there is a difference between interest and commitment. when you are interested in doing something,...

There is a differencebetween interest and commitment.

When you are interested in doing something,

you do it only when it is convenient.

When you are committed to something,

you accept no excuses, only results.Kenneth Blanchard

COMMITMENTWesternView

Preparation of Annual Investment Program (AIP) for Provinces, Cities, Municipalities for FY 2016

Updates on Local Government BudgetingCrown Regency Hotel, Quadalupe, Cebu City

June 8-10, 2015

ABSAL NAZ ABAHBudget and Management Specialist

Outline

•Background•New Issuances

▫Local Budget Memorandum No. 68▫DBM-CCC-DILG JMC No. 2014-1

•Revised Form of the AIP•Program, Project and Activity Structure

Background (key documents)•In 2007 Joint Memorandum Circular

(DBM, NEDA, DILG, DOF) No 1 series of 2007 was issued as NGA initiative in local planning and budgeting▫serves as guide in harmonization of local

planning, investment programming, revenue administration, budgeting and expenditures management

Background (key documents)▫Planning and budgeting linkage is

institutionalized in the LGUs

▫This linkage is provided through the concept of the Annual Investment Program (AIP)

WHAT CONNECTS PLAN TO BUDGET?

PLAN

BUDGET

AIP

General

Services

Economic

Services

Social Servic

es

What is an ? annual slice of the LDIP which

constitutes the total resource requirements for all programs/projects/activities

yearly program of expenditures both for capital and current operating requirements of the LGUs

document that reinforces plan-budget linkage

PREPARING the AIP

KEY PLAYERS

1. Local Development Council (LDC)

2. Local Planning and Development Coordinator (LPDC)

3. Local Budget Officer (LBO)4. Local Chief Executive (LCE)5. Local Sanggunian (SP/SB)6. NGOs, Civil Society Groups

and Other Stakeholders

PREPARING THE AIP: Roles of Key Players

Local Development Council

Align development plan with current

development issues

Determine the annual resource requirements of Priority development projects of the AIP.

Cull out the current slice of the LDIP as

input and annual component of the

Capital Expenditure (CAPEX) into the

AIP Summary Form


Local Planning Development Coordinator

Updates the AIP to consider new and unimplemented PPAs.

How to update?

Consolidate the PPAs of every Department.


Local Budget Officer

Integrate the CAPEX with the PS, MOOE and Other CO into the total resource AIP to be reflected in the AIP Summary Form.


Local Chief Executive

Present the AIP Summary Form to

the LDC for deliberation and concurs with the

AIP Summary Form as agreed upon by

the LDC.


Sanggunian

Approve the AIP.


NGOs, Civil Society Groups andOther Stakeholders

Serve as key informants on major development issues in the LGU. Provide relevant information in the identification and prioritization of PPAs for inclusion in the AIP.

The AIP Process Flow Chart LDC

Aligns Dev Plan/ELA (PDPFP/CDP)with current

development issues

LPDC updates AIP to consider new and

unimplementedPPAs

LDC determines annualresource requirementsof priority development

projects from LDIP

LBO determines resourcerequirements of PPAs

for Basic Services Deliveryand Administrative/Legislative Services

LDC prepares Draft AIPand presents toLCE for review

LCE presents AIPto LDC for deliberation

LDC deliberates on/endorses AIP to

Local Sanggunian

Local Sanggunian approves AIPfor the Budget Year

Province/City/Municipality/Barangay:________________________

Prepared By: Attested by:

Planning Off icer/PLDC Budget Off icer Local Chief Executive

Date: Date: _____________ Date: _______________

EXPECTED OUTPUTS

(6)

COMLETION DATE

(5)

AMOUNT (in thousand pesos)

Maintenance and Other Operating Expenses (MOOE)

CY ______ Annual Investment Program (AIP)By Program/Project/Activity by Sector

As of _______________________

AIP REFERENCE CODE (1)

PROGRAM/PROJ ECT/ACTIVITY DESCRIPTION (2)

IMPLEMENTING OFFICE/DEPARTMENT

(3)

SCHEDULE OF IMPLEMENTATION

Personal Services

(PS) (8)

FUNDING SOURCE

(7)

Social Services (30)

Annex A

Summary Form

Capital Outlay (CO) (10)

TOTAL (11)

General Public Services (10)

Economic Services (80)

STARTING DATE (4)

AIP Summary Form

New Issuances •Local Budget Memorandum No. 68 dated July

1, 2014 provides that:▫Together with the General Annual Budget, LGUs

shall prepare their respective Local Disaster Risk Reduction Management Plans (LDRRMP) and Local Climate Change Action Plan (LCCAP)

▫LGUs shall be encouraged to identify, tag and prioritize climate change programs, activities and projects (P/A/Ps). Guidelines for the purpose shall be issued separately

New Issuances •Joint Memorandum Circular No. 2014-1

(DBM-CCC-DILG) dated August 7, 2014:(Tagging/Tracking Climate Change Expenditures in the Local Budget) ▫To identify, tag and prioritize climate change

programs, activities and projects (PAPs) by all Departments and Offices of LGUs;

▫To take stock of climate change programs, activities and projects and to track and report climate change expenditures of LGUs

Joint Memorandum Circular No. 2014-1 (DBM-CCC-DILG) dated August 7, 2014:

• LGUs are encouraged to increase budgetary allocations for basic services and facilities responsive to climate change to improve the adaptive capacity of communities and reduce adverse impact of climate change

• All climate change related strategies and investments of the LGUs in the AIP shall be identified as follows:

▫Adaption responses▫Mitigation responses


▫To tag climate change expenditures in the AIP, the following shall be undertaken: Identify P/A/Ps with climate change adaptation

and mitigation expenditures; Identify the components of the P/A/Ps that are

adaptation or mitigation responses using the Climate Change Typologies

Specify the amount of climate change component


• LGUs who do not have any P/A/Ps that can be tagged as climate change adaptation/mitigation can enter : “No identified climate change related expenditures”

• For Provinces, Cities and Municipalities:

▫Ensure that climate change is integrated in the budget call issued by the LCE;

▫Identify climate change expenditures in their Annual Investment Programs (AIP) using the CCE typologies

▫Tag identified CCE in their AIP using the revised AIP form (Annex B)


▫Accomplish and submit to DILG and DBM the list tagged climate change P/A/Ps during the annual submission of the budget proposals;

▫Ensure the integration of climate change PAPs in the LGU budget proposals of department during the technical budget hearing of the Local Finance Committee (LFC) and the LCE;


▫For PAPs that do not qualify under the Climate Change Typologies listed in Annex A, request CCC to create a new typology;

▫The CCET will be implemented by all LGUs in FY 2016

AIP REFERENCE CODE

Program/project/activities

Annual Investment Program (AIP)Implementing Office/Dept Completion

ScheduleStarting

Expected Outputs

Funding

(4)(2) (3)(1) (5) (6) (7)

MOOE

Annual Investment Program (AIP)

COPS

AMOUNT

Climate Change adpatation

AMOUNT OF CLIMATE CHANGE P/P/A

TOTAL

Climate Change mitigation

Climate Change Typology code

(8) (9) (10) (11) (12)

(13) (14)

Climate Change Adaptation:

- adjustments in human and natural systems in response to actual or expected climate signals or their impacts, that moderate harm or exploit beneficial opportunities.

Climate Change Mitigation:

- in the context of climate change, refers to human intervention to address anthropogenic emissions by sources and removals by sinks of all GHG, including ozone-depleting substances and their substitutes

Human Security (Health):

Adaptation Mitigation

Develop and introduce health surveillance and rapid response system that reduces health impact of climate change

Interventions that reduce air pollution (e.g., anti-smoke belching campaign)

Fisheries (Policy & Governance):


Formulate/implement ordinances on protection of mangroves

Introduce ordinances to reduce the emission of GHGs or absorption of GHGs in the fishery sector

Water sufficiency( water sanitation):


Training for community-based water associations to managed water supply infrastructures

Train Managers or workers to improve water or energy efficiency in business operations

Climate change Typologies for LGUs:

Strategic priority :1. Food Security

1. Agriculture2. Livestock’3. fisheries

2. Water Sufficiency3. Ecological and environmental Stability4. Human Security 5. Climate smart Industries and Service6. Sustainable energy7. Knowledge and Capacity Development8. Finance9. Cross Cutting Priorities

Programs/Project/Activities (major component of the AIP):

Constructi

on of

Multi-

purpose

HallTraining for Health emergency

preparedness and response

Formulate/implement

ordinances on protection of mangrove

Conduct ground water resource vulnerability

Agro For

estry

to diver

sify

farmers’

income

&alterna

tive

liveliho

od

Crop Developm

ent Program

•Review existing PPA structure

PPA Structure

Analyze Results/ Outputs of PPAs

Policy Objective

sYes/No

Status Quo

Redesign Program Structur

e

Determine Causes

Relevant to or consistent with

If Yes

If No

• The review of existing program should ascertain the relevance of present operations to the wider policy objectives of the LGU;

• Evaluation of PPAs structure to determine the program’s capacity to produce desired result;

• Performance indicator shall be identified to served as bases for measuring performance.

PPA Structure

• Redesigning current PPA structure: (regular activities or projects of a specific program):

Step 1. Review the existing regular activities or projects of a specific program.

▫What are the objectives of the program?▫Are the projects/activities relevant to the

mission?▫What are the output indicators of the program?▫Are the results consistent with the program

objectives?▫What activities/projects must be

redesigned/abolished?

PPA Structure

• Redesigning current PPA structure: (organization structure)

Step 2. Design the proper organization structure that will best carry out the program objectives.

▫What are the tasked to be performed?▫What is the optimum number of personnel that

can carryout tasks efficiently and effectively?▫What qualifications are required of personnel

to perform the tasks well?

PPA Structure

THANK YOU

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