the worst mistakes you can make with dynamics gp
DESCRIPTION
The worst mistakes you can make with Dynamics GP. Slides include: Not Backing Up, Chart of Account Errors, Deleting, History, Ignorance, Ownership, Reconciling, Security, Year End, Attention to Detail, Customizations, Implementations, Support and more tips. For more from Vertical Solutions visit www.verticalsol.comTRANSCRIPT
GPUG® Summit 2011 November 8-11
Caesars Palace – Las Vegas, NV
The Worst Mistakes You Can
Make With Dynamics GP
Mark Polino - I.B.I.S., Inc.
John Lowther – Sta-Home Health
GPUG Summit 2011– Las Vegas www.gpug.com
Not Backing Up
Backing up only the sample DB
Not backing up files, forms, reports, etc.
Not backing up before year end
Not backing up before SQL commands
Not backing up to separate drive
Not performing TEST RESTORES!
GPUG Summit 2011– Las Vegas www.gpug.com
Chart of Accounts Errors
Framework too small
Not updating the chart
for GP
Wrong account posting
type
GPUG Summit 2011– Las Vegas www.gpug.com
Deleting
Drop Table
Remove
Delete
– Batch
– Budget
Deleting the LDF/MDF files
Deleting SQL Elements – users, procedures,
views, etc.
GPUG Summit 2011– Las Vegas www.gpug.com
History
Not Maintaining History
Maintaining Inconsistent History
Running utilities without History
GPUG Summit 2011– Las Vegas www.gpug.com
Ignorance
What does this utility do?
Testing Mass Modify in Production
Activating Account Security without setup
Changing posting settings
Testing in production
Using Auto Shrink
GPUG Summit 2011– Las Vegas www.gpug.com
Ownership
No process owner
Lack of business buy in
Separating decision making from
consequences
No implementer/poor implementer
Lack of internal resources
GPUG Summit 2011– Las Vegas www.gpug.com
Reconciling
Multiple AR/AP accounts
Bringing unreconciled accounts into GP
Timing Differences
– Setup
– Transactional
Not maintaining history
Posting in summary
GPUG Summit 2011– Las Vegas www.gpug.com
Security
Locking security down to the point that
people can’t do their jobs
Security through obscurity
Everyone a Power User
Turning off company master security
Not rebuilding security from v9 to v10+
GPUG Summit 2011– Las Vegas www.gpug.com
Year End
Running Fixed Asset Year End Close without
depreciating through Year End
Not checking account types
Fixed Asset calendar out of sync with Fiscal
Year
Closing year multiple times [GL, Inv., etc.]
Not backing up
GPUG Summit 2011– Las Vegas www.gpug.com
Attention to Detail
SQL statements without a Where clause
Trying to remove one history record and
removing them all
Not validating correct posting [payroll, GL,
etc.]
Allow Logs or TempDB to grow uncontrolled
and use up all available space
GPUG Summit 2011– Las Vegas www.gpug.com
Customizations
Customizing to fit old system
Customizing instead of using ISV solution
Customizing for today with no room for
change
Solving problems with complicated
processes instead of customization
No customization support
GPUG Summit 2011– Las Vegas www.gpug.com
Implementation
Not running and clearing catch up
depreciation before 1st depreciation run
Running the full GP client remotely over VPN
Truncating zeros with Excel/CSV on master
data load
Assuming that change is easy
Under training
Under communicating
GPUG Summit 2011– Las Vegas www.gpug.com
Support
MyGPSearch.com
– Custom search engine dedicated to Dynamics
GP
– Search more than 100 sites with tens of
thousands of resources for support
information on Dynamics GP
– Web (http://mygpsearch.com)
– Mobile (http://m.gpsearch.com)
– Android (http://tinyurl.com/4uqr3bf)
GPUG Summit 2011– Las Vegas www.gpug.com
More Tips
http://community.dynamics.com/product/gp/f/32.aspx