES 14
Thesis/Dissertation Timeline
Last day to submit ETD
and Approval form
October 23
Last day to submit final corrections
December 2
Degree audit
December 17
Commencement
December 18
Final clearance date for Fall 2015 degree candidates
January 15, 2016
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GRADUATE AND PROFESSIONAL STUDIES 15
What to submit?
Submission Deadline• Thesis/Dissertation• Approval Form
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GRADUATE AND PROFESSIONAL STUDIES 16
What to submit?
Clearance• Copyright and Availability• Survey of Earned Doctorates (SED)• AAUDE Survey• Copyright Permissions
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GRADUATE AND PROFESSIONAL STUDIES 17
• Required by deadline, 5:00 PM
• Prefer all original signatures on the same form
• All members and chairs must sign for themselves.
What is the Written Thesis/Dissertation Approval Form?
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GRADUATE AND PROFESSIONAL STUDIES 18
Where to submit the
thesis/ dissertation?
Vireo ETD Submission System
https://etd.tamu.edu
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GRADUATE AND PROFESSIONAL STUDIES 19
How do I submit the
thesis/ dissertation?
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GRADUATE AND PROFESSIONAL STUDIES 20
How to confirm
submission?
Compass - SHAQPNO
1. 2.
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GRADUATE AND PROFESSIONAL STUDIES 21
How to confirm submission?Compass - SHANCRS
Requirement: MTH=Master’s, PTH=Doctoral Status: SB=Submitted; CL=Cleared
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GRADUATE AND PROFESSIONAL STUDIES 22
How to confirm submission
Howdy
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GRADUATE AND PROFESSIONAL STUDIES 23
How to confirm submission
Howdy
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GRADUATE AND PROFESSIONAL STUDIES 24
How to monitor the status of submission
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GRADUATE AND PROFESSIONAL STUDIES 25
Review 1,250 graduate manuscripts per year
How long will it take to clear?
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GRADUATE AND PROFESSIONAL STUDIES 26
How long will it take to clear?
• 1st review: 3 days-3 weeks• Once review is completed, student and chair will
receive an email.• Upload corrected file• Corrections are usually reviewed within 10 business
days• Students have an average of 2 rounds of
corrections• Plan on 4-6 weeks from submission to clearance
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GRADUATE AND PROFESSIONAL STUDIES 27
How long will it take to clear?
56 students, on average, clear earlyRange:29-82 students
63% clear by clearance
deadline
97% clear by degree
audit
99% clear by final
clearance
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GRADUATE AND PROFESSIONAL STUDIES 28
What kinds of changes need to be made?
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GRADUATE AND PROFESSIONAL STUDIES 29
What kinds of changes need to be made?
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GRADUATE AND PROFESSIONAL STUDIES 30
We are looking for patterns of problems as well as consistency
Common corrections include:• Page numbering• Page size• Margins• Organizational style
• Word agreement between the TOC, LOF and LOT and the text
• Heading inconsistency• Reference inconsistency
What kinds of changes need to be made?
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GRADUATE AND PROFESSIONAL STUDIES 31
Clearance Process
• Complete all requested corrections • Apply for graduation• Register for semester • Pass final exam• Submit all required forms, including copyright
permissions
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GRADUATE AND PROFESSIONAL STUDIES 32
Thesis/Dissertation Services
979-845-3631112 Jack K. Williams Administration Building
http://ogaps.tamu.eduhttp://www.facebook.com/tamu.thesis
Email: [email protected]
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GRADUATE AND PROFESSIONAL STUDIES 33
Questions?